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HomeMy WebLinkAbout2013.01.09 Parks PacketAgenda Parks Commission, City of Hugo January 9, 2013 7:00 pm Council Chambers, City Hall I. 7:00pm Approve Minutes From December 12, 2012 Meeting II. 7:03pm Goal Setting Continued III. 8:15pm Adjournment Next Meeting - February 13, 2013 -1- Parks Commission January 9, 2013 Background Memo Approve Minutes From December 12, 2012 Meeting Staff recommends approval of the minutes from the December 12, 2012 Parks Commission meeting. Goal Setting Continued Each year, the Parks, Recreation and Open Space Commission sets goals for the following year. These goals are reviewed by the City Council and used to set city-wide goals. In the last two years, the Parks Commission has set goals related to park, trail and open space development, recreation programming, athletic facilities and marketing. The Parks Commission is also given a budget to work with and has been directed review and approve a Capital Improvement Plan annually. A CIP for 2012-1017 was approved in 2012 and is included in the packet for review. At the Parks Commission meeting of December 12, 2012 the Commission had discussion on 2013 goals. A draft of the goals is included in the packet for review. A recommendation could be made to the City Council for approval of the 2013 goals of the Parks, Recreation and Open Space Commission. -2- Parks Commission January 9, 2013 Minutes Parks Commission, City of Hugo December 12, 2012 Council Chambers, City Hall Call to Order Present: Joan Benner, Rachel Berger, Kris Birch, Chris Boland, Roger Clarke, Mat Rauschendorfer, Dave Strub, Jim Taylor, Tom Windisch Absent: Chris Boland Staff Present: Scott Anderson, Public Works Director Shayla Syverson, Parks Planner Debi Close, Parks Secretary Taylor called the meeting to order at 7:06 p.m. I. Approval of Minutes from November Meeting Berger made a motion, Birch seconded to approve the minutes of November 14, 2012 Parks Commission meeting. All Aye. Motion Carried. II. Recognition of Commissioner Roger Clarke Jim Taylor presented a certificate of appreciation to Roger Clarke in recognition of his dedication and nine years of volunteer service on the Parks Commission. VII. 2012 Annual Report Shayla Syverson, Parks Planner presented the 2012 Annual Report of the Parks, Recreation and Open Space Commission. Accomplishments included: Opening of the concession stands at Hanifl Fields Athletic Park Recreation programming expanded Marketing continued via Facebook and the City website Improvements of the landscaping at Arbre Park and Heritage Ponds Park Hardwood Creek Regional Trail Planning started Improve Trail surface/connections at Clearwater Creek, Preserve Park and Irish Avenue Park Master planning of Lions Park IV. Goal Setting The Parks Commission discussed accomplishments and goals of 2012 and started discussions on what they would like to accomplish in 2013. The discussion on goals will be continued at the January meeting. V. Other Scott Anderson, Public Works Director updated on the progress of the hockey rink at the Hugo Elementary School. The rink has been flooded and ice is in progress. VI. Adjournment Clarke made a motion, Berger seconded to adjourn the meeting at 8:31 pm. 2013 Goals Parks, Recreation and Open Space Commission Drafted at the 12-12-12 Parks Commission meeting Park. Trail and Open Space Development ■ Develop vision for short-term and long-term uses at Irish Avenue Park. ■ Continue planning Lions Park. ■ Continue working with Washington County on the Hardwood Creek Trail. ■ Continue to look for grants. ■ Develop a priority list for trail developments and review the Trails Plan. o Heritage Ponds connection to Victor Gardens o Goodview Avenue o East connection to Clearwater Creek Preserve Park ■ Review neighborhood park service areas. ■ Evaluate a dog park. ■ Evaluate hockey/skating rinks. Recreation Programs ■ Continue current programs and develop new offerings. ■ Hold nature programs. ■ Evaluate options for teenagers and senior programming. Facility Management ■ Ensure the operation of the Hanifl Concession Stand. ■ Coordinate additional tournaments at the Hanifl Fields Athletic Park. ■ Schedule the ball fields. Marketing ■ Continue to promote parks and programs through digital communications. ■ Look into selling City of Hugo apparel. ■ Promote City's facebook. 