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HomeMy WebLinkAbout2002.11.18 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF NOVEMBER 18, 2002 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager CITY COUNCIL MEETING OF OCTOBER 28, 2002 Haas made motion, Petryk seconded, to approve the minutes for the City Council meeting of October 28, 2002 as submitted. All aye. Motion Carried. CITY COUNCIL MEETING OF NOVEMBER 4, 2002 Haas made motion, Petryk seconded, to approve the minutes for the November 4, 2002 meeting as presented. VOTING AYE: Granger, Haas, Petryk Miron ABSTAINED: Frank Puleo Motion Carried. BOARD OF CANVASSING MEETING OF NOVEMBER 6, 2002 Haas made motion, Petryk seconded, to approve the minutes for the Board of Canvass meeting held on November 6, 2002 as presented. VOTING AYE: Haas, Petryk, Miron ABSTAINED: Granger and Puleo Motion Carried. APPROVAL OF AGENDA Add G.8 — Ground Lease Agreement w/Lametti for Warning Siren Add G.9 — Approve Amendments for JD2 Cooperative Agreement Add L.1— Request by Mayor to Discuss Acquisition of Parkland Add M.1 — Discuss Creation of Public Works Building Committee Add M.2 — Discuss Council/County CSAH8/14 Alignment Meeting Haas made motion, Puleo seconded, to approve the agenda for November 18, 2002 as amended. All aye. Motion Carried. City Council meeting of November 18, 2002 Page 2 RCWD JD2 CULVERT PROJECT PRE -CON MEETING (JODI POLZIN. EOR ENGINEERING) Jodi Polzin from Emmons & Olivier Resources, RCWD's engineers, reported on the pre -construction meeting held for the JD2 culvert replacement project, as well as continued discussions with the City of Forest Lake and its approval of the Cooperative Agreement. Another pre -construction meeting will be held with the contractor on Thursday, November 21, 2002, with the City of Hugo's City Attorney Dave Snyder and City staff in attendance. CONSENT AGENDA Haas made motion, Puleo seconded, to approve the following Consent Agenda: Approval of Claims Approve Reduction in Letter of Credit for Oneka Lake View North (No. Suburban Development) Approve Pay Request #5 from Magney Construction for Work Completed on Well No. 4 Approve Final Pay Request from Mark Haug Construction for Work Completed on City Hall Approve Supplemental Law Enforcement Agreement with Ramsey County (Bald Eagle Lake) Accept Oneka Room Christmas Tree Donation from Hugo Lions Club All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent approved the claims roster for November 18, 2002 as presented. APPROVE REDUCTION IN LETTER OF CREDIT FOR ONEKA LAKE VIEW NORTH (NORTH SUBURBAN DEVELOPMENT) North Suburban Development, developers for the Oneka Lake View North townhome project, made application to the City for a reduction in their letter of credit for work completed to date on the project. They request a reduction from the current $32,000 letter of credit to an amount of $8,000. City Engineer Dave Mitchell, Public Works Director Chris Petree, and Finance Director Ron Otkin reviewed the request and recommended that the letter of credit be reduced; however, staff recommended that the letter of credit be reduced to no less than $12,000 to cover the necessary remaining work. Adoption of the Consent Agenda approved the reduction in the letter of credit for the Oneka Lake View North development to $12,000. APPROVE PAY REQUEST #5 FROM MAGNEY CONSTRUCTION FOR WORK COMPLETED ON WELL NO.4 Magney Construction made application to the City for approval of pay request #5 for work completed to date on well #4. Project manager Steve Campbell from SEH Engineers reviewed the pay request and found it to be consistent with work completed to date on the project. Adoption of the Consent Agenda approved payment to Magney Construction in the amount of $50,996. City Council meeting of November 18, 2002 Page 3 APPROVE FINAL PAY REQUEST FROM MARK HAUG CONSTRUCTION FOR WORK COMPLETED ON CITY HALL Mark Haug Construction made application for approval of its final pay request for work completed to date on the new Hugo City Hall. City Administrator Mike Ericson reviewed the pay request with City staff and found it to be consistent with work completed on the project. Adoption of the Consent Agenda approved payment to Mark Haug Construction in the amount of $4,000.60 for the final work completed on the Hugo City Hall. APPROVE SUPPLEMENTAL LAW ENFORCEMENT AGREEMENT WITH RAMSEY COUNTY SHERIFF'S DEPARTMENT FOR BALD EAGLE LAKE For the past several years, the City of Hugo has supported a Supplemental Law Enforcement Services Agreement with the Ramsey County Sheriffs Department to provide police protection on Bald Eagle Lake during the winter. White Bear Township drafted a Supplemental Law Enforcement Services Agreement and presented it to the City of Hugo for approval. Ramsey County would be responsible for 50%, White Bear Township 25%, and the City of Hugo 25% of the costs. Adoption of the Consent Agenda approved the Supplemental Law Enforcement Services Agreement in the amount of $1,286.25 for the 2002/2003 -winter season. ACCEPT ONEKA ROOM CHRISTMAS TREE DONATION FROM HUGO LIONS CLUB The Hugo Lions Club graciously agreed to donate $200 to purchase a Christmas tree for the new City Hall Oneka Room. The Lions would like to donate it to the City to be used during the Christmas holiday season with storage by the City. Adoption of the Consent Agenda accepted the gracious Christmas tree donation from the Hugo Lions Club and publicly thanked them for their generous contribution and service to the City. APPROVE GROUND