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HomeMy WebLinkAbout2001.04.02 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF APRIL 2.2001 Mayor Fran Miron called the meeting to order at 7:05 PM PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson Community Development Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell Community Development Assistant, Michele Lindau MINUTES FOR CITY COUNCIL MEETING OF MARCH 19.2001 Petryk made motion, Haas seconded, to approve the minutes for the City Council meeting of March 19, 2001, as submitted. Ayes: Haas, Petryk, Puleo, Miron Abstain: Granger Motion carried. ADDITIONS TO THE AGENDA Truck Traffic in Regards to Road Restrictions Soil Storage Agreement for Williams's Property Update on Katie Poirier Legislation JD2 Meetings and Scheduling Peloquin Industrial Park Petryk made motion, Haas seconded, to set the agenda with the above additions. All aye. Motion Carried. MNDNR, RCWD, AND BWSR OFFICIALS JD2 TASK FORCE As requested by Council at its special meeting on March 26, 2001, staff invited policy makers from the MnDNR, RCWD, and BWSR to the April 2, 2001 meeting so the Council could extend an official invitation to the policymakers from the state and local agencies to join with the City in creating a blue ribbon task force to develop a storm water management plan for JD2 to be completed within 60 days. This committee would include representatives from the above three agencies, City staff, and two members of the City Council, who would be appointed on a rotating basis. Due to a possible conflict of interest, Mayor Miron turned the gavel over to Acting Mayor, Chuck Haas. Kurt Ulrich, Assistant Commissioner for Administration for the MnDNR, expressed his willingness and anxiousness to negotiate in good faith. Jim Leroux, RCWD Board member, introduced RCWD Administrator Kate Drewry, and Board member Dean Bratten, who had been on the Board for the past 2-%2 years, and said their goal was to work with the City and be proactive in creating a plan. Steve Woods, Minnesota Board of Water & Soil Resources said the agency remains available to help arrive at some sort of solution. City Council meeting of April 2, 2001 Page 2 of 9 Landowners John Waller, 14040 Homestead, and Sandy Niemczyk, 7666 17& street, said the landowners should be a part of the committee. Acting Mayor Haas said that hadn't yet been discussed but plans were to keep all residents informed. Puleo made motion, Haas seconded, to appoint himself and Granger as the Council members to serve on the committee to help develop a storm water management plan for the JD2 area. Aye: Haas, Puleo Nay: Petryk Abstain: Granger Motion failed. Granger made motion, Petryk seconded, to reconsider the motion. Aye: Granger, Haas, Petryk, Puleo. Motion carried. Haas made motion, Puleo seconded, to appoint Puleo and Granger as the Council members to serve on the committee to help develop a storm water management plan for the JD2 area. Aye: Granger, Haas, Petryk, Puleo. Motion carried. Haas made motion, Petryk seconded, to have another member of the Council serve on the Committee in the absence of Granger or Puleo. Aye: Granger, Haas, Petryk, Puleo. Motion carried. Puleo made motion, Haas seconded to invite the Chair of the Planning Commission to be on the Committee. Aye: Granger, Haas, Petryk, Puleo. Motion carried. Haas turned the meeting back over to Mayor Miron, and the Mayor call a short recess. COMMANDER DON McGLOTHLIN (WASHINGTON CITY SHERIFF'S DEPT.) Commander Don McGlothlin presented the Washington County Sheriff Department's annual report for the City. McGlothlin said crime was in a continuing upward trend, due mainly to the increase in population, and calls to the Sheriff's Department had increased, which he said was probably a result of the National Night Out and Crime Watch Programs; more people are calling in when they observe suspicious behavior. McGlothin gave credit to Deputies Olson, Marquardt, Muller, and Richert, and Sergeant Meverdon. Mayor Miron thanked McGlothlin for presenting his report to the Council CONSENT AGENDA Miron made motion, Petryk seconded, to approve the following Consent Agenda: City Council meeting of April 2, 2001 Page 3 of 9 CONSENT AGENDA Miron made motion, Petryk seconded, to approve the following Consent Agenda: Approval of Claims Approval of Variance for Front Yard Setback (John Tomnitz) Approval of Advertisement of Bids for Class 5 Grave All aye. Motion carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for April 2, 2001 as submitted. APPROVAL OF VARIANCE FOR FRONT YARD SETBACK (TOMNITZ) At its meeting of March 28, 2001, the Hugo Board of Appeals and Adjustments considered a front yard setback variance for John Tomnitz for the construction of a 1,600 square foot pole building at 7180 177" Street. The Board accepted staffs recommendation and unanimously recommended approval of the variance request. Adoption of the Consent Agenda approved the 12 -foot variance for a front yard setback for John Tomnitz. APPROVAL ADVERTISEMENT OF BIDS FOR CLASS 5 GRAVEL