HomeMy WebLinkAbout2010.10.13 Parks PacketParks Commission, City of Hugo
October 13, 2010
7:00 P.M.
Council Chambers, City Hall
Copies to: Commission Members, City Staff
I. Approve Minutes From September 8, 2010 Meeting
II. Update on Park Dedication Policy
III. Update on the Health Sub -Committee
IV. Continued Discussion on the Park Rules Ordinance
V. Discussion on a Snow Jam
VI. Discussion on the Sathre Property
Next Meeting — November 10, 2010
Background Memo
I. Approve Minutes From September 8, 2010 Meeting
Staff recommends approval of the minutes from the September 8, 2010 Parks Commission
meeting.
Updates on the Park Dedication Polic
At the September 8, 2010 meeting, the Parks Commission recommended approval of revisions
to the Park Dedication Policy which included adding a matrix formula which determines the
amount to be dedicated based on the density of the development and adding an appeal process
to pay a percentage of land by fair market value. The Parks Commission also recommended
that the commercial and industrial dedication requirement remain the same.
Staff presented the Parks Commission recommendation at the City Council meeting of
September 20, 2010 (Memo attached). The City Council discussed the recommendation from
the Parks Commission and also a recommendation from the Economic Development Authority.
A motion was made, amended, and then carried to approve the Parks Commission's
recommended revisions and to include the EDA's recommendation to take out the requirement
for dedication in commercial and industrial developments and to review the Park Dedication
Policy again in four years. The City Council recommended that a draft be prepared to be
discussed at a Public Hearing at the Planning Commission (City Council Minutes attached).
A Public Hearing will be held at the Planning Commission meeting of October 28, 2010.
Because the Park Dedication Policy is located in the Zoning and Land Use Chapter of the City
Code, it can only be amended after Public Hearing at the Planning Commission with a final
recommendation given to the City Council.
III. Update on the Health Sub -Committee
Staff will give an update on recent meetings of the Health Sub -Committee and meetings of the
SHIP Community Leadership Team of Washington County.
IV. Continued Discussion on a Park Rules Ordinance
At the July 14, 2010 meeting, the Parks Commission reviewed existing park rules, possible park
rule language and rules signs in neighborhood parks and continued discussion at the August
11, 2010 Parks Commission meeting. The Parks Commission identified four rules to add to the
current Public Conduct in Parks Ordinance.
Staff will present a draft of revisions to the Public Conduct in Parks Ordinance. Staff
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Parks Commission
October 13, 2010
recommends that the Parks Commission make a recommendation to the City Council for an
amendment to the Comprehensive Plan to include Hanifl Fields Athletic Park and a Future Park
(Hansen Property) to Table 7-1. Table 7-1 is of the Hugo Local Public Parks, which lists active
and passive parks. Staff also recommends that the Parks Commission discuss the draft
ordinance and one of the following options:
■ Make a recommendation to the City Council for approval of the draft ordinance with
minimal changes.
■ Make a recommendation to the City Council for approval to discuss the draft ordinance
further and the formation of a Park Rules Sub -Committee.
■ Do nothing.
This item was tabled at the last meeting.
V. Discussion on a Snow Jam
Staff will present a budget and proposal for a Snow Jam to be held on January 15, 2011.
VI. Discussion on the Sathre Property
Staff will present information provided by Alicia Sathre regarding the sale of her property and
her offer to the City to make it park land.
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Parks Commission
October 13, 2010
t
m inutes
Parks Commission, City of Hugo
September 8, 2010
7:00 P.M.
Council Chambers, City Hall
Call to Order
Jim Taylor called the meeting to order at 7:05 p.m.
Present: Roger Clarke, Dave Strub, Jim Taylor, Tom Windisch, Kris Birch, Noel Schmidt
Absent: Rachel Berger, Derek Larsen, Mat Rauschendorfer
Staff Present: Scott Anderson, Public Works Director
Shayla Syverson, Parks Planner
I. Approval of Minutes of August 11, 2010
Taylor made a motion, Clarke seconded to approve the minutes of the August 11, 2010 Parks
Commission meeting.
All ayes. Motion Carried.
II. Update on Hansen Property and Minnesota Off -Road Cyclists
Parks Planner Shayla Syverson presented MORC's proposed off road bike trail site plan.
MORC determined that the trail surface options include doing a bench cut or mowing to help
with erosion from use and drainage. Parks Commission members discussed and agreed that a
combination of these options would be best to preserve the trails and remain economical in
building the trails.
Strub suggested stepping back to determine the master plan on this property before allocating
finances on an interim use. Parks Commission members discussed this and agreed that the
discussion should continue with MORC, but to do concept planning before allocating additional
funds to building trails.
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Parks Commission
September 8, 2010
Scott Anderson, Public Works Director, updated that to mark the park boundary, private
property signs were installed up to 500 feet from the property boundary. Visually, the foliage
and berm's made it difficult to stay true to the property lines and owners will be notified of this.
On the north side of Irish Avenue, grading and gravel work was done to make a parking lot with
large natural stones bordering the area.
III. Continued Discussion on the Park Dedication Policy
Syverson reviewed the Park Dedication Policy changes that were requested at the last meeting.
Drafted changes were made and the policy was reviewed by City Attorney for editing. Staff is
recommending approval.
Changes include:
• Matrix formula developed for defining density and percentage of land to be dedicated.
• Appeal process to pay a percentage of land by fair market value.
Taylor reminded commission members to evaluate policy changes with the interest of what's
best for the parks.
Clarke also stated that it's the Parks Commission standing to promote parks.
Commission members gave the following reasons were given for how commercial and industrial
development creates a greater need for parks because:
■ Linear parks and trails make industrial parks and commercial districts more attractive to
businesses.
■ Parks provide services to employees on their breaks.
■ Trails provide access to business areas.
■ Companies are moving towards keeping health care costs down and need facilities and
park amenities to encourage employees to be active.
■ Landscaped and natural areas make the community a more attractive place to do
business and draws businesses in.
■ Park assets help keep property values high.
The following examples of use of park areas by businesses were given:
■ Wilson Tool employees use Water Tower Park for lunch breaks and have requested
additional park amenities be built.
■ The cafes and restaurants in Victor Gardens promote eating out in Victor Square.
■ KinderGardens Day Care frequently takes their children on the trails and uses the
playground equipment in the Victor Garden area.
Taylor made a motion, Schmidt seconded to add the matrix, add the appeal process and keep
the language on industrial and commercial dedication with no changes.
All Aye. Motion carried.
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Parks Commission
September 8, 2010
IV. Continued Discussion on the Park Rules Ordina
Item tabled until the next meeting.
