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HomeMy WebLinkAbout2011.05.11 Parks PacketCopies to: I. 7:00pm II. 7:05pm Ill. 8:30pm IV. 8:40pm V. 9:00pm Agenda Parks Commission, City of Hugo May 11, 2011 7:00 pm Council Chambers, City Hall Commission Members, City Staff Approve Minutes From April 13, 2011 Meeting Lions Park Proposal (Pete Pederson, Lions Club) Update on the Tobacco Policy Update on the Health Up and GO Wellness Challenge Adjournment Next Meeting - June 8, 2011 -1- Parks Commission May 11, 2011 Background Memo I. Approve Minutes From April 13, 2011 Meeting Staff recommends approval of the minutes from the April, 13, 2011 Parks Commission meeting. 11. Lions Park Proposal (Pete Pederson, Lions Club) Pete Pederson, of the Hugo Lions Club, will address the Parks Commission regarding construction of a park shelter in Lions Park. Pederson proposed construction of a shelter at the November 10, 2010 meeting. The Parks, Recreation and Open Space Commission included master planning of Lions Park in their 2011 goals. Staff will propose a public planning process that includes two public workshops to gather feedback from residents on what they envision for the future of the community park. A timeline is proposed to allow adequate public notice in the Citizen newspaper and community involvement. Staff is also proposing that the process include an online survey to gather public input. The final product would be produced by Landform and include a master plan map and supporting document. III. Update on the Tobacco Policy At the April 13, 2011 meeting, the Parks Commission recommended a policy prohibiting tobacco use at park shelter buildings, playgrounds, skate parks, city - owned athletic fields and courts while youth recreation activities are present. At the May 2, 2011 meeting, the City Council discussed the recommended policy. Weidt commented that smoking in the parks has not been an issue. Haas indicated he was opposed to this policy. Petryk noted the absence of the Mayor at this meeting and made a motion to table this item until his return. Motion failed for lack of a second. Brittany McFadden, Program Director for Tobacco Free Youth Recreation Program offered to present education and information on the subject to the Council. She also stated she does not know of there ever being enforcement issues such as altercations between smokers and nonsmokers. She offered free signs for parks. -2- Parks Commission May 11, 2011 Rachel Berger, member of the Parks Commission, indicated the Parks Commission was not unanimous on this policy, especially the enforcement of it. She said she felt this policy would be in the best interest to the community. Haas made motion, Weidt seconded, to not approve the Tobacco Use in City Parks Policy. The motion carried with one nay vote. IV. Update on the Health Up and GO Wellness Challenge The Health Up and Go Wellness Challenge kickoff event that took place at Hugo City Hall on Saturday, April 30, 2011 and included free health screening, kids programs, and connections with local gyms and fitness options was a success. As part of the summer -long 148 day wellness challenge, Chiropractor Bill Barrett registered people for the Hugo Walking Club, which will get together every Monday at 6:30pm at City Hall. The public is encouraged to contact City Hall for information on the Health Up and GO Wellness Challenge Events. -3- Parks Commission May 11, 2011 Minutes Parks Commission, City of Hugo April 13, 2011 7:00 P.M. Council Chambers, City Hall Call to Order Present: Rachel Berger, Kris Birch, Derek Larsen, Noel Schmidt, Dave Strub, Jim Taylor, Mat Rauschendorfer, Tom Windisch Absent: Roger Clarke Staff Present: Scott Anderson, Public Works Director Shayla Syverson, Parks Planner Debi Close, Secretary Jim Taylor called the meeting to order at 7:00 p.m. I. Approval of Minutes of March. 2011 Windisch made a motion, Larsen seconded to approve the minutes of the March 9, 2011 Parks Commission meeting. All aye. Motion carried. II. Heritage Ponds and Hanifl Fields Playgrounds Mike Basich, from St. Croix Recreation, presented color options for the Hanfil Fields Athletic Park play structure. Schmidt made a motion, Birch seconded to have a natural color scheme with brown posts. All Aye. Motion Carried. -1— Parks Commission April 13, 2011 Grant DeRoches, of Flagship Recreation, provided color scheme options for the playground at Heritage Ponds. Heritage Ponds residents were notified of the discussion on color schemes. Resident Grant Sather requested the playground be in earth tones. Strub made a motion, Berger seconded to approve the concept with earth tones and granite slides. All Aye. Motion Carried. III. Hunt for the Golden Spike Deb Barnes, Managing Editor of the Citizen, and Carter Johnson, Publisher of Press Publications, gave a presentation explaining the history of