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HomeMy WebLinkAbout1998.03.16 CC MinutesMINUTES FOR HUGO CITY COUNCIL MEETING MARCH 16.1998 The meeting was called to order by Mayor Fran Miron at 7: IOPM. PRESENT: Arcand, Barnes, Goiffon, Leroux, Miron City Administrator, Robert Museus City Attorney, Greg Gauer City Engineer Representative, Paul Hornby City Clerk, Mary Ann Creager ADDITIONS TO AGENDA Charitable Gambling License (American Legion Post 225 - Forest Lake) Fire Chief Selection Update Goiffon made motion, Barnes seconded, to approve the following Consent Agenda: City Council minutes for the meeting of March 2, 1998 Bingo Application - Hugo Lions Change in Ward 2 Polling Place Charitable Gambling License (American Legion Post 225 - Forest Lake) All aye. Motion Carried. BINGO APPLICATION - HUGO LIONS The Hugo Lions Club, Box 321, Hugo, MN, requested a MN Lawful Gambling License to conduct bingo during Good Neighbor Days on June 5-7, 1998. Adoption of the Consent Agenda approved the application. CHANGE IN WARD 2 POLLING PLACE The City Clerk recommended that the polling place for elections conducted in Ward 2 be changed from the American Legion to Shepherd of the Field Lutheran Church. The change provides better access for the public, and a smoke-free atmosphere. Adoption of the Consent Agenda approved the change in polling place as requested. CHARITABLE GAMBLING LICENSE (FL AMERICAN LEGION) The American Legion Post 225 applied for a permit to conduct lawful gambling activities at Ricci's, 14777 Forest Boulevard. Adoption of the Consent Agenda approved the request, and waiver to the 30 -day waiting period, if necessary. GENERAL CLAIMS Leroux made motion, Miron seconded, to approve the General Claims for March 16, 1998, as presented. All aye. Motion Carried. City Council meeting of March 16, 1998 Page 2 AGREEMENT FOR ENGINEERING SERVICES FOR FENWAY AVE/BLVD The Council reviewed a. copy of Amendment No. I of the Professional Services Agreement, between the City of Hugo and OSM, for the Fenway Boulevard/Avenue infrastructure improvements at a cost not to exceed $95,000. Resident Chuck Haas noted that III.B. of the amendment should be changed to read Exhibit "B" rather than "A". Barnes made motion, Goiffon seconded, to approve Amendment No. 1 (as amended) of the Professional Services Agreement between the City of Hugo and OSM, at a cost not to exceed $95,000. All aye. Motion Carried. PUBLIC HEARING (FALSE ALARM ORDINANCE) A public hearing was held to consider adopting an ordinance regulating alarm systems requiring the attention of public safety personnel, and establish a fee to be charged for multiple responses to the same location. Resident Chuck Haas questioned whether the ordinance addressed activation of alarms due to a power outage, and was told they are not included in the false alarm tally. Captain Don McGlothlin of the Washington County Sheriffs Department explained the different alarm systems and how they function. Leroux made motion, Goiffon seconded, to adopt ORDINANCE 1998-319, AN ORDINANCE FOR THE CITY OF HUGO ESTABLISHING CHAPTER 37 OF THE CITY CODE AND AUTHORIZING FEES FOR CERTAIN FALSE ALARM RESPONSES MADE BY THE CITY'S PUBLIC SAFETY PERSONNEL. VOTING AYE: Arcand, Barnes, Goiffon, Leroux, Miron Motion Carried. Leroux made motion, Goiffon seconded, to adopt RESOLUTION 1998-8, A RESOLUTION SETTING AND AUTHORIZING FEES FOR FALSE ALARM RESPONSES PURSUANT TO CHAPTER 37. VOTING AYE: Arcand, Barnes, Goiffon, Leroux, Miron Motion Carried. 1998 REFUNDING BONDS Rusty Fifield, Ehlers and Associates, provided the Council copies of the bids received for the proposed 1998 refunding bonds. Mr. Fifield noted that the City's bond rating has approved from BAA to A3, since it last had a bond rating performed in 1991. Barnes made motion, Goiffon seconded, to adopt RESOLUTION 1998-9, A RESOLUTION ACCEPTING PROPOSAL ON SALE OF $1,225,000 G.O. City Council meeting of March 16, 1998 Page 3 IMPROVEMENT REFUNDING BONDS, SERIES 1998A, PROVIDING FOR THEIR ISSUANCE, PLEDGING FOR THE SECURITY THEREOF SPECIAL ASSESSMENTS, AND LEVYING A TAX FOR THE PAYMENT THEREOF. VOTING AYE: Arcand, Barnes, Goiffon, Leroux, Miron Motion Carried. AMENDED LAW ENFORCEMENT CONTRACT The Council considered an agreement, between the City of Hugo and the Washington County Sheriffs Office, for law enforcement services in 1998. It