HomeMy WebLinkAbout2001.12.17 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF DECEMBER 17.2001
Mayor Fran Miron called the meeting to order at 7:05 pm.
PRESENT: Granger, Haas, Petryk, Puleo, Miron
City Administrator, Michael Ericson
CD Director, John Rask
City Attorney, Dave Snyder
City Engineer, Dave Mitchell
City Clerk, Mary Ann Creager
CITY COUNCIL MINUTES FOR NOVEMBER 28.2001
Haas made motion, Petryk seconded, to approve the minutes for the City Council meeting of November
28, 2001 as presented.
. All aye. Motion Carried.
CITY COUNCIL MINUTES FOR DECEMBER 1. 2001
Haas made motion, Puleo seconded, to approve the minutes for the City Council meeting of December
1, 2001 as presented.
All aye. Motion Carried.
CITY COUNCIL MINUTES FOR DECEMBER 3,2001 (FIRE CHIEF INTERVIEWS)
Miron made motion, Granger seconded, to approve the minutes for the Fire Chief interviews on
December 3, 2001 as presented.
VOTING AYE: Haas, Petryk, Puleo, Miron
ABSTAINED: Granger
Motion Carried.
CITY COUNCIL MINUTES FOR DECEMBER 3.2001
Granger made motion, Petryk seconded, to approve the minutes for the City Council meeting of
December 3, 2001 as presented.
All aye. Motion Carried.
APPROVAL OF AGENDA
Assistant Fire Chief Appointments
Accept Resignation of Building Inspector
Probationary Period of Deputy Clerk/Receptionist
Pay Request from Municipal Builders (Pump house for Well No. 3)
CSAH 8 Public Hearing (January 15, 2002)
Discussion of Peloquin Industrial Park Pond
City Council meeting of December 17, 2001
Page 2
Miron made motion, Petryk seconded, to set the agenda for December 17, 2001 as amended.
All aye. Motion Carried.
MARC HUGUNIN (METROPOLITAN COUNCIL REPRESENTATIVE)
Metropolitan Council representative Marc Hugunin was present at the Council meeting to make the
public announcement of the Metropolitan Council's award of the $50,000 rainwater garden grant for the
new Hugo City Hall site. Met Council met on December 5, 2001 and reviewed the grant application
from the City and agreed that the storm water infiltration project is a very worthwhile project for our
new City Hall site, and will serve as a pilot project demonstration site for the area On behalf of the
Council, Mayor Miron thanked Marc for all his support.
BOB RUSSEK (CITY HALL ARCHITECT)
City Hall architect Bob Russek was present at the Council meeting to provide an update to the Council
on the construction of the new City Hall.
ASSISTANT FIRE CHIEF APPOINTMENTS
Fire Chief Jim Compton recommended the appointment of Greg Burmeister as I' Assistant Chief and
Jadon 011ila as 2°d Assistant Chief.
Miron made motion, Petryk seconded, to accept the recommendation of the Fire Chief and appoint Greg
Burmeister as 0 Assistant Chief and Jadon 011ila as 2°d Assistant Chief of the Hugo Fire Dept.
CONSENT AGENDA
Miron made motion, Haas seconded, to approve the following Consent Agenda:
Approval of Claims
Renewal of Refuse Haulers Licenses
Approve Amendment to Architect's Agreement
Accept Resignation of Parks Commissioner and Advertise for Vacancy
Substantial Completion for Pineview Meadows 2"d Addition
Request for Payment from Landmark Structures (Water Tower No. 3)
Accept Resignation of Building Inspector
Probationary Period for Deputy City Clerk/Receptionist
Request for Payment from Municipal Builders (Pump house for Well No. 3)
All aye. Motion Carried.
APPROVAL OF CLAIMS
Adoption of the Consent Agenda approved the claims for December 17, 2001 as presented.
City Council meeting. of December 17, 2001
Page 3
RENEWAL OF REFUSE HAULERS LICENSES
Each December, the Council reviews the applications for the renewal of refuse haulers licenses. As
Council is aware, there are seven haulers in the City: MN Waste Management; Gene's Disposal; Hugo
Sanitation; Maroney's Sanitation; Ace Solid Waste; DoAll Service; and E -Z Recycling. Adoption of
the Consent Agenda approved renewal of the licenses for the seven refuse haulers.
APPROVE AMENDMENT TO ARCHITECT'S AGREEMENT
As Council is aware, Council approved an Architectural Agreement with ESG Architects and Robert
Russek at 2.41 % of the original construction bid of $1,326,333 for the architectural inspection services
for the new City Hall. There have been a number of additional services provided to the City that have
enhanced and made for a better City Hall. Each of the improvements has created a better value for the
citizens of Hugo. City architect Bob Russek has asked for Council authorization for approval of 56
additional hours to bring the project to final completion. Adoption of the Consent Agenda approved an
amendment to the Architect's Agreement and authorized the additional payment in an amount not to
exceed $5,880.