LEASE AGREEMENT WITH LAMETTI TO RELOCATE WARNING SIREN City Attorney Dave Snyder prepared a Lease Agreement with Lametti & Sons to locate the City's new tornado warning siren on their property. The lease would be for $1 and an indefinite period of time. Adoption of the Consent Agenda approved the Lease Agreement with Lametti & Sons for the warning siren. APPROVE AMENDMENTS TO JD2 COOPERATIVE AGREEMENT City Attorney Dave Snyder drafted amendments to the City's JD2 Cooperative Agreement with new language consistent with the City of Forest Lake's desire to avoid making road authorities immediately responsible for cleaning out culverts that are obstructed immediately after the culverts are replaced. Adoption of the Consent Agenda approved the amendments to the third revision of the Cooperative Agreement. City Council meeting of November 18, 2002 Page 4 APPROVE PAY REQUEST #12 FROM LANDMARK STRUCTURES FOR WORK COMPLETED ON WATER TOWER #3 Landmark Structures made application to the City for approval of pay request # 12 for work completed to date on water tower #3. Project manager Steve Campbell from SEH Engineers reviewed the pay request and found it to be consistent with work completed to date on the project. Council member Puleo questioned when the tower would be serviceable and City Engineer Dave Mitchell reported on the status of the project. He stated that the paint has now finally cured due to cold weather and the tower should be in operation the week of November 25, 2002. Puleo made motion, Granger seconded, to approve payment to Landmark Structures in the amount of $60,629. All aye. Motion Carried. AWARD OF BID FOR CITY AUDIT SERVICES At its October 7, 2002 meeting, the Council directed staff to solicit proposals to provide audit services for the City in the year 2003. Council agreed that the current auditing firm of Larson Allen provided an excellent level of service, and this effort was in no way critical of their professional services. Finance Director Ron Otkin solicited proposals from seven firms and the City received six. Upon a recommendation from the Finance Director: Granger made motion, Petryk seconded, awarding the annual audit for 2003 to the firm of Smith, Schafer & Associates in the amount of $8,375. All aye. Motion Carried. GOODVIEW AVENUE NORTH OF CSAH 8 Over the past several months, City staff has had discussions with developers regarding property immediately adjacent to, and in the general area of Goodview Avenue, directly north of CSAR 8. Property owners desire to develop this land, but have a significant problem with the road, which is in very poor condition. CD Director John Rask shared with Council the developers' interest in participating in reconstructing Goodview Avenue. Before the City or property owners can generate a cost estimate, soil borings will be required along with preliminary engineering work. This engineering work would not be a feasibility study, but more of an analysis of soils conditions to determine the extent of a complete reconstruction. Granger made motion, Petryk seconded, directing the City Engineer to perform preliminary engineering work and develop a rough cost estimate for Goodview Avenue, in an amount not to exceed $5,000. The developer shall complete soil borings of the roadway in accordance with, and under direction of, the City Engineer. All aye. Motion Carried. City Council meeting of November 18, 2002 Page 5 PEDDLER'S ORDINANCE At its November 4, 2002 meeting, the Council discussed the rationale and the need for a peddler's/transient merchant ordinance. There was support from Council for drafting a peddler's ordinance based upon the three samples that were submitted by staff, and a draft ordinance was submitted to Council for their review. After Council discussion regarding the pros/cons of the draft ordinance: Haas made motion, Petryk seconded, directing staff to work with Council members Mike Granger and Frank Puleo to draft revisions to the ordinance for Council review. All aye. Motion Carried. REQUEST TO INCREASE NUMBER OF WASTE HAULER LICENSES FROM 7 TO 8 In accordance with current City code, the City has issued seven waste hauler licenses for haulers to operate businesses in the City. BFI, a nationally recognized waste hauler, submitted a letter of request to acquire an additional waste hauler license to do business in the Victor Gardens subdivision. The developer informed staff that they will be allowing only one hauler to reduce the amount of refuse hauler truck traffic, which would allow for a smoother and quieter level of service in the neighborhood. After Council discussion: Haas made motion, Puleo seconded, to deny the request of BFI to increase the number of waste hauler licenses in the City based on safety concerns and additional traffic on City streets. All aye. Motion Carried. OCTOBER 29.2002 NEIGHBORHOOD MEETING (AMERICAN LEGION POST 6201 Staff held a neighborhood meeting on October 29, 2002 to allow resident input on the future use of the American Legion property located at 5720147' Street. Council members Granger, Puleo, and Petryk attended the meeting. Staff provided an overview of the suggested uses for the property and, after discussion, Council determined that zoning of the Legion property not be changed. No Council action was required. Staff will keep Council informed on the issue. CARL NORDOUIST'S. HOUSE (a, 14701 FOREST BLVD OFFERED TO CITY Carl and Gayle Nordquist approached the City to sell their house located at 14701 Forest Boulevard North, and staff met with