V. Discussion on Movie Night
Syverson discussed the successful turnout of the movie nights last winter. Last meeting, it was
requested to look into additional outdoor movies. Syverson gave information on the costs of an
outdoor movie including a performance license and rental or purchase of the equipment. Staff
is also working to coordinate sponsorships and will follow up once more details are available.
VI. Discussion on Bus Tour
Anderson informed that the City Council scheduled bus tour will be on October 30th, 2010 from
10 am -2pm. Parks Commission members can sign up if interested in participating.
VII. Other
Anderson updated on the Lions Park progress. Concrete and painting are to start shortly and
basketball nets will be put up. The skate park equipment will be installed on September 24,
2010 and the Grand Opening is planed for Friday, October 1, 2010.
The Hugo Lions Club is holding a Golden Glove Boxing Match on September 25, 2010 in the
Lions Park on the north side of the tennis courts.
VIII. Adjournment
Clarke made a motion, Strub seconded to adjourn the meeting at 9:04 pm.
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Parks Commission
September 8, 2010
VIA
Agenda Number:
H.2.
CITY OF HUGO
COMMUNITY DEVELOPMENT
DEPARTMENT
Staff Report
TO: Mike Ericson, City Administrator
FROM: Shayla Syverson, Parks Planner
SUBJECT: Parks Dedication Policy
DATE: September 15, 2010 for the City Council meeting of September 20,
2010
1. BACKGROUND:
At the Parks, Recreation and Open Space Commission meeting of September 8, 2010 a
recommendation was made to the City Council for revisions to the Park Dedication
Policy. The Parks Commission discussed proposed revisions to the policy at their July 14
and August 11, 2010 meetings.
At the Economic Development Authority meetings of August 9, 2010 and September 13,
2010 a recommendation was made to the City Council for revisions to the Park
Dedication Policy regarding the requirement of park dedication in commercial and
industrial developments.
2. PROPOSED CHANGES:
Minnesota State Statutes regarding Park Dedication Polices have changed. An "essential
nexus" between the park dedication fees and the need created by the proposed
development is required. The fees must be based on fair market value of the unplatted
land. Because of the current fluctuation in property values, staff proposed changes to the
Parks Dedication Policy in keeping with the statutes:
Add a table to the Park Dedication Policy which assigns park dedication requirements
based on the density of the development.
A M A
tr 47,
Table 1: Park Dedication
Density
Percentage of Land to be Dedicated (of the
buildable land)
0-3.99 units per acre
10%
4.00-5.99 units per acre
11%
6.00-7.99 units per acre
13%
8.00-9.99 units per acre
15%
10.00 < units per acre
17%
Add an appeal process to the policy which allows the developer to pay a percentage of
land to be dedicated multiplied by the fair market value of the net buildable land. This
ensures that the Park Dedication Policy, relating to the fair market value of the land, is in
keeping with Minnesota State Statutes. As a part of the appeal process, the developer
would be required to pay for and provide an appraisal for the land to be developed. The
city maintains authority to accept the appraisal as provided.
Also, the dedication for commercial and industrial developments was removed from
the draft Park Dedication Policy. Less than $10,000 has been received for commercial or
industrial park dedication since 1999.
Staff presented the proposed changes to the Parks Commission and the EDA. Two
different recommendations were made.
3. ECONOMIC DEVELOPMENT AUTHORITY RECOMMENDATION:
At their August 9, 2010 meeting, the EDA recommended removing the requirement for
park dedication for commercial and industrial development. They stated the following
reasons:
■ Businesses support the community through events.
■ Industrial and Commercial Development brings additional revenue into the city
(increased property taxes).
= No Park Dedication would give competitive advantage for businesses to locate in
Hugo and support economic development.
■ Parks are important and attractive assets in a community.
■ Demand for parkland and park improvements is generated by residents, not
businesses.
■ Many surrounding cities do not require commercial and industrial developments
to pay park dedication.
At their September 13, 2010 meeting, the EDA discussed the Park Dedication Policy
further and continued their recommendation to not require commercial and industrial
developments to make park dedications. The EDA also discussed the city's history of
economic development including adjusting the Sewer and Water Infrastructure Fees to
reduce the costs for businesses to locate in Hugo.
4. PARKS COMMISSION RECOMMENDATION:
At their August 11 and September 8, 2010 meetings, the Parks, Recreation and Open
Space Commission discussed the Park Dedication Policy and made a recommendation to
determine the amount of park dedication based on the density of the development and to
allow for developers to appeal the assigned dedication.
Also, the Parks Commission is recommending that park dedication continue to be
required from commercial and industrial developments because they generate a need for
parks. The following examples of use of park areas by businesses were given:
■ Wilson Tool employees use Water Tower Park for lunch breaks and have
requested additional park amenities be built.
■ The cafes and restaurants in Victor Gardens promote eating out in Victor Square.
■ KinderGardens Day Care frequently takes their children on the trails and uses the
playground equipment in the Victor Garden area.
The following reasons were given for how commercial and industrial development
creates a greater need for parks:
■ Linear parks and trails make industrial parks and commercial districts more
attractive to businesses.
■ Parks provide services to employees on their breaks.
■ Trails provide access to business areas.
■ Companies are moving towards keeping health care costs down and need facilities
and park amenities to encourage employees to be active.
■ Landscaped and natural areas make the community a more attractive place to do
business and draws businesses in.
■ Park assets help keep property values high.
5. ESTIMATED LAND USE AND FUTURE DEDICATIONS:
The Parks Commission requested that staff estimate future park dedications in
commercial and industrial developments and residential developments. Using the 2030
Land Use map, it was found that there are 645 developable acres that are guided as
Commercial, Industrial or Business Park. There are 12,340 developable acres that are
guided Residential or Agricultural.
Therefore, 90.2% of the developable acres in the city would be subject to park dedication
if the Park Dedication Policy did not require dedication in commercial or industrial
developments.
Hugo is one of the fastest growing cities in the metropolitan area. A significant amount
of population growth is anticipated. Residential development is likely to continue for the
foreseeable future. As the population of Hugo grows, land uses change, and Minnesota
State Statues change, the Park Dedication Policy and the Fee Schedule can be adjusted.
6. RECOMMENDATIONS:
Staff recommends that the City Council approve the recommendation from the Parks
Commission to add the table to assign park dedication based on the density of the
development and to add the appeal process to the Park Dedication Policy.
Staff recommends that the City Council discuss the different commission
recommendations and approve one:
Economic Development Authority: Do not require park dedication from commercial
and industrial developments.
Parks Commission: Require park dedication from commercial and industrial
developments.
