HomeMy WebLinkAbout2000.11.06 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF NOVEMBER 6.2000
Mayor Walter Stoltzman called the meeting to order at 7:00 pm.
PRESENT: Barnes, Haas, Leroux, Petryk, Stoltzman
City Administrator, Michael Ericson
City Attorney, Dave Snyder
City Engineer, Dave Mitchell
Community Development Director, John Rask
City Clerk, Mary Ann Creager
ADDITIONS TO AGENDA
Report on Metropolitan Council Livable Community Committee Meeting
Report on Ricci's Parking
CITY COUNCIL MEETING OF OCTOBER 9.2000
Leroux made motion, Barnes seconded, to approve the minutes for the Council meeting of October 9,
2000, as presented.
All aye. Motion Carried.
CITY COUNCIL EXECUTIVE SESSION OF OCTOBER 9.2000
Barnes made motion, Leroux seconded, to approve the minutes for the executive session of October 9,
2000, as presented.
All aye. Motion Carried.
CITY COUNCIL MEETING OF OCTOBER 16.2000
Barnes made motion, Leroux seconded, to approve the minutes for the Council meeting of October
16, 2000, as presented.
VOTING AYE: Barnes, Leroux, Petryk, Stoltzman
ABSTAINED: Haas
Motion Carried.
AWARDS OF MERIT TO HUGO FIREFIGHTERS
A few weeks ago, there was a major fire in the Carlos Avery Wildlife Refuge located in Anoka
County. A number of Hugo firefighters assisted in the firefighting efforts under the City's Mutual
Aid Agreement. In speaking with Fire Chief, Joe McMahon, there were five individuals from the
Hugo FD who specifically deserve recognition for their firefighting efforts. The first five members
are: Jeff Wenzel; Kurt Grainger; Don Wolkerstorfer; Mike Schwartz; and Tony Bronk. These five
individuals, specifically, nominated I" Assistant Fire Chief, Jim Compton, for his leadership skills in
fighting this fire. The final Award of Merit and Certificate of Appreciation was presented to Mr.
Compton for his dedication and outstanding firefighting effort and leadership skills in fighting the fire
at the Carlos Avery Wildlife Refuge.
City Council meeting of November 6, 2000
Page 2
Leroux made motion, Haas seconded, to approve the following Consent Agenda:
Revision to Ramberg Conditional Use Permit
Approval of Engineer's Agreement for Work on Peloquin Industrial Park
Approval of Pay Request for Final Work Completed on Fenway Blvd. Court
Approval of Applications for Appointment to Hugo Fire Department
Sign Permit Application for Studio 61 Hair Company
Final Payment for Oakshore Park Drainage Improvement (Wussler/Peterson)
Approval of Charitable Gambling License for Church of the Incarnation at Woody's Bar and Grill
All Aye. Motion Carried.
REVISION TO RAMBERG CONDITIONAL USE PERMIT
The Council recently approved a CUP for Dan and Elaine Ramberg for their horse training and
boarding facilities located at 5676 170" Street. Staff met with Mr. Ramberg, and has offered a
clarification of Condition #5 of the CUP, which has been highlighted in an attached resolution
submitted for Council approval. Adoption of the Consent Agenda approved the revision to the CUP
with clarification of Condition #5 as requested by Mr. Ramberg.
APPROVAL OF ENGINEER'S AGREEMENT FOR WORK ON PELOOUIN IND PARK
In accordance with the Agreement for Professional Services, between the City and SEH, the City
Engineer prepared a Supplemental Letter Agreement and a Scope of Services, for the engineering
work associated with the engineering design work for the construction plans and specs for the public
improvements to the Peloquin Industrial Park. Adoption of the Consent Agenda approved the
Agreement as part of the project that was authorized by the Council at a recent Council meeting.
APPROVAL OF PAY REQUEST FOR FINAL WORK COMPLETED ON FENWAY BLVD COURT
W.B. Miller, Inc., made application for payment No. 3, which is the final payment for the work
completed on the Fenway Boulevard Court project. Adoption of the Consent Agenda approved final
payment to W.B. Miller, Inc., in the amount of $4,252.92.
