HomeMy WebLinkAbout2016.08.01 CC PacketAGENDA
HUGO CITY COUNCIL
MONDAY, AUGUST 1, 2016 - 7:00 PM
HUGO CITY HALL
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. July 14, 2016 Forest Lake YMCA Ribbon Cutting
2. July 18, 2016 City Council Meeting
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Victor Gardens Groundwater Project Update — Resident Tony Schwab
2.
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council or
the public wishes to discuss an item, that item will be removed from the Consent Agenda and
will be considered separately.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
Approval of Claims
Approve Annual Performance Review for Public Works Mechanic Dave Greeder
Approve Annual Performance Review for Public Works Director Scott Anderson
Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler
Approve Resignation of Hugo Firefighter Richard Paul
Approve Pay Request No. 1 to Arnt Construction for 147th St./Oneka Lake
Improvement Project
Approve Resolution to Remove Interest on Assessment for Dee Davis
H. PUBLIC HEARING
1. Renewal of Mining Permit for Dean Atkinson
I. UNFINISHED BUSINESS
1.
2.
J. NEW BUSINESS
1.
2.
K. VISITOR PRESENTATIONS
1.
2.
L. COUNCIL PRESENTATIONS
1. Yellow Ribbon Network Report
2.
M. ADMINISTRATIVE PRESENTATIONS
1. National Night Out on Tuesday, August 2, 2016
2. Town Hall Meeting on Thursday, August 4, 2016
3. Primary Election on Tuesday, August 9, 2016
4. Wilson Tool Picnic on Saturday, August 13, 2016
5. Northeast Metro Water Summit on Thursday, August 25, 2016
6. Reschedule September 5, 2016 Council Meeting to Tuesday, September 6, 2016 Due
to Labor Day Holiday
7.
N. ADJOURNMENT
BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON AUGUST 1, 2016
D.1 July 14, 2016 Forest Lake YMCA Ribbon Cutting
D.2 July 18, 2016 City Council Meeting
Staff recommends Council approve the above minutes as presented.
F.1 Victor Gardens Groundwater Proiect Update — Resident Tony Schwab
In 2010 a project was completed in the Victor Gardens neighborhood to address groundwater
that was affecting a number of residents following the construction of their homes. This project
was done under the guidance of resident Tony Schwab. Groundwater had been causing flooded
basements for several residents, algae and slime on the private alleyways, and constant pumping
of water through sump pumps. The project involving a series of pipes to divert the water to the
storm system and was partially funded through a grant from the Rice Creek Watershed District
Storm Water Remediation Program. Maintenance was recently performed on the system, and
resident Tony Schwab will provide Council with an update.
G.1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Annual Performance Review for Public Works Mechanic Dave Greeder
Dave Greeder was hired by the City of Hugo as the mechanic in the Public Works Department
on August 8, 2005. Public Works Director Scott Anderson recommends Council approve the
annual performance review for Public Works Mechanic Dave Greeder.
G.3 Approve Annual Performance Review for Public Works Director Scott Anderson
Scott Anderson was hired by the City of Hugo on August 11, 2003 as a Senior Engineering
Technician, and on August 5, 2008, Scott was promoted as the City's Public Works Director.
City Administrator Bryan Bear recommends Council approve the annual performance review for
Public Works Director Scott Anderson.
GA Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler
Mike Loeffler was hired as a maintenance worker for the City of Hugo's Public Works
Department on August 5, 2002. On October 17, 2011, Mike was promoted to be the Public
Works Lead Worker. Public Works Director Scott Anderson recommends Council approve the
annual performance review for Public Works Worker Mike Loeffler.
G.5 Approve Resignation of Hugo Firefighter Richard Paul
Hugo Probationary Firefighter Richard Paul has submitted his letter of resignation. Fire Chief
Kevin Colvard recommends Council approve the resignation of Richard Paul from the Hugo Fire
Department effective July 19, 2016.
G.6 Approve Pay Request No. 1 to Arnt Construction for 147th St./Oneka Lake
Improvement Prolect
The City of Hugo has received Pay Request No. 1 from Amt Construction for the 147' Street
/Oneka Lake Boulevard street reconstruction project. City Engineer Jay Kennedy and Senior
Engineering Technician Steve Duff have reviewed the pay request and found it to be satisfactory
for work completed to date on this project. Staff recommends Council approve Pay Request No.
1 to Amt Construction in the amount of $112,578.59 for work completed to date on the 147th
Street Oneka Lake Boulevard street reconstruction project.
G.7 Approve Resolution to Remove Interest on Assessment for Dee Davis
At its October 3, 2011 meeting, Council approve a resolution to defer the special assessment on
property owned by Dee Davis, which located in the southwest corner of Hugo, west of Everton
Avenue. This is a vacant lot and eligible for deferment. Davis has requested the City remove the
accrued interest to date on the assessment and that the property not be subject to further interest.
Staff has prepared a resolution amending this provision on the deferred assessment with all other
provisions remaining the same. Staff recommends Council approve the amended resolution on
the deferral of the special assessment on the Dee Davis property.
H.1 Renewal of Mining Permit for Dean Atkinson
A public hearing has been scheduled to consider the renewal of the Atkinson Mining Permit for
mining and excavation on their property located on the south side of 147th Street between Irish
and Hyde Avenue. For the past several years, the site has been used to stockpile material, with
no mining activity taking place. In 2012, the Council allowed the Atkinsons to move forward
with the Mining Permit renewal process without all the conditions being met until the time
mining operations begin again. The conditions not being met are the requirement to biannually
provide a topographic map of the site, calculation of stockpiled material, amount of granular
material left onsite to be mined, and a reclamation plan. The permit is required to be renewed
every two years. Staff recommends Council hold the public hearing and approve the renewal of
the Atkinson Mining Permit.
K.1 Yellow Ribbon Network Report
Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow
Ribbon Network activities held recently.
M.1 National Night Out on Tuesday, August 2, 2016
The National Night Out is scheduled for Tuesday, August 2, 2016. The Hugo Business
Association will not be holding Community Night Out at Lions Park, as they have done in past
years. The Council is invited to ride along with the Fire Department to various neighborhood
events and should meet at the Fire Hall at 6:30 p.m. Staff has posted this as a meeting of the
Council in anticipation of Council's participation.
M.2 Town Hall Meeting on Thursday, August 4, 2016
Congressman Tom Emmer will be holding a town hall meeting on Thursday, August 4, 2016 at
6:30 p.m. in the Council Chambers. Staff has posted this as a meeting of the Council in
anticipation of Council's participation.
M.3 Primary Election on Tuesday, August 9, 2016
The Primary Election will take place on Tuesday, August 9, 2106. Polling sites will be open
from 7 a.m. to 8 p.m. Voting locations are the Fire Hall, Rice Lake Centre, City Hall, and Oneka
Elementary. Where a resident votes depends on the ward and precinct they reside in. Contact
City Hall or check the City website for more information.
MA Wilson Tool Picnic on Saturday, August 13, 2016
The Council has been invited to attend the Wilson Tool Picnic on Saturday, August 13, 2016
beginning at 2:30 p.m. Staff has provided Council with a schedule of events. At its July 18,
2016 meeting, Council approved a Certificate of Appreciation and a resolution recognizing
Wilson Tool's 50 year anniversary. The City of Hugo is on the schedule of events to present the
award at 6:00 p.m.
