HomeMy WebLinkAbout1996.08.19 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING OF AU6UST_19s_1996
The meeting was called to order by Mayor Fran Miron at 7:15 PM.
PRESENT: Barnes, Goiffon, LerOUX, Miron
City Administrator, Robert MUseUS
City Attorney, Greg Galler
City Engineer, Tom Angus
City Clerk, Mary Ann Creager
ABSENT: Tim Aaness
ADDITIONS TO AGENDA
Ingersoll Avenue/175th Street Report (Engineer)
Leroux made motion, Goiffon seconded, to adopt the following Consent
Agenda:
City Council minutes of August 5. 1996
Claims for August 19. 1996
SUP Vacation (Nadeau's)
Fireman's Relief Benefits
Letter of Credit Reduction (RCM2)
Letter of Credit Reduction (RCM._y)
All aye. Motion Carried.
CITY HALL CLEANING CONTRACT
City staff recommended that the City enter into a contract with Coverall
the Twin Cities. Inc., for City Hall janitorial services, at an estimated
annual cost of $2,397. This results in a cost saving of $2,278 over the
City's agreement with another party. The contract will become effective
September 1, 1996. Mayor Miron requested that the contract be amended to
state that the service include Good Neighbor Days.
Miron made motion. Barnes seconded, to enter into a contract with Coverall
the Twin Cities, Inc., for City Hall janitorial services, including Good
Neighbor Days cleanup, at an estimated annual cost of $2,397.00.
All aye. Motion Carried.
125TH STREET (SUNSET LAKE SIGNS)
At Council direction, the City Engineer reviewed the adequacy of the
street signs along the south side of Sunset Lake. He recommended posting
two additional NO PARKING signs on 125th Street, between C.R. 7 and
Homestead Drive, and changing the existing signs from printed NO PARKING
to international -type symbol signs. He also recommended the posting of NO
FISHING signs from the roadway along the stretch of road due to the
severely restricted shoulder area adjacent to the lake. Estimated cost
for this project would be $550.00. The City Attorney submitted an
ordinance that would control fishing and boat launching from City streets.
City Council meeting_ of August 19, 1996
Page 2
LerOUX made motion, Goiffon seconded, to table action on the proposed
ordinance until September 3.. 1996, at which time a public hearing is to be
held.
All aye. Motion Carried.
Leroux; made motion, Goiffon seconded, that two additional NO PARKING signs
be installed on 15th Street. between C.R. 7 and Homestead Drive, and the
existinq NO PARKING signs be changed to the international-type symbol
signs, as recommended by the City Engineer.
All aye. Motion Carried.
1996 CRACK. FILLING CONTRACT
The City's Maintenance Supervisor has identified those streets proposed
for crack filling during 1996. Based on competitive quotes, he has
recommended that the City enter into an Agreement with Allied Blacktop
Company of Maple Grove to perform the work at an estimated cost of
$15,840. Council member Barnes questioned whether it would be more cost
effective to contract with Bergman in the event of a volume overrun.
LeroUX made motion, Barnes seconded, to table action on this matter until
the meeting of September 3, 1996, for further clarification.
All aye. Motion Carried.
PUBLIC HEARING (DEVELOPMENT DISTRICT #1/TIF DISTRICT 1-1)
A public hearing was scheduled for 7:()(--) PM to consider the establishment
of Development District #1 and TIF District 1-1 for the City of Hugo.
Establishment of these districts will allow the City to undertake the
proposed development of the Bald Eagle Industrial Park and construct
infrastructure improvements in the project area. Rusty Fifield of Ehler
And Associates, further explained the TIF district, and the public hearing
was opened. Wally Stoltzman inquired if the TIF district included only
industrial areas, and because of the downtown redevelopment project, if
retail business could be included. Mr. Fifield stated that retail
business could be included as a separate project. The Council received a
letter from James Schug, Washington County Administrator, with the
County's comments on the proposed plan.
