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HomeMy WebLinkAbout1999.06.08 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JUNE 8. 1999 The Mayor reconvened the recessed Council meeting of June 7, 1999, at 7:05 pm. PRESENT: Barnes, Haas, Leroux, Petryk, Stoltzman City Administrator, Robert Museus City Engineer, Tom Angus 140TH STREET ASSESSMENT ROLL (RESOLUTION) The Council considered a resolution ordering a hearing on a proposed assessment to be made for the improvement of 140th Street, between Finale Avenue and TH61. The hearing will be held on July 6, 1999, at 7:05 pm. Leroux made motion, to adopt RESOLUTION 1999-10, A RESOLUTION ORDERING A HEARING ON THE PROPOSED ASSESSMENT ROLL FOR THE 140TH STREET IMPROVEMENT PROJECT. VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman Motion Carried.. SNOWMOBILE FORFEITURE The City Council received a letter from the City Attorney regarding the forfeiture of a snowmobile to the City, as the result of a drunk driving case. The Sheriffs Department requested the snowmobile for use in their winter patrol activities. If the Council wishes to turn over the vehicle to the Sheriffs Department, staff recommended the County reimbursement the City for the storage seizure and forfeiture costs incurred by the City. Barnes made motion, Haas seconded, to transfer ownership of the snowmobile to the Washington County Sheriffs Office, subject to the Sheriff reimbursing the City for all cost involved with the storage, seizure, and forfeiture of the vehicle. All aye. Motion Carred. FIREFIGHTER EMERGENCY WARNING LIGHTS The City Council received a letter from the Fire Chief requesting authority to allow firefighters responding to emergencies to use yellow warning lights on their personal vehicles. The Council also received a letter from its insurance carrier stating liability concerns in allowing firefighters the use of warning lights. Chief McMahon and Assistant Chiefs Jim Compton and Greg Burmeister informed the Council that neighboring communities, including White Bear Lake and Mahtomedi, have adopted similar policies, with the intent of the warning lights to provide additional safety to the firefighters responding to emergencies. The lights would also request the right-of-way from other drivers. Chief McMahon stated that the yellow warning light did not provide any additional authority to firefighters to speed or violate established traffic law, and use of warning lights would be monitored by him and his officers. City Council meeting of June 8, 1999 Page 2 Leroux made motion, Haas seconded, to approve the policy to allow use of yellow warning lights by Hugo Volunteer Firefighters. All aye. Motion Carried. MAINTENANCE SUPERVISOR INTERVIEWS The City received ten (10) applications for the position of maintenance supervisor. Staff recommended that the five (5) most qualified candidates be interviewed for the position prior the next Council meeting. The Interview Board to consist of one Council member, a representative from the City's engineering firm, and a public works superintendent from a neighboring community. Barnes made motion, Leroux seconded, directing that the five (5) most qualified candidates be interviewed for the position, and that Council member Petryk represent the Council in the interview process. All aye. Motion Carried. PRELE UNARY PLAT (SWEET GRASS MEADOWS 2ND ADDITION) Joseph and Constance Marier, 5566 145th Street, Quentin and Joan Marier, 6395 Oneka Lake Blvd., and K -G Development, 4740 Apollo Drive, Lino Lakes, applied to subdivide approximately 47 acres into 95 lots for single family homes to be known as Sweet Grass Meadows 2nd Addition. The property is generally located at Oneka Lake Blvd., and Greene Avenue. The PC considered this request at their meeting of May 26, 1999, and recommended approval of the subdivision subject to the City being able to provide adequate water supply to the property. Rocky Goertz, developer, and Joel Toso, a professional engineer representing the developer, addressed the Council about the water issue and other concerns. Mr. Toso stated that his analysis showed that there would be adequate supply of water to the development to meet the standards established by the American Waterworks Association, as well as the Uniform Fire Code. Mr. Goertz offered to pay the sewer and water hookup fees for the lots in the proposed development at the time of final play approval to assist the City in financing the needed new well and tower. Leroux made motion, Barnes seconded, to approve the preliminary plat for Sweet Grass Meadows 2nd Addition. VOTING AYE: Barnes, Haas, Leroux, Petryk VOTING NAY: Stoltzman Motion Carried. PRELIMINARY PLAT (ONEKA LAKE VIEW SOUTH) At the regular City Council meeting of May 17, 1999, the Council considered the preliminary plat for Oneka Lake View South. The Council was concerned that use of the City's PUD ordinance was inappropriate as a process to consider for the proposed plat of Oneka Lake View South, as the small City Council meeting of June 8, 1999 Page 3 parcel size would not allow for compliance with the City's PUD ordinance. The Council reviewed the City's ordinance regarding the construction of two-family homes in the single family urban zoning district. It was the general feeling that issuance of a SUP was a more appropriate mechanism for concerning the proposed development. The developer verbally agreed to a 120 -day extension for the City to consider this project. Barnes made motion, Stoltzman seconded, to deny the PUD of Oneka Lake View South, and to allow the developer to resubmit the plan directly to the Council as a request for a Special Use Permit. All aye. Motion Carried. FRANCEWS MEADOWS The Council received a request from Scott Montgomery and Paul Kelliher, developers of the proposed Francine's Meadows subdivision, to allow them to phase the project as a mechanism to allow them to clear title problems on one property, and still proceed with a portion of the development. In 1999, the developers intend to plat the northern'cul-de-sac within the development immediately, but wait to plat the southerly cul-de-sac connecting to 140th Street as the second phase and title issues to the property have been cleared. They would also provide the City an easement, approved by the City Engineer, for a drainage stormwater retention facility to serve both developments. Stoltzman made motion, Haas seconded, to allow the final plat of the Francine's Meadows subdivision into two phases. All aye. Motion Carried. SETTLEMENT (REHBEIN