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Home My WebLink About2016.03.02 Parks PacketAgenda Parks, Recreation, and Open Space Commission Meeting of March 2, 2016 Hugo City Hall, 7:00 pm 7:00 pm 1. Approve Minutes from February 10, 2016 Meeting 7:05 pm 2. Summer Recreation Program Plan 7:30 pm 3. Lions Park Workshop 8:00 pm 4. Missing Link Exercise 8:45 pm 5. Adjournment Page 1 of 2 Parks Commission Agenda March 2, 2016 Background Parks, Recreation, and Open Space Commission Meeting of March 2, 2016 Hugo City Hall, 7:00 pm Approve Minutes from February 10, 2016 Meeting Staff recommends approval of the minutes of the Parks Commission meeting of February 10, 2016. PLEASE SEE THE ATTACHED MINUTES. Summer Recreation Program Plan Staff will provide an update on the program scheduled for spring and summer 2016. These include the programs we partner with Washington County Library and White Bear Lake Area Schools. These include Action Hero Day, Kidz 'N Biz, Story Stroll, Animals Make Music, Park Play Days, Tech Tac Toe, Safety Camp, and the Tour de Hugo. PLEASE SEE THE ATTACHED PROGRAM FLYERS. Lions Park Workshop One of the 2016 goals of the Parks, Recreation, and Open Space Commission is to hold a workshop with the City Council to discuss the future of Lions Park. Staff will provide a brief review of the planning process for Lions Park. Staff is looking for direction on what the Commission would like to discuss with the Council. THE LIONS PARK CONCEPT PLAN IS ATTACHED. Missing Link Exercise The Parks Commission prioritized trails at their 2016 goal setting. This includes reviewing and updating the Parks, Trails, and Open Space Plan and identifying missing trail links. At the meeting of February 10, 2016, the Parks Commission reviewed the Parks, Trails, and Open Space Plan. The review included the purpose of each type of trail, collaboration with property owners and developers, and the importance of regional coordination. The vision guiding the general layout of trails city-wide was discussed. Staff will provide the history of specific existing trails to provide examples of how trails may be constructed in Hugo. Maps have been updated to reflect recent trail construction. The Parks Commission will discuss what is outlined for future trails in 7.5 FUTURE TRAIL AND SIDEWALK PLAN. Individual planned trails will be looked at and discussed to develop and understanding of how and when they may be constructed in the future. MAPS WILL BE PROVIDED AT THE MEETING. Page 2 of 2 Parks Commission Agenda March 2, 2016 Minutes Parks, Recreation, and Open Space Commission Meeting of February 10, 2016 Hugo City Hall, 7:00 pm Call to Order Present: John Pontrelli, Mat Rauschendorfer, Nicole Schmid, Dave Strub, Ranelle Tennyson, Tom Windisch Staff Present: Scott Anderson, Public Works Director; Shayla Denaway, Parks Planner; Debi Close, Secretary Windisch called the meeting to order at 7:05 pm. 1. Approval of Minutes from January Meeting Tennyson made a motion, Pontrelli seconded to approve the minutes of the January 13, 2016 Parks Commission meeting. Windisch abstained Ayes. Pontrelli, Rauschendorfer, Schmid, Strub, Tennyson �. Motion carried. Windisch requested a discussion on the Vice Chair position and the YMCA Board position be added to the agenda. 2. Vice Chair Position Windisch requested a vice chair position be created and asked Dave Strub if he would be interested in filling this seat. . Windisch made a motion, Pontrelli seconded to elect Dave Strub as Parks Commission Vice Chair. All Aye. Motion Carried. 3. YMCA Board Position Parks Planner, Shayla Denaway informed that Ranell Tennyson volunteered to represent the City of Hugo on the Forest Lake YMCA Board. There was a vacancy created by the departure of Morris. Page 1 of 2 Parks Commission Minutes February 10, 2016 4. Update on Fable Hill Park Parks Planner, Shayla Denaway updated on the meeting held with the Fable Hills Homeowners Association board representatives and informed of a drafted agreement accepting their $20,000 donation. City Attorney Dave Snyder is reviewing the document. Pontrelli made a motion, Tennyson seconded to approve $50,000 for the cost of the playground and to approve the draft memorandum of understanding agreement with Fable Hill Homeowner Association for the Fable Hill Park improvements. All Aye. Motion Carried. 