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HomeMy WebLinkAbout2001.06.04 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JUNE 4.2001 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager CITY COUNCEL MEETING OF MAY 21.2001 Haas made motion, Puleo seconded, to approve the minutes for the City Council meeting of May 21, 2001 as presented. All aye. Motion Carried. APPROVAL OF AGENDA Remove E1 from discussion (Vandeveer/Hegberg) Remove F5 from Consent Agenda for discussion (Hiring of Seasonal Employee) Discussion of Ken Tschida Ponding Easement Discussion of Public Works Tour on June 11, 2001 Discussion of City Hall Preconstruction Meeting CR57 Update (Haas) Letter of Seevers (Haas) Miron made motion, Haas seconded, to approve the agenda as amended. All aye. Motion Carried. .CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Renewal of Auto Dismantling License (Hugo Auto & Truck Parts) Approval to Remove Old Home @ 14531 Homestead Avenue North 2001 Memorandum of Agreement w/Washington County for Recycling Grant Approve Donation from Tanglewood Church Approve Variance for Garage Setback (Greeder) Approve Variance for Deck Setback (Rhude) Approve Property Line Adjustment & Variance (Zerwas and Schuneman) Approval of Building Inspector Annual Performance Review & Salary Adjustment (Jason Harinen) All aye. Motion Carried. City Council meeting of June 4, 2001 Page 2 APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for June 4, 2001 as Mikel Brandt dba Hugo Auto & Truck Parts made application to the City for license. City staff reviewed the business and found it to be compliance with the Consent Agenda approved the auto dismantling license for Hugo Auto & Rod Tauer is planning on building a new home on his 5 -acre parcel located a Avenue. He requested permission from the City of Hugo to construct his ne, existing home upon completion. Adoption of the Consent Agenda approved home at 14531 Homestead with the agreement that the old house be removes issuance of a Certificate of Occupancy by the City. GRANT The City's annual agreement with Washington County for its Curbside Re Council for approval. The County will pay the City $15,741 for expenses recycling program, with the City's obligation to require all licensed waste recycling services. Semi-annual recycling reports are submitted to the Col reporting is conducted by Washington County. Adoption of the Consent 1 Memorandum of Agreement for Curbside Recycling Grant Distribution w APPROVE DONATION FROM TANGLEWOOD CHURCH auto dismantling code. Adoption of ck Parts. 14531 Homestead home and remove his *nstruction of a new upon completion and ing Grant is presented to ed to the City's curbside ers provide curbside to insure accurate da approved the 2001 Jashington County. For the past number of months, the City has allowed Tanglewood Church to se its truck bays and Council chambers to conduct its Sunday worship services. Tanglewood Cht rch is a spin off from the Thanksgiving Lutheran Church that currently leases the City's Rice Lake Pa k Bldg. In return for the use of the City Hall facility, Tanglewood Church has made a $200 donation o the City. Adoption of the Consent Agenda approved the donation from Tanglewood Church. APPROVE VARIANCE FOR GARAGE SETBACK (GREEDERI At its May 23, 2001 meeting, the Hugo Board of Zoning Adjustments cons David Greeder for construction of a garage 14' from the side yard on his pi The Board unanimously approved the variance request and agreed to allow his garage 14' from the side yard. Adoption of the Consent Agenda appro` Greeder to allow a 14' side yard setback where 20' is required. -ed the request from srty at 9113 122 Street. Greeder to construct the variance from David City Council meeting of June 4, 2001 Page 3 APPROVE VARIANCE FOR DECK SETBACK (RHUDE) Matt Rhude made application to the City to construct a deck on his home located at 5383 129' Street. Mr. Rhude desires to construct a deck that would extend 24' from the house and into the back yard setback where 30' is allowed. The Board unanimously approved the variance request allowing the construction of a deck on his property with a 24' back yard setback. Adoption of the Consent Agenda approved the variance request from Matt Ruhde for the construction of a deck and allows a 24' back yard setback. APPROVE PROPERTY LINE ADJUSTMENT & VARIANCE (ZERWAS AND SCHUNEMAN) James and Mary Zerwas made application to the City for a property line adjustment and variance for property located north of their property at 12725 Goodview Avenue. Mr. Zerwas and Janet Schuneman seek an adjustment of the property line and variance thereby allowing the development of the Schuneman property. The PC unanimously approved the property line adjustment and variance request. Adoption of the Consent Agenda approved the