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HomeMy WebLinkAbout2010.05.12 Parks PacketParks Commission, City of Hugo May 12, 2010 7:00 P.M. Council Chambers, City Hall Copies to: Commission Members, City Staff I. Approve Minutes From April 14, 2010 Meeting II. Discussion on Hansen Property Trails (Roger Clarke) III. Further Discussion on a Skate Park at Lions Park IV. Discussion on Marketing V. Update on Parks and Recreation Programming Sub -Committee VI. Update on Health Sub -Committee VII. Upcoming Events Next Meeting —June 9, 2010 Background Memo I. Approve Minutes From April 14, 2010 Meeting Staff recommends approval of the minutes from the April 14, 2010 Parks Commission Meeting as presented. II. Discussion on Hansen Property Trails Roger Clarke will discuss recent trail development. Local Boy Scouts added to the trail in Clearwater Creek Preserve Park. Also, Steve Henke, from the MN Off -Road Cyclists has offered to work with the City of Hugo to build multi -use off-road trails at the Hansen property. III. Further Discussion on a Skate Park at Lions Park At the April 14, 2010 Parks Commission meeting, staff was directed to finalize estimates on concrete, gather proposals for skate park equipment and invite local teens to the May meeting. Public Works Director Scott Anderson will present a proposed budget and site plan. Parks Planner Shayla Syverson will provide information on other local skate parks. Skate park equipment vendors were contacted and proposals were requested for a 100' by 50' skate park site with a budget of $40,000. The following skate park vendors have been contacted: • Plywood Benders • American Ramp Company/ Sk8parks International • Sun Ramps • 3rd Lair Staff recommends that the Commission review the materials, set a budget for a skate park and select a vendor. Staff also recommends that a Skate Park Design Board be formed with two representatives from the Parks Commission, a member of the Hugo Lions Club, Brady Peterson (requested a skate park), Eric Romey (requested a skate park), Anderson and Syverson. The Skate Park Design Board will work with the vendor selected to design the skate park and present a final plan at the June 9, 2010 Parks Commission meeting. -2- Parks Commission May l2, 2010 IV. Discussion on Marketin Staff discussed having a recurring article showcasing each of the parks in the Citizen newspaper with Louis Melamed, Publisher. Melamed proposed that they could ensure printing the thirteen recurring articles for free, each featuring a different park. In return, he would like the City of Hugo to pay for putting the Parks and Recreation Guide in each of the newspapers. Staff recommends that the Parks Commission discuss the marketing opportunity. V. Update on Parks and Recreation Programming Sub -Committee Staff will give an update on the Parks Recreation and Programming Sub -Committee meeting of May 12, 2010. VI. Update on Health Sub -Committee Staff will give an update on the Health Sub -Committee. Staff recommends that the Parks Commission discuss the goals of the Health Sub -Committee. -3- Parks Commission May 12, 2010 minutes City of Hugo Parks and Recreation Commission Meeting April 14, 2010 7:00 P.M. Call to Order Jim Taylor called the meeting to order at 7:00 p.m. Present: Rachel Berger, Kris Birch, Roger Clarke, Dave Strub, Mat Rauschendorfer, Jim Taylor, Noel Schmidt, Tom Windisch Absent: Derek Larsen Staff Present: Scott Anderson, Public Works Director Shayla Syverson, Economic Development/Parks Intern Debi Close, Parks Secretary I. Approval of Minutes of March 10, 2010 Berger made a motion, Rauschendorfer seconded to approve the minutes of the March 10, 2010 Parks Commission meeting. All Ayes. Motion Carried. II. Discussion on Park Planner Position Bryan Bear, Community Development Director gave a presentation to the commission on a Park Planner position being created to assist with recent recreational programming. With the City wide survey responses and new community events being successful, this position will continue with the growth and needs of the community. Also incorporating facilities, parks, soccer fields, Oneka gym time, neighborhood meetings, improvements, policy updates and support to the Parks Commission with many additional functions to encompass the goals set by the Parks commission. Over exceeding these goals and increasing opportunities if the position is approved is expected. Ron Otkin, Finance Manager provided copies of the Special Parks Fund projected budgeting expense sheet. He presented and discussed the Parks Levy, current funds that have been allocated and options of absorbing the costs for this position. Fran Miron, Mayor explained that the City Council looks for direction from the Parks Commission in regards to this decision. City Council reviews policies issues on funding for staffing to