reflects a reduction from four contract officers to three. Leroux made motion, Goiffon seconded, to approve the Agreement for Law Enforcement Services, between Washington County and the City of Hugo, for three contract officers. All aye. Motion Carried. AMENDED AGREEMENT (WHITE BEAR LAKE COUNSELING CENTER) The Council considered a letter from the White Bear Lake Counseling Center, requesting that, in addition to the $3,000 the City has agreed to contribute to the Center, the City provide $2,333 to cover the cost of care provided through March 31, 1998. Goiffon made motion, Barnes seconded, to authorize payment of $2,333 to the WBL Counseling Center to cover the cost of care provided through 03/31/98. All aye. Motion Carried. PURCHASE AGREEMENT (MOLITOR PROPERTY) The Council considered the proposed Purchase Agreement, between the City of Hugo and Mr. Roy Molitor, for the City's acquisition of approximately 47 acres located between TH61 and Fenway Boulevard, at the purchase price $1,112,000. This property is located in the Bald Eagle Industrial Park, and is intended to be sold for industrial development once the public improvement revisions are made. This agreement has been modified from the one approved by the City Council on November 17, 1997, to reflect Mr. Molitor providing the City a drainage easement across the property, owned by Mr. Molitor, west of Fenway Boulevard, and a change in the closing date from May 1, 1998 to June 1, 1998, to allow time for financing. Council member Barnes requested that the City confirm the survey of the property with another firm. Leroux made motion, Goiffon seconded, that the City of Hugo enter into a Purchase Agreement with Roy Molitor for the purchase of approximately 47 acres, at a purchase price of $1,112,000. Deadline for completion of the sale shall be extended to 6/1/98. All aye. Motion Carried. City Council meeting of March 16, 1998 Page 4 JOINT POWERS AGREEMENT (FEDERAL HOME PROGRAM) The Council considered a resolution approving a Joint Powers Agreement for the purpose of applying for, and receiving, federal funding for housing programs to serve low income people. This project is managed by the Washington County HRA on behalf of the City of Hugo and other cities in the County. This funding goes to support housing rehabilitation projects and tenant -based rental assistant throughout the County. Miron made motion, Barnes seconded, to adopt RESOLUTION 1998-10, A RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT POWERS CONSORTIUM AGREEMENT WITH THE COOPERATING COUNTIES OF ANOKA, DAKOTA, RAMSEY, AND WASHINGTON. VOTING AYE: Arcand, Barnes, Goiffon, Leroux, Miron Motion Carried. PARK DEDICATION FEE The Council reviewed the Administrator's recommendation to increase the City's parkland dedication fee from the current $500 per housing unit to $1,350 per housing unit. This recommendation was prepared, at the Council's request, in response to the recent adoption of the Master Park Plan for the community. The Administrator that the City establish a Parks Advisory Commission to help implement the Park Plan. Miron made motion, Leroux seconded, to schedule a public hearing for April 20, 1998, at 7:05PM to consider amending the Hugo City Code by increasing the City's parkland dedication fee to $1,350 per housing unit. All aye. Motion Carried. CSAH 8 / 140TH STREET ALIGNMENT The considered a letter from the City Engineer recommending that the City Council consider aligning the proposed 140th Street from TH61 to Frenchman Road, instead of from TH61 to Elmcrest Avenue. This would provide a more direct connection from CR8, east of Forest Boulevard, to 35E. This issue has been raised due to a developer's interest in platting a portion of the property requiring such a road alignment. After discussion of the proposal, it was agreed that a joint meeting be held with Hugo's neighboring communities. Miron made motion, Goiffon seconded, directing City staff to put together a proposed agenda for a tentative meeting with adjoining communities. All aye. Motion Carried. City Council meeting of March 16, 1998 Page 5 130TH STREET LIFT STATION The Council considered the City Engineer's report regarding the proposed location and cost of a lift station necessary to serve the proposed Beaver Ponds Subdivision, as well as adjacent developable property. The Engineer's report is based on the City's Comprehensive Sanitary Sewer Plan, and recommends moving the lits station from the proposed development to a site further east on 130th Street. This would allow for efficient service to other properties in the area. The City Engineer estimates that moving this lift station will cost the City approximately $189,000. Potential funding sources for the project include assessment of adjacent benefited properties, the City's utility fund, or some combination of the two. Leroux made motion, Goiffon seconded, directing City staff to draft a Development Agreement and resolution establishing a Service Connection District for the lift station. All aye. Motion Carried. FENWAY BOULEVARD LANDSCAPING The City received a letter from Mrs. Laurie McRostie, a Landscape Architect with OSM, providing a cost estimate for preparing a landscaping plan for Fenway Boulevard. This road will be the dividing line between industrial property to the west, and residential property to the east, and deserves a more detailed landscaping treatment than normally provided for City streets. An option for paying for future maintenance on such a system is to create a Special Service District for the Industrial Park, where the industrial properties will pay to maintain the buffer area between them and the residential properties. Leroux made motion, Miron seconded, that the City enter into a Agreement with the landscape architect from OSM, for the preparation of two (2) concepts for a landscape plan for Fenway Boulevard, at a cost not to exceed $4,900. All aye. Motion Carried. STANDARDS FOR FIRST FLOOR ELEVATIONS The City's Water Resource Engineer has recommended that the City raise the threshold of the lowest floor elevation by one foot. Miron made motion, Leroux seconded, directing City staff to prepare an amendment to the City's subdivision ordinance reflecting the change to the lowest floor elevation requirement for review by the Council. All aye. Motion Carried. City Council meeting of March 16, 1998 Page 6 DEPUTY CLERK APPOINTMENT The City Administrator recommended that the Council hire Michele Lindau as the Deputy Clerk, at the rate of $9.00. Miron made motion, Barnes seconded, to accept the recommendation of the City Administrator and hire Michele Lindau as the City's Deputy Clerk, at the rate of $9.00/hr effective March 16, 1998. All aye. Motion Carried. ADVERTISE FOR OFFICE ASSISTANT Ms. Lindau's promotion to Deputy Clerk leaves a vacancy for the Office Assistant position. Miron made motion, Leroux seconded, authorizing staff to advertise for the vacant Office Assistant position. All aye. Motion Carried. AUTHORIZATION OF PAY COMMISSION ON LAND SALE Ms. Danna Feldmann of Johnson Associates, Forest Lake, requested that the City agree to pay her a 4% commission for land purchased by her client, Cliff Bohman, in the Bald Eagle Industrial Park. Ms. Feldmann is to represent the buyer in this transaction, and the commission would reduced the tax increment incentive being provided the buyer. The first paragraph of Section 7.3 in the Bald Eagle Industrial Park Expansion Plan states, "The City does not rule out paying commission to a sales agent on land sold in the Industrial Park, that all such commissions must be subject to a written agreement approved by the City Council in advance of the sale." Leroux made motion, Goiffon seconded, authorizing payment of the 4% sales commission to Ms. Feldmann for land purchased in the Bald Eagle Industrial Park by her client, subject to the conditions recommended by the City Administrator. All aye. Motion Carried. GOOD NEIGHBOR DAYS Miron made motion, Barnes seconded, directing the City Administrator assist the Hugo Lions Club with scheduling of police protection during Good Neighbor Days (June 5-7, 1998). All aye. Motion Carried. City Council meeting of March 16, 1998 Page 7 SPECIAL USE PERMITS/LICENSES Goiffon made motion, Barnes seconded, directing City staff to develop a standardization of Special Use Permits/Licenses for property in the City. All aye. Motion Carried. FIRE HALL/FIRE CHIEF SELECTION Council member Barnes updated the Council on the Fire Hall Committee meetings, and Councilman Leroux stated that the Fire Chief Selection Committee will begin the selection process soon. Leroux made motion, Arcand seconded, to adjourn at 10:50PM. All aye. Motion Mary reager City C All aye. Motion Carried.