M.5 Northeast Metro Water Summit on Thursday, August 25, 2016
Staff has asked other members of the NE Metro Water Summit group what day would work best
in the month of August to hold the next meeting. Staff requests Council schedule the next NE
Metro Water Summit for Thursday, August 25, 2016 beginning at 6:30 p.m. with a barbeque.
M.6 Reschedule September 5, 2016 Council Meeting to Tuesday, September 6, 2016 Due to
Labor Day Holiday
Each year, the Hugo City Council has to reschedule its first meeting in September due to the
Labor Day Federal Holiday. City staff recommends Council approve the rescheduling of the
September 5, 2016 City Council meeting to Tuesday, September 6, 2016.
N. Adjournment
MINUTES FOR THE HUGO CITY COUNCIL
FOREST LAKE YMCA RIBBON CUTTING
THURSDAY, JULY 14, 2016
9 A.M.
PRESENT: Haas, Klein, Miron, Petryk
ABSENT: Weidt
ALSO PRESENT: Parks Planner Shayla Denaway and Administrative Intern Taylor Richter
The Council met at the Forest Lake YMCA at 19845 Forest Rd. N. to attend the Ribbon Cutting
Ceremony. The ceremony highlighted the new facility and its amenities, and thanked the positive
contributions and support from the surrounding community. The facility will provide a variety of
services to members and the greater public.
Respectfully submitted,
Taylor Richter
Administrative Intern
MINUTES FOR THE CITY COUNCIL MEETING ON JULY 18, 2016
Call to Order
Mayor Weidt called the meeting to order at 7:03 p.m.
PRESENT: Haas, Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Engineer Jay Kennedy, City Attorney
Dave Snyder, and City Clerk Michele Lindau �,RgAfl lk.
Approval of Minutes for the July 6, 2015 City Council Meeting
Petryk made motion, Klein seconded, approve the minutes for the July 6, 2016 Council meeting
as presented.
All Ayes. Motion carried.
Approval of the Agenda
Weidt made motion, Miron seconded, to approve the agenda by adding an item to recognize
County Attorney Pete Orput, who appeared in an article in the Wall Street Journal.
All Ayes. Motion carried.
Presentation of 133rd Air Wing of the Minnesota National Guard — Colonel Dan Gabrielli
Colonel Dan Gabrielli, Air Wing Commander, and Vice Wing Commander Colonel Bob Hagel
presented to Council on the 133rd Air Wing of the Minnesota National Guard and the 148th
Fighter wing in Duluth. He provided information on the history and readiness of the Air Lift
Wing. Both Gabrielli and Hagel have ties to Hugo with Hagel as a current resident and Gabrielli
as a former resident for 12 years. Both commented on the reputation Hugo has for supporting
the military, and they thanked the Council for their support of the National Guard.
Approval of the Consent Agenda
Weidt made motion, Klein seconded, to approve the following Consent Agenda items.
1. Approval of Claims
2. Approve Certificate and Resolution Recognizing Wilson Tool 50 Year Anniversary
3. Approve Six Month Extension of Internship for Administrative Intern Taylor Richter
4. Approve Resolution for Authorization to Apply for Metropolitan Council Planning
Assistance Grant
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for July 18, 2016
Page 2 of 5
Approval of Claims
Adoption of the Consent Agenda approved the Claims Roster as presented.
Approve Certificate and Resolution Recognizing Wilson Tool 50 Year Anniversary
Wilson Tool began in 1966 in St. Paul, MN, and quickly expanded to Hugo soon after. Their
world headquarters has been located in Hugo since 1978 and has grown to 350,000 square feet.
Today, the company is "the largest independent manufacturer of tooling systems for punch
presses, press brakes and punch and die components for the stamping industry." The business
plays a vital role in Hugo's economic success and stability. Adoption of the Consent Agenda
approved RESOLUTION 2016 — 20 RECOGNIZING THE WILSON TOOL 50TH
ANNIVERSARY.
Approve Extension of Employment for Administrative Intern Taylor Richter
Taylor Richter began her internship on December 21, 2015, as the City's Administrative Intern.
This temporary position is for a six month period of time, after which it may be extended for an
additional six month period. Taylor has assisted the City Administrator on a wide variety of
projects over the past six months. Adoption of the Consent Agenda approved the extension of the
internship of Taylor Richter for an additional six month period.
Approve Resolution for Authorization to Apply for Metropolitan Council Planning
Assistance Grant
The City of Hugo must review and update its comprehensive plans as required by the
"decennial" review provision of Minnesota Statutes § 473.864, subd.2. On April 27, 2016, the
Metropolitan Council adopted need -based eligibility criteria in order to award local planning
assistance grant funds. Maximum grant amounts for eligible grantees were also established. The
purpose of the grant is to help grantees review and update their comprehensive plans as required
by Statute. Adoption of the Consent Agenda approved RESOLUTION 2016-21
IDENTIFYING THE NEED FORFUNDING TO COMPLETE ITS 2040 COMPREHENSIVE
PLAN UPDATE AND AUTHORIZING AN APPLICATION FOR PLANNING ASSISTANCE
GRANT FUNDS.
Discussion on Temporary Health Care Dwellings
Community Development Assistant Rachel Leitz provided information to Council on a new law
that created a process for landowners to place a temporary residential dwelling on their property
to serve as a family health care dwelling. This bill was signed by Governor Dayton on May 12,
2016, and will go into effect September 1, 2016. This would automatically apply to all cities that
do not opt out or do not already allow temporary family health care dwellings as a permitted use
under their local ordinances. Because the new law alters the City's level of zoning authority and
the structures have the potential to change the character of the area, staff recommended opting
out of the temporary family health care dwelling ordinance. The Planning Commission had
considered this at their July 14, 2016 meeting and recommended to Council to opt out of the
ordinance.
Hugo City Council Meeting Minutes for July 18, 2016
Page 3 of 5
The Council discuss other methods available to residents who were experiencing health
situations, and generally felt zoning issues are best controlled at a local level. The City has the
ability to provide housing for those with needs. The Council agreed the City has carefully
crafted neighborhoods, and permitting these types of dwellings would be out of character with
what is in Hugo.
Weidt made motion, Klein seconded, to direct staff to draft an ordinance to opt out of the statute
to provide temporary health care dwellings.
All Ayes. Motion carried.
Discussion on Concept Plan for Terre De Veau
Excelsior Group, LLC, had requested review and comments on a sketch plan for 296 residential
lots on 197.5 acres generally located north of 130th Street, east of TH61 and the Country Ponds
development. Planner Rachel Juba presented the plan to the Council explaining the gross density
of the proposed project would be 1.5 units per acre and the net density would be 2.5. An
Environmental Assessment Worksheet would be required and approval of zoning change from
R-3 to PUD to allow flexibility on lot width, lot sizes, and setbacks. The plan included the use of
the City owned outlot for a passive park area, stormwater pond, and trails. Rachel informed the
Council the Planning Commission and Parks Commission have reviewed and provided informal
comments to the developer at their meetings in June and July.
The Council's comments included the desire to preserve trees, use of the City owned outlot,
concern over the design of the roadway through the development, desire to encourage traffic
from the development to use 130th Street, appreciation for proposing a stormwater reuse project,
and whether a community center was being considered.