7. ATTACHMENTS:
Existing Park Dedication Policy
Draft Park Dedication Policy (Recommended by the EDA)
Draft Park Dedication Policy (Recommended by the Parks Commission)
2030 Land Use Map
City of Hugo 2030 Land Use Plan Developable Acres
Table 1-1: Future Commercial and Industrial Dedication
Table 1-2: Future Residential and Agricultural Dedication
EXISTING 9-15-2010
CITY OF HUGO
PARK DEDICATION POLICY
Sec. 90-324. - Park dedication.
In order to develop a system of parks within the community to serve the public's health
and recreational needs, ten percent of the net buildable acreage (total acres minus
wetlands and floodplain acres) of all land subdivided for residential purposes shall be
dedicated to the city as public parkland. The land so dedicated shall be subject to
approval by the city council in accordance with the city's master park plan. At the city
council's discretion, a parkland dedication fee may be accepted or required instead of land
dedication. The parkland dedication fee shall be charged for each dwelling unit originated
by the subdivision or development of any property in the city, not including any dwelling
unit that may be in existence at the time of the adoption of the ordinance from which this
article is derived, or which is subject to an approved development agreement with the city
that includes a parkland dedication provision. A parkland dedication fee shall also be
charged to commercial and industrial property pursuant to city ordinance.
(Prior Code, § 1215-040.1)
Parkland dedication:
Commercial and industrial $2,400.00 per acre
Residential $2,400.00 per unit
DRAFT
Economic Development Authority Recommendation
CITY OF HUGO
AN ORDINANCE REQUIRING PARK DEDICATION
WITHIN THE CITY OF HUGO, MINNESOTA
THE CITY OF HUGO ORDAINS:
SECTION 1. The City Council of the City of Hugo does hereby amend Chapter 90,
Section 90-324 Park Dedication to the following:
Sec. 90-324. Park Dedication.
(a) General Dedication Standards
In order to develop a system of parks within the community to serve the public's health
and recreational needs, a percentage of the net buildable acreage based on the density of
all land subdivided for residential purposes shall be dedicated to the city as public
parkland. The city finds that the more dense a development is, the more demand for park
land it creates since lots can be smaller affording less private recreational space and more
occupants per acre. The following formula will be used to determine the dedication
requirement where a land dedication is required:
Density
Percentage of Land to be Dedicated (of the
buildable land)
0-3.99 units per acre
10%
4.00-5.99 units per acre
11%
6.00-7.99 units per acre
13%
8.00-9.99 units per acre
15%
10.00 < units per acre
17%
The land so dedicated shall be subject to approval by the city council in accordance with
the city's Comprehensive Plan for parks. At the city council's discretion, a parkland
dedication fee may be accepted or required instead of or connection with land dedication.
The parkland dedication fee shall be set annually by the City Council and adopted as part
of the City's fee schedule. The parkland dedication fee shall be charged for each
dwelling unit originated by the subdivision or development of any property in the city,
not including any dwelling unit that may be in existence at the time of the adoption of the
ordinance from which this article is derived, or which is subject to an approved
development agreement with the city that includes a parkland dedication provision.
(b) Appeal Process
The parkland dedication fee may be appealed to the City Council before the City Council
makes a decision on the final plat and shall be calculated as follows: The percentage of
land to be dedicated will be multiplied by the fair market value of the net buildable
acreage.
The fair market value shall be determined by the City Council, following their review of
a current appraisal submitted to the city at the developer's expense. The appraisal shall
be made by appraisers who are approved members of the SREA or MAI, or equivalent
real estate appraisal societies.
If the city receives written notice of a dispute over the parkland dedication fee before
approval of the final plat, the developer shall pay the fee into an escrow account pending
a decision of an appeal of the fee. If an appeal is not filed within 60 days following
approval of the final plat, or if the person aggrieved by the fee does not prevail on the
appeal, then the funds paid into escrow must be transferred to the city.
SECTION 2. Severability. In the event that a court of competent jurisdiction adjudges
any part of this Ordinance to be invalid, such judgment shall not affect any other
provision of this Ordinance not specifically included with that judgment.
SECTION 3. Effective Date. This amendment shall take effect upon its passage and
publication.
ADOPTED BY THE HUGO CITY COUNCIL ON
Fran Miron, Mayor
ATTEST:
Michele Lindau, City Clerk
DRAFT
Parks Commission Recommendation
CITY OF HUGO
AN ORDINANCE REQUIRING PARK DEDICATION
WITHIN THE CITY OF HUGO, MINNESOTA
THE CITY OF HUGO ORDAINS:
SECTION 1. The City Council of the City of Hugo does hereby amend Chapter 90,
Section 90-324 Park Dedication to the following:
Sec. 90-324. Park Dedication.
(a) General Dedication Standards
In order to develop a system of parks within the community to serve the public's health
and recreational needs, a percentage of the net buildable acreage based on the density of
all land subdivided for residential purposes shall be dedicated to the city as public
parkland. The city finds that the more dense a development is, the more demand for park
land it creates since lots can be smaller affording less private recreational space and more
occupants per acre. The following formula will be used to determine the dedication
requirement where a land dedication is required:
Density
Percentage of Land to be Dedicated (of the
buildable land)
0-3.99 units per acre
10%
4.00-5.99 units per acre
11%
6.00-7.99 units per acre
13%
8.00-9.99 units per acre
15%
10.00 < units per acre
17%
The land so dedicated shall be subject to approval by the city council in accordance with
the city's Comprehensive Plan for parks. At the city council's discretion, a parkland
dedication fee may be accepted or required instead of or connection with land dedication.
The parkland dedication fee shall be set annually by the City Council and adopted as part
of the City's fee schedule. The parkland dedication fee shall be charged for each
dwelling unit originated by the subdivision or development of any property in the city,
not including any dwelling unit that may be in existence at the time of the adoption of the
ordinance from which this article is derived, or which is subject to an approved
development agreement with the city that includes a parkland dedication provision.
(b) Commercial/ Industrial Development Dedication
A parkland dedication fee shall be charged to commercial and industrial property
development as set annually by the City Council and adopted as part of the City's fee
schedule.
(c) Appeal Process
The parkland dedication fee may be appealed to the City Council before the City Council
makes a decision on the final plat and shall be calculated as follows: The percentage of
land to be dedicated will be multiplied by the fair market value of the net buildable
acreage.
The fair market value shall be determined by the City Council, following their review of
a current appraisal submitted to the city at the developer's expense. The appraisal shall
be made by appraisers who are approved members of the SREA or MAI, or equivalent
real estate appraisal societies.
If the city receives written notice of a dispute over the parkland dedication fee before
approval of the final plat, the developer shall pay the fee into an escrow account pending
a decision of an appeal of the fee. If an appeal is not filed within 60 days following
approval of the final plat, or if the person aggrieved by the fee does not prevail on the
appeal, then the funds paid into escrow must be transferred to the city.
