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HomeMy WebLinkAbout2010.08.11 Parks PacketAgenda Parks Commission, City of Hugo August 11, 2010 7:00 P.M. Council Chambers, City Hall Copies to: Commission Members, City Staff I. Approve Minutes From July 14, 2010 Meeting II. Update on Hansen Property and Minnesota Off -Road Cyclists III. Update on Lions Park Improvements A. Set date for Grand Opening IV. Continued Discussion on Park Dedication Policy V. Continued Discussion on a Park Rules Ordinance (Derek Larsen) A. Park Shelter Reservations VI. Discussion on Parks Budget Next Meeting — September 8, 2010 Background Memo I. Approve Minutes From July14, 2010 Meeting Staff recommends approval of the minutes from the July 14, 2010 Parks Commission Meeting as presented. II. Updates on Hansen Property and Minnesota Off -Road Cyclists At the June 9, 2010 meeting, the Parks Commission heard a presentation from Hugo resident Steve Hanke regarding mountain biking trails at the Hansen property. Hanke shared information about the Minnesota Off -Road Cyclists (MORC). Commissioners Roger Clarke and Tom Windisch volunteered to discuss and research trail options. At the July 14, 2010 meeting, the Parks Commission discussed a memo from Jyneen Thatcher of the Washington Conservation District about the natural areas at the Hansen property. Staff and Tom Windisch met with Troy Lawrence, a representative from MORC to discuss trails at the Hansen property. Lawrence said that MORC would be able to stake/mark a mountain biking trail at the Hansen property with erosion and local topography in mind. MORC may also be able to help in building and maintaining the trail. Staff will provide an update including a possible timeline for construction of mountain biking trails at the Hansen property to be built in partnership with MORC. III. Update on Lions Park Improvements The Hugo City Council approved the improvements at Lions Park at their July 19, 2010 meeting. Construction has started at the park and the skate equipment has been ordered. Staff recommends that a Grand Opening be held on Wednesday, September 15, 2010 from 5:00pm - 6:30pm at Lions Park. The Grand Opening may include demonstrations at the skate park, food, and beverages. IV. Continued Discussion on Park Dedication Policy At the July 14, 2010 meeting, Syverson gave a presentation on the current Park Dedication Policy and possible changes. The Parks Commission discussed options of changing the policy. Staff was given feedback and directed to draft a new and simple park dedication policy. Syverson will discuss the draft revisions to the Park Dedication Policy. -2- Parks Commission August 11, 2010 V. Continued Discussion on a Park Rules Ordinance (Derek Larsen At the September 9, 2009 meeting, the Parks Commission continued discussion on a park rules ordinance. Staff presented a recommendation for rules signs to be posted in active neighborhood parks. Larsen requested additional discussion on a park rules ordinance at the July 14, 2010 Parks Commission. The Parks Commission review previous memos from Parks Planner Shayla Syverson regarding the existing park rules, possible park rule language and rules signs in neighborhoods and to continue the discussion at the August 11, 2010 Parks Commission meeting. Derek Larsen will lead a discussion on a park rules ordinance. Also, staff is requesting feedback on allowing reservations of the park shelters in the City of Hugo. VII. Discussion on Parks Budget Staff will provide an updated budget with the expenditures of 2010 for discussion. Of the 2010 Parks Goals, the Parks Commission has completed the first phase of development at Lions Park within budget and reserved money for future development of the Hansen property and Lions Park. -3- Parks Commission August 11, 2010 Minutes Parks Commission, City of Hugo July 14, 2010 7:00 P.M. Council Chambers, City Hall Call to Order Jim Taylor called the meeting to order at 7:03 p.m. Present: Rachel Berger, Roger Clarke, Derek Larsen, Mat Rauschendorfer, Dave Strub, Jim Taylor, Tom Windisch Absent: Kris Birch, Noel Schmidt Staff Present: Scott Anderson, Public Works Director Shayla Syverson, Parks Planner Debi Close, Parks Secretary I. Approval of Minutes of June 9, 2010 Clarke made a motion, Windisch seconded to approve the minutes of the June 9, 2010 Parks Commission meeting. All Ayes. Motion Carried. II. Lions Park Neighborhood