Ben Schmidt, Excelsior Group, responded to comments stating they took into consideration
preserving trees, and they would rather put the money into parks than a community center.
There would be a master homeowners association and sub associations. He explained the type of
product they were proposing to build and shared concerns regarding the streets. He stated he
was excited to work with staff and thinks it will be a good project.
The Council were generally pleased with the project, liked the open space and the stormwater
management, and felt the housing type was in demand. It was also stated that there needed to be
improvements to 130th Street as part of the project.
Yellow Ribbon Network Update
Council Members Chuck Haas and Phil Klein reported Council on the City of Hugo's Yellow
Ribbon Network activities. There will be a golfing outing next month with proceeds going to the
YRN. Haas talked about the upcoming pheasant hunt and the packing event scheduled for July
30, 2016, and a $1,800 donation from Mark Schwope. The YRN responded to a request from a
new mother that was answered by the Blue Star Moms.
Hugo City Council Meeting Minutes for July 18, 2016
Page 4 of 5
County Attorney Pete Orput-Wall Street Journal Article
Haas added this to the agenda to encourage everyone to read the article in the Wall Street Journal
that recognized the work of Washington County Attorney Pet Orput.
Schedule Grand OUenini! for McCollar Park
The Parks, Recreation, and Open Space Commission had recommended Council schedule a
Grand Opening of McCollar Park during the first part of September. At the meeting of May 2,
2016, the City Council approved the purchase of play equipment in the amount of $70,000. This
included $50,000 from the special park fund and a $20,000 donation from the Fable Hill
Homeowners Association. The neighborhood residents and other stakeholders participated in
selecting the play equipment from St. Croix Recreation. The park property was acquired and
improved through park dedication with the Fable Hill Third and Fourth Additions. The park has
been named in honor of the former property owner whose family will be invited to attend the
Grand Opening in addition to area residents and stakeholders. City Administrator Bryan Bear
recommend Council select a date on which to hold the grand opening of the park.
Weidt made motion, Miron seconded, to schedule the grand opening for Saturday, September 10,
2016, with the time to be determined by members of the McCollar family.
All Ayes. Motion carried.
HBA Business Showcase and Networking Social Event on July 28, 2016
City Administrator Bryan Bear informed Council the Hugo Business Association is hosting an
annual networking event on July 28, 2016, at the Gallivan Insurance Agency. The event begins at
4:00 pm and will include games and food.
Petryk made motion, Klein seconded, to schedule the HBA Business showcase as a meeting of
the Council on Thursday, July 28, 2016.
All Ayes. Motion carried.
Schedule Neiehborhood Meetinii for 2017 Street Reconstruction Program
The project ranked by staff as priority one for a 2017 street reconstruction project included
Homestead Avenue, 132nd Street, Homestead Drive, and 126th Street. City Administrator Bryan
Bear informed Council the next step of the project would be to schedule a neighborhood
meeting.
Klein made motion, Miron seconded, to schedule the neighborhood meeting for Monday,
September 12, 2016 at 7 p.m.
All Ayes. Motion carried.
Hugo City Council Meeting Minutes for July 18, 2016
Page 5 of 5
Adjournment
Haas made motion, Klein seconded, to adjourn at 8:37 p.m.
All Ayes. Motion carried.
Resl
Mic
City
City of Hugo Claims
August 1, 2016
/.i
Vendor
10,000 Lakes Chapter of ICC _
I Invoice
Registration
I
$
Amount
220.00
I Description
Seminar Registration - Scott Baller
Department
Building Inspections
10,000 Lakes Chapter of ICC _
Registration
$
220.00
Seminar Registration - Chuck Preisler
Buildin Ins ections
AI's Coffee Company
142907
$
102.90
Breakroom Supplies
Gen Gov't Bldgs
AI's Coffee Company
142908
$
68.95
Breakroom Supplies
Public Works
CDW Government
DPJ3505
$
43.42
Battery- Council Chambers
Audio/Video
Central Wood Products
301297
$
1,665.00
Playground Mulch - Diamond Point
Parks Dept
Central Wood Products
301301
$
1,665.00
_
Playground Mulch - Arbre
Parks Dept
Central Wood Products
301303
$
975.00
Playground Mulch -Arbre
Parks Dept
Central Wood Products
301303
$
405.00
Playground Mulch - Valjean
Parks Dept
Century Link
651426-8763
$
60.87
911 Emergency Line _
Administration
Cities Digital 1
38467
$
2,783.85
Laserfche Project- Document Scanning
Administration
City of Roseville
221713
$
396.53
_
July Phone Service
Various
City of Roseville
221693
$
3,914.17
July Computer Service
Various
Comcast
7/11/2016
$
239.85
_
Business Internet thru August 20)
Administration
Companion Animal Control LLC
June
$
353.18
Monthly Service Charge -_
Animal Control
Connelly Industrial Electronics
10201
$
200.80
Tech Labor - SCADA System
Water/Sewer
Contractors & Surveyors Supply
Earl F. Andersen
9172
0111663 -IN
$
$
104.60
61.46
_
Marker Flags
Park Signs (Dog Waste _
Public Works
Parks Dept
ESS Brothers & Sons Inc
VV4556
$
1,605.00
Adjustable Rings & External Seals
Stormwater Fund
ESS Brothers & Sons Inc
W4374
$
2,501.00
_ _
Ad"ustable Rings, Wrap & Sealant -
Stormwater Fund
Ferguson Waterworks
202730
$
450.67
_
PVC Pipe
Sewer Utility
Guareschi, Jodie
CLAIM
$
111.39
Utility Bill Folding (Office Max)
[Water/Sewer
HD Supply Waterworks LTD
F854501
$
373.00
Radio Meters
Water Utility
HD Supply Waterworks LTD
F527784
$
20.57
Gate Valve Hardware
Sewer Utility
InnoGraphics Design Grou
3466
$
525.00
City of Hugo Banner Design
Community Development
InnoGraphics Design Group3466
$
195.00
City of Hugo Logo Design
Community Development
Integra Telecom
14007911
$
91.25
Fax Lines
Administration
Johnson/Turner
June
$
4,054.68
June Prosecution Fees (Flat Fee) -General
Le al
Johnson/Turner _
June
$
278.25
June Disbursements Prosecution Costs)
General Legal
Johnson/Turner
June
$
3,290.00
June Civil Legal Fees - See Attached Breakdown
General Legal
Lawson Products
9304217495
$
660.06
Bulk Hardware Supplies
Public Works
Leitz, Rachel
CLAIM
$
99.48
MeetingMileage
_
Community Development
MailFinance
N5892338
$
55.70
Meter Rental - June
Administration
MailFinance
N5892338
$
55.70
Meter Rental - July
Administration
MailFinance
N5892338
$
55.70
Meter Rental - August
Administration
Menards
24941
$
74.82
Pails
Public Works
Menards
28494
$
140.88
Trash Bas
Parks Dept
Menards
29060
$
9.99
Sledge Hammer
Parks Dept
Menards
29060
$
56.16
Was &Hornet Spray
Parks Dept
Metering & Technology Solutions
6856
$
8,268.50
Water Meters & Hardware
Water Utility
Metering &Technology Solutions
6857
$
555.00
Water Meters & Hardware
Water Utility
Midwa Ford
442065
$
249.30
Re airs-Unit#111
Buildin Ins actions
Nice Bade
115422-001
$
_
20.27
Name Badge - Ranell Tennyson
Parks Dept
Oxygen Service Company
3345811
$
18.60
Welding Supplies
Public Works
Promotional Concepts
30152
$
1,224.61
Tour de Hugo Supplies
Parks Dept
Rabouin Inc
CLAIM
$
3,000.00
2017 Assessment - Partial Billing #7
Assessor
Rapid Press Printing & Co Center Inc
46068
$
36.00
Printing - Certificates of Appreciation
Administration
Ricoh USA, Inc
97189286
$
210.00
Copierease Payment
Public Works
Ricoh USA, Inc
97189286
$
52.54
Charges
Public Works
Schifsky (T.A. & Sons Inc
60139
$
829.86
ine Asphalt
Street De t
SiteOne Landscape Su LLC
76913090
$
176.51
Hardware
Parks De t
SiteOne Landsca a Su LLC
76913090
$
106.99
ed
Parks De t
SiteOne Landscape Su ply LLC
76913090
$
80.00
e
Parks De t
SiteOne Landscape Supply LLC
76913343
$
20.00
d Spreader
Parks Dept
Sun Life Financial
August
$
627.64
Disability Premium
Finance Dept
T -Mobile
870254054
$
35.10
Cellular Phone Char es
Administration
T -Mobile
870254054
$
1,287.95
Cellular Phone Charges
Various
Town of May
7/6/2016
$
1,408..00
Dust Control - Keystone Avenue 1/2)
Street Dept
Twin City Garage Door Co.
