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HomeMy WebLinkAbout2015.02.25 Parks PacketAgenda Parks Commission Meeting of Februa Re -scheduled from the February 11, 2015 meeting Hugo City Hall, 7:00 pm 25, 2015 7:00 pm 1. Approve Minutes from December 10, 2014 Meeting 7:03 pm 2. Approve Minutes from January 15, 2015 Meeting 7:05 pm 2. Presentation of the Lions Park Preliminary Plan 7:45 pm 3. Park Dedication Policy Review 8:15 pm 4. Summer Program Plan 8:45 pm 5. Update on Rice Lake Meadows Street Reconstruction 9:00pm 6. Adjournment Background Parks Commission Meeting of February 25, 2015 Hugo City Hall, 7:00 pm '-"^ -'7— Approve Minutes from December 10, 2014 Meeting Staff recommends approval of the minutes of the Parks Commission meeting of December 10, 2014. Please see the attached minutes. 7:00 prr Approve Minutes from January 15, 2015 Meeting Staff recommends approval of the minutes of the Parks Commission meeting of January 15, 2015. Please see the attached minutes. 7:05 pm Presentation of the Lions Park Preliminary Plan Candace Amberg, Senior Landscape Architect with WSB and Associates, will present the preliminary master plan drafted for Lions Park. Amberg will lead a discussion and gather input on the main park building, combination and location of recreation amenities, a memorial, vehicular circulation, parking, and pedestrian circulation. Staff recommends that the Parks Commission discuss and make recommendations for a final master plan. 7:4.5 nm Park Dedication Policy Review At their meeting of November 15, 2010, the City Council made changes to the Park Dedication Policy. It was requested that the policy be reviewed after four years. At that time, the policy was changed to include a matrix to calculate land dedication based on density, remove the requirement for commercial and industrial development, and to add an appeal process. Staff does not recommend any additional changes be made to the Park Dedication Policy at this time. Please see the attached memo and policy. 8:15 pm Summer Program Plar Parks Planner Shayla Syverson will present a review of 2014 programs and a plan for summer 2015 programs. 8:45 pm Update on Rice Lake Meadows Street Reconstruction At their meeting of February 2, 2015, the City Council approved a resolution receiving the Feasibility Report and called for a Public Hearing to be scheduled for the proposed Rice Lake Meadows street reconstruction project. The report includes construction of sidewalks on Geneva Avenue and 1461 Street. The report will be presented to the public for their approval. If the public approves the report, construction plans will be drafted. A neighborhood meeting will be held to present the plans and their approval will be needed before moving forward on construction. The Trail and Sidewalk Plan is attached. 9:00 pm Adjournment Minutes Parks Commission, City of Hugo December 10, 2014 7:00 P.M. Council Chambers, City Hall Call to Order Present: Rachel Berger, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Ranell Tennyson, Tom Windisch Absent: Joan Benner Staff Present: Scott Anderson, Public Works Director Shayla Syverson, Parks Planner Debi Close, Parks Secretary Tom Windisch called the meeting to order at 7:00 pm. I. Aaproval of Minutes from November Meetin Berger made a motion, Tennyson seconded to approve the minutes of the November 12, 2014 Parks Commission meeting. Aye: Berger, Rauschendorfer, Schmid, Strub, Tennyson and Windisch. Abstained: Strub Motion Carried. II. Presentation of the Lions Park Concept Plans Candace Amberg, Senior Landscape Architect with WSB and Associates, presented three concept plans for Lions Park to the Parks Commission and public. Residents were invited to provide feedback on the plans. There were over 10 residents in the audience that participated. Discussion included layout options, features, landscaping, parking, shelter/pavilion, traffic flow and event hosting. A preliminary master plan will be drafted using the input. Victor Sauare Park Reauest Karen Ray, a resident representing Victor Gardens Master Home Owners Association requested restricting public skating on the landscape pond in Victor Square Park. The low leveled pond has fountain equipment, extensive landscaping and side banks made of rocks. Their concerns include: expensive repairs, landscaping damages, and injury/liabilities. Berger made a motion, Schmid seconded to support Victor Gardens Home Owner Association to prohibit skating at the Victor Garden park pond with signage or creating an ordinance. All aye. Motion Carried City Staff was directed to have this put on the City Council Agenda for Monday December 5, 2014 meeting. IV. 2015 Goals Shayla Syverson, Parks Planner provided a draft of the 2015 Goals discussed at the November 12, 2014 meeting for review. Tennyson made a motion, Rauschendorfer seconded to approve the 2015 Park, Recreation and Open Space Commission Goals. All Aye. Motion Carried. V. Winter Programs Shayla Syverson, Parks Planner gave an update on Snow Jam. Last year, the event had a loss of $1,817. The event has low participation and finding enough volunteers to run the event has been difficult. Park Commission members had an open discussion agreeing on not having the Snow Jam in 2015 and directing staff to evaluate other program options to replace or change the theme or season. Future programs include: Movie Nights: January 6, February 20 and March 27 Sledding Party: February 7 Kidz N Biz: April 25 VI. Other Park Commission members discussed upcoming meeting dates. The January meeting is changed to Thursday, January 15, 