Meeting Letters were sent on June 22, 2010 to residents living near Lions Park and other interested parties to discuss the purposed development plan for Lions Park. Shayla Syverson, Parks Planner provided a summary of the concept plan and layout for discussion. The Parks Commission opened the floor up to residents. Mark O'Connor, a Hugo resident addressed the Parks Commission about donating basketball hoops. He also wanted to express interest in having more ice skating rinks in the area. Scott Anderson, Public Works Director, informed that he has had a lot of feedback on the need for -1- Parks Commission July 14, 2010 more rinks in our community. Taylor confirmed more rinks are needed and this will be discussed in the future. Taylor made a motion, Clarke second to approve the proposed development plan for improvements and the skate park at Lions Park, All Ayes. Motion Carried III. Discussion on Park Dedication Policy Shayla Syverson, Parks Planner, gave a presentation on the current Park Dedication Policy and possible changes. The Parks Commission discussed the following options: • Fair market value of park land dedication • Credit for private recreation facilities within the development • Dedication of park land in property outside the development or redevelopment. • Requirement of park dedication for commercial and industrial developments. • Fee structure requiring more than 10% to be dedicated with greater density • Option to pay 10% of fair market value of the land rather than $2,400 per unit. The Parks Commission provided staff with feedback on the options and directed staff to re -draft the Park Dedication Policy, keeping it simple. IV. Discussion on WBL Matching Grant Fundinq Shayla Syverson, Parks Planner updated the Parks Commission on discussions held with Dave Scheer, President of the White Bear Soccer Club on the need for additional youth soccer goals. Costs, product details and grant approval reimbursement costs were discussed. Strub made a motion, Rauschendorfer seconded to Purchase 3 U8 youth soccer goals for $3,300. and to then request reimbursement for $1,600 from White Bear Lake Community Services and Recreation Grant Funding Program. All Aye. Motion Carried V. Discussion on Park Rules Ordinance Larsen asked for an update on the park rules and if signs were ordered and asked for continued discussion on park rules. Memos from Syverson showed the existing park rules, examples of park rules in other communities and the park rules signs. Larsen asked if all Commission members could revisit the options for park rules and provide feedback at the August meeting. VI. Discussion on Spring Features at the Playgrounds -2- Parks Commission July 14, 2010 Taylor reported being approached by a resident in reference to the safety of the spring play equipment in the City parks. Scott Anderson, Public Works Director discussed replacement costs and replace options when repairs are necessary on existing equipment. Commission members also discussed user bewares standards with appropriate expectations of use. VII. Update on Hansen Property Scott Anderson, Public Works Director mowed the 2 miles of multi use trails. Syverson, Roger Clarke and Jyneen Thatcher, Natural Resource Specialist walked the Hansen property to do an inventory of wetlands, plants, trees and assess the property for future development. No major barriers to the development were identified and minor recommendations for weed control were suggested for future planning of the development. Trails were mowed at the property which total approximately two miles. It was noticed that the new trails were rough to walk on in some points and were concerned about restricted use with its current condition. Commission members discussed options of resurfacing, ground cover, dozer and/or farm equipment tilling of the soil. Scott Anderson, Public Works Director will research costs and options for further discussion at the next meeting. Taylor suggested contacting Laurie McRostie for identifying restoration areas and determining noxious weeds for future burns. VIII. Discussion on Hanifl Fields Athletic Park Scott Anderson, Public Works Director updated that the ground breaking ceremony is to be held on July 19, 2010. The construction site will be contained until the building structure is up, for the safety of park goers. The White Bear Soccer Club is also hosting the Minnesota Youth Soccer