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I. 7:00pm
11. 7:05pm
III. 7:25pm
IV. 7:45pm
V. 8:15pm
Agenda
Parks Commission, City of Hugo
October 12, 2011
7:00 pm
Council Chambers, City Hall
Commission Members, City Staff
Approve Minutes From September 14, 2011 Meeting
Report on Tour de Hugo
Update on Irish Avenue Park Committee
Update on Lions Park Master Planning
Adjournment
Next Meeting — November 9, 2011
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Parks Commission
October 12, 2011
Background Memo
I. Approve Minutes From September 14, 2011 Meeting
Staff recommends approval of the minutes from the September 14, 2011 Parks
Commission meeting.
II. Report on Tour de Hugo
The Tour de Hugo was held on Saturday, September 17 at Hanifl Fields Athletic
Park. It was a chilly morning but there were 50 excited participants in the family-
oriented bike ride. The majority of the people chose to ride the 18 mile course
and they enjoyed the scenery eastern Hugo offered. There was a check point at
Withrow Elementary sponsored by Postal Credit Union. After returning to Hanifl
Fields Athletic Park, riders enjoyed a lunch by Cadillac Diner and warming up by
the bonfire. Kinder Gardens sponsored bike decorating crafts and an award was
given for the best decorations. Other major sponsors included SNAP Fitness,
Oneka Chiropractic, and Boyd's Promos. Feedback from the riders included that
they liked the goodie bags and T-shirts and thought it was a fun, relaxed ride.
The sponsors and organizers would like to hold the Tour de Hugo again in 2012.
III. Update on Irish Avenue Park Committee
Staff will present information about the first Irish Avenue Park Planning
Committee meeting held on Wednesday, October 5. Committee members Jim
Taylor, Dave Strub, Tom Weidt, Scott Anderson, Rick Gwyn, Rhonda Peterson,
and Beth Minor listened to a presentation from Dave Percival and Gary Wilson.
Percival and Wilson shared their vision for a cross country course and the option
of holding the University of Minnesota's Griak Invitational as well as high school
and other meets. Staff presented information on the number of ball fields,
hockey rinks, etc that could fit on the 125 acre property. Also, park plans for 100
acre parks were shown.
Discussion of the committee included improvements that may need to be made
to accommodate the proposed cross country course such as irrigation, drainage
adjustments, grading, grass deeding, parking lots, and road improvements. The
representatives from the neighborhood shared that they want portable restrooms
in the interim, continued grooming of ski trails in the winter. They were
concerned with bow hunting and ATV use on the property. Parks Chair Jim
Taylor shared the commission's vision of Irish Avenue Park including ball fields
and other facilities that would ensure a viable recreation department in the future.
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Parks Commission
October 12, 2011
Next steps of the committee includes meeting on Wednesday, November 2 at
7:00pm at Hugo City Hall. Information will be presented from the Parks Plan. A
map of the trails and dimensions of potential park features will be shown.
Staff recommends input on the committee's discussions to be shared at the
committee's next meeting.
(Handouts provided at the meeting by Wilson & Percival are included in the
packet)
IV. Update on Lions Park Master Planning
Staff will present a report on the public workshop held on Tuesday, September
27 at Hugo City Hall to create a master plan and long term vision of Lions Park.
Stakeholders from the Lions Club and Hugo Good Neighbors Food Shelf
participated in the workshop along with City Council members and residents. A
visual preference survey that included images of an assortment of park uses and
features was conducted and discussed. Next steps were discussed and the date
for a second meeting was set. A second public workshop will be held on
Tuesday, October 18 at 7:00pm at Hugo City Hall.
Staff recommends discussion on the Lions Park public workshop.
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Parks Commission
October 12, 2011
minutes
Parks Commission, City of Hugo
September 14, 2011
7:00 P.M.