the golden spike and requested sponsorship participation. Taylor made a motion, Berger seconded to approve a $250.00 sponsorship of the Hunt for the Golden Spike, a part of Good Neighbor Days. All Aye. Motion Carried. IV. Irish Avenue Park Proposal — MN Gophers Gary Wilson, Head Coach of the University of Minnesota Women's Track, Field and Cross Country, proposed including cross country trails in future development of Irish Avenue Park. Wilson presented on a future multi -use facility which includes a cross country trail suitable for college and high school cross country runners and ball fields. Dave Percival, White Bear Lake Physical Education Teacher, also spoke of the quality of people involved in cross country. Commission members discussed and agreed that a master plan needs to be created for this space before further visions of the long range use can be accomplished. Taylor made a motion, Rauschendorfer seconded to start the planning process by creating a sub -committee. Strub requested additional discussion to identify stakeholders for the sub -committee. All Aye. Motion Carried V. Continued Discussion on the Tobacco Use Policy Derek Larsen provided handouts showing examples of other community's tobacco free policies. Discussions included endorsing the policies of the athletic associations whom use athletic fields in Hugo. A draft resolution implementing a tobacco free policy was edited and discussed. Larsen made a motion, Strub seconded to recommend that tobacco use be prohibited at park shelter buildings, playgrounds, skate parks, city -owned athletic fields and courts. -2— Parks Commission April 13, 2011 Aye - Larsen, Strub Nay — Schmidt, Windisch, Rauschendorfer Abstained — Berger, Taylor Motion Denied. Rauschendorfer made a motion, Windisch seconded to that tobacco use be prohibited at park shelter buildings, playgrounds, skate parks, city-owned athletic fields and courts while youth recreation activities are present. Aye — Taylor, Windisch, Rauschendorfer, Strub. Nay — Schmidt, Larsen, Berger Motion Carried. VI. Health Up and GO Wellness Challenge Kickoff Shayla Syverson, Parks Planner, updated on the Health up and Go Wellness Challenge. Kickoff is set for April 30, 2011. The event will have an incentive program for kids, walking club sign up, and information on CSA's, bike rides and other events. Taylor requested City Staff hand out park brochures to help educated residents on the surrounding parks in our community. Shayla Syverson, Parks Planner, said she would be setting up a table to hand these out. VII. Lemonade Day Rachel Berger addressed the Commission on Lemonade Day that is held on Sunday June 5th, 2011. As a part of Lemonade Day, permission could be given to children use City parks and other property to sell their lemonade. Taylor made a motion, Larsen seconded to request a waiver on the peddlers permits for Lemonade Day held on June 5th, 2011 on public property owned by the City. All Aye. Motion Carried. Shayla Syverson, Parks Planner, will request this item to be put on the City Council agenda for the next scheduled meeting held on May 2"d, 2010. VIII. Adjournment Windisch made a motion; Larsen seconded to adjourn the meeting at 9:50 pm. All Aye. -3— Parks Commission April 13, 2011 CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT Memorandum TO: Parks, Recreation and Open Space Commission FROM: Shayla Syverson, Parks Planner SUBJECT: Master Planning of Lions Park DATE: May 5, 2011 for the meeting of May 11, 2011 1. BACKGROUND: At the November 10, 2010 meeting, the Park, Recreation and Open Space Commission was addressed by Pete Peterson of the Hugo Lions Club. Peterson informed that the Lions Club is interested in constructing a park shelter in Lions Park because an additional structure is needed in lieu of tent rental for large events such as Good Neighbor Days. In setting their 2011 goals, the Parks Commission included concept planning for Lions Park. The Parks Capitol Improvement Plan included expenditures totaling $60,000 which was for the installation of playground equipment at Heritage Ponds. The master planning of Lions Park could be paid for through funds for consultant work through the Planning Department. 2. HOW THIS FITS THE PARKS PLAN: According to the 2030 Parks, Trails and Open Space Plan, Lions Park serves as a community park. According to the plan, "Community parks service several neighborhoods or the community as a whole. As such, they provide facilities that will attract people throughout the community. They typically service an area that encompasses a one to two mile radius and serve a population of 15,000 people or more." The Parks Plan also provides information on specific park and recreation needs to adequately provide for Hugo residents as the population is projected to double by 2030. The Parks Plan also relates Lions Park to other parks, the trail network, and open spaces. 