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HomeMy WebLinkAbout2010.11.10 Parks PacketParks Commission, City of Hugo November 10, 2010 7:00 P.M. Council Chambers, City Hall Copies to: Commission Members, City Staff I. Approve Minutes From October 13, 2010 Meeting II. Update on Park Dedication Policy III. Update on Public Conduct in Parks Ordinance and Smoking/Tobacco Use Policy IV. Discussion on Athletic Field Fees V. Concept Planning for the Future Park VI. Homework: 2011 Goal Setting at December Meeting Next Meeting — December 8, 2010 Background Memo I. Approve Minutes From October 13, 2010 Meeting Staff recommends approval of the minutes from the October 13, 2010 Parks Commission meeting. Update on the Park Dedication Polic A Public Hearing was held at the Planning Commission meeting of October 28, 2010. Because the Park Dedication Policy is located in the Zoning and Land Use Chapter of the City Code, it can only be amended after Public Hearing at the Planning Commission with a final recommendation given to the City Council. At their meeting, the Planning Commission recommended that the City Council amend the policy as drafted by the Parks Commission, noting that the Council can change the fee annually. III. Update on Public Conduct in Parks Ordinance and Smoking/Tobacco Use Policy At the meeting of October 10, 2010 the Parks Commission made a recommendation for changes the Public Conduct in Parks Ordinance and asked for direction on a Smoking/Tobacco Use Policy. The agenda items were tabled at the City Council meeting of November 1, 2010. They will be presented at the City Council meeting of November 15, 2010. IV. Discussion on Athletic Field Fees The City of Hugo Fee Schedule will be on the City Council agenda December 6, 2010. The fee schedule is annually approved by ordinance and includes all fees charged by the City. Staff is recommending a seasonal permit and fee change for Hanifl Fields Athletic Park and that the Parks Commission discuss implementing permits and fees for baseball fields at Lions Park and Diamond Point Park. The Parks Commission could make a recommendation for fees to be included with the annual approval of the City of Hugo Fee Schedule. VII. Concept Planning for the Future Park As requested by the Parks Commission, staff has prepared materials for concept planning of the Future Park in eastern Hugo, formerly known as the Hansen property. LiDar data was acquired from the Rice Creek Watershed District that includes updated aerial photos and contour lines and will be used as a base map. Excerpts from the City of Hugo Parks Plan are attached. Examples of community park master plans and their approximate acres are also attached. -2- Parks Commission November 10, 2010 VIII. Homework: 2011 Goal Setting at December Meeting- On eeting On the City Bus Tour, held on October 30, 2010, Council members and Commissioners toured the City of Hugo. On the tour, they viewed Lions Park, Heritage Ponds Park, the Future Park in eastern Hugo and the Hanifl shelter, among other things. It was noted that concept planning should be done for Lions Park and the Future Park. Also, playground equipment could be installed at Heritage Ponds Park. At the December 8, 2010 meeting, the Parks Commission will set goals for 2011. The 2010 goals are attached for review as well as the most recent Special Park Fund figures. -3- Parks Commission November 10, 2010 Minutes Parks Commission, City of Hugo October 13, 2010 7:00 P.M. Council Chambers, City Hall Call to Order Present: Rachel Berger, Roger Clarke, Derek Larsen, Dave Strub, Jim Taylor, Mat Rauschendorfer, Tom Windisch, Kris Birch, Noel Schmidt Staff Present: Scott Anderson, Public Works Director Shayla Syverson, Parks Planner Debi Close, Parks Secretary Jim Taylor called the meeting to order at 7:05 p.m. Larsen made a motion, Birch seconded to move Agenda item IV. to item II. All Ayes. Motion Carried Taylor made a motion, Berger seconded to add an agenda item to discuss the Hanifl Shelter Construction and give Skate Park updates. All Ayes. Motion Carried. I. Approval of Minutes of September 8, 2010 Clarke made a motion, Berger seconded to approve the minutes of the September 8, 2010 Parks Commission meeting. All Aye. Motion Carried. II. Continued Discussion on the Park Rules Ordinance Shayla Syverson, Parks Planner presented proposed changes to the Public Conduct in Parks Ordinance. -1— Parks Commission October 13, 