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HomeMy WebLinkAbout1999.07.12 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF JULY 12, 1999 Mayor Stoltzman reconvened the meeting of July 6, 1999 at 7:00 pm. PRESENT: Barnes, Haas, Leroux, Petryk, Stoltzman City Administrator, Robert Museus City Engineer, Tom Angus City Clerk, Mary Ann Creager ADDITIONS TO AGENDA Creekview Preserve 2nd Addition Greene Avenue Road Improvements Letter from Park Commission "Cat" Meeting with DNR PURCHASE AGREEMENT (NORTH COUNTRY AUTO BODY) The Council considered an Agreement between the City of Hugo and North Country Auto Body for the acquisition of additional road easement along 140th Street for the City, and the sale of Outlot B of the BEIP to North Country. Because Council member Barnes had a number of questions regarding the Agreement and the City Attorney was not present: Barnes made motion, Leroux seconded, to table this matter until the Council meeting of July 19, 1999. All aye. Motion Carried. ARK AUTO RECYCLING LICENSE Mr. Dan Stewart dba ARK, Inc., is in violation of fiis license to operate a recycling business at 16813 Forest Blvd North: 1. He has not provided the City a site survey prepared by a registered land surveyor, as required by paragraph A of the license. 2. He has not provided the City with a parking plan in accordance with paragraph B of the license. 3. He has not constructed a 3' high berm topped by coniferous trees along the north property line, as required by paragraph H of the license. Mr. Daniel Rosen, an attorney representing Mr. Stewart, had requested a three-week extension of the June 1, 1999 deadline to prepare these items, which has since lapsed. The Council reviewed the license, as well as the District Court's Stipulation Agreement. Councilman Haas stated that staff should make sure ARK's $20,000 letter of credit not be allowed to expire. Haas made motion, Leroux seconded, that the City honor the District Court's Stipulation and Order, as the terms specified in the decree have not been met by the defendant, Mr. Daniel Stewart. All aye. Motion Carried. City Council meeting of July 12, 1999 Page 2 INDUSTRIAL PARK LISTING AGREEMENT Mr. Richard Ellis, a land broker working for Coldwell Banker, requested a Brokerage Agreement to represent the City for the sale of property in the BEIP. Review of the listing Agreement proposed by Mr. Ellis raises concerns that it would be an exclusive listing, and that Mr. Ellis would receive a 10% commission for sale of property in the Park. In response, the City Attorney prepared a separate proposed Sale Listing Agreement, providing a 5% commission of the gross sale price to the broker. Staff recommended adoption of the Sale Listing Agreement, as drafted by the City Attorney. Because Council member Barnes had questions regarding the Agreement: Barnes made motion, Haas seconded, to table this matter until the Council meeting of July 19, 1999. All aye. Motion Carried. CITY PLANNER At Councilman's Haas request, OSM provided the an offer to provide planning service for the review of major subdivisions. The City Administrator stated that there was $15,000 in the budget, and discussed hiring someone who could handle a broader scope of work than just planning (entry level position) or someone with more credentials such as a Community Development Director. It was not clear what impact a building moratorium would have on such a position, and if the position would be temporary or permanent, full time, and where to "put" him/her? The Administrator will prepare job descriptions for Council review. Leroux made motion, Stoltzman second, authorizing hiring Jeff Lutz of OSM to assist staff in plan review. All aye. Motion Carried. ROAD WIDTH STANDARDS The Council reviewed a report from the City Engineer regarding a request from the RCWD that the City adopt standards allowing narrower road widths within the community. Mr. Angus recommended that the City establish a special commission to review the community road -width standards and provide a recommendation to the Council. Barnes made motion, Stoltzman seconded, directing staff to draft a letter to the RCWD, for Council review, outlining the City's view point on the District's request for standards allowing narrower roads. STAFF EVALUATIONS The Council previously received evaluation forms for City staff, all of which