463898
$
184.00
Garage Door Controller & Install
Fire Dept
Twin City Garage Door Co.
464357
$
1,985.00
Garage Door Opener & Install
Fire Dept
Verizon Wireless
9768166919
$
683.00
Cellular Phone Charges
Fire Dept
Washington County
90316
$
329.15
Notice of Change in Polling Place
Elections
Washington County Conservation District
3543
$
625.00
East Metro Watershed Membership - Duff
Stormwater Fund
WSB & Associates
June
$
54,102.50
Engineering Fees- See Attached Breakdown
Various
Yale Mechanical
171504
$
420.25
AC Maintenance & Repairs - Well No. 5
Water Utility
Zack's Inc
31387
$
447.45
Sho Towels, Gloves & Ratchet Straps
Public Works
Total Claims for August 1, 2016
$
105,168+10
Page 1
JOHNSON TURNER
LEGAL
July 12, 2016
City of Hugo
c/o Ron Otkin, Finance Director
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of June 30, 2016.
Below is a summary of the matter description, subtotal and total amount due and owing
for the attached statements:
MATTER
MATTER I.D.
SUBTOTAL
Easement Commitments — 147' St &
Oneka Lake Blvd
16-2359-040
$751.25
General 2016
16-2359-039
$2,538.75
Prosecution
12-2359-024
$4,332.93
TOTAL NOW DUE:
$7,622.93
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSON RNER LEGAL
Id K. Snyder
DKS/mah
Enclosures
56 East Broadway Avenue, Suite 206 Forest Lake, MN55025 p651.464.7292 f651,464.7348 johnsonturnercom
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WSB
5;ii'c rge leg-cy -yocr lcgFCY.
July 27, 2016
Honorable Mayor and City Council
City of Hugo
14669 Fitzgerald Avenue North
Hugo, MN 55038
Re: Construction Pay Voucher No. 1
147`" Street/ Oneka Lake Boulevard
Street & Trail Improvement Project
S.A.P. 224-104-003
City of Hugo, MN
WSB Project No. 1904-870
Dear Mayor and Council Members:
701 Xenia Avenue South
Suite 300
Minneapolis, MN 55416
Tel: 763-541-4800
Fax: 763-541-1700
Please find enclosed Construction Pay Voucher No. 1 in the amount of $112,840.79 for the above -
referenced project. The quantities completed to date have been reviewed and agreed upon by the
contractor, and we hereby recommend that the City of Hugo approve Construction Pay Voucher No. 1
for Arnt Construction Co., Inc.
If you have any questions or comments regarding the enclosed, please contact me at 763-287-8532.
Thank you.
Sincerely,
W58 & Associates, Inc.
L;�L 4i
ames L. Stremel, PE
Project Manager
Enclosures
cc: Steve Duff, City of Hugo
Nick Arnt, Arnt Construction Co., Inc.
srb
Equal Opportunity Employer
wsbeng.com
K{01900-8701AdminlCo-tludion AdminlPaI Vouchersl19N 870 CSTURVOI M-hmcc-072716.d�
�. 6
WSB
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project 01904-87 - HUGO - 147th Street / Oneka Lake Blvd Reconstruction
Pay Voucher No. 1
Contractor: Arnt Construction Company
2190 Phelps Road
Hugo, MN 55038
Contract Amounts
Original Contract $1,005,867.90
Contract Changes $0.00
Revised Contract $1,005,867.90
Work Certified To Date
Base Bid Items
$118,779.78
Backsheet
$0.00
Change Order
$0.00
Supplemental Agreement
$0.00
Work Order
$0.00
Material On Hand
$0.00
Total
$118,779.78
Contract No.
Vendor No.
For Period: 7/18/2016 - 7/22/2016
Warrant# Date
Funds Encumbered
Original $1,005,867.90
Additional N/A
Total $1,005,867.90
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Approved By Arnt Construction Company
County/City/Project Engineer
Contractor
L Date
July 27, 2016
Date
City of Hugo
Date
Page 1
Work Certified
This Pay Voucher
Work Certified
To Date
Less AmountLess
Retained
Previous
Payments
Amount Paid
This Pay Voucher
Total Amount
Paid To Date
01904-87
$118,779.78
$118,779.78
$5,938.991
$0.001
$112,840.79
$112,840.79
Percent Retained: 5%
1 Percent Complete: 11.8087%
Amount Paid This Pay Voucher $112,840.79
This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for
the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved.
Approved By Approved By Arnt Construction Company
County/City/Project Engineer
Contractor
L Date
July 27, 2016
Date
City of Hugo
Date
Page 1
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01904-87
Pay Voucher No. 1
01904-87 Payment Summate
No. From Date To Date Work Certified Amount Retained Amount Paid
Per Pay Voucher Per Pay Voucher Per Pay Voucher
1 07/18/2016 07/22/2016 $118,779.78 $5,938.99 $112,840.79
Totals: $118,779.78 $5,938.99 $112,840.79
01904-87 Fundina Cateaory Report
Funding
Work
Less
Less
Amount Paid
Total
Category
Certified
Amount
Previous
This
Amount Paid
No.
To Date
Retained
Payments
Pay Voucher
To Date
001
42,717.78
2,135.89
0.00
40,581.89
40,581.89
002
60,656.00
3,032.80
0.00
57,623.20
57,623.20
003
15,406.00
770.30
0.00
14,635.70
14,635.70
Totals: $118,779.78 $5,938.99 $0.00 $112,840.79 $112,840.79
01904-87 Fundina Source Report
Accounting
Funding
Amount Paid
Revised
Funds
Paid To
No.
