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HomeMy WebLinkAbout1999.01.04 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JANUARY 4.1999 Oaths of office were taken by Walter Stoltzman, Chuck Haas, and Becky Petryk The meeting was called to order by Mayor Stoltzman at 7:02 p.m. PRESENT: Stoltzman, Barnes, Haas, Leroux, Petryk City Administrator, Robert Museus City Attorney, Greg Galler City Engineer, Tom Angus City Clerk, Mary Ann Creager ADDITIONS TO AGENDA ARK Stipulation Agreement Report from Sheriff Frank Barnes made motion, Leroux seconded, to approve the following Consent Agenda: City Council minutes for December 23, 1998 City Council minutes for December 28, 1998 General Claims for January 4, 1999 All aye. Motion Carried. BARNES ABSTAINED1 FROM VOTING ON MINUTES FOR DECEMBER 28, 1998 BECAUSE OF HER ABSENCE FROM THE MEETING. CHANGE ORDER NO. 4. FIRE HALL Mr. James Trossen, project architect for construction of the City's new Fire Hall, recommended Change Order No. 4, increasing the project's cost by $1,860.65. The purpose of this Change Order is to add additional structural framing support for the icanopies to be constructed over the south and west entrance doors to the building, as recommended by the structural engineer for the project, L. Larson Engineering. Council member Barnes questioned whether the change should have been incorporated in the original architectural design. Barnes made motion, Stoltzman seconded, to approve Change Order No. 4 for the Fire Hall, to add additional structural framing support for the canopies be constructed over the south and west entrance doors, at a cost of $1,860.65. All aye. Motion Carried. SUPPLEMENTAL AGREEMENT NO. 3. FENWAY AVENUE IMPROVEMENT PROJECT The City Engineer recommended Supplemental Agreement No. 3 to reflect charges for relaying of storm sewer, replacement of the storm sewer, and water main offsets in the amount of $6,104. Of this, OSM will reimburse the City $2,804 as the work was made necessary by surveying error on their part. The other expense to the City is a result of necessity to route water main around an existing MCES sanitary sewer. City Engineer explained the Supplemental Agreement for Councilman Haas. City Council meeting of January 4, 1999 Page 2 Haas made motion, Barnes seconded, to approve Supplemental Agreement No. 3 for the Fenway Avenue improvement project, to reflect charges for relaying of storm sewer, replacement of the storm sewer, and watermain offsets, in the amount of $6,104. All aye. Motion Carried. 1999 OFFICER AND AGENCY APPOINTMENTS Barnes made motion, Leroux seconded, to appoint David Schumann as Planning Commission chairman. Because members of the Council wanted to discuss this matter with other members of the PC: Barnes made motion, Haas seconded, to table this matter until the meeting of January 19, 1999. VOTING AYE: Stoltzman, Barnes, Haas, Petryk VOTING NAY: Leroux Motion Carried. Haas made motion, Stoltzman seconded, directing staff to draft a job description for the Planning Commission chairperson. All aye. Motion Carried. Mayor Stoltzman felt that the City's legal fees have been excessive since Greg Galler was named City Attorney. Attorney Galler refuted the statement, citing that the legal budget prior to his appointment exceeds the present budget, and the work is now done in a timely fashion. Leroux made motion, Barnes seconded, to make the following appointments for 1999: Depository for City Funds - Firstar Hugo Bank City Attorney - Greg Galler City Engineer - Tom Angus City Water Resource Engineer - Peter Willenbring Zoning Administrator - Robert Museus Civil Defense Director - Joe McMahon Acting Mayor - James Leroux Official Newspaper - White Bear Press All aye. Motion Carried. PLANNING COMMISSION APPOINTMENTS There are three Planning Commission vacancies to be filled by the Council: two due to the City Council meeting of January 4, 1999 Page 3 expiration of the terms of Theodora Peltier and David Schumann, and one due to the resignation of Ken Rubenzer, effective January 31, 1999. Mr. Rubenzer's term expires 12/31/99. Leroux made motion, Barnes seconded, to reappoint Theodora Peltier and David Schumann to 4 - years term on the Planning Commission. Leroux and Barnes withdrew their motion to allow for an individual vote. Leroux made motion, Barnes seconded, to reappoint David Schumann to a 4 -year term on the Planning Commission. VOTING AYE: Stoltzman Barnes, Leroux, Petryk PRESENT NOT VOTING: Chuck Haas Motion Carried. Stoltzman made motion, Leroux seconded, to reappoint Theodora Peltier to a 4 -year term on the Planning Commission. VOTING AYE: Stoltzman Barnes, Leroux, Petryk PRESENT NOT VOTING: Chuck Haas Motion Carried. AMENDMENT TO DEVELOPMENT AGREEMENT (CREEKVIEW PRESERVE) Due to the final selection of a road -access point across