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HomeMy WebLinkAbout2001.05.21 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF MAY 21, 2001 Due to technical problems with the cable TV, this meeting was not broadcast or recorded. Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager MINUTES FOR THE BOARD OF REVIEW OF MAY 3.2001 Miron made motion, Haas seconded, to approve the minutes for the Board of Review held on May 3, 2001 as presented. All aye. Motion Carried. MINUTES FOR THE COUNCIL MEETING OF MAY 7.2001 Haas made motion, Puleo seconded, to approve the minutes for the City Council meeting of May 7, 2001 as presented. All aye. Motion Carried. MINUTES FOR THE COUNCIL MEETING OF MAY 14.2001 Puleo made motion, Granger seconded, to approve the minutes for the City Council meeting of May 14, 2001 as presented. APPROVAL OF AGENDA Presentations (Cheesebrow Cleaning Project) Remove G 1— JD2 Court Appeal Schedule charrettelvisioning process for June 28, 2001 Update on Zoning Ordinance Revisions Discuss Moving July 2"d City Council Meeting to July SP TH61 Meeting with Business Owers Miron made motion, Haas seconded, to set the agenda with additions. All aye. Motion Carried. PRESENTATION OF CERTIFICATES OF APPRECIATION Mayor Miron presented Certificates of Appreciation to Kitty, Tom, Anna, and Alex Cheesebrow, and Stan and Ruth Leeson thanking them for cleaning up their Sweet Grass Meadows neighborhood. City Council meeting of May 21, 2001 Page 2 CONSENT AGENDA Miron made motion, Granger seconded, to approve the following Consent Approval of Claims Approval of 3.2 Beer License for Good Neighbor Days (Hugo Lions Club) Approval of Relocation Agreement for Williams House @ 14651 Fitzgerald kvenue Building Official Annual Performance Review and Salary Adjustment Resolution Approving Allowance for Watering of New Seed/Sod Voting AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for May 21, 2001 as The Hugo Lions Club made its annual application for a 3.2 beer license for Days scheduled for June 8-10, 2001. They paid their application fee and pr certificate of insurance, including naming the City of Hugo, the Hugo FD R Hugo FD as additional insured. Adoption of the Consent Agenda approved Hugo Lions Club to sell beer at the Hugo Good Neighbor Days on June 8-1 FITZGERALD AVENUE City staff has been negotiating with Earl and Violet Williams for the purcha: Fitzgerald Avenue. As Council is aware, the City Attorney's office was con the property and discovered that Cecelia Steiner's will had never been proba mother of Violet Williams and the official owner of the house. Subsequentl, use of the eminent domain state statute laws to allow the City to acquire the probated. The Williams continued to negotiate with the City in good faith it proceed with the acquisition of their house and property. Staff has negotiate revised relocation agreement that would pay the Williams $4,000 additional being out of their home by June 15, 2001. Adoption of the Consent Agenda relocation expense for the Williams, which includes six month's use of a mn rental in an RV park, payment of the In half 2001 property taxes, use of a du agreed to $11,000 in relocation expenses. Recently, the Council approved an ordinance allowing the City to impleme to encourage water conservation by residents. In reviewing the ordinance, should be some discretion allowed to new homeowners and builders allowi Hugo Good Neighbor ided the City with a ief Association, and to 3.2 beer license for the 2001. of their house at 14651 pleting a title search of ed. Cecelia Steiner is the , City Council approved property before the will is order for the City to I with the Williams for a lollars in exchange for ipproved the additional i -storage, $2,000 for npster, and the original an odd/even watering ban ff determined that there them to water their new City Council meeting of May 21, 2001 Page 3 sod and/or seed. Adoption of the Consent Agenda approved Resolution 2001-17 directing City staff to allow up to a 30 -day allowance for new homeowners or builders to water their new sod and/or seed. JD2 COURT APPEAL Attorney Paul Haik has notified staff that the City must file a Notice of Appeal no later than Friday, June 29, 2001 for the JD2 lawsuit. Staff requests that Council provide direction to the attorney and the City Administrator regarding official direction to Mr. Haik and his Notice of Appeal on behalf of the City. Council directed staff to create a Blue Ribbon Task Force for a JD2 surface water management plan. The group has met once with all parties, and has scheduled another meeting with mediator Roger Williams for Friday, May 18, 2001. This issue was removed from the agenda by staff, and will be discussed at the next regularly scheduled Council meeting on June 4, 2001. 