Source
This
Contract
Encumbered
Contractor
Pay Voucher
Amount
To Date
To Date
01
State
40,581.89
692,069.90
692,069.90
40,581.89
02
State
57,623.20
206,226.00
206,226.00
57,623.20
03
Local
14,635.70
107,572.00
107,572.00
14,635.70
Totals: $112,840.79 $1,005,867.90 $1,005,867.90 $112,840.79
Page 2
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01904-87
Pa v Vnurher tdo 1
01904-87 Project Material Status
Quantity
Line
Item Description
Units
Unit Price
Contract
This
Amount This
Quantity
Amount
Quantity
Pay
Pay Voucher
To Date
To Date
Voucher
SCHEDULE A- STREET IMPROVEMENTS
1
2021.501
MOBILIZATION
LS
$23,500.00
1
0.25i$ov.000
$5,875.00
2
2101.502
CLEARING
TREE
$300.00
6
21
$6,300.00
3
2101.507
GRUBBING
TREE
$100.00
6
0
$0.00
4
2101.603
ROOT CUTTING
LIN FT
$10.00
50
0
$0.00
5
2104.501
REMOVE CURB
AND GUTTER
LIN FT
$2.00
180
60
$120.00
60
$120.00
REMOVE
6
2104.503
CONCRETE
SF
$1.00
40
120
$120.00
120
$120.00
WALK
REMOVE
7
2104.503
BITUMINOUS
SF
$0.52
12355
12355
$6,424.60
12355
$6,424.60
WALK
REMOVE
8
2104.505
CONCRETE
DRIVEWAY
S Y
$6.00
235
216.4
$1,298.40
216.4
$1,298.40
PAVEMENT
REMOVE
9
2104.505
BITUMINOUS
DRIVEWAY
S Y
$6.00
480
616.73
$3,700.38
616.73
$3,700.38
PAVEMENT
REMOVE
10
2104.505
BITUMINOUS
S Y
$1.38
10270
10270
$14,172.60
10270
$14.,172.60
PAVEMENT
11
2104.509
REMOVE SIGN
EACH
$25.00
7
0
$0.00
0
$0.00
SAWING
12
2104.511
CONCRETE
PAVEMENT (FULL
L F
$4.80
200
217
$1,041.60
217
$1,041.60
DEPTH)
SAWING BIT
13
2104.513
PAVEMENT (FULL
L F
$3.20
600
536
$1,715.20
536
$1,715.20
DEPTH)
SALVAGE AND
14
2104.521
REINSTALL
LIN FT
$40.00
81
0
$0.00
0
$0.00
WOODEN FENCE
SALVAGE SIGN
15
2104.523
PANEL TYPE
EACH
$25.00
5
0
$0.00
0
$0.00
SPECIAL
16
2104.523
SALVAGE SIGN
SUPPORT
EACH
$20.00
5
0
$0.00
0
$0.00
SALVAGE AND
17
2104.601
REINSTALL
LANDSCAPE
LS
$800.00
1
0
$0.00
0
$0.00
STRUCTURE
SALVAGE AND
18
2104.602
REINSTALL
EACH
$100.00
30
0
$0.00
0
$0.00
MAILBOX
COMMON
19
2105.501
EXCAVATION
CU YD
$17.00
4216
0
$0.00
0
$0.00
(EV) (P)
SUBGRADE
Page 3
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01904-87
Pay Voucher No. 1
01904-87
Proiect
Material Status
Quantity
Line
Item
Description
Units
Unit Price
Contract
This
Amount This
Quantity
Amount
Quantity
Pay
Pay Voucher
To Date
To Date
Voucher
20
2105.507
E X/C)AVATION
CU YD
$17.00
360
0
$0.00
0
$0.00
SELECT
21
2105.522
GRANULAR
C Y
$17.42
360
0
$0.00
0
$0.00
BORROW (CV)
22
2105.525
TOPSOIL
BORROW (CV)
CU YD
$0.01
500
0
$0.00
0
$0.00
23
2105.601
DEWATERING
LS
$500.00
1
0
$0.00
0
$0.00
GEOTEXTILE
24
2105.604
FABRIC SPECIAL
S Y
$1.70
1600
0
$0.00
0
$0.00
TYPE V
25
2112.501
SUBGRADE
PREPARATION
RDST
$100.00
32
0
$0.00
0
$0.00.
STREET
26
2123.610
SWEEPER (WITH
HOUR
$2.00
60
0
$0.00
0
$0.00
PICKUP BROOM)
27
2130.501
WATER (DUST
M
$100.00
10
0
$0.00
0
$0.00
CONTROL)
GALLONS
28
2211.503
AGGREGATE
BASE CLASS 5
CU YD
$23.80
3900
0
$0.00
0
$0.00
BITUMINOUS
29
2357.502
MATERIAL FOR
GAL
$3.05
1030
0
$0.00
0
$0.00
TACK COAT
TYPE SP 9.5
30
2360.501
WEARING
COURSE MIX
TON
$61.00
880
0
$0.00
0
$0.00
(2,B)
TYPE SP 12.5
31
2360.502
NON WEAR
COURSE MIX
TON
$56.00
2040
0
$0.00
0
$0.00
(2,6)
TYPE SP 9.5
WEARING
32
2360.503
COURSE MIX
S Y
$21.20
480
0
$0.00
0
$0.00
(2,B) 3.0" THICK -
BIT DAN
TYPE SP 9.5
WEARING
33
2360.503
COURSE MIX
S Y
$12.00
2864
0
$0.00
0
$0.00
(2,B) 3.0" THICK -
TRAIL
34
2504.602
IRRIGATION
SYSTEM REPAIR
EACH
$600.00
10
0
$0.00
0
$0.00
35
2505.601
UTILITY
COORDINATION
LS
$500.00
1
0
$0.00
0
$0.00
36
2521.501
6" CONCRETE
SF
$9.70
860
0
$0.00
0
$0.00
WALK
CONCRETE
37
2531.501
CURB & GUTTER
L F
$12.90
6370
0
$0.00
0
$0.00
DESIGN 8618
38
2531.507
6" CONCRETE
S Y
$64.00
235
0
$0.00
0
$0.00
DRIVEWAY
Page 4
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01904-87
Pay Voucher No. 1
01904-87
Project
Material Status
Quantity
Line
Item
Description
Units
Unit Price
Contract
This
Amount This
Quantity
Amount
Quantity
Pay
Pay Voucher
To Date
To Date
Voucher
PAVEMENT
ADA
39
2531.601
COMPLIANCE
LS
$400.00
1
0
$0.00
0
$0.00
SUPERVISOR
40
2531.604
7" CONCRETE
SQ YD
$75.00
40
0
$0.00
0
$0.00
VALLEY GUTTER
41
2531.618
TRUNCATED
DOMES
SF
$38.00
156
0
$0.00
0
$0.00
42
2540.602
MAIL BOX
(TEMPORARY)
EACH
$20.00
30
30
$600.00
30
$600.00
43
2563.601
TRAFFIC
CONTROL
LS
$5,400.00
1
0.25
$1,350.00
0.25
$1,350.00
44
2564.531
SIGN PANELS
SF
$31.00
209
0
$0.00
0
$0.00
TYPE C
INSTALL SIGN
45
2564.536
PANEL TYPE
EACH
$125.00
5
0
$0.00
0
$0.00
SPECIAL
46
2564.602
F&I SIGN PANEL
TYPE SPECIAL
EACH
$250.00
5
0
$0.00
0
$0.00
PEDESTRIAN
47
2565.616
CROSSWALK
FLASHER
SYS
$24,800.00
1
0
$0.00
0
$0.00
SYSTEM
48
2571.501
CONIFEROUS
TREE
$520.00
6
0
$0.00
0
$0.00
TREE 8' HT B&B
49
2573.502
SILT FENCE,
TYPE MS
L F
$1.30
3595
0
$0.00
0
$0.00
STORM DRAIN
50
2573.530
INLET
EACH
$10.00
35
0
$0.00
0
$0.00
PROTECTION
FILTER LOG
51
2573.540
TYPE STRAW
LIN FT
$4.20
180
0
$0.00
0
$0.00
BIOROLL
TEMPORARY
52
2573.602
ROCK
CONSTRUCTION
EACH
$100.00
7
0
$0.00
0
$0.00
ENTRANCE
53
2575.501
SEEDING
ACRE
$1,850.00
0.6
0
$0.00
0
$0.00
SODDING, TYPE
54
2575.505
LAWN (INCL.