SECTION 2. Severability. In the event that a court of competent jurisdiction adjudges
any part of this Ordinance to be invalid, such judgment shall not affect any other
provision of this Ordinance not specifically included with that judgment.
SECTION 3. Effective Date. This amendment shall take effect upon its passage and
publication.
ADOPTED BY THE HUGO CITY COUNCIL ON
Fran Miron, Mayor
ATTEST:
Michele Lindau, City Clerk
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Minutes for the Hugo City Council Meeting on September 20, 2010
Page 5 of 8
Councilmember Petryk explained that it was suspected this problem was caused by the
disturbance of the old drain tile system that was on the farm field prior to the homes being built;
it could have changed the water table.
Petryk made motion, Miron seconded, to direct staff to prepare a resolution with findings based
on the discussion to support funding this project.
All Ayes. Motion carried.
Discussion on Draft Ordinance Revisions to City's Park Dedication Polic
Minnesota State Statues regarding park dedication changed, and staff recommends the City's
Park Dedication Policy be updated. Revisions to the Park Dedication Policy were proposed to
the Parks, Recreation and Open Space Commission and the Economic Development Authority.
City Parks Planner Shayla Syverson explained proposed changes to the policy which include
adding an appeal process and a table to assign dedication based on the density of residential
development. Also to be considered is whether to require park dedication on commercial and
industrial development.
At the Economic Development Authority meetings on August 9, 2010 and September 13, 2010, a
recommendation was made to the City Council to not require park dedication on commercial and
industrial developments. The Parks Commission discussed this at their meetings on August 11
and September 8, 2010 and recommended that park dedication be required on commercial and
industrial developments.
Parks Commission Chair Jim Taylor explained the proposed park dedication on commercial and
industrial development would still be lower than surrounding communities, and in the future,
commercial and industrial development may be the only development going on in Hugo.
Council discussed whether a park dedication fee would deter commercial and industrial
development or if improvements to Hugo's parks would encourage development.
Haas made motion, Klein seconded, to direct staff to prepare a draft ordinance for the Planning
Commission to consider at a public hearing that would include the Parks Commission's
recommendation to require park dedication on commercial and industrial development.
After more discussion, Petryk made motion, Weidt seconded, to amend the motion to include
the EDA's recommendation to not require a parkland dedication on commercial and industrial
land, and to review it again in four years.
Vote on amendment -
Ayes: Klein, Petryk, Weidt, Miron.
Nays: Haas
Motion carried.
Vote on original motion as amended -
All Ayes. Motion carried.
Minutes for the Hugo City Council Meeting on September 20, 2010
Page 6 of 8
Update on CSAH 8 East Reconstruction Project
City Engineer Jay Kennedy provided Council with an update from Washington County on
the CSAH 8 (east) reconstruction project, which will begin September 21, 2010 with culvert
work. Grading and subgrade work is scheduled to begin on September 23, 2010 with short-
term road closures. Residents can receive updates by visiting Washington County's website
at www.co.washington.mn.us/county8 , signup for electronic updates via email or Twitter, or
directly contact Jake Gave, Design Engineer, at Washington County. The project is expected
to be completed in November 2010. No formal action was taken.
Discussion on Assessment for Propert at 5648/5650 142_"` Street— South Egfv Lake
Improvement Project
At the September 7, 2010 Assessment Hearing for the South Egg Lake Improvement project, the
City Council heard testimony from Terry and Colleen Hantho, who own a duplex at 5648 and
5650 142nd Street, and their proposed assessment is for two units. At the conclusion of the
hearing, the City Council asked for additional information regarding the proposed assessment
related to the Hantho property. City Engineer Jay Kennedy had reviewed the City's Assessment
Policy, and he explained the Hanthos have two separate household, each having road access.
Jay added that many communities apply a similar policy, and this policy was applied to a parcel
in the 2009 street project in the Hugo Elementary School neighborhood. Community
Development Director Bryan Bear added that the property in question could be split into two
parcels.
Terry Hantho said that Washington County treats the parcel as one home and he disagreed that it
could be split into two parcels because there was only one furnace and one sewer and water
connection.
Haas made motion, Klein seconded, to direct staff to prepare findings -of -fact, specific to the
Hantho assessment, supporting it as a single family home.
Ayes: Haas, Klein, Miron
Nays: Weidt, Petryk
Motion carried.
Weidt made motion, Haas seconded, to continue the public hearing on the Hantho assessment at
the October 4, 2010 City Council meeting.
All Ayes. Motion carried.
Discussion on MN DNR Community Conservation Assistance Grant A reement
At the City Council meeting of June 21, 2010, a resolution was approved supporting application
to the Minnesota DNR Community Conservation Assistance Program for $16,875 in funding to
be used for a study of eastern Hugo to determine what areas should be served by sewer. At the
DNR's request, the project scope and grant request was expanded with a new total project cost
estimate of $34,000. City Parks Planner Shayla Syverson asked Council to approve, at the
request of the DNR, to increase this funding request to $25,125. The DNR has agreed to
reimburse the City for the project in an amount not to exceed $25,125 with the remainder $8,875
to be paid with in-kind services or local funding match.
of
CITY OF HUGO
COMMUNITY DEVELOPMENT DEPARTMENT
Memorandum
TO: Parks, Recreation and Open Space Commission
FROM: Shayla Syverson, Parks Planner
DATE: October 13, 2010
SUBJECT: Health Sub -Committee
BACKGROUND:
At the February 2, 2010 Parks Commission meeting, Dr. Aaron Arvig and Kathy Bystrom
made a presentation on the Hugo Health Fair. Arvig, owner of Oneka Chiropractic and
founder of the Hugo Health Fair gave a background of the fair. The Health Fair has
been held annually for five years and is made possible by a partnership of several
health-related businesses in Hugo. Dr. Arvig discussed expanding the Health Fair to
include an on-going community health initiative. Kathy Bystrom gave information on the
Statewide Health Improvement Program (SHIP), which could potentially fund a health
initiative.
A Health Sub -Committee was formed. Parks Commissioners Larsen, Schmidt and
Berger volunteered to serve on the Sub -Committee. The first meeting was held April 6.
2010.
At the May 17, 2010 meeting, the City Council discussed the formation of the Health
Sub -Committee to look into an on-going community health initiative and SHIP funding.
Staff was directed to represent the City of Hugo on the SHIP Community Leadership
Team of Washington County.
HEALTH SUB -COMMITTEE MEETINGS:
The Health Sub -Committee has met seven times. After several meetings of
brainstorming possible ways to utilize SHIP funding, the Sub -Committee established two
goals:
1. Initiate a series of active community events with health business partners in
Hugo.