Council Chambers, City Hall
Call to Order
Present: Roger Clarke, Kris Birch, Mat Rauschendorfer, Noel Schmidt, Dave Strub, Jim
Taylor
Absent: Rachel Berger, Tom Windisch
Staff Present: Scott Anderson, Public Works Director
Shayla Syverson, Parks Planner
Debi Close, Secretary
Jim Taylor started the meeting at 7:00 p.m.
I. Approval of Minutes from August Meeting
The minutes of the August 10, 2011 Parks Commission meeting were reviewed and no
changes required.
Presentation by Bov Scout Michael Marier
Michael Marier, addressed the commission with request to plant 8 — 15 trees at Heritage
Ponds Park for his Eagle Scouts project. Marier has offered to ask local businesses for
donations and will coordinate Boy Scout volunteers to help complete the work. He also
suggested doing a wood working project to house doggie bags for park goers to
encourage pet clean up at a park.
Dave Strub encouraged Marier to plant the trees in locations that provide shade.
Jim Taylor thanked Marier for speaking to the Commission.
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Parks Commission
September 14, 2011
III. Update on Tour de Hugo
Parks Planner, Shayla Syverson gave an update to the Commission on Tour de Hugo
bike event to be held on Saturday September 17, 2011. The ride concludes the Health
Up and GO Wellness challenge. There will be a picnic lunch, le bounce castle,
stretching station, bike crafts and a bike decorating contest. Gift bags will be given to
participants with healthy snacks, T shirt, bandanas and a few extras.
IV. Update on Irish Avenue Park Committee
Parks Planner, Shayla Syverson gave an update that residents adjacent to the Irish
Avenue Park were notified on the formation of a sub committee and that the City was
looking for a resident to volunteer to serve on it. Six residents volunteered, met together
and nominated a representative. On September 6, 2011 City Council appointed Rhonda
Peterson to the Irish Avenue sub committee.
City Staff is recommending the first meeting be held on Wednesday October 5th, 2011 at
7:00 pm at the City Hall.
Strub informed that he was given feedback on the surrounding residents requesting to
be updated with Agenda items and copies of the Minutes taken at each meeting.
Shayla Syverson said she would email all interested residents the information requested.
V. Update on Lions Park Master Planning
Parks Planner, Shayla Syverson informed that staff has been working with stakeholders
in the planning process of Lions Park. The City newsletter invited residents to a public
workshop on Tuesday, September 271h, 2011 at City Hall to be held at 7:OOpm.
VI. Update on Movie Night in the Park
Parks Planner, Shayla Syverson gave an update on plans to hold a Movie Night at a
Park. Scott Anderson, Public Works Director shared plans to construct a canvas movie
screen minimal cost.
Tangled will be shown on September 23rd, 2011 at the Hanifl Fields Athletic Park at
dusk. Games and a bonfire will start at 7:30pm.
VII. Adjournment
Clarke made a motion, Strub seconded to adjourn the meeting at 7:50 pm.
All Aye. Motion Carried.
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Parks Commission
September 14, 2011
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Field Services Division
r Services Provided:
GolfTurf o Golf Irrigation • Pump Stations • Control Systems • Weather Stations
C 0 M R A N 1 E s Sports Turf • Irrigation • Renovation -Clay Work • Lime • Maintenance
Erosion Silt Fence • Floatation Curtain • Slope Protection -Erosion Seeding
Native Seeding • Rain Gardens • Maintenance • • Drainage • • Design
Date. 9/15/2017. From: Jay Stactler
To: Gary Wilson 651-765-1122 Direct
Project: Irish Meadows Cross Country Complex 651-248-7626 Mobile
Project ID: jays( frattalonecompanies,com
LINE 4 DESCRIPTION Qty U of M Unit Price '1 OTAL
Irish Meadows Proposal
Scope of Work -
To create a Destination Cross Country Running Complex that will enable the Irish Meadows Committee
to solicit and promote events to be held on site ranging from high school meets to the largest NCAA
sanctioned events.
