HomeMy WebLinkAbout2001.10.15 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF OCTOBER 15.2001
Mayor Fran Miron called the meeting to order at 7:00 pm.
PRESENT: Granger, Petryk, Puleo, Miron
City Administrator, Michael Ericson
CD Director, John Rask
City Attorney, Dave Snyder
City Engineer, Dave Mitchell
City Clerk, Mary Ann Creager .
ABSENT: Chuck Haas
MINUTES FOR CITY COUNCIL MEETING OF OCTOBER 1. 2001
Puleo made motion, Granger seconded, to approve the minutes for the City Council meeting of
October 1, 2001 as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Approve Hiring of James Goldsmith (Building Inspector)
Approve Appointment of Jodie Guareschi as a Probationary Firefighter
Appoint Committee to Select a New Fire Chief
Purchase of Equipment for Hugo Elementary School
Miron made motion, Puleo seconded, to approve the agenda with additions.
All aye. Motion Carried.
CONSENT AGENDA
Puleo made motion, Petryk seconded, to approve the following Consent Agenda:
Approval of Claims
Approval of Pay Request from Landmark Structures (Water Tower No. 3)
Approval of Pay Request from Richard Knutson (Peloquin Industrial Park)
Approval of Sign Permit (Lake Area Bank)
Approval of Sign Permit (Burdette Bemtson)
Authorize Advertisement for Bids for Well No. 4
Approve Lawful Gambling License for St. John the Baptist Church
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims for October 15, 2001 as presented.
City Council meeting of October 15, 2001
Page 2
APPROVAL OF PAY REQUEST FROM LANDMARK STRUCTURES (WATER TOWER
NO. 3)
Landmark Structures submitted its pay request No. 3 for work completed to date on the new 1.5
million gallon City water tower. City Engineer Dave Mitchell reviewed the pay request and
recommended Council approve payment in the amount of $206,843.50. Adoption of the Consent
Agenda approved payment to Landmark Structures in the amount of $206,843.50 for work
completed to date on water tower No. 3.
APPROVAL OF PAY REQUEST FROM RICHARD KNUTSON (PELOOUIN INDUSTRIAL
PAR
Richard Knutson, Inc., requested approval of pay request No. 1 for work completed to date on the
Peloquin Industrial Park P.I. Project. City Engineer Dave Mitchell reviewed the pay request and
recommended Council approve payment in the amount of $228,878.74. Adoption of the Consent
Agenda approved payment of Richard Knutson, Inc., in the amount of $228,878.74 for work
completed to date on the Peloquin Industrial Park P.I. Project.
APPROVAL OF SIGN PERMIT (LAKE AREA BANK)
The Hugo City Council approved the remodeling and addition to the 61 Stop for a new bank, and
Lake Area Bank made application to the City for a sign permit. City staff reviewed the sign permit
application and found it to be consistent with City code. Adoption of the Consent Agenda approved
the sign permit application for Lake Area Bank located at the 61 Stop.
APPROVAL OF SIGN PERMIT BURDETTE BERNTSON)
Burdette Berntson made application to the City for a sign permit to allow him to install a
freestanding sign at his office building located immediately adjacent to The End Zone bar. City staff
reviewed the sign permit application and found it to be consistent with City code. Adoption of the
Consent Agenda approved the sign permit application for Burdette Berntson at 13845 Forest Blvd.
AUTHORIZE ADVERTISEMENT FOR BIDS FOR WELL NO.4
Earlier this summer, Council approved the sale of utility revenue bonds to pay for the design and
engineering for well No. 4, and City Engineer Dave Mitchell would like authorization from Council
to advertise for bids for well No. 4. Adoption of the Consent Agenda approved and authorized staff
to advertise for bids for the construction of well No. 4.
APPROVAL OF CHARITABLE GAMBLING LICENSE FOR ST. JOHN'S CHURCH
St. John the Baptist Church, 14383 Forest Blvd., made application for a charitable gambling license
to conduct a turkey bingo at their site on 11/17/01. Adoption of the Consent Agenda approved the
charitable gambling license as requested and waives the 30 -day waiting period.