2015. VII. Adjournment Berger made a motion, Schmid seconded to adjourn the meeting at 8:47 pm. All Aye. Motion Carried Minutes Parks Commission, City of Hugo January 15, 2015 7:00 P.M. Council Chambers, City Hall Call tn OrdPr Present: Rachel Berger, Dave Strub, Ranelle Tennyson Absent: Mat Rauschendorfer, Nicole Schmid, Tom Windisch Staff Present: Scott Anderson, Public Works Director Shayla Syverson, Parks Planner Anna Wobse, Accounting Clerk Parks Commission meetings require a quorum, this requirement was not satisfied. Discussion started at 7:04 pm. I. Approval of Minutes from December Meeting Approval of the December 10, 2014 minutes will be sought at the February 11, 2015 meeting or the next quorum. II. City Owned Property on Goodview Avenue Parks Planner, Shayla Syverson explained to the Commission that the City owns acreage off of Goodview Avenue and that Staff has received complaints from nearby property owners about noise, litter and hours of use. The 2.34 acres were acquired through park dedication in 1987. The property is currently available for public use but is not promoted as a park; the public use it for dirt biking and other activities. Access to the park is limited, along with its size. It has no amenities and has not been improved such as a neighborhood park would be. In recent years Public Works has graded the property, trimmed tress and removed shrubs. Syverson informed the Commission that the Public Conduct in Parks ordinance is applicable to the property and that both fires and motorized vehicles are prohibited on the property. She also noted that there are restrictions on what the City can do with the property because Minnesota Statues state that the land must be used for its intended purpose and cannot be sold. Adjacent property owners, James and Anne Manke of 13514 Goodview Avenue North shared their concerns regarding the use of motorized vehicles, litter, hours of use and safety of those using the property with the Commission. The Mankes feel that things have spiraled out of control and that the City needs to take action to improve the property and implement the same rules that are required for the other public parks in the City. The Commissioners agreed that they need to make a decision that is fair to both the neighbors and to those who use the property. They feel that Public Works should trim additional trees to facilitate better sight lines and that the property should be added to the weekly summer maintenance schedule to combat the trash issues. The Public Conduct in Parks rules need to be implemented and enforced, thus prohibiting both motorized vehicles and fires and also setting usage hours. Staff will provide a recap at a future Parks Commission meeting and ask that a motion be made at that time. III. Update on Lions Park Parks Planner, Shayla Syverson provided an update to the Commission regarding Lions Park planning. The three concept plans for Lions Park that were presented at the December 10, 2014 Parks Commission meeting were also presented to the Lions Club for their review on January 7, 2015. Next, the plans will be reviewed by the Economic Development Authority and Planning Commission in early February. Then they will be presented to the City Council and after that a preliminary master plan will be drafted. Depending on the types of changes recommended, the preliminary master plan may be available to present at the February 11, 2015 Parks Commission meeting. IV. Adjournment The meeting ended at 8:05 pm. Park Dedication Policy TO: City of Hugo Parks, Recreation and Open Space Commission FROM: Shayla Syverson, Parks Planner DATE: February 6, 2015 for the Parks Commission Meeting of February 11, 2015 Introduction At their meeting of September 20, 2010, the City Council made changes to the Park Dedication Policy. It was requested that the policy be reviewed after four years. At that time, the policy was changed to include a matrix to calculate land dedication based on density, remove the requirement for commercial and industrial development, and to add an appeal process. 2010 Discussion The Parks Commission discussed the Parks Dedication Policy at their July 14, August 11, and September 8, 2010 meetings. At the September 8, 2010 meeting, staff presented an analysis of future development and potential park dedication. It was found that properties guided commercial or business park development accounted for approximately 5% of developable acres in Hugo while residential accounted for 44% of developable acres. Agricultural, which may in the future be guided as residential, makes up an additional 45%.' The Parks Commission unanimously recommended that changes include adding a matrix formula to define density and percentage of land to be dedicated, adding an appeal process to pay a percentage of land by fair market value, and continuing to require commercial and industrial dedication. The Economic Development Authority (EDA) recommended that commercial and industrial developments not be required to pay park dedication. A public hearing was held at the Planning Commission meeting on October 28, 2010, and the Planning Commission unanimously recommended including a requirement to charge commercial and industrial property development a park dedication fee. At their meeting of November 15, 2015, the City Council discussed the three recommendations. The City Council ultimately included the EDA's recommendation to not require a parkland dedication fee on commercial and industrial land, and to review it again in four years. Review of the Changes Appeal Process A formal appeal of park dedication