Process:
In this proposal 1 have estimated the following as required processes in order to create
the cross country trail,
1.00 Herbicide Application - apply non-selective herbicide to the proposed trail area. Eradicate existing
vegetation.
2.00 Grade areas of the trail system that require fine tuning, grub cleared areas of the trails, 3 clay allowance.
3.00 Chisel plow the proposed trail area in an effort to turn existing soils over to create a blackened soil
__. _..-........ ....-
i:onditicin.
4.00 Disk/cultivate blackened soils to mellow seed bed roughened by chisel plowing.
5.00 Apply a pre -plant fertilizer analysis 17-17-17,
6.00 Pulvimulch disked soils to further refine the seed bed.
7.00 Seed the newly created trail area with a turf mix applied at a rate of 200 pounds per acre.
*Seed Mixture to be MNDot Seed Mix 260CT (Commercial Turf)
8.00 Straw mulch seeded areas with clean straw mulch material; disk anchored.
To Furnish and Install the Above Mentioned 1.00 LS $ 23,575.00
Services.
Proposal Exclusions:
Mowing of the trail system prior to the herbicide application. To a height of 4" by others.
Rock picking/debris removal once item 6 is completed. We discussed a volunteer day to help.
Tree clearing, staking, surveying or removal of contaminated materials if found on site.
Culverts for trail crossings in low lying areas, drain tile or utility work.
Import of topsoil - site grading to balance without excessive hauling.
Maintenance of seeded areas.
It has been a sincere pleasure working with you on the creation of this proposal!
Thank you and please contact me with any questions,
Jay Stadler
Division Manager, Field Services
Our Expectation is to Exceed Yours
3205 Spruce Street - St. Paul, MN 55117 -651-484-0448 fax 651-484-7839
Irish Avenue Mission Statement
October 5, 2011
C3UR PLAN / OUR MISSION % OUR PASSION / OUR DREAM
As we have stated on many occasions, our dream for years has been to build a cross country running and ski course that
can become a home for not only the University of Minnesota but also for high schools and other colleges in the state of
Minnesota.
WHAT WILL THIS COURSE MEAN FOR THE CITY OF HUGO
It is estimated that every person that uses the course will bring in approximately $50 - $100 during each day's use. This
can mean significant extra income for the economy of Hugo. It should also be noted that once more restaurants and
hotels are built in the area, the amount of income generated per individual will increase significantly.
Besides the economic impact this project will generate it will also create an even larger contribution to the PRIDE OF
HUGO and the "CAN DO ATTITUDE" that is so prevalent in this community.
TOM riew NG TERM GOALS
First of all it must be understood that we are taking on this project in a purely voluntary role. We do not expect any
money from this. We do not expect the City of Hugo to pay for any of the initial building or funding of this cross country
facility. It should also be noted that this course has been designed to insure that it will not interfere with any future
development that might be planned for this piece of property. These plans could include, but not limited to,
soccer/lacrosse fields, softball and baseball diamonds or playgrounds.
Attached is a rough map of possible future facilities such as parking lots, pinwheel ball fields and other buildings. We
have also measured the land around the course itself and those measurements are included in this rough drawing.
YEAR ONE GOALS - 2011-2012
1. Design and lay out a cross country running and ski trail.
2. Get approval from the Hugo City Council and Recreation Commission to proceed ahead with the preparations of
the course.
3. Have the trails prepared and seeded by Frattalone Company. Begin mowing and grooming the trails as they
mature.
4. Begin the fundraising process to insure the initial investment of $30,000 will be paid off by 2015.
5. Mow an area near the very southeast corner of the land (near the small parking area on Irish Ave). This area will
be used to park cars and vans for the smaller high school and college races.
6. Prepare a plan of where to park buses that bring athletes for their meets. Also prepare a plan of how to shuttle
spectators from the Hugo Fairgrounds.
