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HomeMy WebLinkAbout2011.07.13 Parks PacketCopies to. I. 7:00pm II. 7:05pm III. 7:35pm IV. 8:05pm V. 8:30pm Agenda Parks Commission, City of Hugo July 13, 2011 7:00 pm Council Chambers, City Hall Commission Members, City Staff Approve Minutes From June 8, 2011 Meeting Update on Lions Park Master Planning Update on Irish Avenue Park Proposal Recreation Program Update Adjournment Next Meeting — August 10, 2011 -1- Parks Commission July 13, 2011 Background Memo Approve Minutes From June 8, 2011 Meeting Staff recommends approval of the minutes from the June 8, 2011 Parks Commission meeting. II. Lions Park Master Planning At the June 8, 2011 meeting, the Parks Commission discussed a public process and scope of services from Landform for master planning of Lions Park. Discussion included holding additional public meetings. A motion was made and passed to approve the timeline as recommended by staff and to have staff get a quote from Landform for the cost of holding a third public workshop. At the June 20, 2011 meeting, the City Council discussed a scope of services for the master planning of Lions Park from Landform in the amount of $7,000- $10,000. The Council directed City staff to solicit public input and interest and upon further City Council approval, hire a consultant at a later date. A motion was approved to direct staff to begin coordinating a master planning process for Lions Park, and include the Lions Club and any other major stakeholder in this process. Staff is recommending discussion on a process that includes additional public meetings and that the Parks Commission set the date of the first public meeting. III. Irish Avenue Park Proposal At the April 13, 2011 meeting, Gary Wilson, Head Coach of the University of Minnesota Women's Track, Field and Cross Country, proposed including cross country trails in future development of Irish Avenue Park. Wilson presented on a future multi -use facility which includes a cross country trail suitable for college and high school cross country runners and ball fields. Dave Percival, White Bear Lake Physical Education Teacher, also spoke of the quality of people involved in cross country. Parks Commission members discussed and agreed that a master plan needs to be created for this space before further visions of the long range use can be accomplished. A motion was made and carried start the planning process by creating a sub -committee. Strub requested additional discussion to identify stakeholders for the sub -committee. -2- Parks Commission July 13, 2011 At the City Council meeting of June 20, 2011, Percival and Wilson gave a presentation also. The City Council directed staff to work with Gary Wilson and Dave Percival in master planning Irish Avenue Park and to form a sub- committee. Concern over the size of the committee was expressed and staff agreed to bring a list of potential committee members back to the City Council. IV. Recreation Program Update Staff will present a report on Tot Time, Family Time and other winter recreation programs. -3- Parks Commission July 13, 2011 Minutes Parks Commission, City of Hugo June 8, 2011 7:00 P.M. Council Chambers, City Hall Call to Order Present: Rachel Berger, Kris Birch, Roger Clarke, Mat Rauschendorfer, Dave Strub, Jim Taylor, Tom Windisch Absent: Derek Larsen, Noel Schmidt Staff Present: Shayla Syverson, Parks Planner Anna Wobse, Accounting Clerk Jim Taylor called the meeting to order at 7:02 p.m. 1. Approval of Minutes from May Meetin Strub made a motion, Berger seconded to approve the minutes of the May 11, 2011 Parks Commission meeting. Aye — Berger, Birch, Clarke, Rauschendorfer, Strub Abstained — Taylor, Windisch Motion carried. II. Lions Park Master Planning Parks Planner, Shayla Syverson presented on the Lions Park master planning process with assistance from Landform. Landform would assist staff in gathering information and would prepare three master plans. The process would include public workshops in July and August, along with an online survey; and then a final presentation of the results in October. The Parks Commission discussed if a third workshop would be necessary if there were an abundance of different visions for the park after the first public workshop. They -1— Parks Commission June 8, 2011 agreed that, if needed, a third public workshop could be held, as long as it would not exceed the set budget guidelines. Birch made a motion, Berger seconded to approve the timeline as recommended by staff and to have staff get a quote from Landform for the cost of holding a third public workshop. All Aye. Motion Carried. III. Clearwater Creek Preserve Park Trails Parks Planner, Shayla Syverson presented on a Volunteer Day to be held on Saturday, June 25, 2011 from 8:00am to noon at Clearwater Creek Preserve. Volunteers would be spreading new wood chips on the trails. Clarke commented that the trail is in really bad shape this year. Clarke and Taylor suggested approaching the Boy Scouts and the baseball and soccer associations to help with the project. Taylor made a motion, Clarke seconded to approve the Volunteer Day for Saturday, June 25, 2011 at Clearwater Creek Preserve. All Aye. Motion Carried. IV. Recreation Program Update Parks Planner, Shayla Syverson updated the Commission on the summer recreation programs. There will be a skateboard camp held at Lions Park from July 11-13 and a soccer camp will be held at Hanifl Fields Athletic Park from July 25-28. The Lions Den Teen Program will be held for a second year in Lions Park. As per a request from the Lions Club, the City of Hugo will hold a Pickleball tournament during Good Neighbor Days. This event will take place on Sunday, June 12 starting at noon on the courts in Lions Park. The Parks Commission requested that they be provided with the turnout counts from these events. V Adiournment Berger made a motion; Windisch seconded to adjourn the meeting at 8:20 pm. All Aye. -2— Parks Commission June 8, 2011