APPROVAL OF APPLICATIONS FOR APPOINTMENT TO HUGO FIRE DEPT.
In accordance with Section 1300 of the Hugo FD's Suggested Operating Guidelines, adoption of the
Consent Agenda accepted the Hugo FD recommendation, and appointed Kevin Colvard and James
Christiansen to the FD, subject to a six-month probationary period.
SIGN PERMIT APPLICATION FOR STUDIO 61 HAIR SALON
Bill Barrett made application to the City for a wall sign for the business called Studio 61 Hair
Company located at 5661 147h Street. The property is zoned Central Business. City staff reviewed
the application, and found that the proposed sign is in full compliance with the City's sign regulation.
Adoption of the Consent Agenda approved the application for a business, and directed the building
inspector to issue a sign permit.
City Council meeting of November 6, 2000
Page 3
FINAL PAYMENT FOR OAKSHORE PARK DRAINAGE IMPROVEMENT
(WUSSLER/PETERSON)
Quast Contracting, Inc., made application to the City for final payment for the public improvement
drainage project on the Wussler/Peterson property located on Ethan Avenue. Adoption of the
Consent Agenda approved the final payment in the amount of $15,934.00.
APPROVAL OF CHARITABLE GAMBLING LICENSE
The Church of the Incarnation made application to conduct charitable gambling at Woody's Bar and
Grill located at 12010 Keystone Avenue, to allow for the sale of pull -tabs. Adoption of the Consent
Agenda approved issuance of a charitable gambling license to the Church of the Incarnation for the
sale of pull -tabs at Woody's Bar and Grill, 12010 Keystone Avenue, and waiver of the 30 -day waiting
period.
APPROVAL OF CLAIMS
Council member Petryk questioned a claim submitted by WSB Engineering, and Pete Willenbring of
WSB was present to answer her question.
Barnes made motion, Haas seconded, to approve the claims for November 6, 2000, as submitted.
All aye. Motion Carried.
APPROVAL OF REVISION TO CITY'S SNOW AND ICE CONTROL POLICY
In reviewing the City's snow and ice control policy, Public Works Director, Chris Petree,
recommended a few changes to more clearly define what the City is liable for, and what actions the
City would take if any damage occurs.
Petryk made motion, Barnes seconded, to accept the Chris Petree's recommended changes to
the City's snow and ice control policy, in anticipation of the City taking over the snow plowing from
Washington County.
All aye. Motion Carried.
APPROVAL OF ENGINEER'S AGREEMENT FOR CONTROL SYSTEM MASTER PLAN
City staff had met with the City Engineer to review the water utilities control system. Control
systems are necessary for the public works department to accurately monitor the City's water and
wastewater utility systems. City staff recommended that a control system master plan be developed to
achieve a single, integrated control system Council member Petryk suggested that the Council hold a
workshop with newly elected Council members after January 2, 2001.
Haas made motion, Leroux seconded, to approve the Supplemental Letter Agreement for a Control
System Master Plan with the City Engineer, in the amount of $12,000.00.
All aye. Motion Carried.
City Council meeting of November 6, 2000
Page 4
PROPOSED DRIVEWAY ORDINANCE
At its October 16, 2000 meeting, the Council directed staff to prepare an ordinance amendment
regarding the width of driveways for property zoned urban and central residential. Council directed
staff to prepare the ordinance to state the following: "Driveways must meet the minimum design
requirements for the zoning district in which they are located, as specified in Figure 6-3. However, in
no case shall the width of the driveway exceed 35% of the lot width, as measured at the required front
yard setback." The ordinance amendment would change the maximum driveway width from 16' to
24' in the urban and central residential zoning districts. Councilman Haas wanted to go on record as
opposing the 24' driveway width.
