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Home My WebLink About2000.12.18 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF DECEMBER 18.2000 Mayor Walter Stoltzman called the meeting to order at 7:00 pm. PRESENT: Barnes, Haas, Leroux, Petryk, Stoltzman City Administrator, Michael Ericson City Attorney, Dave Snyder City Engineer, Dave Mitchell Community Development Director, John Rask City Clerk, Mary Ann Creager APPROVAL OF BUDGET WORKSHOP MINUTES FOR NOVEMBER 20.2000 Leroux made motion, Petryk seconded, to approve the minutes for the budget workshop of November 20, 2000, as submitted. All aye. Motion Carried. APPROVAL OF COUNCIL MINUTES FOR DECEMBER 4.2000 Haas made motion, Petryk seconded, to approve the minutes for the City Council meeting of December 4, 2000, as submitted. ADDITIONS TO AGENDA Discussion of JD2 Clarification of Article Printed in the Hugonian RE: New City Hal PRESENTATION OF PLAQUES AND RESOLUTIONS At this time, presentations of plaques and resolutions were made to outgoing Mayor Walter Stoltzman and Council members, Debra Barnes and Jim Leroux. Stoltzman made motion, Petryk seconded, to adopt RESOLUTION 2000-51 ACKNOWLEDGING YEARS OF DEDICATED SERVICE BY JIM LEROUX. VOTING AYE: Barnes, Haas, Petryk, Stoltzman ABSTAINED: Leroux Motion Carried. Stoltzman made motion, Leroux seconded, to adopt RESOLUTION 2000-52 ACKNOWLEDGING YEARS OF DEDICATED SERVICE BY DEBRA BARNES. VOTING AYE: Haas, Leroux, Petryk, Stoltzman ABSTAINED: Barnes Motion Carried. Leroux made motion, Barnes seconded, to adopt RESOLUTION 2000-53 ACKNOWLEDGING YEARS OF DEDICATED SERVICE BY WALLY S`TOLTZMAN City Council meeting of December 18, 2000 Page 2 VOTING AYE: Barnes, Haas, Leroux, Petryk ABSTAINED: Stoltzman Motion Carried. PRESENTATION OF PLAQUE TO MARVIN LAVALLE Mayor Stoltzman recognized Marvin LaValle, thanking him for his supporting while he served as Mayor of the City of Hugo. The plaque was paid and presented by the Mayor at his own expense. CONSENT AGENDA Haas made motion, Leroux seconded, to approve the following Consent Agenda: Approval of Claims Approval of 2001 City Engineer Rate Schedule for Professional Services Fire Relief Pension Adjustment Ratification All aye. Motion Carried. APPROVAL OF CLAIMS Adoption of the Consent Agenda approved the claims for December 18, 2000 as presented. APPROVAL OF 2001 CITY ENGINEER RATE SCHEDULE FOR PROFESSIONAL SERVICES At its specially called meeting on December 12, 2000, the City Council agreed to recommend to the new City Council the appointment of the City Engineer, Dave Mitchell, and the firm of SEH. As such, the City Engineer submitted a proposed rate table for the year 2001, which will replace the rate table submitted on April 3, 2000. City staff recommended the Council approve the new 2001 City Engineer's Rate Schedule for Professional Services. FIRE RELIEF PENSION ADJUSTMENT RATIFICATION The Hugo Fire Department Relief Association considered an adjustment to its annual pension, which is currently at $2,000 per year of service. At its most recent meeting, the Hugo Fire Department Relief Association approved an increase to $2,300 per year of service. The Relief Association requested Council ratification of this pension adjustment. City staff recommended its approval, based on a fully funded pension program, and the amount is still under the state maximum of $2,500 per year of service. APPROVAL OF LIQUOR LICENSES AND RELATED LICENSES FOR 2001 City staff received renewal applications from all liquor license holders and related businesses in the City. City staff recommended Council approve the all licenses for the year 2001 subject to payment of all appropriate fees and taxes, and submission of proof of insurance. City Council meeting of December 18, 2000 Page 3 Haas made motion, Leroux seconded, to adopt RESOLUTION 2000-54, A RESOLUTION APPROVING LIQUOR LICENSES AND RELATED LICENSES FOR THE YEAR 2001. VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman Motion Carried. SWEET GRASS MEADOWS DITCH PROJECT At its November 6, 2000 meeting, the City Council considered the Sweet Grass Meadows ditch project, and reviewed a number of options, including one new option that would result in the construction of a retaining wall along Oneka Lake Blvd, and the installation of an underground drainage pipe. Council directed the City Engineer to bring back cost estimates for this work, along with a ditch profile design. City Engineer, Dave Mitchell, prepared a new ditch profile option that includes a retaining wall, and construction and installation of a underground drainage pipe at a cost estimate of $115,000. The Engineer reviewed the different options, and recommended that the Council consider the most simple and economical option of filling in the ditch with 2 ft of borrowed fill, and working with the developer to reseed and resod the ditch profile as necessary. Homeowners along the Sweet Grass Meadows ditch project were present at the Council meeting to provide final comments the Council may deem necessary in making its final decision. Leroux made motion, Haas seconded, to accept the Engineer's recommendation for Option A, at a cost of $20,000, and that Encroachment Agreements be obtained from property owners for work performed on their property. Council member Petryk suggested that the City be responsible for the entire cost of the project. Property owner, Nathan Siebenaler, questioned why property owners could not work on their own property. He had previously obtained quotes for labor and materials at a reduced cost. Leroux and Haas withdrew their motion. Mr. Siebenaler was advised to prepare a revised grading plan, along with a plan for installation of the pipe, and submit his proposal to the Council. Council member Barnes suggested that future Development Agreements be worded in such a way as to prevent this occurrence from happening again. LEGISLATION FOR SALE TAX EXEMPTION FOR CONSTRUCTION MATERIALS In a recent