Association East District Girls Championship at the fields on July 15 — 18t" Shayla Syverson, Parks Planner applied for grant funding for items at the Hanifl Fields Athletic Park through the recycling grant application to Washington County. A Recycled message board was approved for matching funding with a maximum of $1,250. and signage to educate environmental features. Commission members discussed the message center costs and asked City Staff to research similar boards for comparison on budget and design. Information will be presented at August meeting. IX Update from the Park and Recreation Programming Sub -Committee Shayla Syverson, Parks Planner informed that participation levels are increasing at the Lions Den teen program. This week 12 kids were present for a slip -n -slide party to enjoy the sun and fun. Syverson presented information on a request from the Mahtomedi School District for financial support in the amout of $6,065. They conducted a study of costs for Community Education/ athletic facilities: — 5.6% of participants in the Mahtomedi School District are from Hugo -3- Parks Commission July 14, 2010 — Hanifl Fields Athletic Park was not included in facility calculations There is a 26.3% tax cap. rate for Hugo residents in Mahtomedi School District (others: 21.7%, 12.8%, 19.73%). The Mahtomedi School District requested $6,065 from Hugo in 2009 and 2010 for the costs associated with fields and facilities for youth. The cities of Mahtomedi, Dellwood and Pine Springs made contributions in 2009. Strub made a motion, Larsen seconded to recommend no contribution from the park funds. All Aye. Motion Carried. X. Update from the Health Sub -Committee Shayla Syverson, Parks Planner updated that the Health Sub -Committee has been discussing the SHIP program with intent of forming a community health initiative program. Discussion has been including a possible biking event. Taylor suggested expanding the farmers market. XI. Other Taylor informed that he was approached by a resident who resides in Beaver Ponds about donating a volleyball net, getting donated materials to construct a court and providing the volunteers to help build. Commission members discussed needing additional information. Taylor will request a letter with placement, sketch and/or details of the layout from the resident for further consideration. XII. Adjournment Clarke made a motion, Windisch seconded to adjourn the meeting at 9:40 pm. Next Meeting: August 11, 2010 -4- Parks Commission July 14, 2010 r - '�4 y' .y ff}�'�,� - may' '� •' W. , ` r N �� , ti ._ - Vw114,4 y. 1 y MW iS .4 —_ _ 1� r ft►i�.;.��a T 3 Current Park Dedication Policy August 11, 2010 Sec. 90-324. - Park dedication. In order to develop a system of parks within the community to serve the public's health and recreational needs, ten percent of the net buildable acreage (total acres minus wetlands and floodplain acres) of all land subdivided for residential purposes shall be dedicated to the city as public parkland. The land so dedicated shall be subject to approval by the city council in accordance with the city's master park plan. At the city council's discretion, a parkland dedication fee may be accepted or required instead of land dedication. The parkland dedication fee shall be charged for each dwelling unit originated by the subdivision or development of any property in the city, not including any dwelling unit that may be in existence at the time of the adoption of the ordinance from which this article is derived, or which is subject to an approved development agreement with the city that includes a parkland dedication provision. A parkland dedication fee shall also be charged to commercial and industrial property pursuant to city ordinance. (Prior Code, § 1215-040.1) Parkland dedication: Commercial and industrial $2,400.00 per acre Residential $2,400.00 per unit Draft Park Dedication Policy August 11, 2010 CITY OF HUGO AN ORDINANCE REGULATING RIGHT-OF-WAYS WITHIN THE CITY OF HUGO, MINNESOTA THE CITY OF HUGO ORDAINS: SECTION 1. The City Council of the City of Hugo does hereby amend Chapter 90, Section 90-324 Park Dedication to the following: Sec. 90-324. Park Dedication. (a) General Dedication Standards In order to develop a system of parks within the community to serve the public's health and recreational needs, a percentage of the net buildable acreage based on the density of all land subdivided