Washington County Rail Authority's right-of- way, the length of street and number of lots created, as a part of Phase 1 of the Creekview Preserve development, increased. Adding to the number of lots being created as part of the phase requires additional parkland dedication fees and sealcoat escrow to be paid by the developer. In addition, the developer requested that the City accept the public improvements for the lots along Foxhill Avenue, 157th Street, and 157th Street Circle, without completing the public improvements along 157th Street Way. Based on these conditions, the City Attorney prepared an amendment to the Development Agreement for the Creekview Preserve subdivision. Staff recommended approval of the amendment. Barnes made motion, Petryk seconded, to approve the second Addendum to the Development Agreement for the Creekview Preserve subdivision. All aye. Motion Carried. OAKSHORE PARK PUBLIC PUBLIC IMPROVEMENT PROJECT At the City Council meeting of December 21, 1998, this matter was table for consideration until this evening's meeting. The City has previously made assessments for the project against benefited property. One assessment has been filed in district court within the time frame allowed for such appeal. The next step in the project would be to direct the City Engineer to prepare plans and City Council meeting of January 4, 1999 Page 4 specifications, at an estimated cost of $60,000. A lengthy discussion ensued regarding ways to reduce the City's share of the improvement cost. Councilman Haas submitted prepared topics to investigate alternative approaches to reduce cost to the general fund. Council member Petryk felt that the City could implement an infiltration system rather than storm sewers, and reduce the width of roads. Council member Barnes was not confident that the infiltration system would work. Barnes made motion, Leroux seconded, directing the City Engineer to obtain estimates from three (3) firms to provide soil borings for roads in the Oakshore Park subdivision. All aye. Motion Carried. COMPREHENSIVE LAND USE REGULATIONS At the City Council meeting of December 28, 1998, Council considered adoption of the revised land - use regulations for the City, and tabled consideration and action on such regulations until this evening's meeting. As the Council had just received the revised document at tonight's meeting, the following motion was made: Barnes made motion, Leroux seconded, to table this matter until January 19, 1999, to allow time for Council review of the revised document. All aye. Motion Carried. 129TH STREET ASSESSMENTS At the City Council meeting of December 21, 1998, the Council conducted a public hearing to consider adopting a proposed assessment roll for the extension of municipal sanitary sewer and water mains along 129th Street, from the north line of Europa Trail to the east line of Elmcrest Avenue, for a total amount of $144,013.28. The Council directed staff to recalculate the assessments based on comments received at the hearing, and tabled action on the assessment until this evening's meeting. In order to provide adequate notice of the continued public hearing, notice of the Council's proposed consideration of the revised assessment roll has been mailed to property owners for consideration at the Council meeting of January 19, 1999. Leroux made motion, Haas seconded, to table this matter until the City Council meeting of January 19, 1999. All aye. Motion Carried. BOARD OF REVIEW The Council approved April 29, 1999, at 10:00 as the City's date to conduct the Board of Review. City Council meeting of January 4, 1999 Page 5 ARK STIPULATION AGREEMENT Attorney Galler presented a brief history of the ARK litigation matter. Frank Puleo addressed a drainage ditch that was created along the east side of the ARK property, which drains to his property. Leroux made motion, Barnes seconded, authorizing the City Attorney to proceed with the Stipulation and Order in an attempt to resolve the ARK litigation matter. All aye. Motion Carried. SHERIFF'S DEPARTMENT Haas made motion, Barnes seconded, to invite Captain Mike Johnson to appear before the City Council at their meeting of January 19, 1999 to discuss a sample application of the "Clinton" cop. All aye. Motion Carried. PARKS COMMISSION LIAISON The City Council needs to appoint a liaison to the Parks Commission. Mr. Haas stated that if their meetings were held on any other day than Tuesday, he would serve. Administrator Museus will check with the Commission's chairperson relative to their meeting day. ROLL CALL VOTES Mayor Stoltzman stated that Robert's Rules of Order call for an alphabetical vote; therefore, Mayor Stoltzman will be called on last in a roll call vote. Barnes made motion, Petryk seconded, to adjourn at 11:00 p.m. All aye. Motion Carried. Mary Creager City erk