have not yet been returned to the City Administrator or the City Attorney, as appropriate. No formal action was need. EMPLOYEE BENEFIT REQUEST The Council considered a letter from an employee requesting a cash payment in lieu of receiving City Council meeting of July 12, 1999 Page 3 medical benefits since she is covered by her spouse's policy; such an arrangement is not unusual in other communities. Based on a previous wage analysis, her pay is in line with that of other employees in the community, though other employees receive the benefit or health insurance coverage. Barnes made motion, Leroux seconded, to table this request until July 19, 1999 at which time the Council will consider an amendment to the City's Personnel Policy to allow for cash payment in lieu of medical insurance coverage. All aye. Motion Carried. STORMWATER TRUNK FEE ORDINANCE This matter will be placed on the Council agenda for the meeting of July 19, 1999. GOOD NEIGHBOR DAYS LETTER OF COMPLAINT The City received a letter of complaint from a resident who is affected by Hugo Good Neighbor Days. He stated1is problems with parking and the negative impacts from consumption of too much alcohol. As the City becomes more populated, and attendance at the event rises yearly, there has been some thought about moving the event to a less populated location. Leroux made motion, Barnes seconded, to forward a copy of the letter to the Hugo Lions Club to open discussion on how to alleviate the problems. All aye. Motion Carried. ONEKA LAKE VIEW EAST (LANDSCAPING BERM) The City Engineer, Tom Angus, and landscape architect, Laurie McRostie, will provide the Council with a letter of recommendation on how to landscape the area between Oneka Lake Boulevard the cul-de-sac in Oneka Lake View East. CLAIMS FOR EHLERS AND ASSOCIATES Councilman Haas questioned a bill from Rusty Fifield for preparation work done for a Council meeting, in the amount of $1,110. The City Administrator discussed the claim with Mr. Fifield, with no reduction recommended. Barnes made motion, Leroux seconded, to pay the claim for Ehlers and Associates in the amount of $1,110. VOTING AYE: Barnes, Leroux, Petryk, Stotlzman ABSTAINED: Haas Motion Carried. City Council meeting of July 12, 1999 Page 4 BALD EAGLE INDUSTRIAL PARK (3RD PARTY REVIEW) Councilman Haas again stated the need for more information regarding the Park. After discussion among the Council, it was determined that as land developers, the City should find ways to better market the property. It was suggested that the City talk to other communities to learn from their past experience. Barnes made motion, Stotlzman seconded, to table this matter until the meeting of August 2, 1999, to allow time for the Administrator to prepare a report. All aye. Motion Carried. CREEKVIEW PRESERVE 2ND ADDITION Mayor Stoltzman reiterated his assertion that the shoreland setback from the North Branch of Clearwater Creek does apply to the development. One lot is impacted in the 2nd Addition, whereas the 3rd*Addition has considerable more lots not meeting the ordinance. Petryk made motion, Barnes seconded, that Backes Companies, developer for Creekview Preserve 2nd Addition, be notified to amend his plat to bring all lots (14 and 15, Block 3) into conformance with the City's shoreland setback regulations. All aye. Motion Carried. CONTRACTORS' WORKING HOURS Residents adjacent to the Sweet Grass Meadows subdivision, stated that workers have been working prior to 7:00 am, after 7:00 pm, and all day on Sundays, to their objection. There was discussion of adoption of an ordinance regulating working hours, or possibly addressing concerns in the Development Agreement. No formal action was taken. LETTER FROM THE PARKS COMMISSION The Parks Commission is developing a brochure that would address tax benefits for landowners having land condemned for park development. The City Attorney will review their request. "CAT" MEETING The City Administrator will meet July 13, 1999, 9:00 am, with Wayne Ellers of the DNR, Jerry Cusick, Washington County Deputy, and Council members Barnes and Petryk to discuss recent cat sitings. Barnes made motion, Leroux seconded, to recess tonight's meeting at 9:30 pm until July 14, 1999, at 7:00 pm, to allow Council members to attend the special Planning Commission meeting. All aye. Motion Carried. Mary A,tm reager, City Clerk,>