ACCEPT RESIGNATION OF PARKS COMMISSIONER AND ADVERTISE FOR VACANCY
Nancy Chelmo announced her resignation from the City's Parks Commission. Standard City policy
indicates Council must accept the resignation of the Parks Commissioner and authorize staff to
advertise for the vacancy, with interviews at a later date by the Council. Adoption of the Consent
Agenda accepted the resignation of Nancy Chelmo from the Parks Commission and publicly thanked
her for her years of dedicated service to the City of Hugo. Staff will advertise for the vacancy in the
usual manner.
SUBSTANTIAL COMPLETION FOR PINEVIEW MEADOWS 2ND ADDITION
The developer for the Pineview Meadows 2°a Addition made application to the City for a substantial
completion certification. City Engineer Dave Mitchell reviewed the completion of the public
improvements to date and found them to be substantially complete. Adoption of the Consent Agenda
approved the substantial completion for the public improvements for Pineview Meadows 2°a Addition.
REQUEST FOR PAYMENT FROM LANDMARK STRUCTURES (WATER TOWER NO.31
Landmark Structures submitted its request for payment for work completed to date on water tower No.
3. City Engineer Dave Mitchell reviewed the pay request and recommended Council authorize payment
in the amount of $152,686.38. Adoption of the Consent Agenda approved the payment to Landmark
Structures in the amount of $152,686.38.
RESIGNATION OF BUILDING INSPECTOR
Building Inspector Kevin Hopp submitted a verbal resignation to the City on December 12, 2001.
Adoption of the Consent Agenda accepted Kevin Hopp's resignation from employment with the City of
Hugo effective 12/12/01.
City Council meeting of December 17, 2001
Page 4
PROBATIONARY PERIOD FOR DEPUTY CITY CLERK/RECEPTIONIST
Adoption of the Consent Agenda accepted the recommendation of the City Administrator to not offer
continued employment to clerk/receptionist Kristi Montanari, as per the City's Personnel Policy as it
relates to probationary employees.
REQUEST FOR PAYMENT FROM MUNICIPAL BUILDERS (PUMP HOUSE NO.31
Municipal Builders submitted its request for payment for work completed to date on pump house No. 3.
City Engineer Dave Mitchell reviewed the pay request and recommended Council authorize payment in
the amount of $12,441.04. Adoption of the Consent Agenda approved the payment to Municipal
Builders in the amount of $12,441.04.
FURNITURE. FIXTURES, AND EQUIPMENT FOR NEW CITY HALL
On Tuesday, December 11, 2001, City staff opened a total of six bids for the furniture, fixtures, and
equipment (FF&E) for the new City Hall. The bids ranged from a high of $125,000 to a low of
$86,856.77. City staff reviewed with City Attorney Dave Snyder the bids that had been submitted, and
found that the low bid submitted by Pink Business Interiors was irregular— no full-size floor plan with
furniture layout or sales tax was included in the bid. The City Attorney recommended that the contract
be awarded to the second lowest bidder. Councilman Puleo requested City staff work with Metro
Systems to make sure delivery of the FF&E is made in a timely manner.
Miron made motion, Granger seconded, to award the low bid for FF&E to Metro Systems in the amount
of $101,642.36, and to further direct the City Hall Building Committee to meet with Metro System's
representatives to finalize the selection of colors and fabrics.
All aye. Motion Carried.
DRIVEWAY APPLICATION ON ONEKA LAKE BLVD.
As directed by the City Council, City staff has reviewed the issues related to the construction of a
blacktop driveway at 6178 Oneka Lake Blvd and the home formerly owned by the Robbinettes,
currently owned by the developer, North Suburban Builders. The driveway has been constructed, along
with black dirt and sod, and a "For Sale" sign has been installed in the front yard. Staff has had
communication with the developer, and to date has not received written response regarding the desire to
have the driveway removed. City Attorney Dave Snyder advised the Council that they have three
options: 1) do nothing; 2) permit developer to market the property and deal with new home owner at a
later date; or 3) compel developer to apply for a CUP.
Haas made motion, Miron seconded, directing the City Attorney to send a letter to North Suburban
Development requesting that they apply for a Conditional Use Permit, and a report will be made to the
Council at its next meeting (01 /07/02).
All aye. Motion Carried.