City Council meeting of October 15, 2001
Page 3
FURNITURE FIXTURES AND EQUIPMENT FOR NEW CITY HALL BID AWARD)
For the past several months, City staff has met with vendors who are interested in supplying the new
furniture, fixtures, and equipment (FF&E) for the new City Hall. At its September 17, 2001 meeting,
the Council authorized staff to advertise for bids for the FF&E for the new City Hall. On Monday,
October 15, 2001 at 11:00 am, staff opened the bids and reported to the Council the low bidder of
Caspter Systems in the amount of $110,884.55.
Granger made motion, Puleo seconded, to accept low bid from Casper Systems for the FF&E for the
new City Hall in the amount of $110,884.55.
All aye. Motion Carried.
SCHWIETERS CONSTRUCTION PURCHASE AGREEMENT FOR LOT 2. BLOCK 1
At its October 1, 2001 meeting, the Council approved two of the conditions of the revised TIF
Agreement for Schwieters Construction to purchase Lot 2, Block 1, Schwieters Millwork Addition.
Council tabled action on the reimbursement for the wetlands replacement earthwork, and directed
staff to work with Schwieters to resolve that issue satisfactory to the City.
Miron made motion, Petryk seconded, directing staff to amend the TIF and Purchase Agreements to
reflect the reduction in land value for Building #3 from $263,700 to $182,994.
All aye. Motion Carried.
AMENDMENT TO DEVELOPMENT AGREEMENT (STREET NAMING FOR VICTOR
GARDENS)
At its October 1, 2001 meeting, the Council approved the final plat and Development Agreement for
the Victor Gardens subdivision. Council tabled the street naming requirement in the Development
Agreement, and requested that this issue be discussed at tonight's Council meeting. Staff reviewed
the requirement for street naming, which is currently prescribed for in City code, requiring that the
street naming be consistent with the City's agreement with Washington County. The Council has as
its policy discretion, the opportunity to depart from the standard street naming procedures.
Puleo made motion, Petryk seconded, that the Council allow the developer to name his streets, with
acceptance and approval by staff, under the standard and customary approval procedure used to date.
The City Attorney shall draft an amendment to City code to consider opting out of County street
naming program.
All aye. Motion Carried.
SEPTEMBER 26.2001 RCWD MEETING
Mayor Fran Miron attended the September 26, 2001 RCWD meeting and provided a brief update on
that meeting. Rice Creek's engineers had a work proposal amounting to $66,000 to review
hydraulic flow on JD2 and plans and specs for Harrow Avenue. Mayor Miron stated that much of
City Council meeting of October 15, 2001
Page 4
the work has already been done by GGG Engineers. Mayor Miron requested that Hugo prepare work
plans for the two crossings in Hugo (165'x' Street and 157'x' Street).
Miron made motion, Granger seconded, directing staff to seek proposals from WSB and SEH on
developing a work plan for two ditch crossings in Hugo.
All aye. Motion Carried.
SWEET GRASS MEADOWS DITCH PROJECT
Council member Frank Puleo asked that staff provide a brief update to Council on the status of the
Sweet Grass Meadows ditch project. The inspector for RCWD informed staff that the Technical
Evaluation Panel (TEP) did make its site inspection visit on October 4, 2001 to the Sweet Grass
Meadows ditch project. Staff has received the official verification report needed for the developer to
proceed with closure on the wetlands replacement requirement of his development. Work should
commence in the next week or so when a contractor is selected. No Council action was required.
RETENTION POND FOR PELOOUIN INDUSTRIAL PARK P.I. PROJECT
City Engineer Dave Mitchell has been working with the Army Corps of Engineers and the RCWD to
obtain approval for the construction of a retention pond on the west side of TH61 for the Peloquin
Industrial Park project. The Army Corps of Engineers has been reluctant to provide permission to
the City and is seeking a significant amount of mitigation and related costs, which have a finite
financial impact on the project. The RCWD has already given its approval for the construction of
the pond. Mr. Mitchell provided an update to Council on his work to date to secure approval from
the ALOE. No Council action was required.
CITY FEE SCHEDULE RATE PROPOSAL (CM
Earlier this year, the Council directed staff to review the City's fee schedule and prepare a
recommendation for adjustments in year 2002. Council requested a thorough of the utility rates and
utility -related fees, and staff has received a proposal from Computer Integrated Technologies (CIT)
to do this rate study work. CIT's proposal would include a review and recommended adjustment of
all City fees, including the utility rate fees.
Miron made motion, Petryk seconded, to accept the proposal from CIT to prepare the City's utility
rate study and fee schedule for a lump -sum -amount not to exceed $3,300. This fee would be paid for
by the City's utility funds and a grant from the Met Council.
All aye. Motion Carried.
SEWER PLAN UPDATE
City Engineer Dave Mitchell provided for Council approval the engineering work completed to date
on the City's sewer plan. As Council is aware, this plan update is a requirement of the Met Council
through the City's Comprehensive Plan approval process. The update provides projected sewer
flows for the City, as well as a sewer -staging plan that identifies the sanitary sewer districts in the
City.
City Council meeting of October 15, 2001
Page 5
Miron made motion, Granger seconded, directing staff to submit the updated sewer flows and
staging plan to the Met Council for its review.
All aye. Motion Carried.
APPROVAL OF PRELIMINARY PLAT FOR HIDDEN HILLS PRESERVE
Solid Ground Development made a request to the City for a Planned Unit Development (PUD)
cluster -housing plan for a preliminary plat for the Hidden Hills Preserve. The developer proposes
the construction of 12 single-family lots on an 82.35 -acre parcel of land. At its September 26, 2001
meeting, the Planning Commission reviewed the application and recommended approval to the
Council. The Council discussed the plat and recommended: 1) the emergency access road remain
gravel and be maintained on an annual basis; and 2) the road to the development be 32' wide but
narrow to 24' within the development. Staff and the developer will work with Mr. Clifford Axelson
to address his concerns.
Petryk made motion, Granger seconded, to adopt RESOLUTION 2001-59 APPROVING PUD
PLAN AND PRELIMINARY PLAT FOR HIDDEN HILLS PRESERVE.
VOTING AYE: Granger, Petryk, Puleo, Miron
Motion Carried.
2001-2002 TRAIL APPLICATION FROM THE HUGO SNOWMOBILE CLUB
Staff received the annual trail application from the Hugo Snowmobile Club for four snowmobile
trails that have been used for the past several years. City staff reviewed the application and is in
receipt of all private property permission slips and liability insurance riders.
Petryk made motion, Granger seconded, to approve the 2001 -2002 -trail application from the Hugo
Snowmobile Club.
All aye. Motion Carried.
GRAVEL ROADS SURVEY RESULTS (USE OF DUSTLOCK)
Earlier this year, Council directed staff to use the Dustlock product on selected gravel roads as a pilot
project to better control the dust and compaction of gravel roads. Public Works Director Chris
Petree worked with the Dustlock vendor and applied Dustlock on 132°d Street, Ingersoll Avenue,
175'' Street, and Inwood Avenue. A survey was sent to those affected property owners, and results
of the survey were submitted for the Council to consider in its discussion for possible use in 2002. A
number of questions were raised (cost saving? residual value? potholes? compaction at curves on
Ingersoll Ave?) to be posed to the vendor. Staff will bring additional information and answers back
to Council. For further Council action was required.
VACANCY ON BROWNS CREEK WATERSHED DISTRICT
Mayor Miron publicly announced that there were two vacancies on the Board of the Browns Creek
Watershed District. No Council action was required.
City Council meeting of October 15, 2001
Page 6
2001 MINNESOTA MANUFACTURING & TECHNOLOGY MONTH
In cooperation with the Minnesota Economic Development Commission, Governor Jesse Ventura
requested Councils across the State of Minnesota publicly recognize those manufacturing and
technology businesses in the community for the month of October 22"d — November 23d. The City
of Hugo is fortunate to have a number of manufacturing businesses that provide a significant amount
of property taxes to the City.
Miron made motion, Petryk seconded, to adopt RESOLUTION 2001-60 A RESOLUTION
PROCLAIMING OCTOBER 22,2001 — NOVEMBER 24, 2001 AS THE 2001 MINNESOTA
MANUFACTURING AND TECHNOLOGY MONTH IN THE CITY OF HUGO.
VOTING AYE: Granger, Petryk, Puleo, Miron
Motion Carried.
Congratulation letters will be sent to businesses in the City.
MUNICIPAL COOPERATIVE AGREEMENT (MNDOT)
Annually, MnDOT solicits projects from local agencies for work to improve the state trunk highway
system. Staff requested authorization from Council to submit applications for three street light
intersection improvements. Those intersections include TH61 at 130'h Street North, at 140'h Street, and
at 147'h Street. This program was established to allow local communities an opportunity to construct
projects on the state highway system that may not be in MnDOT's capital improvements plan. The City
is very aware that there is a strong priority for street light improvements at these three intersections.
Miron made motion, Petryk seconded, authorizing the application for funding through the Municipal
Agreement Program and approve RESOLUTIONS 2001-61, 2001-62, AND 2001-63.
VOTING AYE: Granger, Petryk, Puleo, Miron
Motion Carried.
2001 CITY CHRISTMAS PARTY
Annually, the Council selects a date at which it invites the City's Commission members, volunteers, and
City staff for an evening of celebration. Council member Haas will then schedule the activity at the
Wild Wings Game Farm.
Granger made motion, Petryk seconded, to schedule the annual City of Hugo Christmas party for Friday,
December 14, 2001.
All aye. Motion Carried.
HIRE CITY BUILDING INSPECTOR
Miron made motion, Granger seconded, to hire James Goldsmith as the City's Building Inspector,
subject to a six-month probationary period and with the City's presbribed salary matrix.
All aye. Motion Carried.
City Council meeting of October 15, 2001
Page 7
APPOINT PROBATIONARY FIREFIGHTER
Petryk made motion, Miron seconded, to appoint Jodie Guareschi as a Hugo firefighter, subject to a six-
month probationary period.
All aye. Motion Carried.
FIRE CHIEF SELECTION COMMITTEE
Miron made motion, Granger seconded, to appoint the following to serve on the Fire Chief Selection
Committee: Joe McMahon, Jim Leroux, Becky Petryk, and Mike Ericson. The Committee shall provide
a recommendation of appointment to the Council after deliberations.
All aye. Motion Carried.
The Council stated that they would like to see the applications of the final three candidates.
ICMA ANNUAL CONFERENCE
City Administrator Mike Ericson attended the ICMA annual conference in Salt Lake City, Utah, and
provided a brief update on the conference.
WHITE OAK HEIGHTS SUBDIVISION UPDATE
City Engineer Dave Mitchell provided the Council with an update on the final work required to complete
the White Oak Heights subdivision. He stated that there is a small amount of clean-up work, and a final
wear course needed. Mr. Smith's letter of credit will expire on October 29, 2001, and Mr. Mitchell has
notified him that all work is to be completed by October 20, 2001 or the City will draw on his letter of
credit and have the work completed.
Miron made motion, Granger seconded, directing staff to communicate with Mr. Craig Smith, developer
of White Oak Heights, that work is to be finalized on the project or the City will draw on his letter of
credit and have necessary work completed.
All aye. Motion Carried.
ADJOURNMENT
Petryk made motion, Puleo seconded, to adjourn at 10:00 pm.
All aye. Motion Carried.
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