2010 • No person shall operate a motorized vehicle except on designated park roads and in parking lots. • No person shall use tobacco products in an active park. • Park shelters shall be available to all people on a "first come, first served basis" except when a special use permit has been issued. • All fires are prohibited except for recreational fires in fire rings and grills provided specifically for that purpose. Brittany McFadden, Program Director for Tobacco Free Youth Recreation presented on tobacco free park policies and their benefits to the community. After the presentations there was discussion. Voting roll call was then taken to gather input on the aspects of a potential regulation. 1. To implement a Policy, implement an Ordinance or None: Larsen — Abstain Schmidt — Ordinance Birch — Policy Berger — Ordinance Clark — Policy Rauschendorfer — None Windisch — Policy Strub — Ordinance Taylor — Policy 1 abstention, 3 votes for and Ordinance, 4 votes for a Policy, 1 vote for none Majority: Policy 1. To Implement a Smoke Free or Tobacco Free regulation: Larsen — Abstain Schmidt — Tobacco Birch — Smoke Free Berger — Tobacco Clark — Smoke Free Rauschendorfer — Smoke Windisch — Tobacco Strub — Tobacco Taylor — Smoke Free Tie on Smoke Free or Tobacco Free 2. To regulate a distance from features or on the entire park. Larsen — Abstain Schmidt — Entire -2— Parks Commission October 13, 2010 Berger — Entire Birch — Entire Clark — Distance Rauschendorfer — Distance Windisch — Entire Strub — Entire Taylor — Entire 1 abstention, 2 votes for a distance, 6 votes for the entire park Majority: Entire Park Property 3. Changes apply to Active Parks only, Passive Park or entire Park System Larsen —Abstain Schmidt — Entire Birch — Entire Berger — Entire Clark — Active Rauschendorfer — Active Windish — Active Strub — Entire Taylor — Entire 1 abstention, 3 votes for active parks, 5 votes for the entire Park System Majority: Entire Park System Taylor Made a motion, Berger seconded to ask direction from City Council on a smoke free versus tobacco free regulation, implement a policy to include the entire park property of each park in the Park System. Larsen Abstained. All Aye. Motion Carried. The Parks Commission discussed the proposed changes to the Public Conduct in Parks Ordinance. The Commission discussed allowing recreation fires in city -designated rings or in grills (provided by the City or park user). Clarke made a motion, Windisch seconded to recommend changes to the Public Conduct in Parks Ordinance as proposed with changes as discussed to the regulation on recreational fires. All Aye. Motion Carried. III. Update on Park Dedication Policy Shayla Syverson, Parks Planner gave an update on the decision made by City Council at the meeting of September 20, 2010. The Council made a motion was made to make changes to the Park Dedication Policy as the EDA recommended. This would take out -3— Parks Commission October 13, 2010 the requirement for dedication with commercial and industrial developments. A Public Hearing will be held at the Planning Commission of October 28, 2010 to discuss the recommendations. Commission members agreed to participate in discussions at the October 28, 2010 meeting and to encourage the commercial and industrial developments be required to make park dedications. IV. Update on Health Sub -Committee Shayla Syverson, Parks Planner and Commissioner Noel Schmidt continue to attend the Health Sub -Committee meetings. Determination of what may qualify for SHIP funding has been difficult but a yearly community health event may be eligible. A family bicycle ride could be held in late September each year and promote active healthy lifestyles and/or awareness of trails and recreational opportunities. Grant funding could be used to assist with planning and advertising cots. A pre -application was submitted and approved for a grant recently made available by Washington County. An application was drafted by the Health Sub -Committee. Schmidt made a motion, Berger seconded to support an application for SHIP funding for a community health event. All Aye. Motion Carried. V. Discussion on a Snow Jam Shayla Syverson, Parks Planner presented the purposed snow Jam event layout. This includes a DJ, inflatable equipment, coordinating with sponsorships from local businesses to assist with costs for games/prizes. This event could be held on January 15, 2010 with no other community