7. Make markers and signs for all kilometer and mile marks for races and for the community to use so they will
know how far they have walked or jogged. Also prepare a large map to be posted at the course for use by the
public.
8. Build a temporary fence along the parking lot to keep snowmobiles and four wheelers from going on the land.
YEAR TWO GOALS 2012-2013 is
1. Run an electric line from the present box on the property to the finish line area.
2. Bring in gravel to upgrade and improve the parking lot for teams and officials.
3. Build a finish structure.
4. Move the old portable press box building ( 8 feet by 24 feet) at the U to the finish line area.
5. Start putting split rail fence along the finish and starting area to keep spectators back from the runners/skiers.
6. Plant small pine and poplar trees along various areas of the course.
7. Mow an area near the finish line for team tents.
YEAR THREE GOALS 2013-2014
1. Host the first college and high school races.
2. Meet with U coaches on a plan to bring the Griak Invitational to the course in 2014.
3. Host the Roy Griak Invitational at the course. (fall of 2014)
4. Mow an area near the pond on the southeast portion of the property so spectators and the public can use it for
picnics and a gathering place during events.
5. Begin grading the hillside on the north end of the course that spectators can use to get an optimal view of the
races.
YEAR FOUR GOALS 2014-2015
1. Have the initial investment of $30,000 paid off.
2. Continue to improve the course with projects such as building a shed for ATVs and equipment to be used at the
course.
3. Start raising funds to expand and pave the parking lot areas as well as other projects that seem appropriate for
the enhancement of the facility.
HOWWILL THIS PROJECT BE FUNDED?
1. The initial investment of $30,000 will be funded with a short term loan from Gary and Suzy Wilson and the initial
gift of $5,000 from the Women's CC/Track Booster Club at the University of Minnesota.
2. The ongoing funds will be raised through a fund raising campaign by Gary and Suzy Wilson and Dave and Patti
Percival.
A brochure and a web page will be produced on the project. Then various volunteers will create and implement
ideas on how to raise funds such as the sale of commemorative bricks. These bricks would be used to line the
finish line area.
3. Funds will also be raised by renting the facility for various meets and activities. We would propose that half of
the funds raised would go back into the loan payoff and improvements to the course and the related facilities.
The other half would go back to the City of Hugo.
4. Gifts in Kind will be requested from various companies in the Twin Cities, friends of Gary and Dave, alums from
the U of M, as well as individuals from the surrounding communities that might have a vested interest in the
development of this property.
HOW WILL THE MONEY THAT IS RAISED BE MONITORED?
1. All funds raised will go directly into a special account in Hugo City Hall.
2. When funds are needed for the project Dave and Gary will present a request and an invoice for approval. Once
the funds have been approved the invoice will be paid. If there are miscellaneous expenses then any
reimbursement will only occur when a receipt is presented.
3. A yearly accounting will be prepared and given to the City Council and Recreation Board
GROUPS THAT WILL USE THE FACILITY AND POSSIBLE FEES
Who are the possible groups/individuals that will use the course and what fees are we proposing for the use on a daily
or yearly basis?
YEARLY PASS -----INDIVIDUALS $50 Residents, $100 Non Residents
YEARLY PASS FOR A TEAM FOR PRACTICE $1,000
DAILY RATE FOR A MEET OF 11 OR MORE TEAMS $2,000 =►
HALF DAY RATE FOR A MEET OF 11 OR MORE TEAMS $1,000
SMALL MEET RATE FOR 10 OR LESS TEAMS $500
ASSURANCE WE WOULD REQUEST
Since names and positions change over the years and various people will become involved there are just a few things
that we would request.
• That there be an agreement signed by the City of Hugo that the cross country area that is designated (as decided
by the City Council and Dave and Gary and Planning Committee) be used exclusively for cross country
running/skiing and walking/jogging for a minimum of 25 years. After this period of time this agreement would
be renegotiated.
Submitted by: Gary Wilson and Dave Percival
October 5, 2011
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