2012 Goals Parks, Recreation and Open Space Commission Approved at the December 14, 2011 Parks Commission meeting Park, Trail and Open Space Development ■ Develop vision for short-term and long-term uses at Irish Avenue Park. ■ Plan Lions Park. ■ Coordinate Hardwood Creek Trail connection between 140"' and 145th ■ Continue to look for grants. ■ Develop a priority list for trail developments review Trails Plan. ■ Develop a landscaping plan for Heritage Ponds Park. Recreation Programs ■ Continue Movie Nights, Snow Jam, Volunteer Day, Skate Camp, Tour de Hugo and Soccer Camp. ■ Start a Roving Recreation Program. ■ Hold nature programs in the Hanifl shelter. ■ Start a geocaching program. ■ Hold the Health Up and GO Wellness Challenge in 2012. ■ Hold a Silver Sneakers program. Athletic Facilities ■ Ensure the operation of the Hanifl Concession Stand. ■ Coordinate additional tournaments at the Hanifl Fields Athletic Park. ■ Monitor the use of the ball fields at Lions Park, Diamond Point, Beaver Ponds Park, and Oneka Ponds Park. Marketing ■ Continue to promote parks and programs through digital communications. ■ Look into selling City of Hugo apparel. 2012 City Focus Goa& DESCRIPTION OF GOALS TARGET DATE FOR COMPLETION 1 Infrastructure a. Develop CSAH 4 Corridor Plan a) December 31, 2012 • Support improvements to HWY 61 and CSAH 4 in 2013 • HWY 61 Corridor maintenance b. Develop pavement management program b) May 1, 2012 c. Stormwater management projects c) December 31, 2012 d. High speed internet d) June 1, 2012 e. Facilities space needs review e) September 1, 2012 2. Public Safety a. Update joint powers agreement with White Bear Lake for BLS a) March 31, 2012 b. Fire Department leadership succession plan b) December 1, 2012 c. Initiate FEMA and SAFR grant applications c) March 31, 2012 3. Economic Development a. Develop long-term strategies for industrial developments a) December 31, 2012 • Study Northern Gateway Area Plan o Discussion on extension of city services b. Implement marketing plan for the City b) December 31, 2012 • Incentives • Identify needs for targeted industrial parks c. Promote downtown redevelopment c) December 31, 2012 • Partner on redevelopment of the stock lumber site • City -owned properties 4. Parks Projects a. Expand recreational programming a) June 1, 2012 b. Review opportunities for parks funding b) June 1, 2012 • Grants including DNR outdoor recreation program • Regional park/trail designations • Study cost recovery for park usage c. Long term planning for Irish Avenue Park and Lions Park c) December 31, 2012 d. Identify and complete missing trail links d) October 1, 2012 5. Comprehensive Plan Implementation a. Research Met Council grant opportunities to help initiate land a) October 31, 2012 use studies for mixed use areas b. Update zoning and subdivision ordinances b) December 31, 2012 b. Complete stormwater plan c) July 1, 2012 c. Review downtown plan d) June 1, 2012 d. Fund Phase 2 of the Eastern Hugo land use study e) December 31, 2012 CITY OF HUGO PARKS CAPITAL IMPROVEMENT PLAN Updated February 8, 2012 PROJECT WISH LIST* YEAR COST PRIORITY Trail System Improvements 2012 $10,000 Heritage Ponds Landscaping 2012 $10,000 Arbre Park Tree Planting 2012 $5,000 Park Rules Signs 2012 $3,000 Skating Rink Boards 2012 $2,000 Irish Ave. Park Interim Improvements 2013 $20,000 Trail System Improvements '=ark 2013 $10,000 Site Planning 2014 $20,000 Trail System Improvements 2014 $10,000 Irrigation of Fields at Beaver Ponds 2014 $15,000 Lions Park Shelter 2014 $1,000,000 Trail System Improvements 2015 $10,000 Lions Park Refrigerated 2015 $40,000 Ice Skating Rink Trail System Improvements 2016 $10,000 Lions Park Playground and Landscaping 2016 $100,000 Trail System Improvements 2017 $10,000 Irish Ave Park 2017 $20,000 Master Site Plan Fable Hill Park Development 2017 $20,000 * Projects listed on the wishlist will be possible only if funding becomes available such as through grants or park dedication requirements. Levies for Parks Fund Balance 1 $ 386,765 I $ 243,446 1 $ 244,714 1 $ 242,2511$ Fund Balance $ 243,446 I $ 244,714 I $ 242,251 J$ 310,527 1 $ If the Parks, Recreation and Open Space Commission budgets for a maximum of $40,000 in park, trail and open space development projects each year, the Special Park Fund will grow for future projects. The Property Tax Levy value that is shown has been adjusted for bond payments (used for the purchase of Irish Avenue Park and construction of the Hanifl Shelter) and the Parks Planner position. 