property line adjustment and variance request from James and Mary Zerwas. APPROVAL OF BLDG INSPECTOR ANNUAL PERFORMANCE REVIEW AND SALARY ADJUSTMENT (JASON HARINEN) Jason Harinen was hired on May 24, 1999 as the City's building inspector. He has worked very hard over the past two years to provide a high level of building inspection services for the City. Jason has learned to work well with contractors and the public in providing building inspection service. His supervisors have conducted his annual performance review and recommend approval to the Council. Jason is an excellent employee, a team player, and is well liked by his coworkers. Adoption of the Consent Agenda approved his annual performance review and his salary adjustment. APPROVE HIRING OF SEASONAL PUBLIC WORKS EMPLOYEE At its May 7, 2001 meeting, the Council authorized staff to hire a seasonal public works employee to assist with the park maintenance and public works duties assigned to the City's Public Work Dept. The City received a total of 13 applications for the position, and interviews were conducted on Friday, June 1, 2001. Staff recommended hiring James Hodgson to fill the seasonal public works position. Miron made motion, Haas seconded, that the City hire James Hodgson for seasonal public works position at a rate of $10.00/hr. All aye. Motion Carried. APPROVAL OF ARCHITECTURAL INSPECTION SERVICES AGREEMENT WITH ROBERT RUSSEK & ESG ARCHITECTS FOR CITY HALL PROJECT As Council is aware, former chief architect Bob Russek, formerly with the firm of Bonestroo Rosene Anderlik and Associates, joined the architectural firm of Elness Swenson Graham Architects, Inc., aka City Council meeting of June 4, 2001 Page 4 ESG Architects. At Council direction, staff discussed with Mr. Russek his i erest as serving as the primary architect for architectural inspection services for the new City Hall. . Russek has spoken with the principals from ESG Architects, and they have agreed to allow him taff time to provide inspection services for the construction of the new City Hall. Councilman Pt leo questioned City liability because two firms were being utilized, and was assured that they bo carried liability insurance. Haas made motion, Puleo seconded, that the City approve the hiring of Bob ussek and ESG Architects to provide architectural inspection services for construction of the new City Hall, at cost not to exceed 2.5% of the construction costs, the same rate as was approved by the Council for BRA. All aye. Motion Carried. JD2 APPEAL Attorney Paul Haik notified staff that the City must file a Notice of Appeal later than Friday, June 29, 2001 for the JD2 lawsuit. Staff requested Council provide direction to th attorney and the City Administrator regarding official direction to Mr. Haik and his Notice of App on behalf of the City. Council directed staff to create a Blue Ribbon Task Force for a JD2 surfacev rater management plan, and it has met twice with mediator Roger Williams. Councilman Granger provided information to the Council on the outcome from these meetings to date. The task force will me t again on June 14, 2001, prior to the next Council meeting on June 18, 2001. Puleo made motion, Petryk seconded, to table this matter until the Council njeeting of June 18, 2001. VOTING AYE: Granger, Haas, Petryk, Puleo ABSTAINED: Fran Miron Motion Carried. ,JULY 2ND CITY COUNCIL MEETING (RESCHEDULE) At its May 21, 2001 meeting, Council member Becky Petryk discussed with Council the regularly scheduled July 2, 2001 Council meeting. Council tabled discussion on this item to June 4, 2001 Council meeting to allow Council members to review their July 4'b holiday c dendars. Miron made motion, Haas seconded, that the first regular Council meeting irk July be held on July 2, 2001. All aye. Motion Carried. CHARRETIUVISIONING PROCESS COMMUNITY MEETING At its May 21, 2001 meeting, the Council selected June 25, 26, or 28 as pos ble dates to hold the final community meeting for the charrettelvisioning process. Staff spoke with M' hael Lamb from HGA, the community -visioning consultant, and determined that the best day is Tue day, June 26, 2001, Hugo Elementary School, at 6:30 pm. No formal Council action was required. City Council meeting of June 4, 2001 Page 5 140TH STREET AREA RESIDENTS PUBLIC INFORMATIONAL MEETING At its May 21, 2001 meeting, the Council discussed the City's graveling contract and its interest in possibly reopening 140th Street, along the north edge of Lake Plaistad. Staff included the cost of gravel for 140th Street in the specifications for the gravel bid award. Miron made motion, Haas seconded, that the meeting be set for Thursday, June 14, 2001, at 7:00 pm, at the Withrow Elementary School as a public informational meeting to discuss the possibility of reopening 140th Street along the north