5. Review of the Trail Plan Parks Planner, Shayla Denaway reviewed the trails portion of the Parks, Trails, and Open Space Plan. Discussion included: Greenway corridors, future trails, regional collaboration, public support, bicycle/pedestrian lanes, connectivity, types of trails and trail uses, and implementation. 6. Presentation of WBLA'S Senior Survey Parks Planner, Shayla Denaway updated on the Morris Leatherman senior survey results. A community forum was held on February 10 and staff provided an update. The next steps are to create action groups to analyze the survey results and develop goals for how to use the information. Tennyson encouraged advertising recreation programs with photos showing that programs are held for seniors and not just youth. 7. Other *416N, Scott Anderson, Public Works Director provided an update on the City Council's goal setting workshop and that a workshop will be held to discuss Lions Park. City staff was directed to coordinate the workshop date. 8. Adjournment Schmid made a motion, Tennyson seconded to adjourn the meeting at 8:51. All Ayes. Motion carried. Page 2 of 2 Parks Commission Minutes February 10, 2016 Golden Spoke Sponsor:deka �2hiropractic P p--gY—Hml7 Wid, Ad— dT balm u FREE T-SHIRT & LUNCH (Excludes free ride.) Riders receive a T-shirt, bandanna and lunch. The first 200 registrations receive a Country Financial - Richard Frankson bike bag with goodies from our sponsors. BRAKE FOR CAKE Along the 18+ mile rides, be sure to brake for cake! Ideal Credit Union will be providing a stop that includes cake! There are energy stops along each route with free snacks and water. RIDE SUPPORT Provided by Forest Lake Cycle and Skate. WEATHER We will ride rain or shine. THE EXPERIENCE Hosted by the Honorary King of the Mountain, these unique rides feature bell ringers along the routes, energy stops and an after party. TO REGISTER Register online at www.tourdehugo.com or Make checks payable and mail entry form to: City of Hugo 14669 Fitzgerald Ave. N. Hugo, MN 55038 This event is hosted by the City of Hugo. For more information go to www.tourdehugo.com, call 651.762.6342 or find "Tour de Hugo' or "City of Hugo, MN" on Facebook! — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — - ENTRY FORM: A COMPLETE ENTRY FORM WITH WAIVER SIGNATURE IS REQUIRED FOR EVERY INDIVIDUAL RIDER. Name: Address: Email: Phone: WAIVER REQUIRED: I understand that bicycling is a potentially hazardous sport and knowingly, at my own risk, enter this event. I, on behalf of myself, spouses, heirs and assigns waive any claims for death, damages, or injuries that I may incur as a result of active or passive negligence arising out of my participation in this event against the City of Hugo, any sponsor, volunteer, or employee unless caused by their gross negligence or intentional, willful or wanton acts. I understand that all entry fees are non-refundable. I understand that helmets are required for ALL riders. Signature: (Parent/Guardian if rider is under 18) ❑ City Six Family Ride 18, 32, 48 or 70 Mile Ride FREE FEE REQUIRED Does not include T-shirt or lunch. OR Includes T-shirt and lunch. All riders must sign the waiver. Complete form at the right. T-SHIRT SIZE RIDE REGISTRATION FEE ❑ YS ❑ AS ❑ YM ❑ AM ❑ 18 mile ❑ Early Registration $30 ❑ YL ❑ AL ❑ 32 mile (Before September 1) ❑ Y XL ❑ A XL ❑ 48 mile ❑ Late Registration $40 ❑ A 2XL E] 70 mile (After September 1) CONSORTIUM OF LAKE AREA SENIOR SERVICES A GRASSROOT EFFORT TO ASSIST OLDER ADULTS BY BUILDING AND SUPPORTING A NETWORK OF SERVICES AND OPPORTUNITIES, LEADING TO VITAL AND ACCESSIBLE COMMUNITIES. PRESENTS A FREE WORKSHOP: Managing Concerns About Falls 1-2:30 PM, Friday, March 11 Reduce your fear of falling and learn new ways to stay active as you explore Metropolitan Council on Aging's Matter of Balance (MOB) program. Presenter Deb Gisch, RN, will introduce MOB