requirements has not been requested by a developer since it was provided for in the changes made in 2010. Staff has been able to work with applicants to ensure that dedication is reasonable to the developer but also fits the park needs of the City of Hugo. It is beneficial to continue to have the process in place by ordinance in case there is a dispute in the future. Developable acres can be found in Chapter 4 of the City of Hugo 2030 Land Use Plan. Land Dedication Based on Density The formula for basing land dedication on the density of the development was first used with Lavalle Fields. With the proposed high-density development, 2.75 acres or 17% of the buildable land was required whereas 1.6 acres would have been required at the former rate of 10%. Commercial and Industrial Development In the last four years, the following developments would possibly have required dedication: Xcel Training Center, Health Partners/ Children's Hospital Clinic, an expansion of Glamos Wire, Christ Lutheran Church and an addition to New Life Church. As per state statute, there must be an "essential nexus" between the requirement imposed and the need for parks generated by the development. This is one of the main reasons some cities do not choose to charge commercial and industrial developments. The fee or dedication must bear a rough proportionality to the need created by the proposed subdivision or development. With the changes that have happened in the development climate in the last few years, developers have been very cautious about all fees imposed by the City of Hugo. Developers are more likely to question and dispute fees imposed and it would be the City of Hugo's responsibility to prove an essential nexus or need for parks created by a proposed development. Residential Development Review Following the changes in the policy, park dedication for residential development has totaled $189,708. Application Fee Paid Total Per Year 2014 Fox Meadows $81,600 Rooney Subdivision $2,400 $146,592 Prairie Village 3rd Addition $62,592 2013 Leroux Subdivision $2,400 7131 132nd St. Subdivision $2,400 $19,200 Fable Hills 3rd Addition $12,000 2012 Kersten Subdivision $2,400 $23,916 Prairie Village 2"d Addition $21,516 Staff Recommendation The Park Dedication Policy continues to suit the types of development happening in the City of Hugo and allow for a reasonable amount of land and fee to be acquired for construction of parks. Staff recommends that no changes to the Park Dedication Policy be made at this time. Attachments 1) Park Dedication Policy Municode http: //Iibrary.municode.con/print. aspx?h=&clientlD=1435 6&HTMReque... Sec. 90-324. - Park dedication. (a) General dedication standards. In order to develop a system of parks within the community to serve the public's health and recreational needs, a percentage of the net buildable acreage based on the density of all land subdivided for residential purposes shall be dedicated to the city as public parkland. The city finds that the more dense a development is, the more demand for park land it creates since lots can be smaller affording less private recreational space and more occupants per acre. The following formula will be used to determine the dedication requirement where a land dedication is required: Density Percentage of Land to be Dedicated (of the buildable land) 0-3.99 units per acre 10 percent 4.00-5.99 units per acre 11 percent 6.00-7.99 units per acre 13 percent 8.00-9.99 units per acre 15 percent 10.00 < units per acre 17 percent The land so dedicated shall be subject to approval by the city council in accordance with the city's Comprehensive Plan for parks. At the city council's discretion, a parkland dedication fee may be accepted or required instead of or connection with land dedication. The parkland dedication fee shall be set annually by the city council and adopted as part of the city's fee schedule. The parkland dedication fee shall be charged for each dwelling unit originated by the subdivision or development of any property in the city, not including any dwelling unit that may be in existence at the time of the adoption of the ordinance from which this article is derived, or which is subject to an approved development agreement with the city that includes a parkland dedication provision. (b) Appeal process. The parkland dedication fee may be appealed to the city council before the city council makes a decision on the final plat and shall be calculated as follows: The percentage of land to be dedicated will be multiplied by the fair market value of the net buildable acreage. The fair market value shall be determined by the city council, following their review of a current appraisal submitted to the city at the developer's expense. The appraisal shall be made by appraisers who are approved members of the SREA or MAI, or equivalent real estate appraisal societies. If the city receives written notice of a dispute over the parkland dedication fee before approval of the final plat, the developer shall pay the fee into an escrow account pending a decision of an appeal of the fee. If an appeal is not filed within 60 days following approval of the final plat, or if the person aggrieved by the fee does not prevail on the appeal, then the funds paid into escrow must be transferred to the city. (Prior Code, § 1215-040.1; Ord. No. 2010-449, § 1, 11-15-2010) 1 of 1 10/5/2012 2:23 PM lunru Sidewalks & Trails Existing City Trail Regional Trail Sidewalk Snowmobile Trail Proposed ....•... Regional Trails gigolos. City Trails County Trails N WE S 0 0.25 0.5 1 Miles City of Hugo March 15, 2010