310,527 477,105 r� � T City of y■riugo 2012 Parks Commissioners Jim Taylor, Chair Rachel Berger, Vice Chair Roger Clarke Tom Windisch Kris Birch Matthew Rauschendorfer David Strub Christian Boland Joan Benner Inside this issue: Two Parks 2 Beautified Geocaching 2 Grows Facebook 2 Takes Off Playground 3 Program Lions Park 3 Planning Looking to q 2013 A Year in Review The Parks, Recreation and Open Space Commission welcomed two new mem- bers on the nine member Commission at the start of 2012. It was a busy year for the Parks, Recreation and Open Space commis- sion as they accomplished several goals in 2o12 that have been in discussion for multiple years. The con- cession stand at Harrill Fields Athletic Park was open during the summer and fall soccer seasons. This was made possible by a partnership between the Hugo Lions Club and the White Bear Soccer Club. Recreation programming continued to expand with the addition of the geocaching program, Skyhawks Sports Camps, Ridereate Studio Art Camps, Fee Comfort Yoga Session, and Park Play Days. Continued programs included Movie Nights in the Gym, Golden Spike Contest Sponsorship, Sledding Party, Snow Jam, Tour de Hugo, Tot Time, Family Time, Open Gym, and 3rd Lair Skate Camps. As recreation program- ming continues to grow, new marketing efforts have been used. The City of Hugo maintains a success- ful facebook presence and has made enhancements to the City's website. In the area of park devel- opment, large trees that were likely to fall down were replaced in Arbre Park Landscaping was improved at Heritage Ponds Park in an ongoing effort to provide a park in keeping with the rest of Hugo's park system for the neighborhood. The City continues to support projects that are underway to master plan and improve the Hardwood Creek Regional Trail coordinated by Washing- ton County. Public Works continues to make improvements of the trails at Clearwater Creek Preserve Park and Irish Avenue Park. The Parks, Recreation and Open Space Commission undertook a large master planning effort for Lions Park. As one of the primary community parks in the City of Hugo, the park is very well known to residents. The planning process was timely as proposals have been brought to the City to develop the LaValle properties adjacent to the park Discussions on the development and how it relates to Lions Park will continue in 2o13. In 2012 Parks Commission heard presentations from two separate Hugo residents proposing their ideas for park develop- ment. The Parks Commis- sion continues to encour- age resident participation in park development. Page 2 , Two Parks Beautified The Parks Commission included planting trees in Arbre Park and develop- ing a landscaping plan for Heritage Ponds Park in their 2012 goals. In the spring and summer, the improvements were made at both parks. In Arbre Park, hazardous trees were removed. New trees were planted that will be more suitable *TFI'C is short for Thanks for the Cache. It has been logged online by many geocachers from all over the state about the new geocaches placed by the City of Hugo. Eight caches were placed in Hugo parks as a part of the Geocaching Adventure Passport Series launched at the to the area and that will provide shade to the play areas of the park. A local Boy Scout assisted with the planting project to qualify for the Eagle Scout Rank. At Heritage Ponds Park, plants and shrubs were planted around the shel- ter and other park elements. Thanks to generous donations by Grows beginning of the summer. Each of the caches have 50-85 "finds" logged the official website geocach- ing.com. Dozens of enthusiastic geocachers young and old claimed the trackable prize upon completion of the series. One geocacher noted: "All in all, another great geocaching day, complete individual Parks Com- missioners, birch trees were planted at Heritage Ponds Park that will provide shade to the newly installed playground area. The improvements at each of the parks reflect an ongoing priority of the Parks Commission to provide enjoyable parks for all residents in Hugo. with plenty of new trails to hike, flowing water to follow, and beautiful warm sunshine to keep my coat offl Today I explored a chunk of Hugo I'd never been to before. Thanks for the beauti- fully crafted and main- tained caches. TFPC! I really liked this little park...:)" Facebook Takes Off The City of Hugo joined facebook in late 20og. As social media grows in popular- ity, the City has used facebook 2012 more and more to promote recreation