and its focus on addressing the physical, social and cognitive factors affecting the chance of falling. If interested, participants can sign up for a MOB program. Leave the presentation with literature about other ways to stay active offered throughout our communities. Sponsored by CLASS and HeathEast Hugo Clinic in partnership with the Metropolitan Area Agency on Aging AT RICE LAI{E CENTRE 6900 137TH STREET, HUGO Adjacent to Hugo Public Works Refreshments will be served Please RSVP by Monday, March 7, 2016 There is no charge for this presentation 651-407-2018 kathleen.stahnke@isd832.net 1 Many older adults experience concerns about falling and Hezdt��t Care System V restrict their activities. A MATTER OF BALANCE is an award- • A MATTER of winning program designed to manage falls and increase activity BALANCE levels. MANAGING CONCERNS A&NT FALLS � Program includes: This program emphasizes Pro practical strategies to 8 weekly sessions -2 hours each session I manage falls. Program fee is $30 YOU WILL LEARN TO: view falls as controllable • set goals for increasing activity • make changes to reduce fall risks at home • exercise to increase strength and balance WHO SHOULD ATTEND? anyone concerned about falls anyone interested in improving balance, flexibility and strength anyone who has fallen in the past anyone who has restricted activities because of falling concerns DATE: Thursdays, April 21, 2016 9:30am-11:30am LOCATION: Rice Lake Centre 6900137 1h Street Hugo, 55038 (adjacent to Hugo Public Works building) For registration/questions call Deb at 651-232-5521 leave a message with return phone number or email Deb at djgisch@healtheast.org *Scholarships Available if needed \ U N � O ^� � LO � h U y a-+ ,x Z ., oC U � o 0- y > 3 L E w � � V)0 Q Eo 1 C N � cy o o V �M V) CU d M W QJQJ w; w a� 41 o. 2 z ¢ a �• 05,10 Many older adults experience concerns about falling and HeMMast Care System restrict their activities. A MATTER OF BALANCE is an award- • A MATTER Or winning program designed to manage falls and increase activity BALANCE levels. MANAGING CONCERNS ABOUT FALLS Program includes: This program emphasizes 8 weekly sessions -2 hours each session practical strategies to Program fee is $30 manage falls. YOU WILL LEARN TO: view falls as controllable set goals for increasing activity make changes to reduce fall risks at home exercise to increase strength and balance WHO SHOULD ATTEND? anyone concerned about falls anyone interested in improving balance, flexibility and strength anyone who has fallen in the past anyone who has restricted activities because of falling DATE: Friday, April 29, 2016 9:30am-11:30am LOCATION: Rice Lake Centre 6900 137th Street Hugo, 55038 (adjacent to Hugo Public Works building) For registration/questions call Deb at 651-232-5521 leave a message with return phone number or email Deb at djgisch@healtheast.org concerns Scholarships Available if needed � v N � O O E Z 9--1 L0 it y V y O Lo U x Z U 4-1 v a3 � E > 3 >' 4-1 L 3 > y o E 'E o o 3 -� Ln N 1 C � �# a O v a U r. 4--, 1 i. LU iL y Fn M y ir' t� y cC 'C Spring Events at Hardwood Creek Library Call 651-275-7300 to register! All events are FREE! Minecraft! Spring Break: March 7-11 Daily 1:00-4:00 PM Challenge yourself creatively over spring break with a Minecraft Build Contest! Compete with other Minecraft players to master building challenges, or try out Minecraft for the first time! If you don't already have a Minecraft account, a limited number of library Minecraft accounts are available for public use. If you have your own Minecraft account, the first step to play on the Washington County Library Minecraft Server is to get your Minecraft name whitelisted. Fill out a form online at the link below. It may take up to 24 hours to whitelist a player. For ages 8 & up. Registration Required. Knitting Crash Course Saturday, April 2 2:00-4:00 PM Knitters never have to worry about how to stylishly survive the frigid winters of Minnesota. This is a quick first lesson that will help you cast on and start your first knitting project. We will provide nee- dles and some yarn to get you