for residential purposes shall be dedicated to the city as public parkland. The following formula will be used to determine the dedication requirement where a land dedication is required: Density Percentage of Land to be Dedicated (of the buildable land) 0-3.99 units per acre 10% 4.00-5.99 units per acre 11% 6.00-7.99 units per acre 13% 8.00-9.99 units per acre 15% 10.00 > units per acre 17% The land so dedicated shall be subject to approval by the city council in accordance with the city's Comprehensive Plan for parks. At the city council's discretion, a parkland dedication fee may be accepted or required instead of land dedication. The parkland dedication fee shall be charged for each dwelling unit originated by the subdivision or development of any property in the city, not including any dwelling unit that may be in existence at the time of the adoption of the ordinance from which this article is derived, or which is subject to an approved development agreement with the city that includes a parkland dedication provision. (a) Appeal Process The parkland dedication fee is presumptively appropriate. The parkland dedication Fee may be appealed before final plat and calculated as follows: The percentage of land to be dedicated will be multiplied by the fair market value of the net buildable acreage. The fair market value may be based upon a current appraisal submitted to the city at the developer's expense. The appraisal shall be made by appraisers who are approved members of the SREA or MAI, or equivalent real estate appraisal societies. If the city disputes such appraisal the city may, at the developer's expense, obtain an appraisal of the property by qualifies real estate appraiser, which appraisal shall be conclusive evidence of the market value of the land. If the city receives written notice of a dispute over the parkland dedication fee before approval of the final plat, the developer shall pay the fee into an escrow account pending a decision of an appeal of the fee. If an appeal is not filed within 60 days following approval of the final plat, or if the person aggrieved by the fee does not prevail on the appeal, then the fiends paid into escrow must be transferred to the city. Agenda 7,�: TO: FROM: DATE: SUBJECT: CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT Memorandum Parks Commission Shayla Syverson, Economic Development/ Parks Intern July 8th, 2009 Park Rules Existing City Codes: Alcoholic Beverages "No person shall consume liquor or 3.2 percent malt liquor on a public highway, public park, or other public space, or on the premises of an off -sale license holder, without the written consent of the city council." -Sec. 6-3 b Hours "It shall be unlawful for any person or organization, other than a police officer serving the city, either directly or indirectly, to use, occupy or pass through or on any public park in the city between the hours of 11 pm and 6am." -Sec. 54-20 Dogs "All dogs that are within an active city park or on a public sidewalk or trail shall be under the physical control, by leash, of the owner, a member of the owner's immediate family, or a person designated by the owner. For the purposes of this section, an active park shall include any park designated by the parks commission as active and as listed in the city's parks plan." -Sec. 10-34 (a) "No person shall allow a dog to run at large at any time within an active city park." —Sec. 10-34 (b) *Running at large in all areas is prohibited by Sec. 10-31 (a) Dogs as Nuisances a) Unlawful acts or conditions. The following are public nuisances and unlawful: (1) Any dog that damages property (that is not property of the owner), including plantings, lawns or structures, or that deposits fecal matter off of the owner's property that the owner fails to remove promptly to his own property or to an approved disposal location. (2) Any dog that, without provocation, chases, molests or approaches pedestrians or bicyclists in a threatening manner upon the streets, sidewalks, right-of-way, or any public property, or habitually chases automobiles on the public streets or highways. (*Any dog that is kept under unsanitary and/or inhumane conditions such that the maintenance or keeping of the animal creates odors to the annoyance of the public in the vicinity. (4) Any dog that kills or attacks another domestic animal or livestock without provocation while off the owner's property. —Sec. 10-33 (continues) Existing Application for Use or Rental of Buildings and Agreement "No smoking shall be allowed in the Public Buildings. No gambling of any kind shall be allowed except lawful "bingo" games sponsored by licensed local non- profit organizations. Alcohol may be allowed after payment of a $500 deposit, subject to special rules and regulations". Optional Rules (Top 10) 1) Vehicles are allowed only on designated roads and parking areas. 