events scheduled on this same date. An estimate of costs was also provided. Birch made a motion, Berger seconded to give authorization to start solicitation for sponsorships and funding assistance. All Aye. Motion Carried. VI. Discussion on Sathre Prope Shayla Syverson, Parks Planner provided a site Map showing 13040 Ingersoll Ave N. Property owner Alicia Sathre is offering the City an opportunity for future park land with access to Sunset Lake. The property was appraised for $694,000. and the asking price is $2,000,000. Taylor made a motion, Larsen second to not pursue the purchasing the property. All Aye. Motion Carried. -4— Parks Commission October 13, 2010 VII. Other Taylor asked for discussion on determining active/passive status for the Future Park property and recommending to the City Council an update of the list of Active and Passive Parks found in the Comprehensive Plan. Clarke made a motion, Larsen second to label the Hansen property as a passive park and make changes to the list of parks. All Aye. Motion Carried. VIII. Other: Hanifl Shelter and Skate Park Update Scott Anderson, Public Works Director gave an update on the construction progress on the Hanifl shelter. Construction had a few issues on meeting the time line with current carpentry delays. Once discussed with the general contractor, changes in staffing occurred to bring the service up to necessary requirements and to meet the agreed upon expectations and finishing date. Construction is now on track and progress is exciting. Scott Anderson, Public Works Director updated on the skate park. Litter and unwanted items have been at the site on a few occasions. Anderson suggested locking down the skate park when it has been vandalized to encourage peer and self monitoring of vandalism. All Commission members agreed. IX. Adjournment Clarke made a motion, Birch seconded to adjourn the meeting at 10:05 pm. -5— Parks Commission October 13, 2010 JT CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT Memorandum TO: Parks, Recreation and Open Space Commission FROM: Shayla Syverson, Parks Planner DATE: November 10, 2010 SUBJECT: Athletic Field Rental Fees BACKGROUND: The only fields that are permitted in the City of Hugo are the soccer fields at the Hanifl Fields Athletic Park. Fees are not charged and permits are not given for the soccer fields at Bever Ponds or the baseball fields at Diamond Point and Lions Park. These fields are primarily used by White Bear Lake Area Schools. After a recommendation from the Parks and Recreation Programming Sub -Committee, the Parks Commission approved the following fee structure for rental of the fields at the Hanifl Fields Athletic Park. Table 1: 2010 Rental Fees of Hanifl Fields Athletic Park User Fee City of Hugo School Districts* Athletic Organizations affiliated with the School Districts* City -based, non-profit organizations of Hugo for YOUTH City -based, non-profit organizations of Hugo for ADULTS No fee No fee $40 per hour per field $40 per hour per field $75 per hour per field Other _ $75 per hour per field *School Districts include Forest Lake Public Schools, Mahtomedi Public Schools, Stillwater Public Schools and White Bear Lake Area Schools CURRENT FEES AT HANIFL FIELDS: In 2010, the Hanifl Fields Athletic Park was rented to the Mahtomedi Soccer Association (MSA) and the White Bear Soccer Club (WBSC). MSA rented two U11/U12 fields. WBSC rented the remaining fields- one U11/U12 field and three full-sized fields. Tournaments were charged $40 per game as tournaments require additional set-up and maintenance. WBSC held one tournament and paid $2,440. No adult leagues applied for a field permit. The rates for field rental at Hanifl Fields are higher than surrounding communities. The soccer organizations were allowed to deduct contributions such as purchasing of goals and nets and lining the fields. The following fees were paid after their deductions: MSA Spring Permit: $6,592 Fall Permit: $1,350 Total: $7,942 WBSC Spring Permit: $1,899 Fall Permit: $3,675 Total: $5,574 TOTAL: $13,516 PROPOSED 2011 FEES AT HANIFL FIELDS: Next season, the soccer organizations will not be contributing additional goals and will have a difficult time affording the current rental fees. Staff is recommending changes to the rate structure for 2011 so that the fees paid remain similar to the 2010 season. Table 2: 2011 Rental Fees of Hanifl Fields Athletic Park User Fee No fee Cit oy f