started. Presented by the Textile Center of Minnesota. Registration Required. Ages 11-18. This program is funded with money from Minnesota's Arts and Cultural Herit- age Fund. Fan Fiction Saturday, April 16 2:00-4:00 PM Do you long to carry on the story lines of your favorite novels, shows, or movies? Are you ever disap- pointed by the plot lines you see and read? Have the story YOUR way with Fan Fiction! Let the LOFT Literary Center teach you how to carry on favorite story lines, ship your OTP, or give new life to a dis- appointing ending. Registration required. Ages 13 and up. This program is funded with money from Minnesota's Arts and Cultural Heritage Fund. Zentangle Art Saturday, April 23 2:00-4:00 PM Tangling and doodling is a meditative drawing method that uses simple repetitive strokes to build patterns that are combined to make a small work of art. Anyone who can draw a straight line and a curve can learn to tangle. The process is very easy, relaxing and fun. Come and be surprised and de- lighted by the designs you create. Registration required. This program is funded with money from Minnesota's Arts and Cultural Heritage Fund. Felt-a-thon Saturday, April 30 2:00-4:00 PM It's amazing what soapy bubbles can create! Come and learn about wet felting and create mesmeriz- ing wool geodes, perfect for a keychain or necklace. Presented by the Textile Center of Minnesota. This program is funded with money from Minnesota's Arts and Cultural Heritage Fund. Snake Discovery Saturday, May 7 2:00-3:00 PM Experience the fascinating world of amazing snakes and get an up -close look at some of nature's most misunderstood creatures. Presented by exotic animal expert Emily Roberts. Hardwood Creek Library IN Washing CLEAN 19955 Forest Road North, Forest Lake 651-275-7300 LAND WATER County LEGACY www.co.washington.mn.us/library AMENDMENT 0 0 sing • P I Ilk, Oy • learn with MacPhail Animals Make Music! Join MacPhail Center for Music's early childhood music specialists as we explore the magic of music, play, and the Spanish Language. A fluent Spanish speaking instructor wil activities, and families will experience and reading readiness. Together we and create! For children birth to age 5. lead hands-on musical play music's impact on learning will sing, rhyme, read, move Registration required. Friday, July 29 10:30 AM Oneka Room Hugo City Hall Hugo Express Library, Hugo City Hall 4669 Fitzgerald Ave N, Hugo, MN 651-275-7300 CLEAN WATER. LAND & LEGACY AMENDMENT Washington �co,.nty LIBRARY www.co.washington.mn.us/library Vehicular Circulation & Parking Main park access off of Fitzgerald, 1 47th & Finale Ave. N. Fitzgerald connects all the way through with the parking lot designed to curt the flow / slow traffic. 90 Degree Parking along Upper 146th ST. N. � Approximate total of 160-170 parking stalls. ENTRY �-� Pedestrian Circulation LAZA Entry plaza spaces along corners to emphasize entering the _ park T Internal and external pedestrian loops. Park Amenities _- ORIVIWA ER PON D Main Park Pavilion: z1 - Picnic Space Z Warming House / Community Room > Restrooms M Community Sports Pad-. _ Tennis m Basketball Pickleball Various Open Lawn Spaces (size and location) Active recreational amenities placed along perimeter of park. -- — PARKING �. r PLAYGROUND EXAMPLES PAVILION EXAMPLES d SPLASH PAD EXAMPLES PLAYGROUND (APPROP IATEFORWIDE RANGE OF AGE GROUPS AND ABILITIES) - j ENTRY PLAZA // SPLASH PAD / 1 COMMUNITY PLAZA T Z r— rn y � l Fn Z F 147TH ST N s+s. COMMUNITY SPORTS PAD KING (23)— AMPHITHEATER/ 23)—AMPHITHEATER/ STAGE OPEN SKATING FIRE PIT MEMORIAL UPPER 146TH ST. N. OPEN FIELD OPEN LAWN I SKATE PARK 'mac' PARKING i28) �w PARKING (29) - T �7e PA ING (27) ■ � i ►. ENTRY PLAZA: • TRUCK ACCESS FOR GOOD N E I GH BOR DAYS • MAIN ENTRANCE TO OPEN FIELDS -ONNECTION TO REGIONAL TRAIL o src ioo Scale: V= 50' HUGO LIONS PARK MASTER PLAN Master Plan Summary Vehicular Circulation: • The Preliminary Master Plan illustrates a total of approximately 170 parking stalls. • The main parking lot adjacent to City Hall has been reconfigured to allow traffic along Fitzgerald to flow straight