61 STOP EXPANSION (GRANGERS) At its May 7, 2001 meeting, the Council tabled action on the proposed expansion for the 61 Stop/ Conoco convenience store that would provide for a drive-through bank and store expansion. Council directed staff to schedule a meeting with the owners of 61 Stop and Carpenters to discuss a downtown redevelopment plan. The meeting was held on Wednesday May 16, 2001, and the attendees were: Mayor Fran Miron, Councilman Chuck Haas, City Administrator Mike Ericson, CD Director John Rask, Mike and Catherine Anderson from Carpenters, and Mark Granger (and others) from 61 Stop. A variety of redevelopment efforts along 61 were discussed with the business owners and a strong interest for the City to initiate the redevelopment efforts. City staff has reviewed the applicant's request, and forwards the Planning Commission's recommendation for approval of the site plan, CUP, and variance request to the Council for approval. Councilman Haas again expressed concern for vehicular safety at the intersection of TH61 and 148th Street. Mark Granger stated that they would be the first to know of additional problems, and would gladly work with the City to correct the problem. Puleo made motion, Granger seconded, to adopt RESOLUTION 2001-18 APPROVING SITE PLAN, CONDITIONAL USE PERMIT, AND VARIANCE FOR 61 STOP LOCATED AT 14815 FOREST BLVD. Voting AYE: Granger, Haas, Petryk, Puleo ABSTAINED: Fran Miron Motion Carried. MN UNION BLDRS BUSINESS TIF SUBSIDY AGREEMENT At its May 14, 2001 meeting, the Hugo City Council held a public hearing for the purpose of taking public comment regarding the Business TIF Subsidy Agreemert for the MN Union Builders project. There were no oral or written comments and the issue was tabled until the May 21, 2001 Council meeting. The issue before the Council is consideration of the Tax Increment Financing Agreement for the Hugo Land Development LLC dba MN Union Builders, as revised by City staff, including a review and approval by bond counsel attorney Mary Ippel of Briggs and Morgan. The TIF Agreement proposes to rebate 80% of the tax increment generated from the project over a 15 -year period. The TIF Agreement makes the applicant eligible for up to $2,010,000 in TIF on a "pay-as-you-go" basis, or an City Council meeting of May 21, 2001 Page 4 amount not to exceed the cost of the property, whichever is less. Based on 1 proposed 92,980 sq ft building would generate annual taxes of $172,823. S - Agreement with the City Attorney and City's bond counsel, and recommenc Staff stated there will be a slight adjust on valuation number by the County. Miron made motion, Haas seconded, accept staff recommendation and aP1 for the Hugo Land Development LLC dba MN Union Builders. The deve landscaping plan, along with a plan for outside storage at a future Council by the City Council. All aye. Motion Carried. GENERATOR FOR WELL AND LIFT STATION At its May 7, 2001 meeting, the Council awarded the contract for constructi4 well No. 3 to Municipal Builders, at a total cost of $376,800. The Council c alternate No. 2 for the purchase of a generator that would power the well in 1 outage. Staff was directed to publish a public notice and receive bids for a 1 mounted on a trailer. The specifications for the generator were the same as 1 Engineer and the one used in the pump house bid. Only two bids were recei Central at a cost of $44,235 and Interstate Power Systems and a cost of $52,1 Granger made motion, Petryk seconded, to accept staff recommendation and purchase of a 150 -kilowatt generator and trailer to the low bidder Cummins t $47,110.28, which includes the sales tax. All aye. Motion Carried. GRAVELING CONTRACT (DRESEL CONTRACTINGI On Thursday, May 10, 2001, staff opened bids for the 2001 City graveling two bids for