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HomeMy WebLinkAbout1992.02.18 CC MinutesMINUTES FOR THE CITY COUNCIL MEETING OF FEBRUARY 18. 199' The meeting was called to order by Mayor Stolt man at 7:00 PM. PRESENT: Barnes, Brunotte, Jesinski, Miron, Stolt man Citv Administrator, Ken Huber City Engineer-, Howard k:uuslsto City Finance Officer, Ron Otkin City Clergy:, Mary Ann Creager Miron made motion, Barnes seconded, to approve the minutes for the City Council meeting of February 3, 1992, as submitted. All aye. Motion Carried. Brunotte made motion, Jesinski seconded, to approve the claims for February 18, 1992, in the amount of $115,651.29. All aye. Motion Carried. RESOLUTION APPROVING VACATION OF ROAD RIGHT-OF-WAY (STANEF.'.) As per Council direction, a public hearing was scheduled for Council meeting to secure input on the proposed vacation of the alleged road right-of-way being four rods wide and the center line described as follows: Beginning at the corner post at the northwest corner of Section 1, T31N, R21W, and running southerly on the section line between Sections 1 and 2, a distance of 1,400 ft., all in the City of Hugo, Washington County, MN. This public hearing is being held consistent with the Settlement Agreement and Release previously approved by the City Council. Section 9 of the Agreement states that the City of Hugo will commence a street vacation proceedings for the portion of the disputed right-of-way between Sections 1 and 2, to the north of the Stanek property. The Settlement Agreement and Release should end a long-standing disagreement between the Staneks, the City of Hugo, NSF', and adjacent property owners. The public hearing was called to order by Mayor Stolt man, and there were no oral or written comments. Jesinski made motion, Miron seconded, to adopt RESOLUTION 1992 RESOLUTION VACTING ROAD RIGHT-OF-WAY PURSUANT TO SETTLEMENT AGREEMENT AND RELEASE. VOTING AYE: Barnes, Brunotte, Jesinski, Miron, Stolt man Motion Carried. RESOLUTION AUTHORIZING W(%TER SYSTEM J MPROVEMENTS AND ACCEP_TAN_C_ E (IF FINANCING OPTIONS As per Council direction, a public hearing was scheduled for the Council meeting to secure input regard nq the City's proposal to make improvement to the City's water system. Said improvements involve the constrUCtion of a 500,000 elevated water tower, a well and pump house, and other- water main improvements. This hearing is being held as a follow up to the two previous Council meetings, at which the City Council discussed the need for these improvements and the various financing options available to the City. The improvements proposed would be considered the first phase of a City Council meeting of February 19, 1992 Page 21 3-phase project to meet the long-term needs of the City. The financing options previously discussed involved the use of general fund and utility reserves to supplement a bond issue of approximately $1.355 million dollars. Debt service on this bond issue is to be retired by the collection of Water Availability Charges, water rates, tax levy, development impact fees, assessments, and tax increment financing. A summary of the water -system plan and financing options was provided for Council review. The City Engineer, Howard Kuusisto, was present to answer questions regarding this project. City Administrator Huber reviewed the proposed plan and the financing options available to the City. Prior to the public hearing, Councilman Miron suggested that the hearing be separated into three parts: need, design, and financing. The public hearing was opened, and residents addressed the following: 1. What happens to existing wells? 2. Will water supply of existing wells be affected? 3. Asking for premature development? Who will pay? 4. Construct tower on Homestead Avenue and County Road 6A. 5. Do developers contribute to future water -system improvements? 6. Will fire rating change with construction of new well? The public hearing was closed, and it was Councilman Miron's opinion that the City get bids prior to adoption of the draft resolution. The City should obtain firm cost figures so that financing could be finalized. Councilmember Barnes requested that the engineer's report be amended to reflect some of the concerns expressed at the public hearing. City Administrator suggested adjustments to the draft resolution that met with the approval of the Council. Jesinski made motion, Brunotte seconded, to adopt RESOLUTION 1992-4, RESOLUTION APPROVING WATER SYSTEM IMPROVEMENTS AND AUTHORIZING DEVELOPMENT OF FINANCING FLAN. VOTING AYE: Barnes, Brunotte, Jesinski, Miron, Stoltzman Motion Carried. RESIDENT REQUEST (HUGO MEADOWS P;iRK) As a follow up to the petition submitted to the City Council on February 3, 1992, the City Council is requestinq public input on the propoFal to develop a neighborhood park adjacent to the Hugo Meadows and Birch Tree Fonds subdivisions. The 2+ acre park in question was dedicated to satisfy part of the park land requires -,entire, of the subdivision regulations. At the t+me c -)f the park land dedication, the laity staff cautioned the Planning Commission and City Council regarding the limited access to the site, and tha cost of on-going maintenance of neighborhood parks. The park in question has been used as a nature site to -date, and ttie residents of Hugo Meadows and Birch Tree Fonds are now requesting that it be improved to an active recreational facility. Currently, the City has approximately $10,500 available in its park land acquisition and improvement fund. The City has not budgeted money in its general fund for the upgrading and maintenance of neighborhood parks. The issues and concerns the City Council will most likely have to address, open considering this petition for park improvements, are as follows: City Council. meeting of February 18, 1992 Page _ 1. The type of part% improvements requested. The cost of said parte improvements. 