through but with a design that makes traffic have to slow down upon entering the parking lot. The lot serves both the City Hall as well as the park area and allows City Hall to become an extension of the park space. There are approximately 60 parking stalls shown with H.C. parking stalls placed closest to the building and park areas. • The City Hall parking lot has a large internal island that contains a walkway aligned to connect the City Hall building to the Memorial space and is also aligned with the main park building. Along Upper 146th Street North, there are approximately 50 parking stalls shown with a 90 degree pull -in parking design. Traffic studies should be done prior to any parking improvements along Upper 146th to determine the impacts and safety issues related to parking design. Smaller roads with low traffic counts may be eligible for this type of parking stall design, but backing up into a traffic route can be a safety issue and will need further study. Finale Avenue is shown with the new road configuration and a curvilinear parking lot with access from Finale and 147th Street is tucked up in the NW corner of the park site with approximately 60 parking stalls shown. Pedestrian Circulation: • There are two main pedestrian circulation routes illustrated. One is an external trail route meant for pedestrians traveling through/past the park site, rather than stopping at the park, with connections to the regional trail system. The secondary route is an internal loop trail system meant for providing access to the various recreational amenities within the site. • Further design may be done to determine if there are sections where the internal and external trail systems can be combined to reduce the cost of trail implementation while still meeting the goals for proper access and connections. • Entry plaza spaces are created at the three main corners of the park site to provide a visual cue of the park space for those entering the site. • The entry plaza on the NE corner of the site along 147th and Fitzgerald is designed to accommodate truck access into the park site from this location. Stormwater Management: • There are various areas shown on the master plan that could accommodate some stormwater storage, though it is the intent of the City to utilize off-site storage in partnership with the new Lavalle Fields development where feasible. 11 Page HUGO LIONS PARK MASTER PLAN Lawn Space: • A long linear open lawn space is shown that is shaped in a manner that can accommodate large events, such as Good Neighbor Days, or it can accommodate several smaller events at once. • Open skating is shown in an area close to the fire pit location but on the side that would be more protected from cold winds. • The western section of the lawn space shows a backstop. This can be further developed to include a T -ball infield or it can remain as simple as a backstop with turf lawn space Recreational Amenities: • Memorial: o A memorial space is shown aligned with the main central walkway coming from City Hall. o Either sides of the memorial space are green spaces for either stormwater management (if necessary), or they can be landscaped islands meant to provide separation of the memorial from the more active park spaces so the memorial can be a more passive and reflective space. o An open green lawn on the west side of the memorial space will provide a gathering space for special memorial events. • Main Park Building: o The main park pavilion building is shown aligned on the same axis as the main City Hall walkway and Memorial space. o The building is set up higher so the east facing side of the building can accommodate a stage area facing the smaller lawn space. Walkways around the perimeter of the building provide a ramping system to get from the higher building elevation back down to site grades. o The main portion of the building would provide open picnic space. o The northern piece of the building would be an internal meeting room that also provides warming house space and restrooms. • Fire Pit: o North of the building, closest to the warming house area, is the central fire pit location with green turf space surrounding it. o There is a retaining wall system around the green space for seating. o The green space can be flooded in the winter as an extension of the skating area. o The fire pit can be used during all seasons. • Splash Pad: o The Splash Pad is located west of the park building. The design of this space can either be informal and natural, or it can be designed to be more formal as a type of plaza extension for the building. 