TOPSOIL &
S Y
$5.45
7570
0
$0.00
0
$0.00
FERT.)
EROSION
55
2575.523
CONTROL
BLANKETS
S Y
$1.94
4700
0
$0.00
0
$0.00
CATEGORY
RAPID
56
2575.571
STABILIZATION
MGAL
$480.00
5
0
$0.00
0
$0.00
METHOD 3
RAPID
57
2575.572
STABILIZATION
S Y
$1.50
1000
0
$0.00
0
METHOD
Page 5
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01904-87
Pay Voucher No. 1
01904-87
Prosect
Material Status
Quantity
Line
Item
Description
Units
Unit Price
Contract
This
Amount This
Quantity
Amount
Quantity
Pay
Pay Voucher
To Date
To Date
Voucher
58
2575.605
HYDROSEEDING
SO YD
$0.44
3000
0
$0.00
0
$0.00
59
2582.502
4" SOLID LINE
PAINT
L F
$1.20
240
0
$0.00
0
$0.00
60
2582.502
6" SOLID LINE
L F
$2.50
60
0
$0.00
0
$0.00
PAINT
61
2582.502
4" DBLE SOLID
LINE PAINT
LF
$1.00
2750
0
$0.00
0
$0.00
Totals For Section SCHEDULE A -STREET IMPROVEMENTS:
$42,717.78
$42,717.78
SCHEDULE B -STORM DRAINAGE
62
2104.501
REMOVE SEWER
PIPE (STORM)
L F
$13.00
490
138
$1,794.00
138
$1,794.00
REMOVE
63
2104.509
DRAINAGE
EACH
$420.00
3
1
$420.00
1
$420.00
STRUCTURE
POND
64
2105.607
EXCAVATION
CU YD
$17.00
1497
0
$0.00
0
$0.00
(EV)
65
2501.515
15" RC PIPE
APRON
EACH
$1,250.00
4
2
$2,500.00
2
$2,500.00
66
2501.515
18" RC PIPE
APRON
EACH
$1,180.00
2
1
$1,180.00
1
$1,180.00
TRASH GUARD
67
2501.602
FOR 12" PIPE
EACH
$300.00
1
0
$0.00
0
$0.00
APRON
68
2502.541
6" PERF PE PIPE
DRAIN
L F
$14.00
1400
0
$0.00
0
$0.00
12" RC PIPE
69
2503.541
SEWER DES 3006
L F
$29.00
199
87
$2,523.00
87
$2,523.00
CL V
15" RC PIPE
70
2503.541
SEWER DES 3006
L F
$30.00
1084
552
$16,560.00
552
$16,560.00
CL V
18" RC PIPE
71
2503.541
SEWER DESIGN
LIN FT
$33.00
836
350
$11,550.00
350
$11,550.00
3006 CLASS III
CONNECTTO
72
2503.602
EXISTING STORM
EACH
$1,470.00
4
1
$1,470.00
1
$1,470.00
SEWER
73
2503.602
CHIMNEY SEALS
EACH
$150.00
29
0
$0.00
0
$0.00
CONST
74
2506.501
DRAINAGE
STRUCTURE DES
L F
$320.00
74
33.8
$10,816.00
33.8
$10,816.00
48-4020
CONST
75
2506.501
DRAINAGE
STRUCTURE DES
L F
$410.00
15
5.3
$2,173.00
5.3
$2,173.00
60-4020
CONSTRUCT
76
2506.502
DRAINAGE
EACH
$1,550.00
12
5
$7,750.00
T7$7.75000
STRUCTURE
DESIGN SPECIAL
Page 6
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01904-87
Pay Voucher No. 1
01904-87 Project
Material Status
Quantity
Line
Item
Description
Units
Unit Price
Contract
This
Amount This
Quantity
Amount
Quantity
Pay
Pay Voucher
To Date
To Date
Voucher
1
CASTING
77
2506.516
ASSEMBLY
EACH
$450.00
13
0
$0.00
0
$0.00
(CATCH BASIN)
CASTING
78
2506.516
ASSEMBLY
EACH
$675.00
4
0
$0.00
0
$0.00
(STORM)
79
2506.601
SAFL BAFFLE
EACH
$4,430.00
1
0
$0.00
0
$0.00
80
2511.501
RANDOM RIPRAP
C Y
$112.00
14
5
$560.00
5
$560.00
CLASS III
81
2563.610
UTILITY CREW
HOUR
$680.00
10
2
$1,360.00
2
$1,360.00
Totals For Section SCHEDULE B - STORM DRAINAGE:
$60,656.00
$60,656.00
SCHEDULE C - UTILITY IMPROVEMENTS
82
2104.501
REMOVE WATER
L F
$10.00
25
0
$0.00
0
$0.00
MAIN
83
2104.509
REMOVE
CASTING
EACH
$130.00
13
13
$1,690.00
13
$1,690.00
84
2104.509
REMOVE GATE
EACH
$730.00
4
0
$0.00
0
$0.00
VALVE AND BOX
85
2104.523
SALVAGE
HYDRANT
EACH
$1,050.00
4
2
$2,100.00
2
$2,100.00
86
2105.607
1 1/2" CLEAR
ROCK
CU YD
$40.00
50
0
$0.00
0
$0.00
87
2503.602
CHIMNEY SEALS
EACH
$140.00
13
0
$0.00
0
$0.00
88
2504.602
WATERMAIN
OFFSET
EACH
$4,100.00
2
0
$0.00
0
$0.00
89
2504.602
ADJUST GATE
VALVE AND BOX
EACH
$350.00
9
0
$0.00
0
$0.00
90
2504.602
HYDRANT
EACH I
$4,330.00
41
2
$8,660.00 1
2
$8,660.00
CONNECTTO
91
2504.602
EXISTING WATER
EACH
$1,770.00
4
0
$0.00
0
$0.00
MAIN
CONNECTTO
92
2504.602
EXISTING WATER
EACH
$650.00
8
0
$0.00
0
$0.00
SERVICE
93
2504.602
EXPOSE WATER
EACH
$400.00
2
0
$0.00
0
$0.00
MAIN
94
2504.602
BOX TE VALVE &
EACH
$1,340.00
4
2
$2,680.00
2
$2,680.00
95
2504.602
1" CORPORATION
EACH
$530.00
8
0
$0.00
0
$0.00
STOP
96
2504.602
1" CURB STOP
EACH
$650.00
8
0
$0.00
0
$0.00
AND BOX
97
2504.603
6" WATER MAIN -
LIN FT
$46.00
32
6
$276.00
6
$276.00
DUCT IRON CL 52
98
2504.603
1" TYPE K
COPPER PIPE
L F
$16.00
320
0
$0.00
0
$0.00
99
2504.604
4 POLYSTYRENE
S Y
$39.00
110
0
$0.00
0
$0.00
INSULATION
Page 7
CITY OF HUGO
14669 Fitzgerald Avenue North
Hugo, MN 55038
Project No. 01904-87
Pay Voucher No. 1
01904-87
Project
Material Status
Quantity
Line
Item
Description
Units
Unit Price
Contract
This
Amount This
Quantity
Amount
Quantity
Pay
Pay Voucher
To Date
To Date
Voucher
100
2504.608
DUCTILE IRON
FITTINGS
LB
$1.60
900
0
$0.00
0
$0.00
RECONSTRUCT
101
2506.502
SANITARY
SEWER
L F
$700.00
12
0
$0.00
0
$0.00
MANHOLE
102
2506.522
ADJUST FRAME &
RING CASTING
EACH
$380.00
4
0
$0.00
0
$0.00
CASTING
103
2506.516
ASSEMBLY
EACH
$700.00
13
0
$0.00
0
$0.00
(SANITARY)
104
2563.610
UTILITY CREW
HOUR
$680.00
10
0
$0.00
0
$0.00
Totals For SCHEDULE C - UTILITY IMPROVEMENTS:
$15,406.00
$15,406.00
Project Totals:
1
$118,779.78
$118,779.78
Page 8
(Space above line reserved for recording information)
RESOLUTION NO. 2016-22
RESOLUTION OF THE CITY OF HUGO,
WASHINGTON COUNTY, MINNESOTA,
AMENDING PROVISIONS OF DEFERRAL OF A SPECIAL ASSESSMENT
PIN 31.031.21.34.0009
WHEREAS, the City Council adopted Resolution No. 2011-33 on October 3, 2011; and,
WHEREAS, the City Council deems it advisable and in the best interest of the City of
Hugo to amend the provisions of Resolution No. 2011-33 permitting a deferral of special
assessments in connection with the property identified by Property Identification Number