3. Annual maintenance of part; improvements 4. Access to the part, from the subdivision vehicular). 5. Working around the wetlands on site. b. The precedent being set by improving and parts. and grounds. developments (pedestrian and maintaining neighborhood 7. Neighborhood involvement in improving and maintaining part: facilities. City Administrator Huber explained current City policy as it relates to its parts, and identified the land owned by the City that is designated for parts. Councilman Miron agreed to wort; with the residents of the subdivision to discuss the issues listed above, and report the results of his meetings for Council consideration. SITE FLAN AP'P'ROVAL ( WILSON TOOL) Mr. Kenneth H. Wilson of Wilson Tool International, Inc., has made application to the City of Hugo for site plan approval to construct two structures on their property identified as 122912 Farnham Avenue, Hugo, MN. The property is located in the Fuld Eagle Industrial Park, is zoned industrial, and consists of approximately 23.2 acres. Wilson Tool wishes to expand its manufacturing facility by adding a 260' x, 170' , and a 100' x 100' concrete block structures to the existing buildings on site. The new structures are to be used as a machine shop and warehouse. The smaller structure involves the enclosing of the previous dock area. The proposal in question is consistent with the overall site development plan previously approved by the City Council. City Administrator Huber reviewed the different construction phases proposed by Wilson Tool. Howard Kuusisto explained the drainage system on site. Mr. John Glenn of Wilson Tool indicated they had no objections to complying with the special conditions of site plan approval. Miron made motion, Stoltzman seconded, to approve the site plan request of Wilson Tool of 12912 Farnham Avenue, by expanding its manufacturing facility by adding a 170' x 260' and 100' x 100' concrete block structures to the existing buildings on site. Approval is subject to the following special conditions: 1. Compliance with all requirements of the RCWD. 2 Compliance with the overall drainage plan for the area, and recommendations of the City Engineer. 3. Development., shall occur consistent with the current proposal, and the phasing and development plan previousIv approved by the City. 4. Further expansion of the proposed structure or development to the west of said structure shall require site plan approval, and must address off-street parting and the extension of Falcon Avenue. 5. All on-sii.e drainage must be consistent with the previously approved drainage plans. 6. Applicant shall clean ponding outlets, as directed by the City Engineer. All aye. Motion Carried. City Council meeting of February 18, 1992 Page 4 APPROVAL OF TEMPORARY OFFICE FACILITY In February of 1989, the City Council approved a request to permit temporar•; office facilities west of City Hall to accommodate the needs of the volunteer Fire Department. A permit was issued, at that time, with the understanding that the facility in question would be temporary in nature, and more permanent facilities would be planned to meet the Fire Department needs. The temporary structure was put in place, and has been utilized by the Fire Department. The temporary structure permit expired in February of 1991, and should be renewed, if the Council intends to allow this facility to remain on site. Currently, the City Council is considering the possibility of moving City Hall to an alternate location, which would free up the existing City Hall facility as a permanent home for the Hugo Fire Dept. Stolt man made motion, Jesinski seconded, to renew the temporary building permit for an additional year, allowing the Hugo Volunteer Fire Department to use the facilities for another year. All ave. Motion Carried. COMMUNITY CENTER STUDY GROUP Mayor Stolt man has requested an opportunity to discuss the City of Hugo participating with surrounding communities in the development of a community center. Barnes made motion, Miron seconded, directing the City staff to contact the City of White Bear Lake informing them that the City of Hugo is not in a position to participate in the development of a community center. All aye. Motion Carried. 1992 POLICE SERVICE CONTRACTS The Council received a copy of the 1992 Contract for Law Enforcement Services, as submitted by the Washington County Sheriff's Dept. This Contract is slightly different than contracts from previous years, in that the fee for services is a fixed -dollar amount, and will not be adjusted at the end of each calendar year. Section 2, Item 2, will be amended to reflect four officers rather than two. The contract price of $208,514.80 will be reduced by the total cost of the squc.d car purchased by the City. This credit is made on the first quarter billing to the City. Miron made motion, Barnes seconded, to �-,ppro%,e the 1992 Contract for Law Enforcement Services, between the City of Hugo and Washington Coun;:y, -ind authorize the Mayor to sign said Contract on behalf of the City. All a --.,,e. Motion Carried. APPOINT CONSULTANT (RFP FEASIBILITY REPORT) On February 5, 1992, the City Council interviewed six architectural firms being considered for preparation of the Rice Lake Park building feasibility report. The intent of the interviews was to discuss the scope City Council meeting of February 18, 1992 Page 5 of the proposals by each architect, and select an architect that will provide the study that best meets the needs of the City. The architects interviewed were as follows: 1. Morrison/Walijarvi Architect 2. Midwest Construction Management 3. Trossen Wright 4. The Design Partnership 5. Bonestroo, Rosene, Anderlick b. Finn -Daniels Broussard Because Councilman Miron was not present at the interviews, he stated that he would abstain from voting on the selection. Barnes made motion, Jesinski seconded, to enter into an Agreement between the City of Hugo and The Design Partnership, for preparation of the Rice Lake Park building feasibility report, and authorize the Mayor and City Clergy: to sign said Agreement on behalf of the City. VOTING AYE: Barnes, Jesinski, Stolt man VOTING NAY: Brunotte ABSTAINED: Miron Motion Carried. CITY ADMINISTRATOR Administrator Huber reported on the following: 1. Status of the bid process for the mitigation ponds for CIP, Phase 2. 