2. Work with Washington County and apply for Statewide Health Improvement
Program Funds as they become available.
The primary goal is to plan healthy, safe events for Hugo families to encourage active
lifestyles and raise awareness. Out of this goal, the Sub -Committee would like to host a
family bike ride. Other options for events include a strongman competition, walking club,
and community health talks hosted by the clinics. This is likely to evolve into a "Healthy
Hugo" initiative.
WASHINGTON COUNTY COMMUNITY LEADERSHIP TEAM:
Staff has been attending the monthly meetings of the SHIP Washington County
Leadership Team. The Community Leadership Team oversees how SHIP funding is
allocated in Washington County. Their focus areas are:
■ School nutrition
■ Community physical activity
■ Community Nutrition Childcare
■ Community Nutrition Access
■ Worksite Comprehensive Wellness
■ Health Care Breastfeeding Support
■ Health Care Resource Referral System
Funding is only given for projects that result in POLICY changes or promotion of existing
policies. The majority of project ideas relate to City Planning.
Recently, Community Partner Project funding has become available. A pre -application
was submitted. An application will be submitted for a Healthy Hugo Initiative. Funding
would be used for community meetings, marketing, signage and possibly a website. The
Healthy Hugo Initiative would center on promoting walkability and other health-related
items in the City of Hugo Comprehensive Pan. This would be done through community
events such was the bike ride and community health talks, etc.
NEXT STEPS:
The Sub -Committee is meeting monthly to plan the family bike ride and would like to
hold it the last weekend in October or the first weekend in September of 2011. They will
plan marketing, contact potential partners, set a budget, find funding/ sponsorships and
coordinate entertainment and games.
The application for Community Partner Project funding will be submitted by October 29,
2010 pending approval by the City Council at their meeting of October 18, 2010.
RECOMMENDATION:
Staff recommends that the Parks Commission continue to have representation on the
Health Sub -Committee. Staff also recommends that the Parks Commission make a
recommendation to the City Council in support of an application for funding through the
SHIP Community Partner Project Funding.
ATTACHMENTS:
Community Partner Project Funding Request for Applications and Pre -Application
WaS gtonVA11NNGtiC)'�A'S SHIP
County
"Living Healthy in Washington County"
DATE: September 17, 2010
TO: Administrator/Clerks/Community Representative/Planner/Engineer/Parks
FROM: Lowell R. Johnson, Director
Washington County Department of Public Health and Environment
RE: Community Partner Project Funding
Washington County Department of Public Health and Environment is pleased to announce an
opportunity for cities, townships, and communities to receive Community Partner Project
funding as part of the Statewide Health Improvement Program (SHIP) grant. SHIP is an integral
part of Minnesota's nation -leading 2008 health reform law, strives to help Minnesotans lead
longer, healthier lives by preventing the chronic disease risk factors of tobacco use and exposure,
poor nutrition and physical inactivity. Many Americans live in places where getting the
recommended amount of physical activity is difficult; in most communities, even the most trivial
errand requires use of a vehicle.
Funds will be awarded to aid in increasing opportunities for non -motorized transportation and/or
increasing access to community recreation facilities. Funding is competitive and eight
applications are expected to be awarded.
Funding requirements:
• One application per city or township
• Applicants may request up to $4,000
• Proposal must be submitted by a City or Township located in Washington County
• Actions must be geared toward sustainable changes in policy, systems, and/or
environments
• Actions must address physical activity (an obesity prevention strategy)
• The pre -application form is due October 1, 2010
• SHIP funds must be spent by June 30, 2011
• Applications must be received by October 29, 2010 at 4:30 p.m.
Consideration will be given to applications with:
• Changes available to the maximum number of community members, diverse or
low-income populations; or
• Collaboration between cities, townships, and community organizations, i.e.
schools, parks etc.
A detailed list of fundable projects is included in the pre -application form.
If your community is interested in applying for funding, please fill out the attached pre -
application form and fax or email it by 4:30 p.m. on October 1, 2010, to:
Christine Fennern
Washington County Department of Public Health and Environment
Chris.Fennern@co.washington.mn.us
FAX — 651-430-6730
A faxed or emailed copy of the final, completed application is due by 4:30 p.m. on October 29,
2010 to the contact above.
Email any questions about the project or application forms to Ann Pung-Terwedo, Senior
Planner at Ann. Pung-Terwedo a,co.washington.mn.us
Thank you for your consideration and we look forward to working with you in the future.
Enc: Pre -application form
Application form
WasA J.SHIP
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Pre -Application
"Living Healthy in Washington County"
Community Name r Of 0
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Please check the potential project your community is interested in pursuing with SHIP funding and email
or FAX it by October 1 to:
Christine Fennern
Washington County Department of Public Health and Environment
FAX - 651-430-6730
Ch ris.Fennern(a,co.washineton.m n.us
Permanent signage or way -finding signage (including poles) for a park, bike trail, stairway, sidewalk or
fitness center that promotes access to physical activity.
Indoor signage to direct people to walk the stairs, find recreational facilities and other similar signage.
Cost of paint or tape for bike lanes, cross walk striping, or fitness course designation.
Bike racks and storage units for in-line skates/stability balls at a public building, recreation center, along
main streets or central business districts.
xBanners or signage with physical activity messages.
XHosting a Safe Route to School event.
XWeb sites featuring opportunities for physical activity such as parks and trails, location, hours of
programming and fees. This includes staff time and web set up fees. Additional "Living Healthy"
information can be included on the web site such as healthy eating or smoking cessation.
Vehicle free town event. Set aside a day to close off streets and set tip opportunities for alternative
transportation or recreational activities.
Planning funds for activities such as a community meeting to gather input on a proposed project that will
move a documented comprehensive plan forward that relates to physical activity.
Needs assessment or inventory of current physical activity facility use to determine expanded program
needs or other joint use agreement.
Bicycles, kayaks, and inline skates, for use by low-income youth or families at a community fitness center
XFitness equipment rental for a special community physical activity event as approved by the Washington
County Department of Public Health and Environment
Other ideas to be considered as approved by Washington County Department of Public Health and
Environment:
No SHIP funds may be used for capital improvements, construction or renovation projects and no permanent
structures may be purchased or constructed with SHIP funds.
Examples of prohibited items include:
• Sign installation or installation materials
• Building or improving a fitness center or school
• Exterior lighting for a walking trail
• Building or paving a walking or bike path
• Benches or picnic tables
• Sidewalks or curb cuts
• Labor for lane striping
• Web site mainte► n " es
NAME AND TITLE OF PERSON COMPLETING THIS FORM
irYArNl0
The Statewide Health Improvement Program (SHIP), an integral part of Minnesota's nation -leading 2008 health reform law, strives to help
Minnesotans lead longer, healthier lives by preventing the chronic disease risk factors of tobacco use and exposure, poor nutrition and
physical inactivity. For more information, visit http://www.health,state.inn.us/healthreform/shin.