31.031.21.34.0009, and owned by Dee Davis per Washington County property records; and,
WHEREAS, the special assessment policy of the City of Hugo permits the deferral of
assessments for unimproved property; and,
WHEREAS, the property identified by Property Identification Number
31.031.21.34.0009 is currently considered unimproved property.
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Hugo that the following assessment shall be deferred:
1. Assessment Amount. The present total of the assessments related to the South
Ethan Avenue improvement project for the subject property are $17,817.38.
2. Improvements to the property include provision of street access, sanitary sewer
and water service; however, the property is unimproved and therefore eligible for a deferment.
Resolution 2016-22
3. Accordingly, the City approves a deferment of the assessment for the subject
property until such time as the property is improved through the construction of a dwelling.
4. Interest on Deferred Assessment. The deferred special assessment shall not be
subject to interest, and all interest accrued to the date of this resolution is hereby forgiven.
5. Termination of Deferral Status. The deferral of the assessment shall end upon the
improvement of the parcel and the assessment be payable in full, including interest, at the time
the improvement is approved through City Council action or with the approval of a building
permit.
WHEREUPON, said Resolution was declared duly passed and adopted by the City
Council for the City of Hugo this 1" day of August, 2016.
ATTEST:
Michele Lindau, City Clerk
2
Tom Weidt, Mayor
Agenda Number A -'
CITY OF HUGO COMMUNITY DEVELOPMENT
DEPARTMENT
Memorandum
TO: Bryan Bear, City Administrator
FROM: Rachel Leitz, Community Development Assistant
SUBJECT: Renewal of Atkinson Mining Permit
DATE: July 26, 2016 for the City Council meeting of August 1, 2016
1. BACKGROUND:
Mr. Atkinson was approved for a mining permit in July, 1991 and has received renewal on this
permit since it was issued. According to the permit, a biannual renewal process must occur. The
Council last considered the renewal of the mining permit and held a public hearing on August 4,
2014. City Administrator, Bear, explained that there was no current mining activity on the site,
but there was some removal of stockpiled materials. Bear reminded the Council that in 2012
they allowed the Atkinsons to move forward with the mining permit renewal process without all
the conditions being met until the time mining operations began again. The conditions not being
met were the requirement to biannually provide a topographic map of the site, calculation of
stockpiled material, amount of granular material left onsite to be mined, and a reclamation plan.
The Council agreed that the Atkinsons should not have to incur the cost of meeting all the
conditions of the permit until mining began again and the permit shall be amended to eliminate
Irish Avenue, north of 147h Street, and 152nd Street as a haul route because of a concern of the
suitability of the road. On August 18, 2014 the Council elected to reconsider the vote on the
Atkinson mining permit, in regards to the approved haul route, after the Atkinsons reached out
stating their dissatisfaction with the change. On September 2, 2014 the Council reconsidered the
change in haul routes and elected to allow the Atkinsons to once again use Irish Avenue, north of
147`h Street and 152nd Street as a haul route. The permit has expired as of July 1, 2016 and the
Atkinsons are requesting a renewal of the mining permit.
2. ATKINSON MINING PERMIT RENEWAL REQUEST
Staff inspected the Atkinson's mining site on July 25, 2016. There is currently no mining
activity occurring on the site, but there is still some removal of stockpiled materials. Since the
site is not being mined, the applicant is still asking that some conditions in the permit not be met
until the time that mining operations begin again. The conditions not being met are the
requirement to biannually provide a topographic map of the site, calculation of stockpiled
material, amount of granular material left onsite to be mined, and a reclamation plan. Staff noted
that the stockpiles have slightly decreased since the last inspection. The applicant stated that
there is very little hauling on roads since there is minimal activity occurring on site. The City
Engineer is not requiring use of water or calcium chloride on the roads at this time. There have
Page 2
been no complaints on the conduct of the drivers, no clearing of vegetation around the property,
and no other violations of the permit.
At the time of the 2014 renewal, Council added a condition requiring that a public hearing be
held prior to the permit being renewed in 2016. Because of that condition, staff has provided
notice to the public of a hearing to be held during the August 1, 2016 City Council meeting.
4. CONCLUSION/RECOMMENDATION:
Staff recommends that the City Council open the public hearing for public comment and consider
the renewal request for the Atkinson's mining permit.
Because there has been no changes to the site or the way in which it is operating, staff
recommends approval of the Atkinson's mining permit renewal request, with the conditions
listed in the interim use permit.