Leroux made motion, Stoltzman seconded, to adopt ORDINANCE 2000-243, AN ORDINANCE
AMENDING CHAPTER 320 OF THE CITY CODE BY INCREASING THE MAXIMUM
PERMITTED DRIVEWAY WIDTH FOR PROPERTIES LOCATED IN THE URBAN AND
CENTRAL RESIDENTIAL ZONING DISTRICTS TO 24 FEET.
VOTING AYE: Barnes, Leroux, Petryk, Stoltzman
VOTING NAY: Haas
Motion Carried.
APPROVAL OF FUNDING FOR EVERTON AVE STUDY AND AUTHORIZATION TO
PROCEED
At its September 18, 2000 meeting, the Council adopted a resolution approving an application for a
Local Planning Assistance Loan, and directed staff to submit it to the Met Council. On October 20,
2000, City staff received notification from the Met Council that they had approved the $209,322.75
loan, along with a formal loan agreement. The loan is for five years, with a 0% interest rate. The City
is obligated to pay 1/5 of the total loan amount each year. If the City develops a land use plan that
proposes to exceed the City's housing goals by 20%, the Met Council will forgive the final loan
payment of $41,865. Community Development Director, John Rask, explained project, its budget,
and shared a sample of the public relations newsletter "Everton Avenue Neighborhood News".
Haas made motion, Leroux seconded, that the Council accept the loan, and direct staff to proceed
with the Everton Avenue Study Project.
All aye. Motion Carried.
SWEET GRASS MEADOWS DITCH PROJECT
At its October 16, 2000 meeting, the Council discussed the Sweet Grass Meadows ditch project, and
directed the City Engineer to confirm site elevations for the ditch and the adjoining trail, as identified
on the final plat for the subdivision. The City Engineer presented the results of the survey team's
work, and discussed with the Council the six options for redesigning the ditch profile along Oneka
Lake Blvd. City Attorney, Dave Snyder had reviewed the trail easement issue, and confirmed with
the Washington County Recorder's Office that there is, in fact, a bicycle trail/pedestrian walkway
easement on this property, and that KG Development did quit claim that property to the City. After a
continued discussion of the various options, as well as additional alternatives:
City Council meeting of November 6, 2000
Page 5
Barnes made motion, Stoltzman seconded, authorizing staff to develop cost estimates for the: 1)
construction of a 3' retaining wall; and 2) installation of pipe and surface grates. Staff will bring this
information back to a future meeting.
All aye. Motion Carried.
SITE OPTIONS FOR NEW WATER TOWER
At its October 16, 2000 meeting, the Council listened to a presentation from City Engineer, Dave
Mitchell, in regard to the location site suggested for the new water tower. Specifically, the City
Engineer recommended, along with City staff, a location in the northeastern comer of the Martha
Peltier property, and Council directed the Engineer to proceed with acquisition of the property. City
staff followed up that directive, walked the entire site, and discovered a better location for the water
tower site is on property located immediately adjacent and north of the Peltier property. The City
Engineer discussed Option B, stating the property was 2' higher than the Peltier property, and for the
most part, would be difficult to develop.
Barnes made motion, Stoltzman seconded, authorizing staff to negotiate with the property owner for
Option B for an alternate site as a site for the City's new water tower.
VOTING AYE: Barnes, Haas, Stoltzman
VOTING NAY: Petryk
ABSTAINED: Leroux
Motion Carried.
JACKSONS' STORMWATER PONDING AND TRUNK FEES
Earlier this summer, the Council approved the Development Agreement for the Jacksons' for the
BEIP 0 Addition. The Council directed the City Attorney to include specific language in the
Development Agreement that addressed the assignment of the stormwater ponding and trunk fees
whereby City staff and the Jacksons' would be afforded an opportunity to discuss them further since
they were not in agreement to fees suggested by the City. Staff has met with the Jacksons' a number
of times over the past number of months, and has been unsuccessful in the determination of fees that
are acceptable to both the Jacksons' and City. On October 29, 2000, staff met with Council members,
Jim Leroux and Deb Barnes, to discuss the assignment of the Jacksons' fees in more detail, and have
agreed to recommend to the Council that fees be set at $254,645.70 for stormwater ponding fees and
$23,666.45 for trunk fees. The Jacksons' have two options: 1) accept the fees as recommended and
approved by the Council; or 2) go to binding arbitration as described in the Development Agreement.
