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HomeMy WebLinkAbout1996.04.15 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF APRIL 15. 1996 The meeting was called to order by Mayor Fran Miron at 7:10 PM. PRESENT: Barnes, Goiffon, LaValle, Leroux, Miron City Attorney, Greg Galler City Engineer, Tom Angus City Clerk, Mary Ann Creager ADDITIONS TO AGENDA Schedule Council self-evaluation workshop Letter from.Greg Galler regarding Browns Creek Watershed Resident discussion of Resolution 1995-15 Granger's, Inc., (Site Plan Approval) Amended Stipulation Agreement (Ricci's) CONSENT AGENDA Miron made motion, Leroux seconded, to approve the following Consent Agenda: Minutes for the City Council Minutes for the City Council Claims for April 15, 1996 3.2 Beer License (Hugo Lions Park Use (Good Neighbor Days) Park Use (Wilson Tool) Park Use (Olsen) All aye. Motion Carried. meeting of April 1, 1996 meeting of April 8, 1996 Club) STIPULATION AGREEMENT (RICCI'S) The City Attorney and the City Administrator prepared a Stipulation Agreement regarding the allegations that an employee of Senor Ricci's of Hugo, Inc., sold alcohol to an underage individual on the premises of Ricci's on March 2, 1996. This Agreement would replace a formal hearing before the Council, and the business owner has consented to the Agreement. LaValle made motion, Barnes seconded, to approve the amended Stipulation Agreement between the City of Hugo and Senor Ricci's. All aye. Motion Carried. BCWMO FUNDING REQUEST A memo submitted by the the City's Finance Director shows the funding requested by the HCWMO for 1996. The City had budgeted $2,807 for contribution to the WMO, based on the Organization's original request to the City. Since the budget was prepared. Brown's Creek has increased their desired budget by $12,000, and is requesting an extra $1,515.52 from the City this year to provide matching funding for proposed grants and due to expected increases in administrative expenses. Mr. Dave Truax, the City's representative to Brown's Creek, was present at the meeting to discuss the request. City Council meeting of April 15, 1996 Page 2 LaValle made motion. Goiffon seconded, authorizing an additional expenditure of $1,515.52 for payment to the 6CWMO in 1996. All aye. Motion Carried. The City reviewed a letter from Greg Galler, Grant Township's attorney, regarding Grant Township's interest in dissolving the WMO and creating a watershed district. After a lengthy discussion regarding the pros and cons of a WMO and a district, the following motion was made: LaValle made motion, Miron seconded, directing the City Attorney to draft a letter for Council review, stating that the City of Hugo supports an enhanced WMO, but if not implemented, would be willing to create a district. All aye. Motion Carried. STREET VACATION PETITION The Council considered a petition by Kenco Construction and Cary and Valerie Weisner for the vacation of a 66' wide road easement south of 145th Street extended from Geneva Avenue. This roadway has not been constructed. The applicants request the vacation in order to meet City requirements for the proposed Rice Lake Meadows 4 subdivision. The two applicants own the property abutting over 50 of the road easement. Staff recommended establishing May 6, 1996 as the hearing date to consider the petition. Jim Merila, engineer for the project, was present to answer questions posed by Councilman LaValle regarding creation of the easement in 1986. LaValle felt that the easement should have been shown on Rice Lake Meadows 2nd Addition. Mr. Merila was of the opinion that this issue was to be discussed by the Planning Commission at their meeting of April 24, 1996. Barnes made motion, Leroux seconded, to table discussion of this matter until after the Planning Commission has had an opportunity to review the request. All aye. Motion Carried. FINDINGS OF FACT (HOMESTEAD AVENUE POND IMPROVEMENT) The Council considered a Findings of Fact to support the City's improvement to Homestead Avenue pond by the construction of a new outlet weir for the drainage area. The Findings were prepared by the City Attorney based on past Council discussion, recommendations from the project engineer, and the City Administrator. Barnes made motion, Leroux, seconded, to accept the Findings of Fact to support the City's improvement to the Homestead Avenue pond, as presented. All aye. Motion Carried. City Council meeting of April 15, 1996 Page HOMESTEAD AVENUE POND WEIR Mr. Pete Willenbring of WSB, the project engineer for the Homestead Avenue pond project, was present to discuss reconstruction on the weir controlling the water elevation of the Homestead Avenue pond. He stated that he had a contractor that would perform the work on a times and materials basis, at a cost not exceed $8.000. Construction would begin after the DNR permit was signed, a contract is executed with the contractor, and road limits were lifted. Barnes made motion, Goiffon seconded, authorizing the construction of the weir controlling the water elevation of the Homestead Avenue pond, and request that the Finance Director transfer funds from the capital fund to the general fund to cover cost of the construction. All aye. Motion Carried. 1996 STREET MAINTENANCE PLAN The Council was provided with the proposed 1996 maintenance plan as prepared by the City's maintenance supervisor, Mike Kriz. Mr. Kriz.was present at the meeting to discuss his recommendations. Mr. Kriz was instructed to include the Howard Schletty road (Egg Lake Road) and Foxhill Avenue, south of 180th Street, to his graveling list. Miron made motion, Barnes seconded, to table this matter until the workshop of April 22, 1996 to allow time for the Maintenance Supervisor to make additions to his graveling list and allow the Finance Director time to determine possible funding sources available to make payment for the road improvements. All aye. Motion Carried. Mr. Kriz stated that the City's pulse water meters are obsolete and that he will be proposing the purchase of computer read meters. PARK. PLANNING The Council considered a memorandum from the City Administrator indicating his mistake in stating that a master park plan was budgeted for in 1996; instead, it should have been stated that the park plan was considered a high priority during the budgeting process, and that funding for the project would come from the City's unallocated resources in the pari: fund. The Council also reviewed a proposed Request for Proposals to initiate a search for a consultant to assist in the project. Miron made motion, Barnes seconded, that the City move forward with park -planning process and designate funds from the park fund for cost of the process and approve the RFP, as presented. All aye. Motion Carried. City Council meeting of April 15, 1996 Page 4 T.H. 61 SPEED LIMIT Previously, the Council was informed that MNDOT had conducted a study of the traffic speeds on T.H. 61 near downtown Hugo, and had indicated that a 45 mph may be permitted from approximately 152nd Street south into the downtown area. A letter was recently received from MNDOT stating that, upon review of the Office of Traffic Engineering, such a speed limit reduction will not be approved. Barnes made motion, Leroux seconded, directing staff to send a letter to MNDOT thanking them for them their assistance and put them on notice that the City is undertaking a downtown redevelopment and the speed limit issue could be addressed again at a future date. All aye. Motion Carried. ETHAN AVENUE PRELIMINARY DESIGN Based on the Council's request of April 1, 1996, the City Engineer prepared a cost estimate for preliminary design of Ethan Avenue, 122nd Street, and Everton Avenue south to 120th Street. The intent of the preliminary design is to insure that the street construction in the proposed Oakshore Park Public Improvement Project will align with the eventual improvement of the road along Bald Eagle Lake south to 120th Street. The Engineer also indicated that if the Council is considering ordering the improvements to the Oakshore Park subdivision in 1996, it will be necessary to begin the design of the lakeshore road in the near future. Beginning design of the roadway prior to ordering the improvement project would have the following financial implications: 1. If the Oakshore Park project does not proceed for any reason, including delays to the Woods of Bald Eagle project, the $18,000 cost for the roadway design will come from the City's capital improvement fund. Though the design will be useful in the future, there is no immediate method to recover its cost. 2. If the Oakshore Park project does proceed, $5,400 of the roadway design cost would be accounted for in the budget of the improvement project. $12,600 of the design cost would be outside of the project's budget as it relates to the streets to the south, but could be included in the bond issue to be let for the project. Jim Merila stated that start of the Woods of Bald Eagle was scheduled for sometime in May, 1996. Miron made motion, Leroux seconded, authorizing the City Engineer to proceed with preliminary survey and design work for Ethan Avenue, 122nd Street, and Everton Avenue, south to 120th Street, at an estimated cost of $18.000. All aye. Motion Carried. TIF WORKSHOP Miron made motion, Leroux seconded, to schedule a workshop to discuss Tax Increment Financing and Downtown Concepts for one of the following dates: City Council meeting of April 15, 1996 Page 5 April 23 at 7:00 PM, April 24 at 9:15 AM, or April 25 in the morning or evening. All aye. Motion Carried. CORRESPONDENCE The City has received notice that'Washington County will hold a meeting on April 30th at the Washington County Historic Courthouse, at 7:00 PM, to discuss interest in forming a League of Local Governments. Leroux made motion, Goiffon seconded, that one or two members of the City Council, along with City staff, be authorized to attend said meeting. All aye. Motion Carried. COUNCIL SELF-EVALUATION WORKSHOP The Council will determine a workshop date sometime in May, 1996. Miron made motion, Leroux seconded, directing the City Administrator to draft an Council evaluation form for use at a future workshop. All aye. Motion Carried. Resident Wally Stoltzman inquired about the status of road signs for Everton Avenue, south of 165th Street. Maintenance Supervisor, Mike Kriz, stated that this was on his "to do" list. Mr. Stoltzman also reiterated his desire that the Council hold their meetings at night rather than during the day so that he might be able to attend. GRANGER'S (SITE PLAN APPROVAL Granger's 61 Stop is proposing installation of inground spill tanks and two fuel dispensers that will be located 14' from the bituminous edge of T.H. 61. Councilman LaValle stated that Granger's will need an amended SUP rather than site plan approval, and will need to go through the hearing process at the Planning Commission level. The Council and engineer suggested the following be addressed: site distances, setbacks, and drainage. This matter is referred to the Planning Commission. LOUCKS ZONING AND SUBDIVISION CONTRACT Leroux made motion, Goiffon seconded, to table action on this matter until the Council meeting of May 6, 1996. All aye. Motion Carried. LaValle made motion, Goiffon seconded, to adjourn at 10:05 PM. All aye. Motion Carried. Mary n Creager, 'ty Clerk