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HomeMy WebLinkAbout2014.08.13 Parks PacketAgenda Parks Commission Meeting of August 13, 2014 Hugo City Hall, 7:00 pm 7:00 pm 1. Approve Minutes from June 11, 2014 Meeting 7:05 pm 2. Oath of Office of Ranelle Tennyson 7:20 pm 3. Waters Edge Dog Park 7:40 pm 4. Update on Recreation Programs 8:00 pm 8. Adjournment Background Parks Commission Meeting of August 13, 2014 Hugo City Hall, 7:00 pm 7:00 pm Approve Minutes from March June 11, 2014 Meeting Staff recommends approval of the minutes of the Parks Commission meeting of June 11, 2014. 7:05 pm Oath of Office of Ranell Tennyson Ranell Tennyson was appointed to the Parks, Recreation, and Open Space Commission by the City Council on July 14, 2014. We welcome her to the Commission. An oath of office will be read. 7:20 pm Waters Edge Dog Park The City of Hugo was approached by the Water Edge Master Association with a request that the City of Hugo allow the association to use the city -owned property, located east of Oneka Parkway and adjacent to the neighborhood, for a dog park. The association is proposing to fence in the area and provide maintenance. A volunteer group will be established to oversee the maintenance. All of the changes to the property will be upon approval of the Public Works Director. The dog park will be open to the public. Parking is not available onsite, but there is nearby on street parking. The dog park will also be accessible by the existing trails. The property includes approximately 2 acres of upland, surrounded by stormwater ponds. The majority of the site is delineated as a wetland. To avoid wetland impacts and additional permitting, wood -chips and other materials are not allowed to be imported from off-site. Grading or other means of filling the wetland are also not allowed. Posts for fencing and general vegetation mowing are not regulated in the wetland and are therefore allowed. A memorandum of understanding (MOU) has been drafted which outlines maintenance expectations and other agreements between the City and the Waters Edge Master Association. The site plan, MOU, and other plans will be presented at the meeting for approval. 7:40 pm Update on Recreation Programs Parks Planner Shayla Syverson will provide an update on upcoming recreation programs: Tour de Hugo: Saturday, September 13 Outdoor Movie Night: TBD Storybook Walk: Saturday, September 27 8:00 pm Adjournment Minutes Parks Commission, City of Hugo June 11, 2014 7:00 P.M. Council Chambers, City Hall Call to Order Present: Joan Benner, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Tom Windisch Absent: Rachel Berger Staff Present: Shayla Syverson, Parks Planner Debi Close, Secretary Tom Windisch called the meeting to order at 7:04 p.m. I. Approval of Minutes from May Meeting Berger made a motion, Strub seconded to approve the minutes of the May 14, 2014 meeting. All Aye. Motion carried. II. Presentation on BearPower by Alli Zomer Alli Zomer, Project Manager at Health Partners/Children's Hospitals & Clinics MN made a presentation to the Parks Commission meeting about BearPower. BearPower is a community wide movement helping familes eat well and be active. Discussion included current community encouragement on promoting healthy lifestyles. Future planning can promote better food or snack choices available at our City programs/events for the community. III. Recreation Program Policv Shayla Syverson, Parks Planner provided a draft of the Recreation Program Policy for discussion. Rauschendorfer made a motion, Schmid seconded to approve the Program policy as amended with trail connectivity added and promoting healthy choices/options at programs/events. All Aye. Motion Carried. IV. Lacrosse Field Needs Shayla Syverson, Parks Planner provided a cost estimate of Lacrosse goals of $180.00 plus shipping per set of goals, to follow up on previous discussions. Parks Commission members agreed to purchase a set of goals to place in parks. V. Lions Park Planning Shayla Syverson, Parks Planner reviewed the Lions Park Planning progress. Park Commission members discussed the preliminary plan, community park needs, connectivity, stakeholders meetings and the planning process. Benner made a motion, Schmid seconded to approve WSB & Associates to complete the master plan with cost to not exceed $7,800. and approve Dave Strub to representative the Park Commission at the Stakeholders meeting groups. All Aye. Motion Carried. VI. Adiournment Strub made a motion, Schmid seconded to adjourn the meeting at 8:34 pm. All ayes. Motion carried. Waters Edge Dog Park August 8, 2014 C1Q'`�V `��, � p ;10 j� i�HUGO 0 370 740 NOMENNEZ::= Feet N A Map Powered by DataLink from WSB BAssociates Imo'. IF well 4— tAiiNtj.