Carl last week to discuss the matter. The Nordquists have purchased a home in Webster, Wisconsin and are going to relocate themselves and their belongings. Consistent with past practice, City staff met with City Assessor Frank Langer and Building Official John Benson to review the fair market value for the property. Additionally, consistent with past practice, City staff inspected the property to determine the condition in order to rent out the house. Currently, Carl rents an upper level bedroom out to a single individual and has encouraged the City to do the same. Council questioned the funding source to purchase the property and expressed budget concerns. Miron made motion, Haas seconded, directing staff to negotiate a Purchase Agreement with the City Council meeting of November 18, 2002 Page 6 Nordquists and submit to Council for further discussion. All aye. Motion Carried. DNR GRANT PROGRAMS FOR 2003 Annually, the DNR submits 2003 grant applications to cities to allow them the opportunity to participate in the DNR grant program, which is broken down into five different categories: 1) local grants program; 2) trail grant program; 3) cooperative water recreation program; 4) conservation and environmental program; and 5) the Minnesota relief grant program. City staff will attend a workshop on December 10, 2002 to further discuss these grants. No formal Council was required at this time. WATER AND SEWER RESPONSIBILITY ORDINANCE Public Works Director Chris Petree has been working with City Attorney Dave Snyder to draft a revision to the City's sewer and water ordinance whereby the specific responsibilities of property owners is spelled out as to water main and sewer main breaks. The City's current ordinance is not specific as to who is responsible should a water service break or a sanitary sewer line going up to a home break. Miron made motion, Puleo seconded, to table this matter until the Council meeting of December 2, 2002. All aye. Motion Carried. TRUCK SPEED COMPLAINT ON EGG LAKE ROAD (JOHN BAIRD) John Baird purchased a home located at 5920 Egg Lake Road within the last year. Mr. Baird has complained to the Mayor and City Engineer regarding truck traffic on CSAH 8 aka Egg Lake Road. His concern is that there have been vibrations caused by heavy truck traffic, which may have caused structural damage on his property. City staff reacted quickly when informed of the issue by Mayor Miron, and immediately dispatched Washington County sheriff deputies to not only complete a truck traffic reading, but also to do a speed study, and also to speak with Mr. Baird. Since this issue deals with a county road, City staff informed County Engineer Don Theisen, who will be responding by letter to Mr. Baird. At this point, the City has done its job in responding quickly to the concerns of Mr. Baird and to report this issue to the WCSO and engineering department. Miron made motion, Petryk seconded, directing staff to send a letter to Mr. Baird stating that the City concurs with statements made by Washington County Engineer Don Theisen regarding Mr. Baird's concerns. All aye. Motion Carried. USE OF OLD SCHOOL HOUSE Shari Gensch, new leader of the Hugo Horseshoe 4H Club, and co -leader Colia Ceisel, have requested permission to use the old school house located on TH61 and 170'h Street for their meetings. 4H is a fun, City Council meeting of November 18, 2002 Page 7 learn -by -doing educational program for young people. Its mission is to help than become self directed, productive, and contributing members to their community. They have requested Council consideration of the use of the old school house because of its proximity to Woodloch Stables and the need to have a location by a horse stable. City staff provided no recommendation on the use of the schoolhouse due to its concern for a safe and dry interior condition. Miron made motion, Petryk seconded, directing staff to contact Ms. Gensch encouraging her to use other City facilities for her Hugo Horseshoe 4H Club as the old school house lacks heat and plumbing facilities. All aye. Motion Carried. LEMOINE PROPERTY At its meeting of November 4, 2002, Council denied a request from Jim LeMoine to sell his property for a building site for a single family residence. Denial was based on a City decision made years ago to preserve the property as a "scenic view". Mayor Miron suggested that the LeMoine property be purchased by the City to be used for parkland. Miron made motion, Petryk seconded, directing staff to work with Jim LeMoine to determine a purchase price for his 4.3 -acre parcel of land along Homestead Avenue and submit proposal to Council for their review. All aye. Motion Canned. PUBLIC WORKS BUILDING COMMITTEE City Administrator Michael Ericson requested Council action for the creation of a Public Works Building Committee. Miron made motion, Haas seconded, creating a Public Works Building Committee consisting of the City Administrator Michael Ericson, Public Works Director Chris Petree, and Council members Mike Granger and Frank Puleo. All aye. Motion Carried. SCHEDULE MEETING DATE Miron made motion, Granger seconded, to schedule a special Council meeting for Monday, November 25, 2002, at 7:00 pm, to meet with Washington County to 1) further discuss the CSAH 8 realignment project, and 2) continue discussion of the proposed 2003 budget. All aye. Motion Carried. City Council meeting of November 18, 2002 Page 8 ADJOURNMENT Petryk made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried. C� Mary Anneager City Cl