programs, community events and help spread the word about things going on in the City of Hugo. As of late, a handful of new people "like" the City of Hugo's page each week. People are able to comment on, ask questions about and share the posts that are made public. Parks, Recreation Playground Program Starts In discussions of recreation programming in Hugo, a playground program has always been of interest. As the City continues to build additional Program Partici- recreation pants at programming, Beaver Park Play Days Ponds was launched in Park. the summer of 2012. One 2 hour session each week was held at Beaver Ponds Park, Oak Shore Park, Diamond Point Park and Arbre Park. The program was well attended and each park developed a group of kids who regularly participated. A variety of games and sports were played, based on the interests of, abilities and number of kids attended. Water games were a huge hit with the kids as well as the bounce castle.. The program is sure to continue to grow in popularity as more families look to the City of Hugo for more recreation options. Stakeholders Plan Lions Park In May 2012, the hiring of Brauer and Associates to master plan Lions Park was approved. The Parks Commission had started the process by holding public workshops and establishing the Lions Park Master Plan Guidelines in the fall and winter of 2011. In the most recent phase of planning, the _ landscape consultant ?U hired worked with stakeholders to put ; b together a master plan • « document that details ; what and where park features are preferred ; as the park may develop in the future. The outcomes show that a able for community gather- ings is desirable. Future planning phases will look at the design of the shelter itself. Large open spaces, playgrounds, a skate park, a water feature, court sport CITY OF HUGO, MINNESOTA large park shelter suit- T play area, amphitheater and a skating area shall also be planned for. A centrally located focal point, informal landscaping and pedestrian connections to Hugo city Hall were also envisioned. Page 3 "Lions Park will be a jewel in the Hugo Parks System and will continue to serve for community gatherings" ��City of ugo City of Hugo Hugo City Hall 14669 Fitzgerald Avenue Hugo, MN 55038 651-762-6300 Parks Commission Staff Contact: Shayla Syverson 651-762-6342 ssyverson@ci.hugo.mn.us www.ci.hugo.mn.us Thank you to the Hugo Parks, Recreation, and Open Space Commission, who works to provide immediate and long-term strategic guidance and direction for the development ofparks and recreation programming for the citizens of the City of Hugo. The nine member Commission is made up of volunteers appointed by the Hugo City Council. The Commission meets once a month on the second Wednesday of every month at 7. oo p.m. The meetings are open to the public and held at Hugo City Hall. Looking Ahead to 2013: The Parks, Recreation and Open Space Commission approved participation in an Athletic Facility Study by _ White Bear Lake Area Scb�ols which is planned to start in January 2013. The study allows cities, athletic groups and the school district to part- ner in facility development and planning. The study will provide the Parks Commission with information that may be useful in future park planning. The Parks Commission has also committed to continue working with the developers of the Lavalle properties adjacent to Lions Park. While no changes to the Lions Park Master Plan are recommended at this time, the Parks Com- mission will make changes and additions to the park plan as needed as plans are estab- lished for development of the Irish Avenue Park is Planned to Develop into an Athletic Park in the Future adjacent properties. The Parks Commission also continues trail planning and takes advantage of opportuni- ties for local trail connections to be made. A public master planning process is underway, hosted by Washington County, for the Hardwood Creek Regional Trail. Local connec- tions to the regional trail con- tinue to be an ongoing priority as well. The Parks Commission is likely to include new recreation programs in their 2013 goals. City of Hugo c�Ty or ugo Mark your calendars! Movie Night Jan. 4 Snow Jam Jan. 19 Movie Night Feb. 1 Sledding Feb.9 Party Movie Night March 1 Winter Recreation Programs and Events Snow December -March 2013 Saturday, January 19 2-4Pm The gymnasium will be rocking with a DJ playing family favorites for the 4th annual Snow Jam! Join in dances such as the