CITY OF HUGO
COMMUNITY DEVELOPMENT DEPARTMENT
Memorandum
TO: Parks, Recreation and Open Space Commission
FROM: Shayla Syverson, Parks Planner
DATE: September 8, 2010
SUBJECT: Public Conduct in Parks Ordinance
BACKGROUND:
At the August 8, 2010 meeting, the Parks, Recreation and Open Space Commission
continued discussion on park rules. A list of possible rules was analyzed to determine
the need and ability to be enforced as an ordinance by the Washington County Sheriff's
Office. The Commission identified four rules that they would like to make into an
ordinance, enforceable by law: Motorized vehicles, tobacco use, reservation of picnic
shelters, and fires.
PROPOSED CHANGES:
Add the following to Chap. 54 PARKS AND RECREATION, Article 2 PUBLIC
CONDUCT IN PARKS:
■ No person shall operate a motorized vehicle except on designated park roads
and in parking lots.
■ No person shall use tobacco products in an active park.
■ Park shelters shall be available to all people on a "first-come, first-served" basis
except when a permit has been granted by the city.
■ All fires are prohibited except for recreational fires in fire rings and grills provided
specifically for that purpose.
Add the following definitions to the ordinance:
Active park means any public park designated by the Parks, Recreation and Open
Space Commission to be an active park, which may include a public recreational facility,
athletic facility, playground, campground, or picnic area.
Passive park means any public park designated by the Parks, Recreation and Open
Space Commission to be a passive park, which is of limited improvements and intended
for passive use.
Public place of interest means a parcel of land in the city now or hereafter owned or
controlled by the city.
Refine the Special Permit Section.
A Special Event Permit was added to Hugo City Code in the last year. The Special
Permit section in the Public Conduct in Parks Ordinance is out of date. A reference was
added to Public Conduct in Parks Ordinance to refer people to the new Special Event
Permit.
With the Special Event Permit, some events require staff approval while other events
require approval by the City Council. The conditions and regulations of the Special
Event Permit have been approved as code by the City Council. An example of a Special
Event on park property is the Golden Gloves Tournament to be held by the Lions Club at
Lions Park. They intend to serve alcohol, have amplified sound, affect parking/traffic
and have over 200 people. They applied for and received a Special Event Permit from
the City Council, upon review of plans and management of the event.
Add the Leashing of Dogs in Active Parks Ordinance.
The current requirement for dogs to be leashed in active parks was relocated to the
Public Conduct in Parks Ordinance instead of the Animal Ordinance. It is the same
requirement and Hugo City Code language, but re -organized for clarity. The City
Council is making changes to the current Animal Ordinance.
PROPOSED ACTIVE AND PASSIVE PARKS:
Currently, the Parks, Trails and Open Space Plan of the 2030 Comprehensive Plan
distinguishes most of the parks as active or passive on Table 7-1: City of Hugo Local
Public Parks. The Hanifl Fields Athletic Park and Future Park (Hansen property) are not
listed. An update to the Comprehensive Plan could be made to clarify which parks are
active and therefore subject to Sec. 54-25. Tobacco Use. "No person shall use
tobacco products in an active park" and the requirement to leash dogs.
STAFF RECOMMENDATION:
Staff recommends that the Parks Commission review and approve the changes to Table
7-1: City of Hugo Local Public Parks. A recommendation could be made to the City
Council to amend the 2030 Comprehensive Plan to update Table 7-1.
The Parks Commission should review the draft Public Conduct in Parks Ordinance.
Staff recommends one of these options:
■ Make a recommendation to the City Council for approval of the draft ordinance
with minimal changes.
■ Make a recommendation to the City Council for approval to discuss the draft
ordinance further and the formation of a Park Rules Sub -Committee.
■ Do nothing.
If the Parks Commission wants to form a Park Rules Sub -Committee, up to four
members of the Parks Commission should be selected to serve on it. Also, the date of
the first meeting should be set (after Monday, Sept. 13 to allow for City Council
participation).
ATTACHMENTS:
Current Public Conduct in Parks Ordinance
Draft Public Conduct in Parks Ordinance
Current Table 7-1: City of Hugo Local Public Parks
Draft Table 7-1: City of Hugo Local Public Parks
Current Special Event Permit Ordinance
CURRENT
Chapter 54
Parks and Recreation
ARTICLE I. - IN GENERAL
Secs. 54-154-18. - Reserved.
ARTICLE It. PUBLIC CONDUCT IN PARIS
Sec. 54-19. - Findings and definitions.
(a) Findings. The city council has determined that regulation of the use of public
park property is necessary to protect the health and safety of persons and property within
the city.
(b) Definitions. The following words, terms and phrases, when used in this article,
shall have the meanings ascribed to them in this subsection, except where the context
clearly indicates a different meaning:
Improved park means any designated public park, now or hereafter improved for use as a
public recreational facility, campground, or picnic area.
Public park means a parcel of land in the city now or hereafter owned or controlled by
the city, and dedicated or designated as parkland or recreation area on the land use map,
or as may otherwise be designated by the city from time to time.
Unimproved park means any designated public park that is in a natural, unimproved state.
(Prior Code, § 180-010)
Sec. 54-20. - Limitation of hours of use.
It shall be unlawful for any person or organization, other than a police officer serving the
city, either directly or indirectly, to use, occupy, or pass through or on any public park in
the city between the hours of 11:00 p.m. and 6:00 a.m.
(Prior Code, § 180-020)
Sec. 54-21. - Posting of hours.
The city may cause the limitation of hours of usage to be posted on each or any public
park, but the failure to so post, or the failure to replace defaced or damaged postings,
shall not limit the scope of applicability of this regulation.
(Prior Code, § 180-030)
Sec. 54-22. - Special permit.
Upon application in writing by an individual or organization made to the city council
prior to a planned event, the city council may, in its sole discretion, grant a special use
permit for more than one day's extension of hours for use by that individual or
organization. The city council may condition the granting of any such special use permit
upon specified conditions including, but not limited to, posting such financial security to
protect against damage or cleanup, as may be appropriate; placement of sanitary and/or
refuse connection facilities; provision, for supervisory or security personnel; cleanup
requirements; insurance or such other conditions as may be deemed necessary in the
circumstances. The mayor, acting mayor, councilmember, or designated staff may issue a
permit for one day only, subject to all other conditions of this section being met. There
shall be no fee for a special permit. Upon rejection of any application for a special permit
for any applicant, that applicant shall be prohibited from making reapplication for a
similar special permit for a period of three months after the date of such rejection.