ASSESSMENT APPEAL) At the Council meeting of May 3, 1999, Council directed the City Attorney to vacate the assessments against the Rehbein property made as part of the 129th Street improvement project. The Council took action as recommended by the City Attorney and Julie Schwartz, of Lake State Realty, who stated that the property did not have a site where a building could be located. Following the meeting, the Mayor was informed that the property had been evaluated and found suitable for a septic system. The City Attorney was directed to hold off on vacating the assessment until the new evidence could be evaluated. The Council has received a letter from the City Attorney with his findings. Staff requests direction. RAILROAD CROSSING IMPROVEMENT AGREEMENT The Council considered a draft Agreement between the City of Hugo and the Minnesota Commercial Railway Company, for the improvement of the railroad crossings at 130th and 140th Streets. Minnesota Commercial Railway is agreeing to lower the grades of the railroad tracks at these locations in return for payment of $92,361.47. The cost of this project is expected to be reimbursable from the City's Municipal State Aid account. Leroux made motion, Barnes seconded, to approve the Railroad Crossing Improvement Agreement. All aye. Motion Carried. City Council meeting of June 8, 1999 Page 4 140TH STREET SIDEWALK The City Engineer reported to the Council that he had, at the Council's request, reviewed the feasibility of constructing a concrete sidewalk along the north side of 140th Street, between Finale Avenue and TH61. Due to the presence of the high voltage powerline in this alignment, as well as the narrow road easement, he stated that it would not be possible to construct a sidewalk at this location at this time. Council member Petryk stated her support of continuing with a concrete sidewalk along the south side of 140th Street in lieu of a wider bituminous bike path. She also indicated that the concrete sidewalk along the south side was currently in construction plans for the improvement of this roadway. 1998 BRIDGE REPORT The City Engineer reviewed a bridge report prepared by OSM, as required annually be the State of Minnesota. The report indicated concern for two (2) bridges in the community. A substantial amount of maintenance or replacement will be required on the concrete bridge crossing JD2 at Forest Blvd. The bridge is old and in deteriorating condition. The Council indicated they wish to consider this matter at a future meeting. The other bridge concern was the 129th Street crossing of the outlet of Bald Eagle Lake. The City Engineer indicated that the necessary repairs to the bridge will be made as part of the 129th Street improvement project scheduled for this year. 1999 STREET MAINTENANCE PROGRAM The City Administrator provided the Council a map and description of cost estimate for street maintenance work proposed for 1999, including sealcoating, crackfilling, and regraveling of City roads. The Council indicated that they wish to conduct a road tour of the community following hiring of the City's new maintenance supervisor. The City Administrator stated that he will provide the Council with the proposed bid forms for the City's 1999 graveling contract at the next meeting for approval. BID AUTHORIZATION (1999 GRAVEL CONTRACT) Staff seeks Council approval to seek bids for approximately 19,000 tons of Class 5 aggregate to be spread on approximately nine (9) miles of City roadway in accordance with the enclosed graveling plan. 148TH STREET CONDITION REPORT 148th Street, east of Francesca Avenue is likely to be a cause for concern in the near future. The City Engineer stated that he had inspected the street, and that it was suffering from severe wear. The Council took the report under advisement. 1999/2000 ROAD MAINTENANCE CONTRACT The Council received the proposed contract between the City of Hugo and Washington County Public Works Department for the provision of road maintenance services to the community in the upcoming year. City Council meeting of June 8, 1999 Page S Barnes made motion, Haas seconded, to approve the 1999/2000 Road Maintenance Contract with Washington County Public Works. All aye. Motion Carried. PROPOSED COUNCIL/PLANNING CON aMSION/PARK COMMISSION MEETING The City's Planning Commission and Parks Commission requested a joint meeting with the City Council to discuss the roles and responsibilities of the City's various Commissions. Kathy Marier, Chairperson of the Parks Commission,. was present to indicate.the interest of the Commission's for such a meeting. The City Administrator recommended that the Council first meet to hold a workshop to discuss its roles and responsibilities within the community. The Council indicated that such a meeting may be held on July 26, 1999. COUNCIL REQUEST Councilman Leroux stated that he would appreciate receiving the minutes of regular Council meetings as soon as possible after they are prepared, and prior to the next Council packet, which is the current policy. GOOD NEIGHBOR DAYS (PARADE COMMITTEE) The Council discussed a request from the Good Neighbor Days Parade Committee to participate in the annual parade. The Council agreed to jointly prepare a float and participate in the event, which is scheduled for 6:00 pm, June 11, 1999. MORATORIUM ORDINANCE Mayor Stoltzman stated that after additional consideration, that scheduling of a public hearing on the proposed moratorium ordinance would be inappropriate at this time, given that the ordinance to be considered has not yet been completed. The ordinance needs to be very specific and state the City's reasons for considering a moratorium. Council member Petryk stated her concerns that the consideration of the moratorium ordinance not be unduly delayed. Stoltzman made motion, Barnes seconded, to rescind the public hearing date for the interim ordinance as currently established for July 6, 1999. VOTING AYE: Barnes, Leroux, Stoltzman VOTING NAY: Haas and Petryk Motion Carried. CLOSED SESSION Stoltzman made motion, Barnes seconded, to move the City Council meeting into executive session in order to discuss the proposed letter, prepared by Mr. Paul Haik, the attorney representing the City in its litigation with the RCWD over JD2. All aye. Motion Carried. City Council meeting of June 8, 1999 Pae 6 At approximately 10:59 pm, the Council reconvened from executive session. Stoltzman made motion, Leroux seconded, to adjourn at 11:00 pm. All aye. Motion Carried. Robert A Museus City Administrator