City Council meeting of December. 17, 2001
Page 5
35E AND CSAH 14 INTERCHANGE
The Hugo City Council and Planning Commission held a joint meeting two weeks ago with developers
for the property north of CR 8, and an issue of concern voiced by a number of individuals was the need
for an upgrade to the interchange at 35E and CSAH 14. The City Administrator recently met with the
City Administrators from the cities of Lino Lakes and Centerville, and both expressed concern on
behalf of their respective city councils for this issue to be addressed at some time in the very near
future. The first of three public meetings is scheduled for January 15, 2002, at the Hugo Fire Hall, 4:30
pm to 7:00 pm, to discuss this issue. No formal Council was taken.
TH61 PROPERTY FOR SALE
At its December 3, 2001 meeting, the Council directed staff to make a site inspection visit of property
for sale on TH61, which is currently used as a local trucking terminal. On Friday, December 7, 2001,
Public Works Director Chris Petree and City Administrator Mike Ericson met with the realtor
representing the owners and toured the facility. Staff stated that the building was in average condition,
and felt that the asking price for the property was too high. Councilman Haas stated that he would like
to see a "footprint" of the building that the public works department would need to operate effectively,
with a layout of all the vehicles and equipment.
Miron made motion, Haas seconded, that the City make an offer on property located at 15717 Forest
Blvd., for 10% above the 2002 city assessor's taxable valuation.
All aye. Motion Carried.
NEW APPRAISAL FOR BERNIN PROPERTY
Staff is finalizing the Purchase Agreement for the Bernin property for which the City has been awarded
a $305,000 grant from the DNR. Bruce Bernin and staff have requested a new appraisal on the property
since the last one was done in February 2001. Mr. Bernin will inform the City what he would like to
see in the agreement, and that would be reflected in the appraisal.
Miron made motion, Granger seconded, directing staff to secure another appraisal for the Bruce Bernin
property and schedule another meeting to discuss acquisition of the property with Councilmen Frank
Puleo and Mike Granger in attendance.
VOTING AYE: Granger, Petryk, Puleo, Miron
ABSTAINED: Chuck Haas
Motion Carried.
PACING RESIDENTIAL DEVELOPMENT
At its December 3, 2001 meeting, the Council directed staff to prepare information regarding the term
"pacing" for residential development and bring that information to Council for consideration. CD
Director John Rask and City Attorney Dave Snyder prepared materials for consideration by Council.
Legally, the City cannot limit building permits. The Council was concerned that staff would be
"buried" when the building moratorium was lifted in February 2002. CD Director John Rask informed
City Council meeting of December 17, 2001
Page 6
Council that the Community Development Department has budgeted for additional staff to handle the
workload. No formal Council action was taken.
CONDITIONAL USE PERMIT RENEWAL OF THOMMES AND THOMAS
Thommes and Thomas Land Clearing made application to the City for the renewal of its conditional use
permit for the processing and storage of firewood, recycling of tree waste, chipping, and operation of a
mobile air curtain fwnace. The CUP was originally issued for a two-year period. On November 28,
2001, the PC reviewed the CUP and recommended approval by a unanimous vote. The City has not
received any complaints about the operation.
Mixon made motion, Petryk seconded, to adopt RESOLUTION 2001-75 APPROVING A RENEWAL
OF THE CUP FOR THOMMES AND THOMAS LAND CLEARING FOR PROPERTY LOCATED
AT 5725 —165' ST.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
SITE PLAN APPROVAL FOR GRANGER AND GRANGER (FORMERLY PAUL'S CAF*,)
Rich Granger made application to the City for a site plan review for an 1,800 sq R addition to the
existing building located at 14849 Forest Boulevard, formerly known as Paul's Ca& On November 28,
2001, the PC reviewed the proposed site plan and recommended approval by a unanimous vote. The
Council expressed concern that parking stalls or advertising signs not impair site vision to TH61. The
access from the site to TH61 will be removed with a single access from 148h Street. City Attorney
stated that Councilman Mike Granger would not have a conflict of interest in voting on this matter.
Miron made motion, Haas seconded, to adopt RESOLUTION 2001-76 APPROVING A SITE PLAN
FOR GRANGER AND GRANGER LLP FOR PROPERTY LOCATED AT 14849 FOREST BLVD.
VOTING AYE: Haas, Petryk, Puleo, Miron
ABSTAINED: Granger
Motion Carried.
Staff will work with Mr. Grange to finalize a parking lot plan.
APPROVE LIQUOR LICENSES FOR YEAR 2002 (RESOLUTION)
In December each year, the Council reviews the renewal for liquor licenses for the upcoming year. The
City has a total of seven liquor licenses: Blacksmith Lounge; Carpenter's; Oneka Ridge Golf Course;
Route 61 (aka The End Zone); Ricci's; and Woody's. Approval of liquor licenses is subject to receipt
of all the necessary applications and related fees. The owner of The End Zone was present at the
meeting, and stated she would make payment of county property taxes by December 31, 2001.
Haas made motion, Granger seconded, to adopt RESOLUTION 2001-77 APPROVING LIQUOR
LICENSES AND RELATED LICENSES FOR THE YEAR 2002.
City Council meeting of December 17, 2001
Page 7
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
UPDATE ON AUAR FOR EVERTON AVENUE
Andrea Moffat of WSB was present at the Council meeting to review the Scope of Work for the
Everton Avenue Study, which included the preparation of an Alternative Urban Areawide Review
(AUAR). The purpose of preparing the AUAR was to satisfy the provisions of the Minnesota
Environmental Policy Act for an environmental review. The draft AUAR was sent to ten different
governmental agencies, as required by the environmental rules, and the City received comments from
seven governmental agencies during the 30 -day comment period. Staff recommended Council review
the agencies' comments and staffs responses to each comment, and provide City staff with any
comments or concerns for incorporation into the final AUAR document. No formal Council action was
taken.
BEAVER PONDS DRAINAGE IMPROVEMENT SOUTH OF 12im STREET
Several property owners, who live on 128x' Street, were present at the meeting requesting City
assistance in making drainage improvements to a swale located in their back yards. Jean Weiss was
present to state her objection to the project unless the swale was constructed to the height of 931.7 ft.
This matter was brought before Council in August 2001, and Council authorized the City Engineer to
examine options for improving the swale. The developer of Beaver Ponds has agreed to pay
approximately $13,200 of the approximately $17,000 project. While the developer is not legally
obligated to pay for the improvements, he has accepted some responsibility and wants to see the project
completed to the satisfaction of the residents and the City. Residents have not yet secured the $3,200 in
funding for their share of the cost. Staff provided Council with two options to consider: 1) authorize
the developer to complete the project with some assistance from the City; or 2) decline any City
involvement in the project. Some Council members did not feel that the project should use general
taxpayer funds, nor did they want to pit "neighbor against neighbor". The Council hoped that the
residents could come to some resolution amongst themselves, and if needed, the City would help
facilitate the project. No finther Council action was taken.
TSCHIDA AND MOLPTOR REZONING
At the direction of the City Council, the Planning Commission considered a rezoning of the Molitor and
Tschida property from Multi -Family to General Industrial. The Planning Commission recommended
denial of this rezoning given the close proximity of residential homes in the area, as well as concerns
about the usability of the parcels for larger industrial uses. In review of the rezoning, the Commission
found that an officellight industrial zoning district might be appropriate. As such, the Planning
Commission is considering the adoption of a new officellight industrial zoning district that could than be
applied to the Molitor and Tschida properties. The public hearing on the new district and rezoning is
scheduled for the December 19`h Planning Commission meeting.
Miron made motion, Haas seconded, to deny the Comprehensive Plan amendment and the rezoning of
the Moliton/Tschida property from multi -family to general industrial. The City Attorney is directed to
prepare a Findings of Fact based on Planning Commission and Council discussions.
City Council meeting of December 17, 2001
Page 8
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
Granger made motion, Petryk seconded, directing the Planning Commission to consider a plan
amendment and rezoning from multi -family to a new ` officellight industrial zoning district.
All aye. Motion Carried.
VACANCIES ON THE PLANNING COMMISSION AND PARKS COMMISSION
At its December 3, 2001 meeting, City staff informed Council that the term of PC member Bronwen
Kleissler is up for reappointment at the end of the year. Staff was directed to contact Bronwen to find
out her desire to remain as a PC member, but PC Chairman was unable to contact her to find out
whether or not she would like to continue her service on the PC. Councilman Puleo felt that term
expiration should not mean automatic reappointment.
Miron made motion, Granger seconded, directing staff to develop a process that the Council could
adopt with respect to Planning Commission and Parks Commission reappointment.
All aye. Motion Carried.
2002 SALARY RESOLUTION
Finance Director Ron Otkin prepared the City's annual resolution for the 2002 salaries, which include
wage rates for part-time and full-time employees. At its December 3, 2001 meeting, the Council
adopted the budget for 2002, which included funds for salary adjustments for employees who received
satisfactory performance appraisals.
Miron made motion, Petryk seconded, to adopt RESOLUTION 2001-78 SETTING 2002 SALARIES
FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS.
VOTING AYE: Granger, Haas, Petryk, Puleo, Miron
Motion Carried.
CSAH 8/14 PUBLIC MEETING
Miron made motion, Granger seconded, to schedule a special City Council meeting for January 15,
2002, from 4:30 pm to 7:00 pm, at the Hugo Fire Hall, to discuss a study for the connection of I -35E
with TH61 along the CSAH 8/14 corridor between 14CP Street and 145m Street.
All aye. Motion Carried.
ADJOURNMENT
Miron made motion, Granger seconded, to adjourn at 10:00 pm.
aye. Motion Carried. /
CG
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Mary An�r reager, City Clerk