(Prior Code, § 180-040)
DRAFT
CITY OF HUGO
AN ORDINANCE WITHIN THE CITY OF HUGO, MINNESOTA
AMMENDING CHAPTER 54, ARTICLE II.
PUBLIC CONDUCT WITHIN PARKS
WHEREAS, the City of Hugo determines that the public interest would be served by
adding regulations governing tobacco usage, motorized vehicles, reservation of park
shelters, and recreational fires in public parks.
THE CITY OF HUGO ORDAINS:
SECTION 1. The City Council of the City of Hugo does hereby amend Chapter 54
PARKS AND RECREATION Article II. Public Conduct in Parks Sec. 54-19. Findings
and definitions to read as follows:
(a) Findings. The city council has determined that regulation of the use of public
park property is necessary to protect the health and safety of persons and property within
the city.
(b) Definitions. The following words, terms and phrases, when used in this article,
shall have the meanings ascribed to them in this subsection, except where the context
clearly indicates a different meaning:
Active park means any public park designated by the Parks, Recreation and Open Space
Commission to be an active park, which may include a public recreational facility,
athletic facility, playground, campground, or picnic area.
Passive park means any public park designated by the Parks, Recreation and Open Space
Commission to be a passive park, which is of limited improvements and intended for
passive use.
Public place of'interest means a parcel of land in the city now or hereafter owned or
controlled by the city.
Unimproved park means any designated public park that is in a natural, unimproved state.
SECTION 2. The City Council of the City of Hugo does hereby amend Chapter 54
PARKS AND RECREATION Article II. Public Conduct in Parks Sec. 54-22: Special
Permit as follows:
Sec. 54-22. Special Permit.
Events in the Park that require application for a Special Event Permit as outlined
in Sec. 90-37.2:
1) Any event that serves alcohol.
2) Any event that expects over 200 people.
3) Any event that includes live or amplified music or sound.
4) Any event that extends beyond normal park hours.
5) Any event that includes erecting temporary structures.
6) Any event that affects traffic or parking.
SECTION 3. The City Council of the City of Hugo does hereby amend Chapter 54
PARKS AND RECREATION Article II. Public Conduct in Parks to add Sec. 54-23.
through Sec. 54-27. as follows:
Sec. 54-23. Reservation of Park Shelters.
Park shelters shall be available to all people on a "first-come, first-served" basis
except when a permit has been granted by the city.
Sec. 54-24. Fires in Public Parks.
All fires are prohibited except for recreational fires in fire rings and grills
provided specifically for that purpose.
Sec. 54-25. Motorized Vehicles.
No person shall operate a motorized vehicle except on designated park roads and
in parking lots.
Sec. 54-26. Tobacco Use.
No person shall use tobacco products in an active park.
Sec. 54-27. Leashing of Dogs.
(a) All Dogs that are within an active city park or on a public sidewalk or trail shall
be under the physical control, by leash, of the owner, a member of the owner's
immediate family, or a person designated by the owner.
(b) No person shall allow a dog to run at large at any time within an active city park.
SECTION 4. Severability. In the event that a court of competent jurisdiction adjudges
any part of this Ordinance to be invalid, such judgment shall not affect any other
provision of this Ordinance not specifically included with that judgment.
SECTION 5. Effective Date. This amendment shall take effect upon its passage and
publication.
ADOPTED BY THE HUGO CITY COUNCIL ON
Fran Miron, Mayor
ATTEST:
Michele Lindau, City Clerk
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Park Name
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Arbre Park
A
2.2
X
X
X
X
Beaver Ponds Park
A
8.7
X
X
X
X
Diamond Point Park
A
12.6
X
X
X
X
X
X
X
Frog Hollow Park
A
21.6
X
X
X
Lions Park
A
8.1
X
X
X
X
X
X
X
X
X
Oneka Lake Park
A
10.3
X
X
X
X
X
Rice Lake Park
P
70
X
X
Tower #2 Park
P
1.2
X
X
Val Jean Park
A
1.8
X
X
X
X
X
Victor Square Park
A
1.1
X
X
Clearwater Creek
P
96.4
X
Preserve
Oak Shore Park
A
10
X
X
X
Heritage Ponds Park
A
14.7
X
X
source: City of Hugo, April 2007
There are also some private parks and community gathering centers located within the
City's residential neighborhoods that are privately owned and maintained by the
homeowners associations. These parks augment the City's system and serve the
residents of these neighborhoods.
Other City Property
In addition to the above described City parks, the City owns other properties - some of
which could possibly be developed into parks or remain as open space. A brief
description of other City -owned property follows:
1. Sunset Lake Access. The City owns two parcels of land on Sunset Lake. The
north parcel is located at the north end of Homestead Drive North. It is roughly 4
acres and has a boat launch that is now closed. The boat launch was closed after
many residents who live on Homestead Drive North became frustrated with the traffic,
parking, trespassing, and litter problems associated with the boat launch. The site is
a difficult location for a boat launch because it is located at the end of long dead-end
road. There is not sufficient room for on-site parking and allowing on -street parking
for the boat launch could create a safely issue because emergency vehicles and
school buses do not have adequate room to turn around at the end of the drive if the
drive is congested with vehicles and boat trailers. The City is in the process of
evaluating the site for less intensive park uses but at this point has not dismissed the
possibility of reopening the boat launch in the future.
Chapter 7 7-2
Parks, Trails, & Open Spaces _
Hiagi�
DRAFT
Table 7-1. City of Hugo Local Public Parks
Source: City of Hugo, April 2007
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Arbre Park
A
2.2
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X
X
X
X
X
Beaver Ponds Park
A
8.7
X
X
X
X
X
Diamond Point Park
A
12.6
X
X
X
X
X
X
X
Frog Hollow Park
A
21.6
X
X
X
Lions Park
A
8.1
X
X
X
X
X
X
X
X
X
Oneka Lake Park
A
10.3
X
X
X
X
X
Rice Lake Park
P
45
X
X
Tower #2 Park
P
1.2
X
X
Val Jean Park
A
1.8
X
X
X
X
X
Victor Square Park
A
1.1
X
X
Clearwater Creek
P
96A
X
Preserve
Oak Shore Park
A
10
X
X
X
Heritage Ponds Park
A
14.7
X
X
Hanifl Fields
A
25
X
X
X
Athletic Park
Future Park
P
125
X
On Irish Ave.
Source: City of Hugo, April 2007
No. 2009-435, § 1, 12-7-2009)
Sec. 90-37.2. - Special event permits.