the work: Forest Lake Contracting at a cost of $6.72 /ton and of $5.45/ton. Haas made motion, Petryk seconded, to accept staff recommendation and graveling contract to the low bidder Dresel Contracting at a cost of $5.45) All aye. Motion Carried. The Council discussed opening 14& Street, between CR8 and Keystone A,, public informational meeting would be held prior to the expenditure of City Miran made motion, Haas seconded, directing staff to schedule a public in Council and staff regarding the opening of 140th Street, between CR8 and meeting will take place at the Withrow Elementary School. All aye. Motion Carried. figures presented, the f reviewed the TIF l approval by Council. the TIF Agreement shall submit a revised ing for final approval of the pump house for ed not to include event of a power >-kilowatt generator ;pared by the City d: Cummins North sward the contract for the orth Central at a price of A. The City received Contracting at a cost the City's 2001 It was agreed that a to open the road. d meeting with Avenue. The City Council meeting of May 21, 2001 Page 5 Miron made motion, Petryk seconded, that the Withrow meeting will be scheduled as a City Council meeting. All aye. Motion Carried. REQUEST TO INSTALL DOCKS ON BALD EAGLE LAKE (OAKSHORE PARK HOMEOWNERS ASSN.) The City received a request from the DNR for a review and comment regarding Oakshore Park Homeowner's Association seeking a permit from the DNR to place up to 50 seasonal docks on Bald Eagle Lake. The Oakshore Park Homeowner's Association has been in existence since before DNR rules required marina permits, and have been asked to obtain a permit only in the year 2001. Miron made motion, Puleo seconded, that based on the usage of the docks by Oakshore Park property owners since 1971, the Council accept staff recommendation and recommend to the MnDNR that up to 50 seasonal docks be allowed to be installed on Bald Eagle Lake for the Oakshore Park Homeowner's Association. Voting AYE: Haas, Puleo, Miron ABSTAINED: Granger and Petryk Motion Carried. TOPSOIL FOR BEAVER PONDS SOCCER FIELD AND PARK The Development Agreement for the Beaver Ponds subdivision provided that the Beaver Ponds soccer field and park would be dedicated as a park, and that the entire park area would be rough graded by the developer John Peterson as part of the grading for the development, and this work has been completed. The developer was also to add topsoil to the soccer field, final grade, and seed the soccer field, and the City agreed to reimburse the developer for this work. A preconstruction meeting was held with American Irrigation, the contractor for the seeding and irrigation project, and staff determined that there was a lack of topsoil at the park. Free topsoil was available from Dan Northrop's project in the Bald Eagle Industrial Park, and Eagle Trucking agreed to haul the material at a cost of $3.75 per cubic yard. The City was able to provide topsoil to the entire area for less than $7,500. Petryk made motion, Granger seconded, to formally authorize the application of topsoil to the Beaver Ponds soccer field and park by Eagle Trucking in an amount not -to -exceed 1,500 cubic yards. Staff will negotiate with Mr. Peterson for the final reimbursement amount. All aye. Motion Carried. CONCEPT PLAN FOR SEDONA HOMES (PINEVIEW MEADOWS) Roger Tomten, developer for the Pineview Meadows subdivision, reviewed with Council a concept for Pineview Meadows 2 Addition that they hope to begin in the summer 2001. The Planning Commission reviewed the concept plan from Sedona Homes, and indicated its support for the project. City Council meeting of May 21, 2001 Page 6 In order to complete their project, they would need a change in zoning. May r Miron mentioned the frontage road that was required from Nadeau's at the time they developed ther facility. He felt the City should look at a frontage road along this whole stretch of road along TH i 1. Councilman Haas wanted to see an overview of the entire area to get a better perspective on how the area would develop. This would not be possible as Warren Arcand, owner of the property to the s uth, was not interested in developing his property at this time. Councilman Puleo was reluctant toco ent on the project until after the charrette process has been