2. Inquired as to whether the Council would be able to meet with Jim Brimeyer on February 24th at 6:00 PM rather than 7:00 PM. The Council reaffirmed the 7:00 PM time. 3. The City is being served by the City of White Bear Lake for ambulance service. They will be updating us as to the status of a new contract. SQUAD CAR PURCHASE Stoltzman made motion, Jesinski seconded, to proceed with the purchase of a Ford Crown Victoria squad car, in the amount of approximately $12,113.00 from Superior Ford. All :eve. Motion Carried. M I SCELLANEOUS The City received a letter from Washington County stating that they will be unable to accomplish the ditch improvements and culvert replacement on Henna Avenue, from 180th Street to 170th Street, as regUested, in conjunction with the proposed Henna Ave. road improvement. The Council asked the City staff to follow up on the City's grant application for street signs inventory/Hazard Elimination Study. City Council meeting of February 18, 1992 Page 6 On behalf of the Hugo Snowmobile Club, Mr. Russ Pastorius addressed the City Council requesting approval to conduct a snowmobile race on Egg Lake for Saturday, March 14, 1992. They had already been on contact with the Washington County Sheriff's Office, and had their recommendations. Mr. F'astorius also stated that he would be obtaining the necessary liability insurance, and written permissions necessary for parking on private property. The City's biggest concerns were parking and traffic problems. Jesinski made motion, Barnes seconded, to approve the request of the Hugo Snowmobile Club to conduct a snowmobile race on March 14, 1992, on Egg Lake, subject to the recommendations of the Washington County Sheriff's Office, and compliance with the following special conditions: 1. The Hugo Snowmobile Club shall be responsible for all activities on site. A list of the names, addresses, and phone numbers of all members of the snowmobile club shall be provided to the City Clerk. 2. The Hugo Snowmobile Club must secure written permission allowing snowmobile access to Egg Lake via private property. 3. Access to this event be provided as shown on the site plan, in the area between, and to the rear of, Carpenter's restaurant and Nadeau's Market. 4. Spectator and participant parking shall not be permitted on residential streets, and shall be limited to areas designated by the snowmobile club, accompanied by written permission from the property owners. The snowmobile club shall provide parking lot attendants, and maps identifying the parking areas to minimize congestion and potential traffic safety problems. 5. The snowmobile club shall provide, and pay for, refuse dumpsters adequate to handle this event. 6. The snowmobile club shall provide, and pay for, adequate Satellite restrooms to accommodate this event. 7. The snowmobile club shall provide proof of liability insurance covering this event, naming the City as an additional insured. 8. Copies of all required permits from Washington County and the DNF; shall be submitted to the City Clerk prior to 03/1+/92. 9. No on -street parking shall be permitted in residential areas adjacent to Egg Lake. 10. All racing activities shall be limited to the areas identified on the lake site Man. 11. No alcoholic beverages may be sold on site in conjunction with this event. 1.2. The snowmobile club shall be fully responsible for all clean up at the end of this event, and before March 17, 1992. 13. All acti,iities related to this event shall be policed by the Httgo Snowmob.L'le Club to assure compliance with all conditions of event approval. 14. A copy of the City ATV Ordinance shall be distributed by the Hugo Snowmobile Club to all contestants in this event. 15. The snowmobile club shall be responsible for all costs incurred by the City for rescue or fire calls as a result of this event. 16. The deadline for submitting all permits, insurance, and other - documentation verifying compliance with these special conditions, shall be no later than Thursday, March 12, 1992, at 2:00 PM. City Council meeting of February 18, 199 Page 7 17. Failure to comply with conditions of this approval shall immediately negate said approval, and will be grounds for terminating this event. 18. Hours of operation shall be from 9:00 AM until 4:00 PM on Saturday, March 14, 199. All aye. Motion Carried. MAYOR'S REPORT Mayor Stoltzman read a notice of public hearing received from Forest Lake Township, regarding a minor subdivision adjacent to the north boundary of the City of Hugo. Mayor Stoltzman and Council members Barnes and Brunotte thanked the City for the opportunity to attend seminars relative to the duties of a Council member. A City resident asked that the City inspect Geneva Avenue, between 145th Street and Geneva, for possible repairs, when weather permits. Brunotte made motion, Stoltzman seconded, to adjourn at 11:15 PM. All aye. Motion Carried. Mary F Creager, Cityrrk