Tom Jackson requested that the Council delay action on this matter because of a possible discrepancy
on how much of their land actually drains into the ponding area. Council member Barnes felt that the
City had discussed this issue extensively, and felt there was no need to delay action.
Haas made motion, Barnes seconded, to accept staffs recommendation to set the Jacksons'
stormwater ponding fees at $254,645.70 and trunk fees at $23,666.45. If the Jacksons do not agree to
payment of these fees, it is recommended that the matter be turned over to the City Attorney for
binding arbitration as outlined in the May 2000 Jacksons' Development Agreement.
City Council meeting of November 6, 2000
Page 6
VOTING AYE: Barnes, Haas, Leroux, Petryk
VOTING NAY: Stoltzman
Motion Carried.
APPOINTMENT TO COUNTY GROUNDWATER PLAN TASK FORCE
At its special October 30, 2000 meeting, the Council discussed its appointment to the Washington
County Groundwater Plan Task Force, and suggested the name of Randal Barnes to be appointed to
the Task Force. The Council tabled this issue to the November 6h meeting for fiuther discussion and
determination of a qualified individual to represent the City on this Task Force. City staff
recommended the Council select an individual to represent the City on this Task Force.
Stoltzman made motion, Leroux seconded, to table this matter until the Board of Canvass meeting of
November 8, 2000.
All aye. Motion Carried.
APPLICATION FOR ESTABLISHMENT OF SNOWMOBILE TRAILS
For the past number of years, the City has allowed the local snowmobile club to establish three
snowmobile trails within the City. Washington County Star Trail Association has made its annual
application to the City for the establishment of the three trails. The City is in receipt of all necessary
permit application material, including an aerial photo of the City for specifically, one of the trails.
Petryk made motion, Barnes seconded, to approve the snowmobile application from the Washington
County Star Trail Association for the 2000-2001 season.
All aye. Motion Carried.
APPROVAL OF REZONING FOR KEYSTONE LOUNGE FROM RURAL RESIDENTIAL
TO RESIDENTIAL SERVICE
On October 25, 2000, the Planning Commission reviewed the rezoning request for the Keystone
Lounge located at 12010 Keystone Avenue. On June 21, 1999, the City rezoned property as part of
the overall update to the City's comprehensive land use regulations, and it appears the City may have
inadvertently rezoned the property from commercial to residential. Prior to the comprehensive update
in June 1999, the property was zoned Concentrated Business. City staff recommended approval of
the rezoning to residential service with the unanimous approval of the PC.
Stoltzman made motion, Barnes seconded, to adopt ORDINANCE 2000-244, AN AMENDING
CHAPTER 320 OF THE CITY CODE TO CLASSIFY CERTAIN LAND LOCATED AT 12010
KEYSTONE AVENUE.
VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman
Motion Carried.
Petryk made motion, Haas seconded, to adopt RESOLUTION 2000-42, A RESOLUTION
City Council meeting of November 6, 2000
Page 7
APPROVING FINDINGS OF FACT FOR REZONING OF PROPERTY LOCATED AT 12010
KEYSTONE AVENUE.
VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman
Motion Carried.
SCHEDULE BUDGET WORKSHOP WITH CITY COUNCIL
Annually each year, the Council schedules a final budget workshop session, to discuss with staff, the
finalization of the coming year's budget. In September 2000, the Council approved a preliminary
budget, and certified a tax levy to the State, which will be used in public notices for the City's Truth
in Taxation public hearing. The Council should select a budget workshop meeting to allow staff to
provide the latest revenue projections, along with the recommendations from City Council as to any
changes for the final adoption of the budget in December.
Leroux made motion, Petryk seconded, to schedule a 2001 budget workshop for November 20, 2000,
at 6:00 pm.
All aye. Motion Carried.
APPROVAL OF PURCHASE AGREEMENT FOR HOUSE (a, 14593 FOREST BLVD.
City staff was informed that the owner of the house at 14593 Forest Blvd., had passed away, and that
her children may be interested in selling their home to the City. City staff met with the oldest brother,
and along with the City Attorney's office, negotiated a Purchase Agreement for the home and
property whereby the three children will continue to live in the home and rent from the City.
Barnes made motion, Leroux seconded, to approve the Purchase Agreement for the house at 14593
Forest Blvd., at a cost of $115,000, and authorize staff to proceed with a closing for the property, and
enter into a Lease Agreement with the three children who will then rent from the City.
All aye. Motion Carried.
REQUEST TO REMOVE STOP SIGN Q) HADLEY AVENUE AND HADLEY CIRCLE
Bob Bilotta, property owner of the landscape business called The Garden, contacted the City with a
request to remove the stop sign on Hadley Avenue. Mr. Bilotta specifically requested that the City
remove the sign primarily because it is a hindrance to the visitors who frequent The Garden over a
base period of 90 days a year.
Stoltzman made motion, Leroux seconded, to consider removal of the stop sign on Hadley Avenue,
and reinstall it at the intersection on Hadley Circle for the three residences located on that street, only
if Mr. Bilotta assists the City with a remedy for vehicular speeding out of the Gardens. This includes
his visitors and employees.
All aye. Motion Carried.
City Council meeting of November 6, 2000
Page 8
SCHEDULE CANVASS BOARD FOR WEDNESDAY, NOVEMBER 8.2000
Under State Statute, the Council must meet as a canvassing board after the general election to certify
the election results.
Stoltzman made motion, Petryk seconded, to schedule the Board of Canvass for November 8, 2000, at
3:00 pm.
All aye. Motion Carried.
ARCHITECTURAL AGREEMENT WITH BRA FOR DESIGN OF NEW CITY HALL
City Council directed staff to enter into an agreement with chief architect, Bob Russek, and the firm
of Bonestroo Rosene Anderlik and Associates for the design of the new City Hall. BRA and
Associates submitted a standard AIA Architectural Agreement for consideration by the City. The
Council should be aware that this Agreement does not commit the Council to a long-term contract
with the architect. Specifically, it does allow the City to go through different phases of design work,
with the schematic phase constituting a 25% cost of the overall architect's fees.
Leroux made motion, Haas seconded, to approve the Agreement with BRA and Associates for the
design of the City Hall contingent on staff resolving the items identified by the City Attorney.
VOTING AYE: Barnes, Haas, Leroux, Stoltzman
VOTING NAY: Petryk
Motion Carried.
BOND SALES (RUSTY FMELD. EHLERS AND ASSOCIATES)
$1.185M TAXABLE G.O. TAX INCREMENT BONDS FOR BEIP
The City's financial advisor, Rusty Fifield, was present with Council to propose the refinancing of the
$1.185M of G.O. tax increment bonds for the Bald Eagle Industrial Park. City staff recommended
Council approve the refunding.
Barnes made motion, Leroux seconded, to adopt RESOLUTION 2000-43, A RESOLUTION
ACCEPTING PROPOSAL ON SALE OF $1,885,000 TAXABLE GO TAX INCREMENT BONDS,
SERIES 2000A, AND PLEDGING FOR THE SECURITY THEREOF TAX INCREMENTS.
VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman
Motion Carried.
$1.015M TEMPORARY G.O. BONDS FOR BEIP IMPROVEMENTS
The City's financial advisor, Rusty Fifield, will be present with Council to discuss the refinancing of
the $1.015M of temporary G.O. bonds for the BEIP improvements. City staff recommended Council
approve the refunding.