In the spring of each year, the Hugo Public Works Department solicits bids for delivery of class 5 gravel that is used on the City's 32 miles of gravel roads. Staff requested authorization from the Council to proceed with its annual advertisement for bids. Adoption of the Consent Agenda permitted Staff to proceed with the advertisement for bids to provide for delivery of class 5 gravel in the City. BUSINESS SUBSIDY AGREEMENT WITH NORTHROP DEVELOPMENT In accordance with City policy and state statute regarding tax increment financing, the City Council conducted a public hearing to solicit public comment regarding the City's proposed Business Subsidy Agreement with Northrop Development, LLC. Mr. Dan Northrop has proposed the construction of a 30,000 square foot facility this spring and a 12,000 square foot expansion some time in the two to three year future. Based upon an estimated construction cost of $35.00 per square foot, a 30,000 square foot building and a 15 -year term, the applicant is eligible for $271,969 in TIF financing. Miron opened the public hearing and there was no comment from the public. Miron made motion, Petryk seconded, to approve the Purchase Agreement for the purchase of approximately four (4) acres of land in the Bald Eagle Industrial Park, and the Development Agreement for Northrop Development, LLC, to construct a building on the property. All aye. Motion carried. City Council meeting of April 2, 2001 Page 4 of 9 The Council thanked the Northrops for the approximately 7,000 cubic yards of dirt from the site that the applicant had agreed to move, at no cost to the City, and deposit at the new City Hall site and the Sweet Grass Meadows ditch project. AWARD OF BID FOR WATER TOWER #3 At its February 5, 2001 meeting, the Hugo City Council directed City Engineer Dave Mitchell to prepare plans and specifications and to advertise for bids for the construction of water tower #3. On Thursday, March 29, 2001, staff opened bids for construction of water tower #3 and the low bidder for the project was Landmark Construction, at a low bid of $1,346,000.00. Granger made motion, Miron seconded, to award the contract for the project to Landmark Construction at the low bid of $ 1,346,000.00. All aye. Motion carried. AWARD OF BID FOR PUMP HOUSE #3 At its February 5, 2001 meeting, the Hugo City Council directed City Engineer Dave Mitchell to prepare plans and specifications and to advertise for bids for the construction of pump house #3. On Thursday, March 29, 2001, staff opened bids for construction of pump house #3 and the low bidder for the project was Municipal Builders, Inc. at a low bid of $436,300.00. Granger questioned the price on the auxiliary generator and felt the City could purchase another at a more reasonable price. Puleo made motion, Granger seconded, to table action on the awarding of the contract for construction of pump house #3 to allow the Public Works Director time to investigate the purchase of another auxiliary generator. This issue will be discussed at the April 16, 2001 Council meeting. All aye. Motion carried. WAGNER GREENHOUSE ZONING ORDINANCE TEXT AMENDMENT For the past number of months, staff had met with representatives from Wagner's Greenhouse, who operate a'greenhouse operation on CSAH 8 next to Everton Avenue. Wagner wanted to construct additional wholesale greenhouses on the property; however the greenhouse operation was considered a lawfully existing non -conforming use that was established prior to the adoption of the City's current zoning regulations. The property is zoned General Business and wholesale greenhouse were permitted only in the Agricultural and Rural Residential Zoning district. The City's zoning ordinance prohibited the business to expand. On February 28, 2001, the Planning Commission held a public hearing to consider the proposed ordinance amendment and by a 5 to 2 vote recommended approval. City staff and the attorney City Council meeting of April 2, 2001 Page 5 of 9 representing Wagner Greenhouse had drafted a text amendment consistent with the City of Hugo's zoning ordinance, both now and in the future. Puled removed himself from the discussion and vote under the City's Attorneys direction to avoid a perceived conflict of interest, since Puled is owner and operator of a similar business in the City. Haas made motion, Miron seconded, to adopt ORDINANCE 2001-349 AN ORDINANCE AMENDING CHAPTER 320 (ZONING ORDINANCE) OF THE CITY CODE BY ALLOWING RETAIL AND WHOLESALE GREENHOUSES IN THE GENERAL BUSINESS ZONING DISTRICT. Aye: Granger, Haas, Petryk, Miron Abstain: Puled Motion carried. REQUEST FOR STOP SIGN ar,159TH STREET/FINLEY AVE (CREEKVIEW PRESERVE) Representatives from nineteen properties within Creekview Preserve had petitioned for the installation of a stop sign at the intersection of 159'' Street and Finley Avenue to address the primary concern of speeding, both with the neighborhood vehicular traffic and construction vehicles in the neighborhood. City Engineer Dave Mitchell had reviewed the request and found it to be inconsistent with the City's transportation plan as a minor collector street. The City Engineer recommend that Council does not approve the installation of the stop sign. Miron made motion, Granger seconded, to accept the City Engineers recommendation and deny the request for stop signs at the intersection of 159'h Street and Finley Avenue. Additionally, Miron directed staff to notify Washington County Sheriffs Department of the problem and ask them to monitor speed on the road, send a letter to contractors directing them to obey the speed limits, and send a copy of the letter to the residents and express to them his willingness to meet with them if they have additional issues to discuss. Ayes: Granger, Haas, Miron, Puled Nay: Petryk Motion carried. PURCHASE OF A ONE -TON PICKUP TRUCK In its 2001 City budget, the Hugo City Council approved $35,000 for the acquisition of a one -ton pickup truck to serve a multitude of needs in the Public Works Department. In accordance with state statute, staff obtained three quotations for the purchase of the one -ton pickup truck. Low bidder for the purchase of the truck went to Falls Automotive, at a low bid price of $34,796.30. Miron made motion, Puled seconded, to award purchase of the one -ton pickup truck to Falls Automotive, at a low bid price of $34,796.30. City Council meeting of April 2, 2001 Page 6 of 9 All ayes. Motion carried. REQUEST SUPPORT OF LEGISLATION TO RESTRICT SALE OF FERTILIZER City staff had received a letter from the Shorewood mayor requesting the City of Hugo support the legislation restricting the sale of phosphorous fertilizer. Since this issue is primarily a local issue, staff recommended Council take no action on this request, but monitor it through the legislation process with the LMC. Miron made motion, Granger seconded, to table action until such time staff sees it necessary to bring it back to the Council. All aye. Motion carried. PELOOUIN APPRAISAL WORK Bid opening for the Peloquin Industrial Park Public Improvement Project was held on March 9, 2001, in the Hugo City Hall. The City Engineer's department had reviewed the bids in coordination with the City Attorney's office and found that the apparent low bid is under the engineer's estimate. Because the original appraisal work of the Peloquin Industrial Park was done a number of years ago, City attorney Dave Snyder is recommend that another appraisal firm, Bettendorf Roherer, complete an updating of the appraisal. In anticipation of a future special assessment hearing on this project, staff recommended City Council authorize the additional appraisal work be completed for the Peloquin Industrial Park public improvement project by the appraisal firm of Bettendorf Roherer. Miron made motion, Petryk seconded, to authorize a review of the appraisal for the Peloquin Industrial Park public improvement project to be done by Bettendorf Roherer at a cost of $1,200. All aye. Motion carried. PELOOUIN INDUSTRIAL PARK ROAD RESTRICTIONS Fred Riermann, owner and operator of American Structural Metal, 15171 Freeland Avenue, had been experiencing problems accessing Highway 61 from his property in the Peloquin Industrial Park due to road restrictions. 152°d Street North is designated to become a 9 -ton road as part of the Peloquin Industrial Park public improvement project. City Engineer Dave Mitchell said that due to modifications done by MN DOT, the design of a 9 -ton road and a 10 -ton road were very similar. Miron made motion, Haas seconded, to direct the City Engineer to review the plans for the road in the Peloquin Industrial Park. All aye. Motion carried. Granger made motion, Miron seconded, to lift the road restrictions in the Peloquin Industrial Park for the spring season of 2001. All ayes. Motion carried. City Council meeting of April 2, 2001 Page 7 of 9 Riermann thanked the City Council and offered to help fix the road by filling with lime tock, as he said he had always done in the past. WATER USAGE ORDINANCE Staff had been working for the past number of months on the development of a water ordinance that would allow the City the flexibility to provide for water flows throughout the City, as well as protecting the necessary fire flow within specific neighborhoods in the City. City staff presented a water ordinance to the Council to allows staff the flexibility to ensure that stable and sufficient fire flows are available in selected areas, as well as in the entire City of Hugo. Miron made motion, Puleo seconded to adopt ORDINANCE NO. 2001-350, AN ORDINANCE AUTHORIZING THE COUNCIL TO ADOPT REGULATIONS PERTAINING TO THE CONSERVATION OF WATER. All aye. Motion carried. Miron made motion, Granger seconded, to adopt ORDINANCE 2001-351, AN ORDINANCE ESTABLISHING A SYSTEM OF ADMINISTRATIVE CITATIONS AND CIVIL PENALTIES FOR NON -LICENSEES AND NON -PERMIT HOLDERS. All aye. Motion carried. Miron made motion, Granger seconded, to adopt RESOLUTION 2001-10 TO ADOPT RESTRICTIONS ON LAWN SPRINKLING. All aye. Motion carried. Miron made motion, Granger seconded, to adopt RESOLUTION 2001-11 ESTABLISHING