2) No alcoholic beverages are allowed on park property, except with the permission of the City Council. 3) Dumping or littering on park property is not allowed. OR All garbage and trash shall be placed in the containers provided. 4) All pets must be on a leash at all times and must be cleaned up after. 5) Hunting, firearms or weapons are not allowed on park property. 6) Horseback riding is permitted on designated trials only. 7) Snowmobiles must be operated in accordance with state statute and on trails designated for such use only. 8) Overnight -camping is not allowed. 9) Removal or damage of trees or plants is prohibited. 10) Disturbing the habitat of animals is prohibited. 11) Park hours are 6 am to 11 pm. OR People are not allowed in the Park between 11 pm and 6am. 12) Smoking is prohibited within 30 feet of youth fields and activities, inside shelters and on or within 30 feet of parking lots and access roads. OR Smoking is prohibited on park property. 13) Picnic areas are to be used on a "first-come, first-served" basis. Picnic areas may not be used or held for the purpose of excluding others. 14) Fires are only allowed in designated areas. 15) No person, association or corporation shall engage in or solicit business within a park without the consent of the City Council. 16) Skating, biking and skate -boarding are only allowed on paved areas and may not be of a nuisance. 17) Gambling, or participating in a bet or game of chance is not allowed on park property. 18) No signs or advertisements may be posted on park property. 19) Every person on park property must be appropriately clothed. 20) Fireworks, firecrackers or other explosives may not be brought onto park property or discharged. �. •J. �: ... •� ... s. .. Summary of Park Funds August 11, 2010 Beginning Fund Balance $318,222 110 Property Tax Levy in 2010 $101,097 (adjusted to include Hanifl Fields bond payment and Hansen property purchase) Less: MVHC (a tax levy reduction from the state) Less: Sinking Fund MVHC Less: Parks Planner Project Expense: Lions Park Development Remaining Parks Commission CIP Fund ($5,097) ($9,839) ($55,342) ($75,000) $274,041 Property Tax Levy in 2011 $39,337 (adjusted to include Hanifl Donation, Parks Planner, Hanifl Fields bond payment, Hansen property purchase) '01 W- a- 50 5U 7 2 r 4- 0 N U o N N U (U O d C O cn An E O U T Y N ^C6 O LL r O U N N L 0 Co Lo i3 0000 0 0 0 rM octt o Ln0 mco0 0000 O l: C6 6 L6� � � lf� 0 ti LO N t 0 C) Oco y --1 r 0 r 4�9 to 6C! 64 Cf3 67 C!} co O til i N O ti co O N O (h It N o0 CO (D O L-6 � r CO O `-' O a) O N r r r O d Ef3 H) GOD w ii? w CfT GS 64 00 f�- O co N ti O Cfl LA T C 7 0 r Ln M N r co O N N N C!3 69 Cfl 6q Go 09 69 69 CA n0 O r m 00 LO 000 N ( O ' 00 CA r O T N r N ~ N = N - r NLO N 7 N N = N LL 3 O E!3 H9 ff} (fl (f3 64 U> N O r r _ T co i Ch eh N O N N 0 O M N M' ' co O r 4 Qj ( r L() = r d CO r O co ' r N r N N N N N 64 C f> Co (a U!> Cf�- Cf} ER 69 N 0) CA N 0 0 m N0) 00 d - 0 L07 O It N O 0 O 00 M co O O O O O O O 00 d7 L6' O O L6 lf) 0 O OLd ►` O co r CO r N N N 4+i 69 69 Cf} £fl 6�3 EA t9 0 fF} U-> tFJ 69 U U C (J O uCn il.i (6 OO — N w U N C (0 m 7 r- 7 (1) 0 0 CL X - C 0 � m 0- N J 'P a)cu � O O L W m X LL U CO _O a > N d U _N 0) F- }C` O N O (n L U)CL lL O C O a) O H d O) CL 171 !n (n !�_- CL 'C (n U) O to 0 0 0o d -1J -j 2 Z 0022 F- W 2010 Parks Goals Discussed at the December 9, 2009 Parks Commission Meeting Approved at the January 13, 2010 Parks Commission Meeting 2010 Goals Cost 1. Lions Park: first phase of development and save for minimum $75,000 future development 2. Hansen Property: save for future development minimum $100,000 3. Install play equipment at Heritage Ponds Park $20,000- 60,000 4. Work on a site inventory of Hansen Property $5,000 5. Continue trail development $ 6. Assist with volunteer projects and monitor Bernin Property $5,000 7. Work on concept plans for future development of Lions Park $5,000 TOTAL $210,000- $250,000