edge of Lake Plaistad. A notice will be mailed to affected property owners. All aye. Motion Carried. GOIFFON SLAUGHTERHOUSE (APPEAL OF ADMINISTRATIVE ORDERI At its May 23, 2001 meeting, the Board of Zoning Appeals considered a request from Mr. Andrew Goiffon and his attorney, Mr. Larry Hanson, to allow for the grandfathering of the Goiffon slaughterhouse operation. Mr. Hanson and Mr. Goiffon state that the operation was in operation since the late 1950's, which is before there were ordinances in Oneka Township in which the operation has been located. The Board unanimously recommended approving the zoning determination and thereby allowing Mr. Goiffon to be a legal use in his agriculturally zoned property. CD Director John Rask outlined his in-depth report of the history of the Goiffon operation. Because the Mayor is a tenant of Mr. Goiffon's, he questioned the City Attorney if it would be considered a conflict to be an active participant in this matter. Attorney Snyder did not feel the landlord/tenant relationship would be a conflict of interest. Council member Petryk questioned whether the operation could be sold, and whether a sunset clause could be placed on the operation. Attorney Snyder stated that the use runs with the property, and presuming there is no intensification, and if the operation does not cease for a year, the slaughterhouse could continue to operate. Haas made motion, Puleo seconded, that the Council deems: 1) the Andrew Goiffon slaughterhouse operation at 8124 147`h Street is a legal, non -conforming use; and 2) the January 11, 2000 letter by the City Administrator Robert Museus ordering Mr. Goiffon to cease operations was issued in error and is hereby withdrawn. The Council directs the City Attorney b draft a Findings of Fact for final consideration by Council at the June 18, 2001 Council meeting.. VOTING AYE: Granger, Haas, Puleo, Miron VOTING NAY: Petryk Motion Carried. WASHINGTON COUNTY TWO FOOT CONTOUR MAPPING At its May 21, 2001 meeting, the Council listened to a brief presentation by City Engineer Dave Mitchell as to the benefits of purchasing two -foot contour mapping from Washington County. The Council tabled action on this item and directed staff to develop a method of funding the cost of mapping. Mr. Mitchell and Finance Director Ron Otkin prepared a funding source for the mapping that is requested for the property generally considered to be within the City's MUSA, and primarily City Council meeting of June 4, 2001 Page 6 located in the southwest quadrant of the City. Haas made motion, Granger seconded, authorizing staff to obtain a license, . the amount of $17,600, for the use of mapping information in the western two miles of the City nord to south, Sections 4 and 9, and portions of Sections 16, 21, and 28. Staff is directed to draft a detail& memo regarding the payment of the licensing for the county mapping. Staff is to include sewer aj d water utility funds, as well as storm water utility funds after the moratorium deadline in February 21102, when the storm water ordinance will go into effect. All aye. Motion Carried. REQUEST FOR NO PARKING SIGNS ON 1487 STREET At its May 21, 2001 meeting, the Council approved the request from Gran9 for their expansion of the 61 Stop convenience store. Council member Chuck Haas expressed his ncem for safety at the 148'b Street and TH61 intersection, and requested that the Council consider n parking signs on 148th Street. Additionally, staff has been informed by a number of residents about he safety of the 147" Street and TH61 intersection. Specifically, residents have asked whether or E of a stoplight, or at least stop signs could be installed at this intersection. The Council discussed criteria used by MnDOT to have a signal light installed, and that the intersection has not been considered for signalization. Miron made motion, Petryk seconded, directing the City Engineer to work th the Public Works Director for installation of No Parking signs on the north side of 14e Street t TH61. All aye. Motion Carried. OCTOBER 13, 2001 5K AND 1 O "HALF THE SKY" ROAD RACES Shannon Peterson, a resident living at 9441 180'b Street, asked for permission from the City to hold a 5K and l OK road race on 180'h Street at their driveway, which is also the site of the Hugo Animal Farm. The road race would benefit an organization called "Half the Sky", wl 'ch provides "hugging grannies" and preschool teacher training for children who remain in Chinese rphanages. This organization is important to Mrs. Peterson since her two daughters have bel adopted from China. "Half the Sky" will get 100% of the profits. Miron made motion, Haas seconded, to approve the road race on 180'' Street and direct staff and Mrs. Peterson to contact the Washington County Sheriffs Department to obtain ssion and traffic control for the road race. All aye. Motion Carried. SITE PLAN FOR NEW CITY HALL At its May 23, 2001 meeting, the Planning Commission considered the site an for the new City Hall, and unanimously approved the plan, and City staff recommended that Council approve the site plan as submitted by the City's architect Bonestoo Rosene Anderlik & Associates. City Council meeting of June 4, 2001 Page 7 Haas made motion, Miron seconded, to adopt RESOLUTION 2001-21 APPROVING SITE PLAN FOR THE CITY FOR PROPERTY LOCATED EAST OF FITZGERALD AVENUE, NORTH OF 146TH ST AND SOUTH OF 147TH STREET. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. CLUSTER HOUSING ORDINANCE At its May 21, 2001 meeting, the Council listened to representatives from Tomten Environmental Design as they discussed the City's current cluster development ordinance and cluster development in the rural areas of Hugo. Council provided some direction to the representatives who then went to the May 23, 2001 Planning Commission meeting, where they presented their suggestions for an amendment to the City's cluster housing ordinance. The PC was not receptive to the amendment to the cluster housing ordinance and voted down the request. Staff recommends that Council consider the PC lack of support for an amendment to the cluster housing ordinance, but also consider the information shared at its May 21, 2001 Council meeting and the concepts presented at that time. Councilman Granger stated that the City should look at cluster housing in the eastern part of the City in the same way the Everton Avenue Study was conducted in the western portion of the City. Miron made motion, Granger seconded, to deny the request for an amendment to the City's cluster housing ordinance, and direct the City Attorney to draft a Findings of Fact. Staff shall move forward with plans for a scope of work for fiuther discussion of this matter in late August 2001. All aye. Motion Carried. PLATTED PARCELS IN RURAL TAXING DISTRICT City staff was informed by Washington County that a total of 663 platted parcels are currently in the rural taxing district for pay 2002. The County should have, but did not, change the parcels from the rural to urban taxing district as they were platted. Staff presented this issue to Council for public disclosure and for direction as to how to proceed. A decision by Council should be made by August 2001 to allow for a change for pay 2002. Miron made motion, Haas seconded, directing staff to schedule a meeting with Joanne Helm and draft a report with suggestions to prevent another occurrence, and change the taxing district for parcels that the City is aware of. All aye. Motion Carried. INVOICE FROM JOHN SIMONETT FOR JD2 MEDIATION WORK Retired Minnesota Supreme Court Justice John E. Simonett submitted an invoice in the amount of $4,106.03 for the City's share for the mediation services provided by the law firm of Greene Espel for mediation on the JD2 lawsuit. Attorney Paul Haik represented the City on this issue, and he has refused to pay this invoice for services rendered until Judge Simonett responds to his letter asking for City Council meeting of June 4, 2001 Page 8 certain clarifications. City Attorney Snyder advised Mayor Miron to refrain matter. Granger made motion, Puleo seconded, directing the City Attorney to the unpaid invoice. VOTING AYE: Granger, Haas, Petryk, Puleo ABSTAINED: Fran Miron Motion Carried. CR57 UPDATE Councilman Haas stated that, according to Assistant County Engineer Doug east shore of School Section Lake would not be done this year. LETTER FROM SEEVERS FAMILY voting on this Attorney Haik regarding , repairs along the Councilman Haas received a letter from the Seevers family living on Oneka ake Boulevard regarding their interest in selling their property to the City for parkland. This letter wreferred to the City's Parks Commission for consideration. PONDING EASEMENT (KEN TSCHIDA PROPERTY) City Administrator Michael Ericson publicly disclosed that the City might n t have obtained a utility easement from Ken Tschida for a pond. City Attorney Snyder stated that a 1 ond located on the Ken Tschida property did not have an easement and will need to be memorialize(. Mayor Miron had recollection of a meeting at Washington County with an arbitrator addressin this matter. Miron made motion, Petryk seconded, directing staff to research this matter future Council meeting. All aye. Motion Carried. PUBLIC WORKS TOUR Miron made motion, Haas seconded, to reschedule the New Brighton and department tours to June 25, 2001 at 3:00 pm with the regularly schedule City Hall. All aye. Motion Carried. Haas made motion, Granger seconded, to adjourn at 9:25 pm. All aye. Motion Carried. Mary Ann Creaper, City erk Z/�C.G- �2ryc M'e—A f report findings at a Lake public works pop at 7:00 pm, Hugo