21 Page HUGO LIONS PARK MASTER PLAN o Splash pad equipment can be highly variable from natural elements, custom themed elements, or plaza/ground events. o Costs for the water systems utilized for the splash pad can range significantly. • Playground: o The playground is located along the SW corner of the site coming from the entry plaza along Finale & Upper 146tH o The playground should be large enough for a community park with spaces dedicated to varying age groups. This should include pre-school, elementary, a swing area, and possibly some more challenging events geared for older teens. o A community playground should try to accommodate varying abilities with numerous ranges of challenges and events with all the proper accessibility required by ADA. o There may be options to create a Boundless Playground with almost full accessibility. • Sports Pad: o A space has been identified for a community sports pad. As needs and demands dictate, this space can include a court, such as tennis, basketball, pickleball, etc. • Skate Park: o The Skate Park is shown being relocated closest to the parking lot along City Hall for high visibility. o Some lawn space has been shown adjacent to the skate park, on the west side. The green space can remain as simple as turf lawn with shade trees for the skaters to rest and hang out in, or it can be more developed to include picnic tables, benches or even a skating themed plaza space. o The City has the option to relocate the skate park along the Community Sports Pad if this route becomes a more visible location with future development. 31 Page Hugo Lions Park Master Plan Project Conceptual Estimate of Probable Costs (February 25, 2015) * Estimate Assumptions and Exclusions: The estimate of probable costs are at a master plan level, not final design and therefore are more general in nature. Estimates do not not account for any unforeseen site conditions, hazardous materials, soil corrections, utility work, or other unknowns that will affect actual construction costs. The estimates are based on having a contractor complete the work and do not take into consideration any donated materials, labor or grant supplemented items. Costs related to adjacent roadway improvements are not included in the park construction costs. Description: Lower Range Higher Range Removals: $50,000.00 $80,000.00 General Earthwork & Erosion Control: $150,000.00 $200,000.00 10' Wide Asphalt Trails (double for concrete): $160,000.00 $180,000.00 Concrete Corner Plaza Spaces: $70,000.00 $100,000.00 City Hall Parking Lot (excludes stormwater): $175,000.00 $190,000.00 Finale Parking Lot & Plaza (excludes stormwater): $150,000.00 $170,000.00 Southern Parking stalls (excludes stormwater): $50,000.00 $60,000.00 City Hall Plaza Improvements (budgetary): $30,000.00 $50,000.00 Relocate Skate Park (new concrete pad): $30,000.00 $45,000.00 New Park Building & Plaza: $1,500,000.00 $2,500,000.00 New Playground (equipment, surface & curb): $150,000.00 $200,000.00 Playground Plaza, Umbrella's & Fencing: $100,000.00 $130,000.00 Splash Pad (budgetary -water system will affect price): $300,000.00 $600,000.00 Memorial Plaza (budgetary): $60,000.00 $100,000.00 Fire Pit Area: $15,000.00 $25,000.00 Ballfield (backstop only to agg-lime infield & benches) $15,000.00 $125,000.00 Sports Court (budgetary depending on type and size): $40,000.00 $75,000.00 Irrigation: $30,000.00 $45,000.00 Restoration $50,000.00 $70,000.00 Landscape Plantings/Enhancements (budgetary): $40,000.00 $80,000.00 Subtotal: $3,165,000.00 $5,025,000.00 Fees & Contingency (25%): $791,250.00 $1,256,250.00 Total: $3,956,250.00 $6,281,250.00