assist in making final determinations on any positions. The Parks Commission was asked to weigh the need for a staff person to meet future goals. Schmidt made a motion, Berger second to approve the Parks Planner job description with contingency of some changes to the listed job requirements and recommended that it be brought to the City Council for approval. Debi Close, Parks Secretary took roll call. Strub - Aye Windisch - Aye Rauschendorfer - Pass Clark - Aye Taylor - Aye Berger - Aye Birch - Nay Schmidt — Aye Motion Carried. III. Further Discussion on Lions Park Scott Anderson, Public Works Director provided a proposal from Brand -X for skate park equipment for discussion. Jim Taylor made a motion, Berger second to direct staff to finalize cost of concrete slab, fencing, schedule a public meeting with vendors and Hugo youth. All Ayes. Motion Carried. IV. Discussion on Lions Park Teen Program Shayla Syverson, Economic Development/Parks Intern discussed the Memorandum on Teen programs in Lions Park. Richard Chakolis of WBL Community Services and Recreation, Shayla Syverson and Scott Anderson met with several teens to discuss a potential program to be offered and gathered input. Times/days, activities and types of programs were the main focus. After receiving feedback, a proposed calendar was created with a tentative schedule of activities based on the feedback. White Bear Lake Community Services and Recreation proposed to share costs of two employees to carry out the program. Strub made a motion, Clark second to allocate $1,500 for staffing cost and $500 for activity supplies and equipment for the teen program. All Ayes. Motion Carried V. Discussion on Hansen Property as Passive Park Scott Anderson, Public Works Director asked if the Hansen property could be evaluated to determine location of trails and to discuss if the property is determined as a passive park. Clark and Windisch volunteered to walk the property to assist in evaluating tail locations. Clark made a motion, Windisch second to declare the Hansen property as a passive park. All Ayes. Motion Carried. VI. Update on Parks and Recreation Programming Sub -Committee Shayla Syverson, Economic Development/Parks Intern informed that the Parks and Recreation Programming Sub -Committee discussed the Lions Park, Future Teen Programs and Movie Night (again being another successful turn out with residents). VII. Update on Health Sub -Committee Shayla Syverson, Economic Development/Parks Intern attended the April 6, 2010 meeting on the SHIP program. Prior discussions with Ann Pung-Terwedo, Washington County and Dr. Aaron Arvig, Oneka Chiropractic continue and they were also in attendance on these meetings. The next meeting is April 20, 2010, at which the Sub -Committee will set goals. On May 13, 2010, Washington County is hosting a SHIP Workshop. VIII. Upcoming Events Shayla Syverson, Economic Development/Parks Intern updated the commission on the upcoming activity calendar. April 17 - Earth Day Clean up of Clearwater Creek Preserve Park April 17 - Kidz N Biz Fest April 24 - Hugo Dog Walk April 24 - City Spring Clean up May 8 — Spring Savings Show X. Adjournment Berger made a motion, Windisch seconded to adjourn the meeting at 9:39 pm. Next Meeting: May 12, 2010 Gravel Pit Site Map :. ALA j' � kf ,.,X��'lc1`�C■t s.s"�p"�} ",�,�'ys. 'y"'rr,' ��!171 a�'-� �, J 15' ir W �pyr�y a. `1 G r ^' A ^ �JIc Sit Ilk + r + ���e�;rr3ti4+.�{ �rr y. �. �_ �,,.`'�* .ir +.;.a.• �" '�r.•. - . ',�' � � c �►'�I fi .gid � � wr, � ��9ay.'��Irr � * vr'. r^* � y ' ¢ 1 �f , r,,• �� � i '�-� ...i} . �+�.ti. 1 ,` .- yy [r�' - v y, 1. •� „f� err Minnesota Off -Road Cyclists Page 1 of 1 Minnesota Off -Road Cyclists (MORC), an IMBA chapter, is a non-profit volunteer organization dedicated to safeguarding the future of mountain biking in Minnesota through the promotion of responsible riding, establishment and maintenance of mountain biking trails, and preservation of Minnesota's natural resources. 'n Volunteer Recruitement Day at REI U 1 Dec 05, 2010 8 10 32 AM Come on out with your family and friends on April 10 and show your support for MORC. See you there! W C Buy MORC� Merchandise Here! trail c0oclitions "Gaining and Maintaining Trails" Web Design By: John Lundell Copyright 02008, Minnesota Off -Road Cydists Join moat wdmnatm http://www.morcmtb.org/ 5/7/2010 TO: FROM: SUBJECT DATE: Agenda Number CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT Memorandum Parks, Recreation and Open Space Commission Shayla Syverson, Parks Planner Lions Park: First Phase of Development May 7, 2010 for the Parks, Recreation and Open Space Commission meeting of May 12, 2010 BACKGROUND: At the September, 9, 2010 Parks, Recreation and Open -Space Commission meeting, the Commission heard a proposal from Katie Riopel and Pete Pederson of the Hugo Lions for repairing the