Hugoo School Districts* No fee Athletic Organizations affiliated with the $3,250 per full-sized field School Districts* $2,750 per U11/U12 field City -based, non-profit organizations of (for the whole season May- October) Hugo for YOUTH City -based, non-profit organizations of Hugo for ADULTS $75 per hour per field Other $75 per hour per field *School Districts include Forest Lake Public Schools, Mahtomedi Public Schools, Stillwater Public Schools and White Bear Lake Area Schools With this fee structure, these are the estimated 2011 fees for the soccer organizations: MSA Season Permit: $5,500 Total: $5,500 WBSC Season Permit: $12,500 Deduction for lining the fields: $2,500 Total: $10,000 TOTAL: $15,500 Tournaments will continue to be charged $40 per game. This is a reasonable fee to the soccer organizations, covers City costs and is easily calculated. Tournaments will continue to be charged separately and are not included in a season permit. PROPOSED 2011 FEES AT BASEBALL FIELDS: Mahtomedi Community Education is interested in reserving baseball fields in Hugo for the Mahtomedi Baseball Association. Currently, White Bear Area Schools uses the fields sporadically. The fields could have additional use if they are scheduled by the City. If the Parks Commission would like to have the fields scheduled and permitted, Staff is proposing the following rate structure: Table 3: Rental Fees for Baseball Fields at Lions Park and Diamond Point Park User City of Hugo School Districts* Fee per Baseball Field No fee No fee Athletic Organizations affiliated with theI $10 per day School Districts* City -based, non-profit organizations of $10 per day Hugo for YOUTH _ Other $30 per da *School Districts include Forest Lake Public Schools, Mahtomedi Public Schools, Stillwater Public Schools and White Bear Lake Area Schools Please note that the School Districts could continue to use the fields without a fee and Associations and other non-profit organizations that are separate from the Districts would be charged a minimal fee. The potential total fees paid would be approximately $4,500. It is estimated that $1,000 would be received, based on current need for fields. These fees were approximated based on other local fees. Mahtomedi School District charges $7/hour per field with an additional set-up fee. They maintain the fields. For youth games, Minneapolis Parks and Rec. charges $8/hour per field with additional set- up fees. Fields that are lit, groomed prior to each game, have outfield fences and primarily serve adult leagues have fees in the $25-70 range. The City of Hugo fields are not lit and do not have outfield fences. They are not groomed prior to each game. The fees proposed would cover the costs of minimal maintenance and scheduling. STAFF RECOMMENDATION: Staff recommends that the Parks Commission have a discussion on fees and the rental of baseball fields. Staff also recommends that a recommendation be made to the City Council for the fees listed on Table 2: 2011 Rental Fees of Hanifl Fields Athletic Park and Table 3: Rental Fees for Baseball Fields at Lions Park and Diamond Point Park be set with the City of Hugo Fee Schedule when it is discussed and approved for 2011. I A 4*' --.Wool I Ff Table 7-7. Recommended Standards for Citv of Huqo Facility / Activity NRPA Minimum Number of Units Per Population Recommended Units Per Population for Hugo Baseball Fields - Official 1 per 5,000 1 per 4,500 Baseball Fields — Informal / Little League 1 per 5,000 1 per 4,500 Softball Fields / Youth Fields 1 per 5,000 1 per 4,500 Football 1 per 20,000 1 Der 11,000 Tennis Courts 1 per 2,000 1 per 3,000 Soccer Fields 1 er 10,000 1 per 4,000 Outdoor volley ball 1 per 5,000 1 per 6,000 Outdoor Hockey Rinks - 3 1 per 3,500 Outdoor Skating Rinks - Outdoor Basketball 1 per5,000 Picnic Shelters -- 0 1 per 5,000 Sliding Hill 0 1 1 per 15,000 Dog Park --- 1 per 40,000 Outdoor Basketball 1 per 5,000 1 Per 2,000 Swimming Pool 1 per 20,000 1 per 10,000 Indoor Ice Arena 1 per 100,000 1, per 40,000 Multi Use Athletic Field (soccer, football, field hockey) --- See individual standards above Sources: NRPA Park, Recreation. Open Space and Greenway Guidelines, 1996 City of Hugo Public Works Department, 2007 Table 7-8 compares the number of recreation facilities that Hugo currently has and the total number of facilities that are needed to meet Hugo's recommended standards. Table 7-8. Recreation Facilities Needed in Huge