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HomeMy WebLinkAbout1987.02.25 PC MinutesMINUTES OF THE PROCEEDINGS OF THE HUGO PLANNING COMMISSION February 25, 1987 The regular meeting was called to order by Chairman Rudisill at 7:OOPM. PRESENT: Blanchard, Sullivan, Senkler, Schreifels, Jesinski, Olson, Rudisill, Administrator Huber, and C. LaBelle Motion made by Sullivan, seconded by Jesinski to approve the Minutes of January 28, 1987 as submitted. All aye, motion carried. A brief review of the Administrative Procedures and Operating Policy was conducted and one change in Article VII, Section 3. The change would be made to read "a motion from the floor must be made and acted on... Motion made by Senkler, seotonded by Schreifels to approve the Administrative Procedures and Policy as amended. All aye, motion carried. CITY OF HUGO, MINNESOTA PLANNING COMMISSION ADMINISTRATIVE PROCEDURES & OPERATING POLICY ARTICLE I NAME OF COMMISSION The name of this organization shall be the Hugo City Planning Commission. ARTICLE II AUTHORIZATION The authorization for the establishement of this Planning Commission is set forth under Minnesota Statutes 472.354, amendments and supplements thereto. Powers and duties are delegated to the Planning Commission by the City Council of the City of Hugo, Minnesota, by City ordinance, in accord- ance with the above mentioned enabling law. ARTICLE III MEMBERSHIP Section 1. Regular members shall consist of 7 voting per- sons appointed by the City Council. Each member shall be entitled to one vote. A non-voting, ex -officio member shall be appointed by the City Council from among its members. Section 2. In the event any regular member of the Commission is absent from 3 consecutive regular scheduled meetings or six commission meetings in a 12 month period, the chairman shall request that the City Council declare said members seat vacant and appoint a replacement. Planning Commission YliLrutes Feb. 25, 19087 page 2 ARTICLE IV OFFICERS Section 1. The officers of the Planning.Commission shall consist of a Chairman who is appointed by the City Council, a Vice-chairman who is elected by the Commission members, and a secretary. Section 2. All meetings and hearings of the Planning Commission shall have the duties normally conferred by parliamentary usage of such officers. Section 3. The Vice-chairman shall act for the Chairman in his/her absence. Section 4. Secretary shall keeep the minutes and records of the Commission; and, with the assistance of such staff as is available, shall prepare the agenda for regular and special meetings under direction of the Chairman and City Administra- tor, provide notice of all meetings to the commission members, arrange proper and legal notice of hearings, attend to corres- pondence for the commission and such other duties which are normally carried out by a secretary. The secretary shall not be a member of the Commission. ARTICLE V ELECTION OF OFFICERS Section 1. The annual organization meeting shall be held at the first regular meeting of the commission each year. Section 2. Nominations will be made from the floor at the annual organizational meeting, and election of the Vice- chairman shall follow immediately thereafter. Section 3. The candidate receiving a majority vote of the entire membership of the Planning Commission shall be declared elected and shall serve for one year or until a successor shall take office. Section 4. Vacancies in office shall be filled immediately by regular election procedure of the Commission. ARTICLE VI MEETINGS Section 1. Regular meetings shall be held on the fourth Wed- nesday of each month. The meeting shall begin at approximately 7:OOPM. In the event of a conflict with holidays or other events the commission chairperson may set an alternate date to resolve the conflict. Section 2. A quorum shall consist of 4 members. Number of votes necessary to transact business shall be 3. Planning Commission Minutes Feb. 25, 1987 page 3 ARTICLE VII Section 3. Special meetings may be called by the Chairman. It shall be the duty of the Chairman to call a special meeting when requested to do so by a majority of the commission. Special meetings of the commission shall be scheduled for the second Wednesday of a calendar month where practical. The secretary shall notify all members of the Commission not less than three days in advance of such special meeting. Section 4. Special meetings called by the Chairman or Vice-chairman for the purpose of dealing with land dev- elopment requests by property owners, or applicant shall be held at the applicants expense. Additions to a special agenda involving land development or zoning requests shall be dealt with in a like manner. Section S. All meetings or portions of meetings at which official action. is taken shall be open to the general public. Section 6. Unless otherwise specified Roberts Rules of Order, duly revised, shall be a guide to the proceedings at meetings of the Commission. AGENDAS AND ORDER OF BUSINESS Section 1. A request for commission action or review should not be placed on the agenda unless said application or re- quest is accompanied by fully completed application form, filing fee, maps, site plans, and other documents necessary for legal publication and adequate review by the City staff and members of the Commission. Section 2. The items of business at regular meetings shall include: A) Roll Call B) Approval of Minutes C) Public hearings D) Other business E) Reports of officers and staff F) Adjournment Section 3. A motion from the floor must be made and acted on in order to dispense with any item needing formal Commission action. ARTICLE VIII HEARINGS Section 1. In addition to those public hearings required by law, the Commission may hold hearings when it decides that such hearings will be in the public interest. Section 2. Notice of the time and place of such hearing, when on matters of wide spread interest shall be published once in the City's official newpaper not later than 10 days prior to the hearing. For matters of limited and terri- torial interest, notice shall be given in such a manner as deemed appropriate by the Commission. Planning Commission Minutes Page 4 Section 3. A matter before the Commission shall be presented in summary by a member of the Commission or staff person de- signated by the Chairman and any party having an interest shall have the privilege of the floor. Section 4. Audio tapes of the Planning Commission meetings shall be retained for a period of two years. Section 5. No request requiring a public hearing may be heard by the Commission prior to holding the required hearing. ARTICLE IX AMENDMENTS These procedures and policies may be amended by a majority vote of the entire membership of the.Cuw-mission. Rezoning request - Forest Lake State Bank The public hearing was opened at 7:06PM by Chairman Rudisill. City Adminis- trator..Huber gave the following presentation.. The public hearing has held February 25, 1987, to consider the request of the Forest Lake State Bank to rezone an 8.9 acre tract of land from Agricultural to Retail Business. The propety in question is located near the northeast corner of Highway 61 and 170th St. and generally described as follows; A part t,f the SE J of Section 5, Township 31N, Range 21W. The property contains approximately 308 feet of frontage on U.S. Highway 61 and approximately 571' of frontage on 170th St. No. The property abutts agricultural zones on the east, west, and south. The zoning districts to the north are agricultural and retail business. Mr. Jim Harding representing the Forest Lake State Bank has indicated that there is no specific proposal for development on this parcel of land and that the bank is taking a postition that the highest and best use for this property would be retail business. The uses permitted in an RB District consist of offices, bus- iness school, medical uses, photographer studios, retail florists, beauty and barber shops, libraries, urban agriculture, and retail shopping. Special uses permitted in an RB zone can be found in the zoning ordinance 320-4, Sub.d J-3. The proposed rezoning to RB appears to be somewhat consistent with other dev- elopments and districts to the north of the property in question. The uses currently permitted on this site can be found in 320-4, Subd. C 1,2,3, of the zoning regulations. Hearing notices were sent to adjoining property owners and the legal notice published in the White Bear Press. Mr. Jerry Hammer, 6316 170th St. and Greg Sarvela adjoining property owners stated their objections to the rezoning, which included a concern for the water table, increased traffic, and generally felt that additional business property was not needed in a primarily residential area. Mr. M. Hathway property owner on 170th St. was in favor of the rezoning stating that High- way 61 is the natural area for commercial growth. The public hearing was closed at 7:27PM. Commissioners Blanchard, Jesinaki, and Schreifels pointed out that most bus- •f Planning Commission Minutes February 25, 1987 page 5 inesses are located on Highway 61, the land is too small for any farming, and that any increase in traffic would be limited to a small area of 170th St. Commissioner, Sullivan, Senkler, Olson, Rudisill felt this was an inappropriate use at this time considering there was no specific plan for development, the high water table and possible increased traffic. Motion made by Sullivan, seconded by Olson to recommend denial of the rezoning request by Forest Lake State Bank to rezone from Agriculture to Retail Business. AYE: Sullivan, Senkler, Rudisill, Olson NAY: Blanchard, Schreifels, Jesinski Motion carried. This item will be placed on the March 2, 1987 Council agenda. Subdivision Request - James and Diane Weber The public hearing was called to order at 7:37PM. City Administrator briefed the commission on the application and request. The public hearing was held February 25, 1987 at 7:37PM to consider the request of James & Diane Weber to subdivide a 10.5 acre tract of land in an RR2 district. The parcel of land in question is described as Parcel A cer- tificate of survey approved by the Hugo City Council on June 16, 1986. The original survey involved two parcels of land, one containing 10.5 acres and the other containing 5.4 acres. It is the applicants intent to subdivide Parcel A of the previous certificate of survey into two tracts of land one containing 5 acres and one 5.5 acres. RR2 zoning districts require a min- imum 5 acre lot size and 300 feet of frontage on a public roadway. It would appear that the lot width for parcel A as shown on the original certificate of survey is only 578.35 ft. and cannot accommodate the subdivision into two 5 acre tracts and still meet the required 300' minimum. The property in question is on Oneka Lake and is subject to compliance with lakeshore and shoreland regulations as described in Chapter 320, Article 3 of the Muni- cipal code. The required hearing notices were sent to adjoining property owners and the legal notice was published in the White Bear Press. There were no residents in attendance to comment on this matter. Mr. Weber stated their purpose in subdividing was to sell the two vacant lots. The applicants were informed of the lack of required lot width on one of the proposed lots. They did not feel a variance would be appropriate as there is no hardship to the land. The required 300 feet of frontage can be obtained by changing the lot line on the north side of Parcel B. The appli- cants will withdraw their application as presented this evening and have it resurveyed to meet the required lot size and road frontage. Webers will provide the complete legal description for Parcels A and B, these will then be published, barring any further complications. A public hearing may be scheduled for the meeting of March 25. Motion made by Olson, seconded by Senkler to adjourn at 7:57PM. All aye, motion carried. Carole LaBelle, Secretary Hugo Planning Commission