3. OPTIONAL MASTER PLANNING PROCESS: Because Lions Park is a community park and the center of Hugo's downtown, all Hugo residents could be invited to participate in the master planning process. The master plan would show what Lions Park would ultimately be. A master plan would assist the Parks Commission in guiding future development to ensure efficient use of public funds and that the needs of Hugo residents continue to be met in the future. Phase 1: Gather Base Information This phase includes gathering sufficient background information to master plan the park. Staff would summarize applicable resources, develop maps, and inventory the existing park to use in starting the planning process. Resources: ■ Parks, Trails, and Open Space Plan ■ 2010 Parks & Recreation Citizen Survey ■ Aerial Photos ■ Comprehensive Land Use Plan Downtown Plan Phase 2: Gather Public Input Workshops could be held to gather input from the residents of Hugo. All residents would be encouraged to participate. Feedback would be sought from community groups such as the Lions Club, Hugo Community Food Shelf, White Bear Lake School District and Hugo Business Association. Workshop #1: Residents and workshop participants would be surveyed regarding what they envision Lions Park to look like, how it shall be used, and what park features shall be present. Online Survey: Residents could have the opportunity to give their feedback on what they see for the future of Lions Park through an online survey. A survey would be created and open for public feedback for 30 days. Residents would be encouraged to participate in the survey though the Citizen, on the City's website, and City of Hugo, MN facebook page. Workshop #2: Results of the resident surveys conducted would be presented. Options for site plans, which include features discussed in the surveys and background information about Lions Park would also be presented. Small group discussions could be held on park amenities, site plan, and future uses. Part 3: Presentation of the Master Plan The final product of the public planning process could include a master plan map and supporting document prepared by Landform. This would be presented at a public meeting. 4. PROPOSED SCHEDULE: Immediate: Coordinate future steps with City Staff and Consultants. Start gathering background information. June 6: Seek City Council approval to start master planning 2"d or 3`d week in July: Hold public workshop #1 July 1-30: Make online survey available 2"d or 3`d week in August: Hold public workshop #2 September 14: Presentation of master plan to the public. Seek a recommendation from the Parks Commission. October 3: Presentation of master plan to the City Council. Seek approval. 5. STAFF RECOMMENDATION: Staff is seeking authorization to coordinate with planning and design consultants at Landform and a recommendation to the City Council to develop a master plan for Lions Park. 6. ATTACHEMENTS Aerial of Lions Park 2011 Goals of the Parks, Recreation and Open Space Commission •1. 12 f + /a E 1 w.Y• r F ` `,kR 146TH City of Hugo Lions Park 2009 Aerial photo N w E J 1 inch = 60 feet Q 25 50 100 Feet Map Created by the City of Hugo Community Development Department U" p Date: April 2010 + /a E 1 w.Y• r F ` `,kR 146TH City of Hugo Lions Park 2009 Aerial photo N w E J 1 inch = 60 feet Q 25 50 100 Feet Map Created by the City of Hugo Community Development Department U" p Date: April 2010 2011 Goals Parks, Recreation and Open Space Commission Approved at the December 15, 2010 meeting Park, Trail and Open Space Development ■ Install playground equipment and landscaping at the Hanifl Fields Athletic Park. ■ Install playground equipment at Heritage Ponds Park. ■ Do concept planning for Irish Avenue Park. ■ Do concept planning for Lions Park. ■ Coordinate Hardwood Creek Trail connection between 140th and 1451h. ■ Continue to look for grants. ■ Develop a priority list for trail developments. Recreation Programs ■ Continue Movie Nights, the Snow Jam, and the Earth Day Clean -Up. ■ Expand the Lions Den Teen Program. ■ Hold a Skate Camp. ■ Hold a Soccer Camp. ■ Hold nature programs in the Hanifl shelter. ■ Initiate a Pickleball League. ■ Initiate a Walking Club. ■ Hold a family bike ride in the fall. Continue Health Sub -Committee. Athletic Facilities ■ Coordinate the operation of the Hanifl Concession Stand. ■ Coordinate additional tournaments at the Hanifl Fields Athletic Park. ■ Monitor the use of the ball fields at Lions Park, the ball field at Diamond Point Park and the soccer field at Beaver Ponds Park. Marketing ■ Continue to write Parks Corners for the Citizen. ■ Find new ways to promote parks and programs and continue to update the Facebook. ■ Coordinate advertisement/map to promote Hugo businesses at athletic events. ■ Advertise programs in the City's bi-annual newsletter.