Any individual or organization holding an event or temporary use of a property which
includes erecting temporary structures, offering food/beverages, or affecting traffic or
parking requires a special event permit. Outdoor events, tent sales, employment fairs,
celebrations, or similar special events are subject to this ordinance and require a special
event permit.
(1) Purpose and intent. Provide for the temporary use of land for special events in a
manner consistent with its normal use and beneficial to the general welfare of the public.
Protect nearby property owners, residents, and businesses from special events that may be
disruptive, obnoxious, unsafe or inappropriate given the site conditions, traffic patterns,
land use characteristics and the nature of the proposed event. Preserve the public health,
safety, and welfare of the community.
(2) Special event application process. All permits shall be applied for at least 30
days prior to the event:
a. Applicant name, address, phone number;
b. Date of proposed special event;
C. Address of proposed special event;
d. Name of property owner, if different from applicant;
e. The fees established by the adopted fee schedule.
f. Type and description of the special event and a list of all activities to take place at
the special event;
g. Estimated number of persons to attend;
h. Duration of the special event, including beginning and ending times;
i. Any public health plans, including supplying water to the site, solid waste
collection and provision of toilet facilities, if applicable;
Any fire prevention and emergency medical services plans, if applicable;
k. Any security plans, if applicable;
1. The admission fee, donation or other consideration to be charged or requested for
admission, if applicable;
in. Whether food or alcohol will be served or sold at the event;
n. A detailed description of all public rights-of-way and private streets for which the
applicant requests the city to restrict or alter normal parking, vehicular traffic or
pedestrian traffic patterns, the nature of such restrictions or alterations, and the basis;
o. A description of any services, city personnel, city equipment and city property
which the applicant requests the city to provide, including the applicant's estimate of the
number and type needed, and the basis on which the estimate is made;
P. Whether any sound amplification or public address system will be used or if there
will be any playing of any music or musical instruments;
q. A statement signed by the applicant either agreeing to pay all fees and meet all
other requirements of this section, or representing to the city that the applicant is duly
authorized to make such agreement on behalf of the person or organization holding or
sponsoring the special event;
Applicant signature and property owner's signature, if different from applicant;
and
S. Any other information requested by the city deemed reasonably necessary in
order to determine the nature of the special event and the extent of any special services
required.
t. The applicant shall sign a hold harmless agreement for the city for any accidents
or damages caused by the event.
(3) Special events not requiring special event permits.
a. Sales, promotional activities or fund-raising events that take place entirely within
a building that is properly zoned for the use do not require a special event permit.
b. Wedding ceremonies and receptions, funeral ceremonies and funeral processions
or other similar events.
C. Any event that is otherwise regulated by the city through the use of another
regulatory manner, such as an interim use permit or conditional use permit.
d. The use of traditional public forums as alternative channels of communication by
the public, provided that such use is for the free exercise of constitutionally protected
activities and does not disrupt or interfere with traffic on public streets or the use of
public places by other members of the public.
e. Approved activities on a city park.
(3) Special events subject to administrative approval.
a. Upon receipt of an application the community development director or designee
shall review the application. If it is deemed that the event is minor in nature and does not
fall under any of the items under (5) in this section the application can be
administratively approved. The community development director has the right to forward
any special event permit application to the city council. No more than two special events
on a property per calendar year shall be administratively approved.
(5) Special events subject to city council approval:
a. Any event that serves alcohol.
b. Any event that expects over 200 people in attendance.
C. Any event that will include live or amplified music or sound.
d. Any event that will extend after dusk.
e. Any event proposed in the same calendar year as two preceding events on the
same property.
(6) Conditions imposed. The city may place restrictions, conditions and
requirements on a special event permit to protect the health, safety, and welfare of the
community, mitigate unfavorable consequences of activities resulting from issuing the
permit, enforce laws and regulations, and ensure compliance with the conditions of the
permit.
(7) Basis for denial. In order to recommend denial of a special event permit, the city
must find that the proposed use will meet one or more of the conditions found below:
a. The information contained in the application or supplemental information
requested from the applicant is false or nonexistent in any material detail.
b. The applicant fails to supplement the application after having been notified by the
city of additional information or documents needed.
C. The applicant fails to agree to abide or comply with all of the conditions and
terms of the special event permit, including payment of all costs and expenses.
d. The special event would substantially or unnecessarily interfere with the normal
daily operations of the city, cause traffic congestion, or would interfere with access to
businesses or residences in the immediate vicinity of the event and there are not sufficient
city resources available at the time of the event to mitigate the disruption.
e. The location of the special event will substantially interfere with any construction
or maintenance work scheduled to take place upon or along public property or right-of-
way.
f. The special event would likely endanger the public safety or health, create or
constitute a public nuisance, cause significant damage to public property or facilities, or
would engage in or encourage participants to engage in illegal acts.
g. The applicant, responsible party or the person on whose behalf the application is
submitted has on prior occasions made material misrepresentations regarding the nature
and extent of special services required for a special event in the city, or has violated the
terms of a prior special event permit.
(8) Expiration. A special event permit shall expire at the expiration date established
by the city council or city staff at the time of approval.
(9) Suspension and revocation.
a. At any time the city may suspend or revoke the special event permit upon failure
of the permit holder, owner, operator, tenant or user, to comply with City codes, the laws
of the State of Minnesota, the approved plans, or the conditions of approval, or by which
that activities allowed under the permit adversely affect the public health, safety, or
welfare.
(10) Issuance of permit. The community development director or designee shall,
within ten days of city council approval of any special event permit, provide one copy of
the completed permit to the applicant and the city clerk.
January 15, 2010
2:00pm-5:00pm
Ages: 2-12
Oneka Elementary School Gym
Entertainment:
Dance music with a DJ
2-4 Inflatables (slide, obstacle course, etc.)
Activities and Games led by Volunteers
Prizes
Reservation: January 15, 12:00-6:00 pm, Oneka Elementary Gymnasium and
Cafeteria
Budget:
Sponsorships: Sponsorships will be solicited from local businesses for additional
inflatables, the DJ and also for the games and prizes. Businesses may want to
contribute volunteers also.
Registrations: $5 per child with pre -registration, $7 per child at the door (adults and
ages 2 and under are free)
DJ - $475
Building Supervisor $175
Food, Candy, Games and Prizes $100
Inflatables $400+
Advertising $800
Expenses:
Sponsorships
Registrations
Revenues:
Schedule:
October:
Coordinate Sponsorships with
Businesses
November:
Hire DJ
Rent Inflatables
Goal: $500
Goal: $500
$1,950
$1,000
December:
Coordinate Volunteers/ Activity Leaders
Girl Scout Troop 747
WBL Building Supervisors
Business Representatives
Advertise in the Citizen
Coordinate a highway sign
January:
Advertise with flyers at the schools and
posters