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HomeMy WebLinkAbout2001.12.03 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF DECEMBER 3.2001 Mayor Fran Miron called the meeting to order at 7:05 pm. PRESENT: Granger, Haas, Petryk, Puleo, Miron .City Administrator, Michael Ericson CD Director, John Rask City Attorney, Dave Snyder City Engineer, Dave Mitchell City Clerk, Mary Ann Creager MINUTES FOR CITY COUNCIL MEETING OF NOVEMBER 19.2001 Haas made motion, Petryk seconded, to approve the minutes for the City Council meeting of November 19, 2001 as submitted. VOTING AYE: Granger, Haas, Petryk, Miron ABSTAINED: Frank Puleo Motion Carried. APPROVAL OF AGENDA Discussion of Subordination Agreement with MN Union Builders Update on Joint Council/Planning Commission meeting of December 1, 2001 Discussion of Development Pacing Planning Commission Reappointment Petryk made motion, Granger seconded, to set the agenda for the meeting of 12/3/01 as amended. All aye. Motion Carried. PETER SCHNAIDTBARBARA KEARN (HUGO ELEMENTARY SCHOOL) Hugo Elementary School Principal Barbara Kearn was present to introduce Masumi Aoyama, a visitor from Japan, who is helping students learn more about Japanese school children. Mayor Fran Miron visited Hugo Elementary School and met with school officials and psychologist Peter Schnaidt regarding community core values supported by the WBL School District. Mr. Schmidt was present to outline the core values to the Hugo City Council. Miron made motion, Haas seconded, directing staff to draft a resolution adopting the same community core values as supported by the WBL School District. All aye. Motion Carried. CITY HALL LANDSCAPING PLAN — JASON NABER (EOR) AND LAURIE MCROSTIE (SEH) Jason Naber from EOR, the RCWD engineers, designed the storm water infiltration system for the new City Hall site and reviewed the design with the Council. As a part of the grant application, the City will need to: 1) provide public education of the system; 2) monitor drainage system after rainfall; 3) make sure parking lot is clean of debris; and 4) maintenancetweeding of the system. Laurie McRostie, City Council meeting of December 3, 2001 Page 2 landscape architect from SEH, has incorporated the infiltration system into the overall City Hall landscaping plan, and explained the various foliage to be used. They presented to Council the overall landscaping plan and sought approval of the proposed budget reviewed by the City Hall Building Committee. New City Hall neighbor Pete Ranier asked that the City consider constructing a fence between the properties because of noise, lights, litter, and traffic generated by City Hall. The City asked that Mr. Ranier wait until the landscaping is in place to see if a fence would be necessary. Haas made motion, Petryk seconded, to approve the $50,000 budget for the rainwater garden infiltration system project. All aye. Motion Carried. DANGEROUS DOG DESIGNATION (BARLEY) City staff received notification from the Washington County Sheriff s Department that a dog by the name of "Harley" allegedly killed a cat on property immediately adjacent to its home on 16P Street. City Attorney Dave Snyder met with the owner of the dog, and prepared a detailed response under City ordinance that the Council must consider in its potential determination of a dangerous dog. Terese Rudy, owner of Harley, was present at the meeting with her dog to present her issue to the Council. The owner of the cat, Henrietta Green, was also present. City staff recommended Council take the information from the animal owners and make its determination based on the merits. Puleo made motion, Petryk seconded, that because the evidence was not sufficient, the Council could not determine that Harley was a dangerous dog and was he released on his own recognizance. All aye. Motion Carried. CONSENT AGENDA Haas made motion, Granger seconded, to approve the following Consent Agenda: Approval of Claims Approval of Change Orders for New City Hall Approval of Pay Request from Mark Haug Construction Inc for Work Completed on New City Hall Approval of Pay Request from Municipal Bldrs, Inc., for Work Completed on Pumphouse No. 3 All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for December 3, 2001 as presented. APPROVAL OF CHANGE ORDERS FOR NEW CITY HALL City Hall architect Bob Russek, from ESG Architects, prepared an itemized list of the change orders. to date for construction of the new City Hall. Change orders are typical with municipal construction projects and part of the construction process. Adoption of the Consent Agenda approved Change Order No. 2 for construction of the new City Hall. City Council meeting of December 3, 2001 Page 3 APPROVAL OF PAY REQUEST FROM MARK HAUG CONSTRUCTION. INC.. FOR WORK ON CITY HALL Mark Haug Construction, Inc., submitted its 5th pay request to the City for work completed to date on the new City Hall. City architect Bob