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Home My WebLink About2001.07.16 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JULY 16.2001 Mayor Fran Miron called the meeting to order at 7:00 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson Community Development Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager CITY COUNCIL MEETING/WORKSHOP OF JUNE 25.2001 Haas made motion, Granger seconded, to approve the minutes for the Council meeting/workshop of June 25, 2001, as submitted. All aye. Motion Carried. EXECUTIVE SESSION OF JUNE 25, 2001 Puleo made motion, Petryk seconded, to approve the minutes for the executive session of June 25, 2001 as submitted. VOTING AYE: Granger, Haas, Petryk, Puleo ABSTAINED: Miron Motion Carried. CITY COUNCIL MEETING OF JULY 2.2001 Haas made motion, Granger seconded, to approve the minutes for the Council meeting of July 2, 2001 as submitted. VOTING AYE: Granger, Haas, Puleo, Miron ABSTAINED: Petryk Motion Carried. APPROVAL OF AGENDA Discussion of Rice Lake Park Plan City-wide Water and Burning Ban Building Inspector Hiring Update Miron made motion, Petryk seconded, to approve the agenda as set. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: City Council meeting of July 16, 2001 Page 2 Approval of Claims Approval of a Variance for Niki Bramstedt Approval of Annual Performance Appraisal & Salary Adjustment (John Rask) Approval of Property Line Adjustment (61 Stop) All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for July 16, 2001 as presented. APPROVAL OF A VARIANCE FOR NIKI BRAMSTEDT Niki Bramstedt made application to the City for a variance to permit a septic system drainfield 50 feet from a wetland where 75 feet is required. Washington County Department of Public Health and Environment reviewed the variance request and found it to be acceptable. Adoption of the Consent Agenda approved the setback variance for Niki Bramstedt to permit a mound septic system 50 feet from a wetland. APPROVAL OF ANNUAL PERFORMANCE APPRAISAL & SALARY ADJUSTMENT (JOHN RASK) The City hired John Rask on July 10, 2000 as the City's first-ever Community Development Director. John has worked very hard over the past year to become an integral staff member of the City Hall team. He is dependable, a hard worker, and excelled in the formalization of the Community Development Department with the City. He has become an excellent asset to the City, its citizens, and to the City Council. His success with grants writing, drafting detailed staff reports, and managing the Everton Avenue Study Project are shining examples of why the City is fortunate to have him as a fine employee. Adoption of the Consent Agenda approved John Rask's annual performance appraisal and salary adjustment as prescribed in the City's employee matrix. APPROVAL OF PROPERTY LINE ADJUSTMENT (61 STOP) Granger's Inc., dba 61 Stop made application to the City for a property line adjustment for property located at the southeast corner of TH61 and 148' Street. The request would result in a property conveyance of approximately 1,683 sq ft from the auto body property to the 61 Stop property. As part of the 61 Stop expansion project, the owners were requested to make a property line adjustment in order to provide the correct building setback. Adoption of the Consent Agenda approved the property line adjustment for the 61 Stop expansion project. APPROVAL OF CUP FOR TRAILER SALES Glen Lutz made application to the City for a CUP to allow the retail sale of trailers on his property located at 5795 165' Street. At its meeting of June 27, 2001, the PC recommended approval of the request subject to certain conditions. City staff reviewed the CUP application and found it to be in compliance with City code. Councilman Haas questioned the excessive storage of vehicles on the City Council meeting of July 16, 2001 Page 3 property, as well as the lack of siding on the existing building. CD Director stated that the owner would need a CUP for outside storage of the vehicles. Haas made motion, Miron seconded, to adopt RESOLUTION 2001-28 (AS AMENDED) APPROVING CUP FOR GLENN LUTZ, 5795 165TH STREET, FOR TRAILER SALES. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVAL OF ARCHITECTURAL INSPECTION SERVICES AGREEMENT W/ESG ARCHITECTS & BOB RUSSEK In May 2001, the Council authorized staff to proceed with a separation agreement with Bonestroo Rosene Anderlik & Associates and select the use of Bob Russek and ESG Architects as the City's architect for the new City Hall project. Previously, Bob Russek had been employed by BRA, and has since left their employment to go with ESG. The Council had previously approved a letter of engagement. Staff presented a formalized AIA contract for approval by the Council. Miron made motion, Haas seconded, to approve the Architectural Inspection Services Agreement with architect Bob Russek and ESG Architects, in the amount of 2Y2% of the total construction cost. All aye. Motion Carried. RESOLUTION APPROVING REDEVELOPMENT AREA AND PLAN The Council was required to hold a public hearing for the purpose of discussing the City and EDA's support for approving redevelopment project area and plan for the construction of a new City Hall. The purpose of the public hearing was to take public comment regarding the City's support for approving the redevelopment project area and plan, as well as the sale of the City Hall lease revenue bonds. The Mayor opened the public hearing promptly at 7:30 pm, with financial advisor Rusty Fifield from Ehlers and Associates, the City's financial advisor, and Finance Director Ron Otkin present. There were no oral or written comments for the hearing. Haas made motion, Granger seconded, to adopt RESOLUTION 2001-29 APPROVING REDEVELOPMENT PROJECT AREA AND PLAN. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. EDA RESOLUTION APPROVING PROJECT AREA AND PLAN On behalf of bond counsel Mary Ippel from Briggs and Morgan, staff recommended the EDA adopt the resolution a7roving the redevelopment project area defined as between Fitzgerald Avenue and TH61, between 147 Street and 145' Street. Miron made motion, Puleo seconded, to recess the Council meeting and call the Economic Development City Council meeting of July 16, 2001 Page 4 Authority to order at 7:39 pm. All aye. Motion Carried. PRESENT: Granger, Haas, Petryk, Puleo, Miron City Administrator, Michael Ericson Community Development Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager Finance Director, Ron Otkin Financial Advisor, Rusty Fifield, Ehlers and Assoc. Mr. Fifield reviewed with Council the powers of the EDA under Minnesota statute. Haas made motion, Puleo seconded, to adopt RESOLUTION 2001-30 RESOLUTION APPROVING REDEVELOPMENT PROJECT AREA AND PLAN. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. EDA RESOLUTION AUTHORIZING ISSUANCE OF PUBLIC PROJECT REVENUE BONDS FOR NEW CITY HALL City staff recommended that the EDA approve the sale of the $1.87 million dollars of public project revenue bonds for construction of the new City Hall. Haas made motion, Granger seconded, to adopt RESOLUTION 2001-31 PROVIDING FOR THE SALE OF $1,870,000 PUBLIC PROJECT REVENUE BONDS. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Miron made motion, Haas seconded, to adjourn the EDA meeting at 8:00 pm. All aye. Motion Carried. COUNCIL RESOLUTION AUTHORIZING ISSUANCE OF PUBLIC PROJECT REVENUE BONDS FOR NEW CITY HALL On behalf of bond counsel Mary Ippel from Briggs and Morgan, City staff recommended Council adopt the resolution authorizing issuance of public project revenue bonds for the new City Hall. Puleo made motion, Haas seconded, to adopt RESOLUTION 2001-32 PROVIDING FOR THE SALE OF $1,870,000 PUBLIC PROJECT REVENUE BONDS. City Council meeting of July 16, 2001 Page 5 VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. RESOLUTION AUTHORIZING ISSUANCE OF WATER REVENUE BONDS Finance Director Ron Otkin prepared a schedule for the sale of water revenue bonds to pay for the construction of the new City water tower and new City well, along with the water main extensions. This includes the construction of well #3, with engineering fees and construction costs for the design of well #4. Granger made motion, Haas seconded, to adopt RESOLUTION 2001-33 PROVIDING FOR THE SALE OF $3,120,000 G.O. WATER REVENUE BONDS, SERIES 2001B. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. REVIEW COMMUNITY DEVELOPMENT MASTER PROJECT LIST CD Director John Rask updated Council on current City projects and the progress to date. No Council action was required. PLANNING COMMISSION APPOINTMENTS The Planning Commission consists of seven members who are appointed by the City Council, and serve staggered, 4 -year terms, with reappointments by the Council. The PC is a recommending body to the Council and its members serve at the pleasure of the Council. Under ordinance, any regular member of the PC may be removed from office by a 4/5's vote of the Council. Miron made motion, Haas seconded, directing staff to draft a formal training proposal, with a cost estimate, for Council consideration. All aye. Motion Carried. DEVELOP STREET ASSESSMENT POLICY On Monday, June 25, 2001, the City Council, along with City staff, toured the public works facilities in the cities of New Brighton and Forest Lake, as well as Forest Lake Township. At the conclusion of the site inspection visits, the Council conducted its workshop at 7:00 pm where it discussed the City's new pavement management plan. Staff stated its desire to formulate a street assessment policy in anticipation of street improvement projects that have been included in the City's capital improvement program. City Engineer reiterated various types of policies that have been adopted in other communities. Council reviewed the options, and the City Administrator stated that staff will provide a draft proposal for Council consideration. City Council meeting of July 16, 2001 Page 6 INVOICE FROM WASHINGTON COUNTY FOR COURT FEES FOR JD2 LAWSUIT Mayor Miron turned the meeting over to acting Mayor Chuck Haas. Attorney Paul Haik presented for Council related court fees that the City must pay for the JD2 lawsuit. As Council is aware, Judge Stephen Muehlberg ruled for the defendants and charged the City with the responsibility of paying for the Washington County court fees. Mr. Haik indicated that, as negotiated, the court fees are down from the $30,000 claimed by the defendants to an amount of $6,026.30. Granger made motion, Puleo seconded, to approve the payment of $6,026.30 for Washington County court fees provided that the defendants sign a release stating that this is the final amount owed by the City. VOTING AYE: Granger, Haas, Petryk, Puleo Motion Carried. Acting Mayor Haas turned the meeting back over to Mayor Miron. RESOLUTION APPROVING QUICK -TAKE CONDEMNATION OF EASEMENTS IN THE PELOOUIN INDUSTRIAL PARK City Attorney Dave Snyder prepared a formal resolution for consideration by the Council approving the quick -take condemnation for the Peloquin Industrial Park P.I. Project. City staff recommended the Council approve the resolution approving the quick -take condemnation with the understanding that staff proceed with the finalization of the property easements for most of the property owners. Haas made motion, Granger seconded, to adopt RESOLUTION 2001-34 APPROVING THE QUICK- TAKE UICKTAKE CONDEMNATION FOR THE PELOQUIN INDUSTRIAL PARK P.I. PROJECT. Haas made motion, Granger seconded, to amend the previous motion that the resolution identifies the value of the drainage easement to be vacated on the Glamos property. VOTE ON AMENDMENT: Granger, Haas, Puleo, Miron ABSTAINED: Petryk Motion Carred. VOTE ON ORIGINAL MOTION: Granger, Haas, Puleo, Miron ABSTAINED: Petryk Motion Carried. REZONING & PRELIMINARY PLAT APPROVAL FOR PINEVIEW MEADOWS 2ND ADDITION At its June 27, 2001 meeting, the Planning Commission considered a rezoning and preliminary plat for the Pineview Meadows 2"d Addition, and unanimously recommended approval. The plat would include an additional 66 townhomes adjacent to Pineview Meadows 1" Addition. Staff recommended Council approve the rezoning of the property from urban residential to multi -family and the preliminary plat for City Council meeting of July 16, 2001 Page 7 Pineview Meadows 2nd Addition. The Council discussed the project with staff and the developer questioning pedestrian traffic, access to TH61, and road width issues. Haas made motion, Miron seconded, to adopt ORDINANCE 2001-354 AN ORDINANCE AMENDING CHAPTER 320 OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED SOUTH OF EGG LAKE ROAD AND EAST OF HIGHWAY 61. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Miron made motion, Petryk seconded, to adopt RESOLUTION 2001-35 APPROVING FINDINGS OF FACT FOR REZONING OF PROPERTY LOCATED SOUTH OF EGG LAKE AND EAST OF 61. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Puleo made motion, Haas seconded, to table discussion of the preliminary plat until the reconvened Council meeting on July 17, 2001. All aye. Motion Carried. RECESS Miron made motion, Haas seconded, to recess tonight's meeting at 10:00 pm until Tuesday, July 17, 2001, at 7:00 pm. All aye. Motion Carried. Mary Creager City erk