Facility / Activity Baseball Fields - Official Existing Number of Facilities in Hugo 0 Total need to serve projected 2030 population of 40,000 9 Baseball Fields— Informal / Little League 1 9 Softball Fields / Youth Fields 2 9 Football 0 4 Tennis Courts 2 13 Soccer Fields 1 10 Outdoor volley ball 2 7 Outdoor Hockey Rinks 2 11 Outdoor Skating Rinks 0 8 Picnic Shelters 8 8 Sliding Hill 1 3 Dog Park 0 1 Outdoor Basketball 3 20 Swimming, Pool 0 4 Indoor Ice Arena 0 1 Multi Use Athletic Field soccer, football, field hockey) 1 4 Sources: NRPA Park. Recreation. Open Space and Greenway Guidelines, 1996 City of Hugo Public Works Department, 2007 Chapter 7 7-19 Parks, Trails, & Open Spaces tHieo Table 7-3. National Recreation and Park Minimum Standards Activity/Facility Minimum Space Units per Service Location Notes Require ents Population Radius Basketball Court 2,400-7980 sq. ft. 1 per 5,000-'/z mile In neighborhood and community parks, plus active recreation areas and '/2 - 1 hour other park settings Ice Hockey Rink 22,000 sq. ft. Indoor —11 per Best as part of multi - including support 100,000 travel time purpose facility area Outdoor — depends on climate Tennis Court 7,200 sq. ft. single 1 per 2,000 '/4 - % mile Same as other court court or 2 acres for activities (basketball) complex Volleyball Court 4,000 sq. ft. 1 per 5,000 '/4 - '/z mile Same as other court activities (basketball, tennis Baseball Field - 3-3.85 acres 1 per 5,000,-'/z mile Part of neighborhood Official Lighted 1 per complex Lighted fields part 30,000 of community complex Baseball Field — 1.2 acres 1 per 5,000 '/4 - '/z mile Same as for official Little League baseball fields Softball Field 1.5-2 acres 1 per 5,000 '/4 - '/z mile Same as for little league and official baseball fields Field Hockey 1.5 acres 1 per 20,000 15-30 Usually part of baseball, minutes football, soccer complex in travel time community park or adjacent to high school Same as for field hockey Football Field 1.5 acres 1 per 20,000 15-30 minutes travel time Soccer Field 1.7-2.1 acres 1 per 10,000, 1-2 miles Youth soccer on smaller depends on fields adjacent to schools or 0.65 acres popularity 1 per 50,000 neighborhood 2a1rks. Archery Range 30 minute Part of regional/metro park travel time complex Combination Skeet 30 acres 1 per 50,000 30 minute Part of regional/metro park and Trap Field (8 travel time complex stations)_ Golf Course — 9 50 acres 1 per 25,000 15-30 In community or district holes minutes park, but not more than 20 travel time miles from population center _ _ Golf Course — 18 100 acres 1 per 50,000 15-30 Same as for 9 -hole golf holes minutes course travel time Golf -driving Range 13.5 acres 1 per 50,000 30 minute Part of golf course complex travel time or as separate private owned unit Swimming Pool 0.5-2 acres 1 per 20,000 15 to 30 Located in community park minutes or school site travel time Source: NRPA Park, Recreation, Open Space and Greenway Guidelines, 1996 Chapter 7 7-13 Parks, Trails, & Open Spaces H�i�;r� 0 aallm bi ' 'M ■BE lu w aw� i - xavnHrtad d , . 1S3m Oda£ e' `V r e Q trw -y _..LiD . •'. 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'1,,• 1'ATFR 4CtiT'"r5 PI* y i� ti Luer• nvERLFwE l s�•i - �` BHADr TR}.IS }SPR Pi441YE:pN Irk _0 �W MASTER PLAN HEATHER FARM PARK CITY OF WALNUT CREEK, CALIFORNIA ' L BABCOCK IfANSEN LANDSCAPE ARCHITECTURE 1O0A"as BALL, FIELDS 2003 LGBRAI Dil[Tut _ _ i .. � e.. r 64 RkALIGl7BD+kDiaxav�WR ,rl �: ADDrlIonAL HGTTEA Av..LAffi i YiCAi UNYAGE TO l fi.. to •w V 0 1 of 1 1 1/5/2010 2:57 PM 2010 Parks Goals Discussed at the December 9, 2009 Parks Commission Meeting Approved at the January 13, 2010 Parks Commission Meeting 2010 Goals 1 2 3 4 5 6 7 Lions Park: first phase of development and save for future development Hansen Property: save for future development Install play equipment at Heritage Ponds Park Work on a site inventory of Hansen Property Continue trail development Assist with volunteer projects and monitor Bernin Property Work on concept plans for future development of Lions Park Cost minimum $75,000 minimum $100,000 $20,000- 60,000 $5,000 $5,000 $5,000 TOTAL $210,000- $250,000 VL x Cn Cn N ffl 4.9 X m m m- m C N I(to v w v EO c:3 L C)- in m m y u M m N_ ® 1 D 0) 0 0 0 v 5, C cQ v a �m CQ� 77 -(.0 -I O WpCn-V.ov —k -n v C :3N '0 O v 0.C/)O'� Z) m cn CD 3 3 < W I71 C7t -4 O i lD- 90O n r O O N CT -I ffl x W N ,..... 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