VARIOUS ADMINISTRATIVE FINES AND PENALTIES IN ACCORDANCE WITH HUGO CITY CODE CHAPTER 340. All aye. Motion carried. FINAL REPORT ON CITY COUNCIL GOAL SETTING SESSION On January 29, 2001, the Hugo City Council held its annual goal setting session with facilitator Barbara Strandell. Staff had completed the final work on the report and presented it to Council for delivery to the public. Council reviewed the highlights of the goal setting session, identifying the top six goals for the 2001 year in the City and outlining the upcoming goals for the 2001-2004 period. Mayor Miron said the City's goals would need periodic updating, and the goals identified provide a foundation and establishes a continuity of the process. Haas made motion, Petryk seconded, to adopt the six goals set forth in the goal setting sessions and present them to the public, as follows: 1) City infrastructureldevelop CIP; 2) establish parks and acquire parkland; 3) Elmcrest/Everton Avenue Study; 4) surface water management plan; 5) complete City Council meeting of April 2, 2001 Page 8 of 9 charrette process; and 6) City Council pull together as a team., All ayes. Motion carried. APPROVAL OF PURCHASE OF COMPUTER FILE SERVER Staff had investigated several possibilities for necessary upgrades to the City's computer system to provide a more stable and effective delivery of computer services to departments. Working with the City's local computer software and hardware network support services provider, CIT, staff requested Council approve the purchase of a full service file server that would serve the City of Hugo both at its current facility, as well as in the new City Hall. Puleo made motion, Granger seconded, to authorize the purchase and installation of a new file server for City Hall from CIT for $16,199.10. All aye. Motion carried. ORGANIZATION OF RECORD DRAWINGS Public Works Director Chris Petree had been meeting with City Engineer Dave Mitchell for the past several months to determine the best method to organize the City's record drawing, which include mylars, blueprints for commercial developments, as well as the standard hanging files currently in the Council chambers. Miron made motion, Haas seconded to authorize the City to work with technical staff from SEH to organize the City's as-builts and drawings in way that provide more efficient use of the documents for both staff and public at a cost of $7,000 to $7,500. KATIE POIRIER LEGISLATION UPDATE Council Member Petryk told the Council she had requested information by mail regarding Katie Poirier Legislation and would be sharing it with the Council as soon as she received it. VACANCY OF CARNELIAN -MARINE WATERSHED DISTRICT The Carnelian -Marine Watershed District has informed staff of an upcoming vacancy on the District. Mayor Miron invited all residents who may wish to serve on the watershed district to contact staff at City Hall. TRUCK TRAFFIC AND ROAD RESTRICTIONS (GARBAGE TRUCKS) The Public Works Director gave refuse haulers permission to continue haul within the City Hugo despite road restrictions. The City Administrator informed the Council the ordinance regarding road restrictions would be reviewed at staff level and a recommendation would be brought back to the Council. City Council meeting of April 2, 2001 Page 9 of 9 WILLIAMS SOIL STORAGE AGREEMENT City Attorney Dave Snyder informed the Council they were commencing eminent domain proceedings on the Williams residence, 14651 Fitzgerald Avenue North, for the construction site of the new City Hall. The Council considered a Soil Storage Agreement to allow the City to store soil on the site prior to the purchase at the cost of $1,500 to be paid to the Williams after signing the Agreement. Puleo made motion, Miron seconded, to enter into an agreement with the Williams to store soil on their property at 14651 Fitzgerald Avenue North, prior to the acquisition of it, for the sum of $1,500. All aye. Motion carried. CHARRETTE UPDATE The City is beginning a community visioning/charrette process to assist in identifying strategies for shaping the future direction of the City. This process is to begin with a series of workshops scheduled to begin April 4, 2001. Miron made motion, Granger seconded, to approve the attendance of the City Council at the charrette process, and notice the workshop as a public meeting, and invite all residents to attend the workshops. All aye. Motion Carried. PAUL GLAMOS MEETING Paul Glamos from Glamos Wire Products contacted Councilman Puleo about this disagreement over a utility easement on his property, which was designed into the Peloquin Industrial Park Public Improvement Project. Councilmen Puleo and Granger requested to be at a meeting with Paul and his father and City Engineer Dave Mitchell so that this issue could be discussed. Staff agreed and said they would schedule a meeting with the Glamos family the next morning after the Council meeting. ADJOURNMENT Petryk made motion, Puleo seconded, to adjourn at 11:00 pm. All ayes. Motion carried. Michele Lindau Community Development Assistant