Barnes made motion, Miron seconded, to adopt RESOLUTION 96-6, A RESOLUTION
APPROVING THE ESTABLISHMENT OF DEVELOPMENT DISTRICT NO. i AND THE ADOPTION
OF THE DEVELOPMENT PROGRAM RELATING THERETO, AND THE ESTABLISHMENT OF TAX
INCREMENT FINANCING DISTRICT NO. 1-1 THEREIN AND APPROVING THE TAX
INCREMENT FINANCING PLAN RELATING THERETO.
VOTING AYE: Barnes. Goiffon, LeroUX, Miron
Motion Carried.
BROWN'S CREEK. WMO REPORT
Mr. David TruaX, the City's representative on the BCWMO, briefed the
Council on the current status of the WMO, given the recent petition by Oak
City Council meeting of August 19, 1996
Page ._
Park. Heights and Grant Township for its dissolution. As the WMO is
basically nonfunctional, it was Mr. Truax's opinion that the Washington
County Board will take control and either establish a watershed district
or delegate control to the Washington County Soil and Water Conservation
District. Mr. Truax recommended that the City ash: the Board to establish
a watershed district.
Miron made motion. Goiffon seconded, that the City of Hugo send a letter
to the Washington County Commissioners requesting that they establish a
Brown's Creek Watershed District, copying the Board of Water and Soil
Resources.
All aye. Motion Carried.
NADEAU'S MARKET ACCESS TO T.H. 61
MNDOT has required that the City of HUgo commit to the construction of a
service road from the proposed Nadeau's Market site south to RJ's, prior
to their issuing a driveway permit for Nadeau's access to T.H. 61. It is
MNDOT's intent that the City construct the service road within two years,
and remove the direct driveway access from Nadeau's to 61 at the same
time. MNDOT is concerned with traffic safety at the intersection of 61
and 8A. Based on a sketch provided by MNDOT, the City Engineer has
estimated the cost for construction of the service road would be
approximately $150,000. MNDOT has indicated that State funds may be
available to partially pay for this project, though this is not
guaranteed. Other potential funding sources include assessments against
benefited property owners, and a possible commitment from Mr. Nadeau to
pay for a portion of the project. Given that the amount of funding
provided by MNDOT, if any, is unknown, and the economic benefit to
adjacent properties has not yet been determined, staff cannot estimate the
financial impact of this project on the City or property owners. Without
a commitment from the City to construct this service road, MNDOT will not
issue the driveway access permit to 61, which will severely limit
commercial access to Mr. Nadeau's new store.
Miron made motion, Barnes seconded, directing City staff to contact the
three property owners affected by the service road to determine their
willingness to financially participate in the project. The City Attorney
shall draft a contract agreement for Council review at their meeting of
September 3, 1996.
All aye. Motion Carried.
ENGINEER'S REPORT (CURB ON CORNER OF T.H. 61 AND 148TH STREET)
In response to a resident's concern, the Council directed the City
Engineer to review the safety of the curb on the corner of T.H. 61 and
148th Street. His report was reviewed by the Council, and it was
determined that the number of accidents at this intersection should be
obtained from the MN Highway Department/Washington County Sheriff's
Office. The City Engineer suggested that before any action is taken,
property owners affected should be informed of the decision.
City Council meeting of August 19, 1996
Page 4
ETHAN/EVERTON AVENUE DESIGN
Staff conducted an open house on July 25, 1996, to allow residents along
Ethan and Everton Avenues, on the east side of Bald Eagle Lake, to review
proposed plans for the reconstruction of those streets. Policy issues
have been raised regarding the City's standard residential street design,
with specific concerns for its width. It is fair to say that many
residents of the area prefer the roadway be designed to maintain the
existing appearance of the area, as well as slow and limited traffic
through the neighborhood. The Council directed that copies of the
Engineer's report on the workshop be provided to those who attended.
1996/97 ROAD MAINTENANCE AGREEMENT
On July 15, 1996, the City Council approved a contract between the City of
Hugo and Washington County for street maintenance services for the coming
year. This approval was conditioned upon language being included in the
contract to provide for monthly detailed billings by the County, as well
as specifying who may order work on behalf of the City. The contract has
been amended to specify that the City Administrator, City Engineer, and
Maintenance Supervisor may order work under the contract. Washington
County has stated that it is not possible for them to provide monthly
billings due to idiosyncrasies in their accounting system, which they are
trying to correct. Staff recommended the Council approve the contract as
amended, without the monthly billing stipulation.
LerOUX made motion, Miron seconded, to approve the 1996/97 Road
Maintenance Agreement between the City of Hugo and Washington County.
All Aye. Motion Carried.
FIVE-YEAR CIP PROGRAM
The Council reviewed the draft copies of the City's proposed Capital
Improvement Program and five-year Capital Improvement Plan. Both of these
items will be completed as part of the City's budgeting process. They
were provided to the Council to allow for Council discussion and
guidance. Discussion of capital improvement projects are to be held as
part of the City's budget priorities.
1997 BUDGET WORKSHOP
The Council reviewed the City Finance Director's schedule for development
of the 1997 City budget. Under Statute, the Council must determine its
proposed maximum tax levy for 1997, as well as establish a date for its
Truth in Taxation hearinq at its September 'rd meeting. Due to the timing
of tax capacity information being provided by Washington County, staff
recommended that the Council hold an initial budget workshop between
August 26th and August 30th. The Council set Wednesday, August 28, 1996,
at 9:00 AM, for the budget workshop.
City Council meeting of August 19, 1996
Page 5
FIFE HALL ARCHITECT
The Fire Hall Committee recommended the firm of Trossen Wright to provide
architectural and construction supervision services for the proposed new
Fire Hall.
Leroux; made motion, Miron seconded, to accept the Fire Hall Committee's
recommendation and appointing Trossen Wright to provide architectural and
construction supervision services for the proposed new Fire Hall.
All aye. Motion Carried.
Miron made motion, Barnes seconded, directing the Fire Hall Committee to
continue working with Trossen Wright in the establishment of draft desiqn.
All aye. Motion Carried.
DATE FOR DOWNTOWN PLAN PRESENTATION
Fred Hoisington of Hoisington Koegler Group, Inc., has stated that he will
be prepared to present the proposed plan for the development of the City's
downtown area any time during the month of September. The Council felt
that they could present a number of current issues to the public at the
same time as the downtown plan presentation.
Miron made motion, Leroux seconded, to schedule a workshop for September
21, 1996, with the following yet to be determined: time, place, and
projects to be discussed.
All aye. Motion Carried.
FOYER PROPERTY
Since at least 1987, the City has received numerous complaints regarding
the exterior storage of vehicles and accumulation of tires, junk, and
debris at 9195 122nd Street North. The City has attempted to use
administrative mechanisms to bring the property into compliance with City
ordinance. At times, the owner would clean up the site, but within a
short period of time, additional vehicles and debris would show up on the
site. The City Attorney has requested that this matter be brought before
the Council for guidance.
Leroux made motion, Goiffon seconded, directing the City Attorney to
proceed with civil action against Garry Boyer, 9195 122nd Street, to bring
his property into compliance with City ordinance.
All aye. Motion Carried.
COMPUTER PURCHASE
Purchase of a new computer system for the City was included in the 1996
budget. After reviewing the City's needs, the City's Finance Director has
City Council meeting of August 19, 1996
Page 6
recommended that the City purchase seven new personal computers, six; for
use in City Hall, and one for use by the Fire Dept. The computers used in
City Hall would be linked together, though not through a file server at
this time. It is the staff's intent to provide the employees with the
hardware and software necessary to train up on the new system, and then
network: the PC's at a later date. Staff has recommended that the Council
authorize the purchase of seven personal computers from Tautges Redpath at
a cost of $24,820.30.
Barnes made motion, Leroux: seconded, to approve the purchase of seven
computers from Tautges Redpath at a cost of $24,820.30, and the Finance
Director obtain the most current operating system.
All aye. Motion Carried.
INGERSOLL AVENUE/175TH STREET
The City Engineer stated that he has been attempting to find a contractor
to perform the required roadwork at this location, to no avail. He
requested names/phone numbers of contractors from people in attendance at
the meeting.
Leroux, made motion, Goiffon seconded, to adjourn at 10:15 PM.
All aye. Motion Carried.
7**"
Z,/Z� & 4 ��
Mary n Creager
Cit-, lerk