City Council meeting of November 6, 2000
Page 9
Stoltzman made motion, Barnes seconded, to adopt RESOLUTION 2000-44, A RESOLUTION
ACCEPTING PROPOSAL ON SALE OF $1,015,000 GO TEMPORARY IMPROVEMENT BONDS,
SERIES 2000B, PROVIDNG FOR THEIR ISSUANCE AND PLEDGING FOR THE SECURITY
THEREOF SPECIAL ASSESSMENTS.
VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman
Motion Carried.
TAX ABATEMENT TOOL FOR PELOOUIN INDUSTRIAL PARK
The City's financial advisor, Rusty Fifield, was present with Council to discuss tax abatement as a
tool for the Council to consider in the funding of the public improvements for the Peloquin Industrial
Park project. Rusty provided a discussion paper on the issua, and Council opted to discuss it at a
later date.
FINAL ACCEPTANCE (SWEET GRASS MEADOWS 1ST ADDITION)
KG Development, developer for the Sweet Grass Meadows subdivision, made application to the City
for acceptance of the 0 Addition. The City Engineer reviewed the request, and found work to be in
acceptance with the Development Agreement and development standards as described in the
Agreement, and recommended final acceptance for Sweet Grass Meadows I" Addition.
Leroux made motion, Barnes seconded, to accept the recommendation of the City Engineer and
approve final acceptance for Sweet Grass Meadows 1" Addition. The developer shall work with staff
on the final landscape work around Outlot A.
All aye. Motion Carried.
FINAL ACCEPTANCE (SWEET GRASS MEADOWS 2ND ADDITION)
KG Development, developer for the Sweet Grass Meadows subdivision, made application to the City
for acceptance of the 2°d Addition. The City Engineer reviewed the request, and found work to be in
acceptance with the Development Agreement and development standards as described in the
Agreement, and recommended final acceptance for Sweet Grass Meadows 2"d Addition.
Barnes made motion, Leroux seconded, to accept the recommendation of the City Engineer and
approve final acceptance of Sweet Grass Meadows 2"d Addition, subject to: 1) sod placement in the
boulevard areas along Oneka Lake Boulevard and Goodview Avenue in or adjacent to Outlot A; 2)
mowing of Outlot A in areas not to receive sod; and 3) slip seeding of areas with Outlot A not
receiving sod with a MnDot SE Native Forbs seed mix.
All aye. Motion Carried.
RELEAF GRANT USE FOR MLCCS
The City of Hugo has been working with the DNR to complete the Wildland-Urban Interface Project.
City Council meeting of November 6, 2000
Page 10
The MLCCS is used to identify, classify, and map vegetative cover types. The end product is a GIS -
based map that provides a detailed inventory of vegetation cover types within the community.
Leroux made motion, Petryk seconded, authorizing SEH to complete additional work on the MLCCS
RELEAF GRANT USE FOR MINNESOTA LAND COVER CLASSIFICATION SYSTEM with a
not -to -exceed amount of $6,400, which is the amount of the grant award received from the MnReleaf
Reimbursable Grant Program.
All aye. Motion Carried.
PROPOSAL FOR CITY COMPENSATION SCHEDULE
In preparation of the City's annual review of salaries and performance reviews, the City Administrator
discovered that the City does not have a formalized pay schedule, nor does it have updated job
descriptions. Although the City has been in compliance with the State's pay equity program, the
Finance Director has used a state job match as the City's tool in submitting employee job title
classifications and salaries for approval by the State. To insure that the City is proactively planning
for the future in hiring employees, and providing market rates salaries, the City Administrator
proposed to have a compensation study completed by a local human resource firm, Helping
Minnesota Cities, Inc. Paul Ness, former employee of the LMC, has worked with numerous
Minnesota cities in developing pay equity plans.
Barnes made motion, Leroux seconded, to approve an agreement with Helping Minnesota Cities, Inc.,
at a not -to -exceed price of $4,847.75.
All aye. Motion Carried.
RECESS
Leroux made motion, Barnes seconded, to recess tonight's meeting at 10:35 pm until November 7,
2000, American Legion, at 7:30 pm, and November 8, 2000, at 3:00 pm.
All aye. Motion Carried.
i
Mary Creager
City erk