\�vT .jr•' .! X �, ,/ i ',,��6,,, ,fir. �-' ,. ENIMIT FA, V( C1Q'`�V `��, � p ;10 j� i�HUGO 0 370 740 NOMENNEZ::= Feet N A Map Powered by DataLink from WSB BAssociates Imo'. IF r t� C1Q'`�V `��, � p ;10 j� i�HUGO 0 370 740 NOMENNEZ::= Feet N A Map Powered by DataLink from WSB BAssociates MEMORANDUM OF UNDERSTANDING Between THE CITY OF HUGO THE WATERS EDGE MASTER ASSOCIATION August 29, 2014 This Memorandum of Understanding ("MOU") between the CITY OF HUGO, a Minnesota municipal corporation ("Hugo'), and the WATERS EDGE MASTER ASSOCIATION ("WDMA") (all parties referred to collectively as "Parties or referred to individually as "Party" or by their designation as stated in this preamble) is entered into by the Parties with mutual intent, understanding and agreement of the following terms and conditions: WITNESSETH: WHEREAS, the Waters Edge Master Association wishes to operate a dog park on city -owned property. WHEREAS, Hugo wishes to, and agrees that it will, allow use of the city -owned property for the purposes and on the terms and conditions set forth; and NOW, THEREFORE, for and in consideration of the mutual undertakings, covenants and agreements of the parties set forth, the receipt and sufficiency of which are acknowledged by each of the parties, the parties agree as follows: 1. Anticipated Construction Schedule. The Waters Edge Master Association shall construct the dog park by July 1, 2015 and make it available to the public thereafter. 2. Improvements. Any and all improvements made to the property are subject to approval by Hugo Public Works Director. Construction shall be completed as described in Exhibit A. 3. Ongoing Maintenance. The dog park shall be regularly maintained by the Waters Edge Master Association according to Exhibit B and subject to inspection by the Hugo Public Works Director. WEMA shall coordinate volunteer groups or follow other means necessary to keep the dog park well maintained. Hugo shall provide "no parking" signage along Oneka Parkway, adjacent to the park. Hugo shall provide minimal maintenance assistance, upon request of the Waters Edge Master Association. 4. Operation. The dog park shall be open to the public and shall be free of charge. Hours of operation shall be posted. The dog park shall not be used between the hours of 11:00pm and 6:00am. 5. Termination. Hugo reserves the right to terminate this agreement and prohibit use of the property by the Waters Edge Homeowners Association if the dog park is not maintained to a satisfactory level, is not operated according to this agreement, or other. 6. Insurance. Parties agree that City of Hugo will properly insure the property. Liability. Each Party has had full and fair opportunity to review alternatives to this agreement. Each Party agrees that it shall be responsible and liable for its own acts, errors and omissions and the results to the extent authorized by law and shall not be responsible for the acts, errors or omissions, or results, of any other Party. Each Party agrees to hold any other Party harmless and free from any and all claims, causes of action, damages, suits, costs including attorneys' fees with respect to such Party's respective obligations under this agreement. Hugo's liability shall be governed and limited to the tort liability provisions found in Minnesota Statutes Chapter 466, as amended from time to time, notwithstanding the foregoing language. This section shall survive any termination of this agreement. 8. Notice. Any notice required or permitted shall be in writing and given by personal delivery upon an authorized representative of a party; or if mailed by United States registered or certified mail, return receipt requested, postage prepaid; or if deposited cost paid with a nationally recognized, reputable overnight courier, properly addressed as follows: If to the City of Hugo: Bryan Bear City of Hugo 14669 Fitzgerald Ave. N. Hugo, MN 55038 If to the Waters Edge Master Association: John Tracy IN WITNESS WHEREOF, the parties have executed this agreement to be effective on the day and year set forth, with respect to each signing party. THE CITY OF HUGO (a Minnesota municipal corporation) By: Bryan Bear Its: City Administrator Date of Signature: 2 THE WATERS EDGE HOMEOWNERS ASSOCIATION By: John Tracy Its: President 3 Date of Signature: EXHIBIT B MAINTENANCE REQUIREMENTS 1. Trash receptacles will be provided for animal waste and other trash. Receptacles will be emptied on a weekly basis. There shall be a sufficient number of trash receptacles located at the entrance of the park so that users are able to clean up after themselves. 2. The vegetation will be mowed on a weekly basis. 3. Surface materials sourced from off-site will not be used. 4. Fencing will be maintained and in good working condition. 5. A site inspection will be conducted in the spring and in the fall by the City of Hugo. Public Works Director Scott Anderson will provide recommendations on maintenance and improvements. M