Russek reviewed the pay request and found all work to be sufficiently complete. Adoption of the Consent Agenda authorized payment to Mark Haug, Inc., in the amount of $205,795.45. APPROVAL OF PAY REQUEST FROM MUNICIPAL BLDRS FOR WORK COMPLETED ON PUMPHOUSE NO.3 Municipal Builders, Inc., submitted its 6th pay request to the City for work completed to date on pumphouse No. 3. City Engineer Dave Mitchell reviewed the pay request and found all work to be sufficiently complete. Adoption of the Consent Agenda authorized payment to Municipal Builders, Inc., in the amount of $33,255.22. JD2 RESOLUTION At its November 19, 2001 meeting, the City Council approved the endorsement of the resolution of support to the RCWD for the joint proposal for the engineering and construction design for the replacement culverts for JD2. Council directed City Attorney Dave Snyder to prepare an accompanying resolution of support, and requested that it be brought back for approval by the City Council. Mayor Miron revised Attorney Snyder's resolution and presented it to the Council and City Attorney for consideration. Miron made motion, Granger seconded, to adopt RESOLUTION 2001-70, A RESOLUTION OF SUPPORT FOR THE DESIGN ENGINEER AND JOINT FUNDING PROPOSAL TO THE STATE OF MINNESOTA FOR FUNDS TO REPLACE CERTAIN ROAD CULVERTS IN THE CITY. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. VACATION OF EASEMENTS (HIDDEN HILLS PRESERVE SUBDIVISION) As part of the approval process for the Hidden Hills plat, staff scheduled a public hearing for 7:00 pm, at the Council's December 3, 2001 meeting. The purpose of the public hearing was to take public comment on the proposed vacation of easements, which would allow the developer for the subdivision to properly design the public improvement layouts. Mayor Miron called the public hearing to order and there were no oral or written comments relative to this matter. Miron made motion, Petryk seconded, to approve the vacation of easements for the Hidden Hills Preserve subdivision. All aye. Motion Carried. City Council meeting of December 3, 2001 Page 4 AUDIONISUAL EQUIPMENT FOR COUNCIL CHAMBERS Over the past several months, staff has worked with several consultants to design the audio/visual equipment installation for the Council chambers in the new City Hall. On Monday, October 29, 2001, 11:00 am, staff opened three bids for the delivery and installation of the audio/visual equipment for the Council chambers in the new City Hall, with the low bidder being Connectivity Solutions in the amount of $97,728.70. Petryk made motion, Granger seconded, to award the audio/visual equipment installation for the new City Hall Council chambers to the low bidder, Connectivity Solutions from Maple Grove, in the amount of $97,728.70. All aye. Motion Carried. WELL NO.4 Council authorized staff to advertise for bids for construction of well No. 4 in the City. The City received three bids for the construction of the well. City Engineer Dave Mitchell recommended Council award the bid to Mark Traut Well Drilling, in the low bid amount of $97,395. As Council is aware, Mark Traut Well Drilling, Inc., constructed well No. 3, and staff finds that all work to be satisfactory and in accordance with engineering standards. Haas made motion, Petryk seconded, to award bid for construction of well No. 4 to the low bidder, Mark Traut Well Drilling, Inc., in the amount of $97,395.00. All aye. Motion Carried. APPOINTMENT OF NEW FIRE CHIEF At its November 19, 2001 meeting, the Council agreed to interview the top two candidates for the new Hugo Fire Chief. At its specially called meeting at 6:00 pm, on December 3, 2001, Council interviewed Jadon 011ila and Jim Compton. The Mayor and City Council announced that Jim Compton, Sr., was the top-ranked candidate for the position of Hugo Fire Chief and is hereby appointed as the new Hugo Fire Chief. 2002 CITY BUDGET At its November 19, 2001 meeting, the City Council directed staff to prepare a 2002 City budget, which would be reduced from the proposed 1.65% increase originally submitted to the Council in September 2001. Finance Director Ron Otkin prepared a reduced City budget that sets out the Council directive for a 0% City budget over the Council's 2001 Council budget. City staff recommended Council approve the drafted resolution thereby setting the City's budget for 2002, at $2,029,368, which represents a zero percent in comparison to the 2001 City budget. Miron made motion, Granger seconded, to adopt RESOLUTION 2001-71, RESOLUTION APPROVING THE GENERAL FUND BUDGET FOR THE 2002 FISCAL YEAR IN THE AMOUNT OF $2,029.368. City Council meeting of December 3, 200 Page 5 VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. Haas made motion, Miron seconded, to adopt RESOLUTION 2001-72, RESOLUTION APPROVING FINAL TAX LEVY PAYABLE IN 2002 IN THE AMOUNT OF $1,904,417. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. SETTLEMENT AGREEMENT W/WILLIAMS FOR APPRAISAL AND RELOCATION COSTS Staff announced that the relocation costs for the Williams, as reviewed by Evergreen Land Services, was consistent with federal and state law. The City Council also agreed that Earl and Violet Williams will be paid $149,000 for the sale of their house to the City for the new City Hall. SUBORDINATION AGREEMENT (HUGO LAND DEVELOPMENT) Hugo Land Development requested approval of a Subordination Agreement for the MN Union Builders Project. City staff recommended approval of the Agreement subject to final review and approval by the City Engineer. Puleo made motion, Haas seconded, to adopt RESOLUTION 2001-73, A RESOLUTION AUTHORIZING THE EXECUTION OF AN ASSIGNMENT AND SUBORDINATION OF DEVELOPMENT AGREEMENT. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. APPROVAL OF FINAL PLAT/DEVELOPMENT AGREEMENT FOR HIDDEN HILLS At its November 28, 2001 meeting, the Hugo Planning Commission considered the plat for the Hidden Hills Preserve subdivision. The PC reviewed the final plat and forwarded its unanimous recommendation to the Council for consideration. As Council is aware, it considered the preliminary plat for the Hidden Hills Preserve subdivision on October 15, 2001, where it offered its approval and acceptance. City staff recommended Council approve the final plat and Development Agreement for the Hidden Hills Preserve subdivision. Haas made motion, Granger seconded, to adopt RESOLUTION 2001-74 APPROVING THE FINAL PLAT AND DEVELOPMENT AGREEMENT FOR HIDDEN HILLS PRESERVE SUBD. VOTING AYE: Granger, Haas, Petryk, Puleo, Miron Motion Carried. City Council meeting of December 3, 2001 Page 6 VACANCIES ON THE BCWD The BCWD made its announcement of two vacancies on its Board of Managers. Mayor Miron and the Council made this public announcement on behalf of citizens living in the BCWD who may be interested in serving on the Board. REQUEST FROM WBL SCHOOLS FOR APPOINTMENT TO COMMUNITY SERVICES ADVISORY COUNCIL WBL's school Community Services Director Dave Guenther submitted a letter to the City seeking interest in having a City official serve on its advisory council for recreational programming activities for the City of Hugo currently provided by WBL city staff. Councilman Granger suggested that Pete Pedersen be approached to see if he would be interested in serving. Miron made motion, Puleo seconded, to appoint Councilman Mike Granger to serve on the Community Services Advisory Council or until Pete Pedersen from the Parks Commission agrees to serve on the Advisory Council. All aye. Motion Carried. UPDATE ON JOINT COUNCHJPC MEETING OF DECEMBER 1. 2001 Mayor Miron updated "viewers" on the meeting held on 12/1/01. PACING OF DEVELOPMENT Council member Petryk felt the Council should discuss development once the moratorium is lifted in February 2002. She felt it was important that the City maintain a balance between development and the volume of work that could be handled by staff. There was a question whether the City could legally "cap" the number of building permits issued. Miron made motion, Haas seconded, directing staff to follow up on this discussion and report to the Council in the next couple of months. All aye. Motion Carried. COUNTY CONTRACT FOR SNOWPLOWING The Washington County Highway Department agreed to use local company Kieger Enterprises to provide for its snowplowing services for the 2001 -2002 -winter season. The significant wet snowfall of November 2e created a multitude of problems that were not addressed to the satisfaction of the Washington County Public Works and the City of Hugo Public Works Dept. Staff placed this issue on the agenda for discussion by the Council and public acknowledgement of the problems incurred by the citizens with the dramatic 9" snowfall. The City received a large number of complaints primarily with delay in snowplowing, and damage to mailboxes and sod. Staff informed Council that the County terminated the contractor Kieger Enterprises after the snowfall. City Council meeting of December 3, 2001 Page 7 PUBLIC WORKS FACILITY In preparing its first-ever capital improvements program, the City Council budgeted $200,000 in 2002 for the acquisition of land for a future public works facility. Public Works Director Chris Petree researched the availability and sale of a building and land on TH61 that the Council may be interested in purchasing. Miron made motion, Haas seconded, directing staff to look into the purchase of property on TH61 for possible use by the Public Works Department. All aye Motion Carried. CITY ENGINEER City Engineer Dave Mitchell updated the Council on MnDOT funding. PLANNING COMMISSION APPOINTMENT Bronwen Kleissler's term on the PC will expire on 12/31/01. CD Director John Rask will contact her to see if she is interested in being reappointed. ADJOURNMENT Miron made motion, Haas seconded, to adjourn at 10:00 pm. All aye. Motion Carried. Mary eager City Cl �-