existing tennis courts and putting in a basketball hoop at Lions Park. A letter received by City Administrator Michael Ericson from Brady Peterson and Eric Romey which requested a skate park was also discussed. At the March 10, 2010 meeting, the Parks, Recreation and Open Space Commission held a neighborhood meeting to gather feedback from residents on first phases of development of Lions Park which may include a skate park. Residents spoke favorably about development of the park. They shared that vandalism and curfew issues are steadily growing. They expressed interest in giving the youth that frequent the park a constructive way to burn energy to eliminate the negative behavior. When asked about the possibility of a skate park or other more -intense activity being located in the park, the general consensus was that the neighbors of the park are used to groups of people and noise in the park and are in favor of more intense uses and development. At the April 14, 2010 meeting, after continued discussion on first phases of development of Lions Park, staff was directed to estimate the cost for concrete and asphalt and gather proposals from skate park equipment vendors. 2. BUDGET: At the January 13, 2010 meeting a minimum of $75,000 for the first phase of development of Lions Park was allotted in the 2010 Parks Goals. Staff gathered estimates for the work for the first phase of development as described on the Lions Park Development Concept plan (enclosed). Table 1: Proposed 11nd et for First Phase of Development of Lions earl. May 12, 2010 3. ESTIMATE TIMELINE: Staff prepared timeline of discussions and recommendations of the Parks Commission and the needed approvals of the City Council. Table 2: Estimated Timeline for First Phase of Development of Lions Park as of May 12, 2010 Expenses Budget Approved budget for first Phase of Development May 12, 2010 $75,000 Concrete $20,000 Approval June 21, 2010 Skate Park Equipment $40,000 Bituminous Overlay $8,000 Benches, Garbage Cans and Signage $2,000 _ Tennis Net $1,000 2 Basketball Hoops $5,000 Painting and Striping Total Costs $3,000 $79,000 3. ESTIMATE TIMELINE: Staff prepared timeline of discussions and recommendations of the Parks Commission and the needed approvals of the City Council. Table 2: Estimated Timeline for First Phase of Development of Lions Park as of May 12, 2010 4. RECOMMENDATIONS: Staff recommends the concept plan for the first phase of development and the proposed budget for approval. Staff recommends that the Parks Commission discuss the proposals for the skate park equipment and select a vendor. Staff also recommends that a Skate Park Design Board be formed with two representatives from the Parks Commission, a member of the Hugo Lions Club, Brady Peterson (requested a skate park), Eric Romey (requested a skate park), Anderson and Syverson. The Skate Park Design Board will work with the selected vendor to design the skate park and present a final plan at the June 9, 2010 Parks Commission meeting. Parks Commission_C'ily C'oUu3ci1 Set Budget and Select Skate Park Vendor May 12, 2010 Update May 17, 2010 Set Skate Park Design, Finalize Budget and Site Plan June 9, 2010 Approval June 21, 2010 Construction July -Au ust Hold Grand Opening August -September 4. RECOMMENDATIONS: Staff recommends the concept plan for the first phase of development and the proposed budget for approval. Staff recommends that the Parks Commission discuss the proposals for the skate park equipment and select a vendor. Staff also recommends that a Skate Park Design Board be formed with two representatives from the Parks Commission, a member of the Hugo Lions Club, Brady Peterson (requested a skate park), Eric Romey (requested a skate park), Anderson and Syverson. The Skate Park Design Board will work with the selected vendor to design the skate park and present a final plan at the June 9, 2010 Parks Commission meeting. 5. ENCLOSURES: Aerial of the Tennis Courts at Lions Park 2010 Parks Goals Lions Park Development Concept *Proposed designs from the skate park equipment vendors will be emailed if possible. Lions Park Site Map s s w W- ;P77 1 YX kw -- 4 ff f e 1* 2010 Parks Goals Discussed at the December 9, 2009 Parks Commission Meeting Approved at the January 13, 2010 Parks Commission Meeting 2010 Goals 1. Lions Park: first phase of development and save for future development 2. Hansen Property: save for future development 3. Install play equipment at Heritage Ponds Park 4. Work on a site inventory of Hansen Property 5. Continue trail development 6. Assist with volunteer projects and monitor Bernin Property 7. Work on concept plans for future development of Lions Park Cost minimum $75,000 minimum $100,000 $20,000- 60,000 $5,000 $5,000 $5,000 TOTAL $210,000- $250,000 .. mo4 A 0 t>, L 0 40 r.L c O V *+ c 4)0 E CL Lo 9 7 a O XjjjyY „r } 9 C 0 Ln