issue of the League of Minnesota Cities, Cities Bulletin, staff reviewed an opportunity for the City of Hugo to sign on with the League for a sales tax exemption on local government purchases. More specifically, there may be an opportunity for special legislation for the City of Hugo construction of the new City Hall whereby it could save the 6.5% sales tax on any materials for the construction of the new City Hall. Leroux made motion, Stoltzman seconded, authorizing staff to proceed with proposed legislation for a sales tax exemption on local government purchases. All aye. Motion Carried. City Council meeting of December 18, 2000 Page 4 APPROVAL OF FINAL PLAT FOR BEAVER PONDS 4TH ADDITION The proposed plat is part of the Beaver Ponds 4h Addition preliminary plat approved by the Council on May 3, 1999. The preliminary plat for Beaver Ponds includes 26 twin home lots on 5.93 acres. The applicant is proposing to plat 16 of the 26 lots at this time, and would create an outlet for the remaining 10 lots that would front on Ferrara Avenue. City staff recommended Council approval of the final plat and Development Agreement for the Beaver Ponds 4'h Addition. Barnes made motion, Leroux seconded, to adopt RESOLUTION 2000-55, APPROVING FINAL PLAT AND DEVELOPMENT AGREEMENT FOR BEAVER PONDS 47H ADDITION. VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman Motion Carried. APPROVAL OF THE 2001 CITY BUDGET (RESOLUTION) At its December 4, 2000 meeting, the City Council held its Truth in Taxation public hearing for the purpose of taking public comment regarding the City's proposed 2001 budget. No public comment was offered or received for consideration by the Council; therefore, City staff recommended the adoption of the resolution, prepared by the Finance Director, approving the 2001 City budget, in the amount of $2,147,073. Stoltzman made motion, Haas seconded, to adopt RESOLUTION 2000-56, APPROVING THE GENERAL FUND BUDGET FOR THE 2001 FISCAL YEAR. VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman Motion Carried. APPROVAL OF THE TAX LEVY (RESOLUTION) At its December 4, 2000 meeting, the City Council held a Truth in Taxation public hearing for the purpose taking public comment regarding its 2001 budget. No public comment was offered or received; therefore, City staff recommended the Council adopt the resolution, prepared by the Finance Director, certifying the tax levy at $1,381,101 for the year 2001. This amount represents a 0% tax rate increase for the 2001 City tax levy. Stoltzman made motion, Petryk seconded, to adopt RESOLUTION 2000-57, APPROVING PAYABLE 2001 FINAL LEVY CERTIFICATION. VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman Motion Carried. JD2 LITIGATION UPDATE Mayor Stoltzman questioned the Council if they would like Attorney Haik to update them on the JD2 matter. Because of inadequate time, the Council declined any meeting prior to the jury trial on January 2, 2001. City Council meeting of December 18, 2000 Page 5 HUGONIAN (CITY HALL ARTICLE) Council member Barnes wanted to clarify a front-page article in the last Hugonian that states, "The City wants to purchase all the homes on this block of Hwy. 61 ....and tear them down." She wanted the public to know that the City had a plan for downtown development, and that was to purchase homes as they became available. It was not the City's intent to displace the neighborhood. She suggested that an article be included in the next City Newsletter to inform residents of the City's plans for the area. UPDATE ON COMMUNITY DEVELOPMENT PROJECTS Community Development Director, John Rask, provided Council with the significant planning projects that will be directed by staff over the winter months. These projects will be presented to the Planning Commission to finalize land use planning documents, which will then be considered by the Council, prior to the May 2001 moratorium. GOIFFON SLAUGHTERHOUSE DETERMINATION The City Attorney, Dave Snyder, and Community Development Director, John Rask, provided Council with an update on the continued discussions with Goiffon's attorney regarding a legal determination for grandfathering of the Goiffon slaughterhouse operation. Attorney Snyder stated that there were some questions unanswered, so discussion would need to be continued to resolve this matter. JACKSON ARBffRATION DEMAND City Attorney, Dave Snyder, provided Council with the latest arbitration demands of the Jackson family regarding the setting of trunk and storm water ponding fees. The Jacksons' attorney has requested to arbitrate this matter, and the City is moving forward with City Engineer Dave Mitchell as the consultant engineer for the arbitrary hearing. ECONOMIC DEVELOPMENT AUTHORITY MEETING Mayor Stoltzman called the Economic Development Authority to order at 8:30 pm. PRESENT: Barnes, Haas, Leroux, Petryk, Stoltzman City Administrator, Michael Ericson City Attorney, Dave Snyder City Engineer, Dave Mitchell Community Development Director, John Rask City Clerk, Mary Ann Creager AUTHORIZATION OF FINANCE PLAN FOR NEW CITY HALL City Council directed staff to prepare a resolution of authorization for a finance plan for the construction of the new City Hall in coordination with financial advisor, Rusty Fifield, from Ehlers City Council meeting of December 18, 2000 Page 6 and Associates. Finance Director, Ron Otkin, prepared a resolution for Council to consider in regard to the financing and sale of lease revenue bonds for the construction of the new City Hall. Haas made motion, Barnes seconded, to adopt RESOLUTION 2000-58, AUTHORIZING A FINANCE PLAN FOR THE CONSTRUCTION OF CITY HALL. VOTING AYE: Barnes, Haas, Leroux VOTING NAY: Petryk and Stoltzman Motion Carried. Petryk made motion, Leroux seconded, to adjourn the meeting of the Economic Development Authority at 9: 32 pm. All aye. Motion Carried. ADJOURN Leroux made motion, Petryk seconded, to adjourn at 9:33 pm. All aye. Motion Carried. ,r MaryiCreager City