limbo, and the hokey pokey. There will be 5 giant inflatables including a giant slide, rock climbing challenge course, and a toddler play land. Enjoy family fun out of the cold! Kids ages o-10 are invited to join in the fun at Oneka Elemen- tary School (4888 Heritage Parkway North) from 2-0m. Pre -registration is available through January 16 for $5 per child. At the door, the cost is $8 per child. Parents or care provid- ers must be present and are free. Sledding Party Saturday, February 9 2-4Pm Join the Largest Sledding Party in Hugo! The fifth annual Sledding Party will be hosted by the Hugo Parks, Recrea- tion and Open Space Commission on Satur- day, February 9 from 2-4Pm at Oak Shore Park. Take turns zoom- ing down the sledding hill and then warm up by Inflatables, Dancing and Lots of Fun! The pre -registration form and additional information is available at www.ci.hugo.mn.us and at Hugo City Hall. Ireel the bonfire with hot chocolate and cookies! This is a free event. The park is located at �'TM 12790 Exhall Avenue North. There are park- ing lots at the W^� north and south ends of the park, off of Exhall Avenue. Kidcreate Art Camps Kidcreate Art Studio has come to Hugo! They will be offering art camps to keep kids busy during the winter break! Programs will be held at the gathering room at Harrill Fields Athletic Park (7032137th Street). Kidcreate Studio's energized classes focus on art principles and introduce students to many different kinds of art media. Candy Craft Party (ages 4-9 years) December 26 9:3oam-11:3oam Cost: $27 The holidays are a magical and candy filled time! Join us as we cre-ate art out of candy. Our art materials will be Movie Nights Save the date for the 2013 Movie Nights in the Gymnasium at Oneka Elementary School (4888 Heritage Parkway North). Please look for future advertisements for the movie titles. You do not need to be a part of the White Bear Lake School District to participate in this free event. Bring your friends, family and a blanket to Tot Time, The City of Hugo has partner White Bear Lake Area Schools to make the gymnasium at Oneka Elementary available for resident use. The programs run from November 1 to March 17. There are skip days. The cost is $2 per child or a maximum Of $5 per family fee with photo identi- fication. Please bring small bills or exact change. Punch cards are avail- able for $2o. Winter Recreation Programs and Events frosting, gumdrops, marshmallows, and other candy treats. We will create a winter wonderland made out of all things edible. Fancy Nancy Art Camp (ages 3-6 years) December 27- 281o:ooam-12:oopm Cost: $45 Come and get fancy with us! We'll read all of the "Fancy Nan-cy" books by Jane O'Connor along with other books such as Pinkalicious, and Lady- bug Girl. These great books will in- spire our art projects. Well paint, draw and sculpt, as we create glittery, girly masterpieces that Nancy and her friends would love! in the Gym sit for the following movie nights. Doors will open at 6:3opm and the movie will start at 7:oopm. Popcorn and snacks are provided. Parent/ Guardian supervision is required. Friday, January 4 Friday, February 1 Free) Friday, March 1 Lego Star Wars Art Camp (ages 5-12 years) December 27- 28 12:30pm— 2:3opm Cost: $45 Legos and Star Wars - what an amaz- ing combination! We'll work as a team to paint a huge mural complete with stars, planets and far, far away galax- ies. We'll build star fighters out of Legos, stage an intergalactic battle and make a Lego Darth Vader bobble head. We'll even make our own lightsaber. To register call Kidcreate Studio in Woodbury at 651-735-o88o or register online at www.kidcreatestudio.com Shavla at 6.51-762-6342 ,Visit Hugo Cite Hall at 14669 Fitzger- ' ald Ave. N. Go to w w.d.hugo.mmus •s and Recreation Family Time & Open ed with Tot Time Ages o-6 with a parent or guardian Tuesdays & Thursdays 4-7:30 pm Sundays 1-5 pm Family Fun Time Ages 7-12 with parent or guardian Tuesdays & Thursdays 6-7:30 pm Sundays 1-5 pm Gym Open Gym (Basketball & Volleyball) Adults (Grades 8 and under with a parent or guardian only) Mondays 8-9:30 pm Sundays 5-7 pm For activities information, skip days, and general rules, go to the City of Hugo's website or call WBLAS Community Services at 407-7501. These events are open to all residents of Hugo and all members of WBL Area School District. These events are not sponsored by the Will, Area School District and this flyer was not printed at the District's expense.