finalized. No formal action was required. DESIGN Tod Drescher with Tomten Environmental Design appeared before the Couml it to discuss cluster development in the rural areas of Hugo. Tomten Environmental Design is eptly working with several landowners in the rural area in designing cluster developments. The ouncil was asked to consider whether or not increasing density bonuses and requiring additional pen space and design improvements results in a desired development pattern for the City. Council ' ormed Mr. Derscher that they should appear before the Planning Commission to request any poss' le amendments to the City's existing cluster housing ordinance. SCHEDULE NEXT COUNCIL WORKSHOP At its May 14, 2001 specially called Council meeting for the purpose of cons Bering the capital improvements program, staff indicated its desire for Council to schedule its ext workshop meeting at which a number of pertinent issues need to be discussed by the Hugo City C uncil. Miron made motion, Haas seconded, to hold a Council workshop on Monda , June 11, 2001, at 7:00 pm, at the Hugo City Hall to discuss a number of pertinent issues. All aye. Motion Carried. GOOD NEIGHBOR DAYS PARADE With a long-standing tradition, the Hugo City Council indicated its interest 'riding in the Hugo Good Neighbor Days parade on Friday, June Oh, in an effort to extend the good wi of the Council. Staff requested direction from the Council as to the use of the new trailer and 4 x pickup that have been purchased by the public works department in the past year should the Hugo ity Council choose to ride in the Hugo Good Neighbor Days parade. The Council will not particip to in the parade because a majority of the Council had a conflict with the night of the parade and could of attend. CHANGE IN COUNCIL MEETING DATE Council member Petryk asked that Council consider changing the first meeti in July as it falls in the week of the 4h of July holiday. Miron made motion, Granger seconded, to table this matter until the meetinof June 4, 2001. All aye. Motion Carried. City Council meeting of May 21, 2001 Page 7 COUNTY AERIAL AND TWO FOOT CONTOUR MAPPING City Engineer Dave Mitchell presented this issue at a staff level and presented it to the Council for consideration and approval for necessary mapping within the City. The cost for mapping 16 square miles that would include the MUSA and urban reserve area would be $ 17,600. The City could not require developers to pay for the data, but could require the developer to provide on their own. The Council discussed possible ways to pay for the mapping, including it as a budget item, a capital improvements item, or require the developer to provide. Miron made motion, Puleo seconded, to table this matter to allow staff time to provide a funding source and possible ways to recoup the cost. All aye. Motion Carried. RESCHEDULE ALLEGED LIQUOR LICENSE VIOLATION HEARING FROM MAY 21, 2001 TO JUNE 1& 2001 (THE END ZONE) City Attorney Dave Snyder agreed to schedule the administrative hearing for the alleged violation of the End Zone Bar for selling alcohol without a liquor license at the regularly scheduled May 21, 2001 City Council meeting. Notice of hearing was sent by certified mail to Antonina Kramarczuk and Alexei Pachtchenko, and neither of the parties claimed the envelope. Miron made motion, Haas seconded, to reschedule the administrative hearing regarding the allowed liquor license violation at the End Zone for June 18, 2001 at 7:30 pm. All aye. Motion Carried. MEETING DATE TO FINALIZE CHARRETTE/VISIONINGPROCESS The Council chose June 25, 26, or 28 as possible dates to hold the charrettelvisioning process meeting. This matter will be placed on the Council meeting agenda for June 18th to finalize the date. A meeting will be held on a bi-monthly basis with TH61 business owners to disucss downtown redevelopment efforts. ZONING ORDINANCE UPDATE CD Director John Rask updated the Council on Planning Commission discussion on the zoning ordinance. Puleo made motion, Petryk seconded, reminding the Planning Commission to limit discussion of zoning ordinance changes to updating the residential districts, PUD, and general organization of the document. All aye. Motion Carried. Miron made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried.