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HomeMy WebLinkAbout1992.02.03 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF FEBRUARY 3. 1992 The meeting was called to order by Mayor Stolt man at 7:00 PM. PRESENT: Barnes, Brunotte, Jesinski, Miron, Stolt man City Administrator, Ken Huber City Finance Director, Ron Otkin City Clerk, Mary Ann Creager Brunotte made motion, Jesinski seconded, to approve the minutes for the regular City Council meeting of January 21, 1992 as submitted. All aye. Motion Carried. Miron made motion, Barnes seconded, to approve minutes for the special City Council meeting of January 27, 1992, as submitted. All aye. Motion Carried. Barnes made motion, Jesinski seconded, to approve the claims for February 3, 1992, in the amount of $36,198.29. All Aye. Motion Carried. NON -DEVELOPMENT AGREEMENT (J. LEMOINE) Mr. Jim LeMoine of 14451 Homestead Avenue, Hugo, MN., has formally requested that the City Council abate the road improvement assessments levied against OUtlot A of Evergreen Hills 2nd. Mr. LeMoine contends that because of geographic, geological, and hydrological conditions, OUtlot A of Evergreen Hills 2nd cannot be developed, and the $4,577.20 assessment does not fairly represent the benefit derived to the lot in question. Mr. LeMoine has agreed to the terms of this Non -Development Agreement, declaring the property is Unbuildable for the purpose of abating this assessment. Once this Non -Development Agreement is approved by the City Council and executed by Mr. and Mrs. LeMoine, the City will prepare the necessary resolution to abate this assessment, as required by Washington County. To date, the City has incurred $50.00 in legal fees to review this Non -Development Agreement, and will have to pay a $15.00 recording fee to Washington County. The City's policy is to recover these costs from the applicant. Mr. LeMoine has indicated he does not wish to pay the $65.00 direct costs to the City for legal expense and document recording. Mr. LeMoine stated that he was in agreement with all provisions of the Non -Development Agreement. Miron made notion, Barnes seconded, to approve the Non -Development Agreement between the City of Hugo and James and Lavonne LeMoine, and authori;,e Uie Mayor and City Clerk to sign said Agreemen on behalf of the City. All aye. Motion Carried. Mr. LeMoine stated that the based his regUest to not pay the costs incurred on a statement made by Councilmember Barnes, at a previous meeting, that the City should pick up the costs. Because it has been thT City's policy to recover these costs from applicants, the following motion was made: City Council meeting of February 3, 1992 Page 2 Miron made motion, Brunctte seconded, that Mr. James LeMoine pay the $65.00 administrative costs to the City for legal and recording fees. All aye. Motion Carried. FINANCING OPTIONS FOR WATER SYSTEM IMPROVEMENTS As per Council direction, the City staff completed its research with regard to the development of options for financing the proposed Hater system improvements discussed in December, 1991. Following page two of the report is Exhibit A, which reflects the tax levy necessary to fund the three options being presented. The first column reflects the ad valorem tax levy necessary to fund the full cost of the water system improvements over a 25 -year period. The second column reflects the tax levy necessary to fund the system improvements, if the City Council were to implement a Residential Equivalency Charge (REC) to reduce the general tax levy. Column three reflects the tax levy necessary to fund the improvements, if the Council were to implement both a REC, as well as a 10 water -rate increase, effective in 1992. The figures, provided by the Finance Director, are based on the cost estimates provided by the City Engineer, with the assumption that the City will utilize approximately $250,000 in rash reserves to reduce the principal debt. The details of a bond sale, and capitalization schedule, can be found on page two of the report. The previously mentioned options are the most realistic for consideration at this time; however, the City Council may also want to consider area -wide assessments, or the use of tax -increment financing to further reduce the anticipated tax levy reflected on Exhibit A. City Administrator, Ken Huber, and Finance Director, Ron Otkin, reviewed the different options available to the City to finance this project. Regardless of the outcome of this project, the Council felt it important that the City charge for all new hookups to the City water system. At this time, the City charges for hookup to the City sewer only. Miron made motion, Brunotte seconded, directing the City staff to prepare a draft resolution that would establish a Water Availability Charge (WAC) for hooking up to the City's water system. All aye. Motion Carried. Because of the volume of information provided, the Council requested additional time to review the proposals. COUnuilr%an Miron also suggested the Council get citizen input regarding this matter. Barnes made motion, Stoitzman seconded, to .:able discussion of this matter until the City Council meeting of February 18, 1592, at which tine a public hearing will be held to obtain citizen input. All aye. Motion Ca -Tied. F=inance Director, Ron Otkin, left the meeting at •phis time. REZONING REQUEST (DAUBENSPECK) Ron and Pauline Daubenspecl% of 3687 140th St., Hugo, Minnesota have made application to the City of Hugo to rezone a 5.6 acre tract of land from City Council meeting of February ?, 1992 Page 3 Retail Business to Single Family Urban. The purpose of this rezoning is to subdivide the property for single family residential development at a later date. A portion of the lot in question is located in the flood plain and is adjacent to DNR Protected Wetland No. 17-4. The property is located south of County Rd. GA at its intersection with Fondant Ave. No. There is currently a residence on the site in question. There is a 6" water main and a sewer main in County Rd. GA, adjacent to the site. The site is adjacent to a single family urban district to the north. The property to the east is zoned RR1 and to the south is zoned SFE. The location of this property at County Rd. GA is on a curve with limited visibility. There may be a need to look at potential safety problems, if future lots are to have direct access to Co. Rd. GA via driveways. Because of its proximity to wetlands and the flood plain, the City staff strongly recommends that soil tests be done on site, and topographic mapping be provided showing the 100 -year high water mark and site elevations. Soil testing should also be provided identifying the high groundwater mark: in this area. The Planning Commission considered this request at their meeting of 1/22/92, and unanimously recommended approval of the rezoning request. If the City Council feels this request is consistent with the comprehensive plan, the City recommends that the rezoning request approval be made with the understanding that a future subdivision will not be considered unless the above recommended information is provided, and the site meets all City, County, and State regulations. Paulene Daubenspeck addressed the Council, and stated that she was aware of the concerns of the City to be addressed at the time of subdivision. Miron made motion, Brunotte seconded, to adopt ORDINANCE 1992-274, AN ORDINANCE AMENDING CHAPTER 320 OF THE HUGO CITY CODE ENTITLED "ZONING" BY AMENDING THE ZONING DISTRICT CLASSIFICATION OF THE DESCRIBED REAL PROPERTY. VOTING AYE: Barnes, Brunotte, Jesinski, Miron, Stoltzman VOTING NAY: None Motion Carried. SEASONAL APPOINTMENT OF STREET SUPERVISOR The City staff is recommending authorization to notify Mr. Charles Shalander to resume his duties as street supervisor, effective March 1, 1992. Mr. Shalander's services are not utilized over the winter months, and we are anticipating the need to have him available to monitor road conditions beginning in early -March. The monthly retainer for Mr-. Shalander is $5.35.00. Brunotte made motion, Miron seconded, to notify Mr. Charles Shalander that he should resume his duties and Road Supervisor on March 1, 1992, for a retainer of $535.00 per month. All aye. Motion Carried. City Council meeting of February 3, 1992 Page 4 CONSULTANT SELECTION P=ROCESS (RFP FEASIBILITY STUDY) On February 5, 1992, the City Council will be meeting with six architects to discuss the contents of the feasibility report to be prepared for the Rice Lake Park building. At the *nreviOLAS City Council meeting, members of the Council discussed the possibility of reducing the scope of the study, while other members of the Council have suggested the need to expand the scope of the study. The City staff would recommend that if the City Council is desirous of altering the scope of this study, that they specifically identify those items to be dropped from the study, as well as those items the Council would like added to the feasibility report. It should be kept in mind that the cost estimates identified by the various architects for preparing this feasibility report were based on the information identified on the RFP. After a brief discussion, the Council decided to proceed with the interview based on the original RFP submitted to the architects, with no additions or deletions. PROPOSED FLOOD PLAIN ORDINANCE As per Minnesota Statutes, the City of Hugo is required to update its flood plain ordinance, as recommended by the MNDNR. The proposed draft- ordinance reflects the efforts of the City staff in bringing our current flood plain ordinance into compliance with State requirements. This ordinance is currently being reviewed by the City Engineer for additions, deletions, or other modifications. In that the City Council will need to address this ordinance change this spring, the City staff provided the Council with a copy of the ordinance for their review. Councilman Miron inquired about the section referencing "non-conforming structures". City Administrator Huber stated that because the 100-year flood level varies so much, depending on the location in the City, that it would be cost-prohibitive for the City to do topographic mapping to determine which structures would be currently below the 100-year flood elevation. This would have to be determined on an individual basis, at the time some kind of activity or development took place. RESPONSE TO PHIL WILBANKS'S LETTER At the previous .meeting of the Hugo City Council, a letter was stAhmitted to Mayor Stoltzman regarding the manner in which the City handled the appointment of the City attorney, on January 6, 1992. Mayor Stoltzman made a brie` response to Mr. Wilbanks' letter by reading his prepared statement, and the matter was closed to further discussion. PLANNING CQV.MISSION RESIGNATION At the January 21, 1992 regular meeting of the Hugo City Council, Mayor Stoltzman requested that Councilman Miron contact Planning Commissioner, Chuck Henry, to verify his resignation from the Hugo Planning Commission. C=ouncilman Miron stated that he met with Mr. Hen r;, and Mr. Henry thought his term of office expired on 12/31/91. City records indicated that Mr. Henry's term expired on 12/31/92. Mr. Henry then informed Councilman Miron that he would have to resign from the Planning Commission effective immediately. City Council meeting of February 3, 1992 Page 5 Miron made motion, Brunotte seconded, to accept the resignation of ChucE: Henry from the Hugo Planning Commission, effective 2/3/92. All aye. Motion Carried. Mayor Stoltzman stated that the City has two candidates interested in serving on the Planning Commission, Vince Niemczyk and Greg Burmeister. There could be others who could step forward and indicate an interest in serving on the Commission. Miron made motion, Stoltzman seconded, to appoint an Interview Committee, consisting of ken Huber, Theodora Peltier, and Debra Barnes, to interview all residents interested in filling the current vacancy on the Hugo Planning Commission. Said Committee to make their recommendation at the City Council meeting of March 2, 1992. All aye. Motion Carried. MAYOR'S REPORT The City received a letter from the RCWD stating that Hugo resident, Kathryn Drewry, had been appointed to serve on the RCW Advisory Board. The Mayor referenced the recent memo sent to the Planning Commission and City Council regarding the construction of pole barns in rural and residential areas. This matter will be discussed at a later date. Mayor Stoltzman met with the Mayor of White Bear Lake to discuss the possibility of constructing a "community center" with other adjacent communities. This matter is to be placed on the Council agenda for the meeting of February 18, 1992. Mayor Stoltzman recognized that the weed: of March 8, 1992 was declared VOLUNTEERS OF AMERICA WEEK. No further action was taken. CITY ADMINISTRATOR'S REPORT The City received correspondence from the RCWD regarding two subdivisions that are now considered "terminated" by them. Copies of the letters were submitted to the Council for their information. The City received a request from an election candidate to appear before the City Council at an upcoming meeting. Because of time -constraints, City policy does not allow time on City agendas for such requests. The City Council confirmed its support of this policy. MISCELLANEOUS Councilman Miron requested an update on recycling reports submitted by haulers in the community. Councilman Brunotte inquired about a grant available to communities to provided recycling bins for residents. Because the City does not have an ordinance regarding rubbish removal, or an approved recycling program, Hugo would not be eligible. City Council meeting of February " 1992 Page b Mr. Keith Williams and Ms. Kathy Nosbish, residents of Hugo Meadows subdivision, presented the City Council with a list of names of resident: in their area that would like to see a park developed in their subdivision. Administrator Huber is to review and report on this matter at the Council meeting of February 18, 15'92. Barnes made motion, Brunotte seconded, to adjourn at 9:10 FM. A1] aye. Motion Carried. Mary Creager, Cit lerk: