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HomeMy WebLinkAbout1999.11.15 CC MinutesNIEWTES FOR THE HUGO CITY COUNCIL MEETING OF NOVEMBER 15,1999 The meeting was called to order by Mayor Walter Stoltzman at 7:05 pm. PRESENT: Barnes, Haas, Leroux, Petryk, Stoltzman City Administrator, Robert Museus City Attorney, Greg Galler City Engineer, Tom Angus City Engineer, Dave Mitchell City Clerk, Mary Ann Creager ADDITIONS TO AGENDA Memo to Council from Mayor Re: MCES Meeting Discussion of Interim Transition Coordinator Discussion of JD2 Litigation City Administrator Search Committee Petryk made motion, Haas seconded, to approve the following Consent Agenda: Minutes for Executive Session - November 1, 1999 City Council minutes for November 3, 1999 City Council minutes for November 4, 1999 CSAH 8 Realignment Study Final Plat Deadline Extension (Wenzel Farms) Beaver Ponds 3rd Addition (Reduction of Letter of Credit) Pineview Meadows (Reduction of Letter of Credit) General Claims for November 15, 1999 All aye. Motion Carried. Leroux made motion, Stoltzman seconded, to approve the minutes for November 1, 1999, as submitted. All aye. Motion Carried. CSAH 8 REALIGNMENT STUDY The Council considered for approval a letter to the Washington County Engineer requesting that his department prepare a scope of work for the selection of a consultant to assist Washington County and the City of Hugo in defining a realignment for CSAH 8. Adoption of the Consent Agenda approved sending the letter as drafted. FINAL PLAT DEADLINE EXTENSION (WENZEL FARMS) The Council considered a letter from Pratt Arndt Oakwood LLC requesting a 120 -day extension for filing of the final plat for Wenzel Farms 1 st Phase. Adoption of the Consent Agenda approved extending the deadline as requested. City Council meeting of November 15, 1999 Page 2 BEAVER PONDS 3RD ADDITION (REDUCTION OF LETTER OF CREDIT) The Council considered a recommendation from the City Engineer to reduce the letter of credit requirement for Beaver Ponds 3rd Addition to $42, 975 in recognition of work performed to -date on this project. Adoption of the Consent Agenda approved the letter of credit reduction, as recommended. PINEVIEW MEADOWS (REDUCTION OF LETTER OF CREDIT) The Council considered a recommendation from the City Engineer to reduce the letter of credit requirement for Pineview Meadows to $76,600 in recognition of work performed to -date. Adoption of the Consent Agenda approved the letter of credit reduction, as recommended. FRANCINE'S MEADOWS (SUBSTANT AL COMPLETION/REDUCTION IN LOC) The Council considered a letter from the City Engineer recommending that the City accept public improvements within Francine's Meadows, as well as reduction in their letter of credit to $30,360. Mayor Stotlzman expressed concern of potential drainage problems to the west of the road, in the location of the Monno homestead. Tom Angus stated he will follow-up to make sure drainage is working properly. Stoltzman made motion, Petryk seconded, to accept the recommendation of the City Engineer and accept the public improvements within Francine's Meadows as being substantially complete, and reduce their letter of credit to $30,360 in recognition of work performed to -date. All aye. Motion Carried. AMENDED ASSESSMENT ORDER (129TH STREET EWPROVEMENTS) The City Council had previously adopted a resolution making assessments for public improvements along 129th Street at the north end of Bald Eagle Lake. The resolution called for interest to accrue on the assessments beginning February 1, 1999. This project has been delayed as the City acquires easements from adjacent property owners. The Council considered a resolution, prepared by the City's Finance Director, amending the City's assessment resolution of February 1, 1999, to have interest accrue on the assessments from the date the City Council accepts the public improvements as being complete, and delaying placing the assessments on property taxes until after the project is complete. Stoltzman made motion, Petryk seconded, to adopt RESOLUTION 1999-18, A RESOLUTION 1999- 18, A RESOLUTION MODIFYING THE ASSESSMENT COLLECTION STRUCTURE FOR THE 129TH STREET P.I. PROJECT. VOTING AYE: Barnes, Haas, Leroux, Petryk, Stoltzman Motion Carried. PARK COK IITTEE STRATEGIC PLAN On September 15, 1999, the City's Park, Recreation, and Open Space Advisor Commission presented to City Council meeting of November 15, 1999 Page 3 the Council their strategic plan for review and approval. The Commission has asked the Council to provide formal acceptance of the strategic plan. Haas made motion, Barnes seconded, that the City of Hugo formally accept the Parks' Commission Strategic Plan. Councilman Haas thanked Mr. Rob McRoberts for his assistance in formulating the Plan. SNOWMOBILE DISCUSSION John Udstuen and Brian Bernier addressed the Council regarding snowmobile trails for this winter's season. They have obtained written permission from Craig Wagner to use his property for a trail, and verbal permission from Harry Miller. They will need permission from Vern Peloquin to cross his property to TH61. They have a certificate of insurance, as well as a written endorsement from business owners in the City. They were informed that they will need to provide written permission from Washington County to use the trail, as well as meet all requirements of the City's snowmobile ordinance. EDA DISCUSSION Councilman Haas requested that the Council discuss whether amendments to the City's EDA were needed. The Council agreed that there were individuals within the community who could make a valuable contribution as members of an EDA The Administrator will draft a revised ordinance for Council review. STAFF REVIEWS The Council is requested to schedule a time to discuss staff performance reviews. Stoltzman made motion, Leroux seconded, that the Council meet on December 10, 1999, at 9:00 am to discuss staff performance reviews. All aye. Motion Carried. MORATORIUM Councilman Haas had requested an update on the status of the City's efforts to complete work required under its moratorium ordinance. The Administrator advised that the Council will be scheduling a December workshop to discuss potential siting locations for a new well; City staff needs are being considered in conjunction with the City's year 2000 budget; and the Planning Commission has chosen Sanders Wacker Bergly to assist them in reviewing certain development standards. The first meeting between the PC and a representative from the planning firm will be held at the regular PC meeting of November 17, 1999. 140TH STREET/RICK'S LIQUOR DRAINAGE The Council considered a request from ECI Building Contractors that the City participate in the City Council meeting of November 15, 1999 Page 4 140TH STREET/RICK'S LIQUOR DRAINAGE The Council considered a request from ECI Building Contractors that the City participate in the construction of a joint driveway to serve Rick's Liquor and the adjacent empty lot owned by the City, as well as the City Engineer's response to the request. The Council also considered a letter from the City Engineer recommending that the City consider installing a stormwater pipe along the south property lines of those lots abutting 140th Street. The estimated City cost for these two projects is $29,587.65, with funding available from the City's Bald Eagle Industrial Park improvement fund. The City Council may wish to consider assessing a portion of this cost against the vacant lot owned by the City, especially relating to the shared driveway cost. Tom Angus stated that the RCWD had verbally stated that the land could be drained to the existing wetlands, then later changed their position, requiring that a pond be constructed for runoff. Councilmember Barnes suggested that the City obtain a "no cost" easement along the length of Rick's Liquor south property line in the event property to the east will need to connect to the storm sewer. Haas made motion, Leroux seconded, that the City accept the recommendation of the City Engineer to share in the cost of the shared driveway with Rick's Liquor. All aye. Motion Carried. Barnes made motion, Leroux seconded, that the City Engineer be directed to perform engineering work necessary to obtain a bid to construct storm sewer pipe along the south property line of Rick's Liquor and obtain necessary permits. All aye. Motion Carried. ALLEGED LIQUOR LICENSE VIOLATION (CARPENTER'S) The Council considered a letter from the City Attorney recording that a formal complaint has been received regarding the sale of alcohol to an underage person at Carpenter's on October 20, 1999. This is the second incident of under -age sale at Carpenter's in 1999, and as such, the staff recommended that the Council hold a civil penalty hearing on December 20, 1999. Barnes made motion, Stoltzman seconded, to hold a civil penalty hearing on December 20, 1999, at 7:00 pm, to address allegations of the sale of alcohol to an underage permit at Carpenter's. All aye. Motion Carried. Staff requested that the Council set a special meeting for November 22, 1999 to continue work on the City's year 2000 budget in preparation for the Truth in Taxation hearing scheduled for December 6, 1999. Stoltzman made motion, Barnes seconded, to set a workshop for November 22, 1999, at 7:00 pm, to City Council meeting of November 15, 1999 Page 5 DECEMBER MEETING WITH PARK COMMTTEE As previously discussed by the Council, staff requested the Council schedule a special workshop in December, with the Parks Committee, to discuss the feasibility of constructing a joint well field and athletic complex. Petryk made motion, Leroux seconded, to schedule a joint workshop with the Parks Commission for December 13, 1999, at 7:00 pm, to discuss the feasibility of constructing a joint well field and athletic complex. All aye. Motion Carried. MEMO FROM MAYOR (MCES MEETING) Mayor Stoltzman met with a representative from MCES regarding construction of the Centerville interceptor. It was agreed that another meeting be held to review all information relating to this project. INTERIM TRANSITION COORDINATOR Councilmember Petryk suggested that the City hire a contract employee to bridge the time from when Administrator Museus leaves until a new Administrator is in place. Petryk made motion, Stoltzman seconded, to contract with Marvin LaValle to serve as an interim transition coordinator, two days a week, with a payment of between $250 to $300 per day. VOTING AYE: Petryk VOTING NAY: Barnes, Haas, Leroux, Stoltzman Motion Failed. JD2 LITIGATION Stotlzman made motion, Barnes seconded, to schedule an executive session for November 22, 1999, at 6:00 pm, to continue discussion of JD2 litigation. All aye. Motion Carried. CITY ADNMWSTRATOR SEARCH COAfMTTEE The Council discussed the merits of forming a search committee versus hiring a professional search company to fill the administrator vacancy. It was determined that if a search company was hired to assist a search committee, it would be prudent to just hire the company outright. Leroux made motion, Haas seconded, to receive proposals from search companies, Jim Brimeyer and Sathe Co., on November 23 or 24, at 4:00 pm, to assist the City in the finding 6f a new Administrator. All aye. Motion Carried. City Council meeting of November 15, 1999 Page 6 Leroux made motion, Haas seconded, to receive proposals from search companies, Jim Brimeyer and Sathe Co., on November 23 or 24, at 4:00 pm, to assist the City in the finding of a new Administrator. All aye. Motion Carried. CHRISTMAS PARTY Councilman Haas volunteered to coordinate efforts for planning of a City Christmas party. Leroux made motion, Barnes seconded, to recess tonight's meeting at 9:40 pm until November 22, 1999 at 6:00 pm. All aye. Motion Carried. Mary Ann Creager City Clerk