Attachments:
1. Site Map
2. Interim Use Permit
2
A a m
CITY OF HUGO
WASHINGTON COUNTY, MINNESOTA
MINING PERMIT
(ATKINSON PIT)
Pursuant to the provisions of Ordinance No. 90-247 of the City of Hugo, Washington
County, Minnesota, entitled "Mining and Excavation" a Mining Permit is hereby issued to:
DEAN ATKINSON
13452 GOODVIEW AVENUE NORTH
HUGO, MINNESOTA 55038
for a period to expire on July 1, 2018, unless sooner terminated. Permit approval is subject to the
provisions of said Ordinance and compliance with the following conditions:
1. All applicable provisions of the City of Hugo Ordinances governing mining shall be
complied with.
2. The scope of the Mining Permit shall be limited to mining, washing, screening,
temporary storage, and hauling away accumulated, granular material. Mr. Atkinson
may maintain a total of thirty thousand (30,000) cubic yards of stockpiled material
on site. Said stockpile shall include all material mined from the site and all other
material (including recycled material) brought to the site. At no time shall the total
amount of stockpiled material exceed thirty thousand (30,000) cubic yards.
Applicant shall, on a bi-annual basis, provide to the City a calculation, from a
qualified person, attesting to the amount of stockpiled material on site.
Additionally, Mr. Atkinson shall, on a bi-annual basis, report to the City as to the
amount of granular material left on-site to be mined. Applicant shall also, bi-
annually, provide a topographic map to the City of the site, which map shall depict
the then existing topography of the site. Lastly, the applicant shall provide, on an
biannual basis, an estimate of the material removed from the property.
3. No topsoil or overburden shall be removed from the site (see 919).
4. Haul roads shall be 147th Street, from existing north entrance of the Atkinson's
gravel pit, easterly to Irish Avenue; and Irish Avenue between 147"' Street and
County Road 8A. Any exception to these routes must be approved by the City
Council.
5. Dust control on all City streets shall be by the use of water or calcium chloride, as
directed by the City Engineer.
Mining Permit - Atkinson Pit
Page 2 of 5
6. The inspection fee to cover the inspection costs shall be based on actual costs
incurred or as set by Council resolution.
7. No change shall be made to the reclamation plan approved by the City for this site
without prior consent of the City Council. The permit holder shall maintain on
deposit with the City cash or other acceptable security in the amount of $17,500.00,
for the purpose of insuring compliance with the reclamation plan. Such deposit will
be released by the City upon acceptance by the City Engineer of the reclamation
work, or the money may be used by the City to perform the work if the permit
holder has not restored the site within one (1) year of the termination of this permit.
8. Temporary changes to this permit, made necessary by acts of nature or other
emergencies, may be made by the City Engineer.
9. Inspections to insure compliance with the Mining Permit will be done by the City
Administrator, and he may request the assistance of such other persons or
organizations, as he may deem necessary.
10. Any violation of the terms or conditions of this Mining Permit may be grounds for
immediate termination in accordance with the City Ordinance.
11. Haul roads shall be inspected periodically by the City Engineer, and maintained by
the contractor, in accordance with the Engineer's recommendations. The City
Engineer will have the authority to temporarily close a haul road for use by the
permit holder if the road is in such disrepair that it is, or may become, a hazard to
the public.
12. A maximum speed of 45 mph shall be maintained by the contractor's gravel trucks
when operating on the designated haul roads. The permit holder's trucks shall
maintain a maximum speed of 30 mph when school is in session.
13. Any additional limitations or specifications for the haul roads, which shall be
deemed necessary for health and safety reasons by the City Engineer and City
Attorney, may be established.
14. The hours for the mining operation shall be 7:00 a.m. until 6:00 p.m., Monday
through Saturday.
15. There shall be no trucking or hauling in of materials before 7:00 a.m. or after 7:00
p.m., except as noted herein, without an amendment to this Mining Permit.
OR
Mining Permit - Atkinson Pit
Page 3 of 5
16. The sight distance along the haul routes shall be improved at the expense of the
permit holder according to the requirements of the City Engineer.
17. An updated contour map of the site is to be filed with the City Engineer, when
requested.
18. All existing trees and natural vegetation bordering the pit area shall be left
undisturbed.
19. All topsoil in the pit area shall be stockpiled, and used only for site restoration
purposes.
20. Sewer facilities on the site shall be of the portable, chemical holding -tank type.
21. No blasting shall be permitted on site.
22. Nuisances on site are to be abated pursuant to Chapter 46 of the City Code (junk
vehicles, illegal dumping, etc.).
23. Applicant shall refrain from mining below grade closer than fifty (50) feet to the
boundary of any zone where such activities are not permitted, or closer than fifty
(50) feet to the boundary.
24. Inspections are to be conducted on-site.
25. The Applicant shall carry liability and property damage insurance, with minimum
limits at $1,000,000.00 to any one person and $1,000,000.00 for any occurrence,
naming the City of Hugo as an additional insured.
3
Mining Permit - Atkinson Pit
Page 4 of 5
CONSENT
Dean Atkinson has read the foregoing Mining Permit and the conditions, and hereby accepts
said Mining Permit as conditioned, and agrees that said conditions are reasonable, and to abide by
said conditions throughout the term of the said Mining Permit, unless and until modified by action
of the City Council on the following described property:
The SW 1/4 of the NW 1/4 of Section 23, Township 31 North, Range 21 West, Washington
County, Minnesota.
This Permit is being issued pursuant to Council authorization on August 4, 2014. Said
approval is subject to full compliance with conditions of the Permit, and is subject to review by the
City Council at any time with possible revocation for failure to comply with the conditions set forth
herein.
Dean Atkinson, Owner Tom Weidt, Mayor
City of Hugo
ATTEST:
Michele Lindau, City Clerk
19
Mining Permit - Atkinson Pit
Page 5 of 5
CONSENT AND DISCLOSURE
Dean A. Atkinson acknowledges that he read and understands the foregoing Mining Permit
("Atkinson Pit") ("Mining Permit"). Dean Atkinson states that he is executing the Consent included
in the Mining Permit as a necessity for him to continue his business. By executing the Consent
included in the Permit, Dean Atkinson is not waiving his legal right to bring legal action to
challenge the validity of Ordinance No. 95-301 (An Ordinance clarifying the City Ordinances
regarding the Operation of Rock Crushers within the Agricultural District of the City) as the
Ordinance limits crushing and processing of recycled asphalt and concrete on the subject property,
or to challenge the permit, or any past permits.
Dean A. Atkinson
7
M .-Z
FOR IMMEDIATE RELEASE Contact: Rebecca Alery
July 7, 2016 202-225-2331
Emmer Announces August Town Halls
Washington, D.C. — Congressman Tom Emmer (MN -06) announced today that he will be
holding two town halls during the month of August. The first event for the month will be held in
Washington County and the second will be held in Benton County.
Last year, Congressman Emmer held a town hall in every county within his district in order to
remain accountable, transparent and accessible — and this year will be no different.
"My role as a Representative is to listen to and serve the fine people of Minnesota's Sixth District,
so it is imperative that I hear their questions and concerns directly," said Emmer. "That is why I
place such a high importance on town halls — there is no better way to hear from the people. I am
very much looking forward to these next few town halls and hope to see many of you there."
Washington County Town Hall
Date: Thursday, August 4, 2016
Time: 6:30 PM
Location: Hugo City Hall I Council Chambers 14669 Fitzgerald Ave N, Hugo, MN 55038
Benton County Town Hall
Date: Thursday, August 11, 2016
Time: 6:30 PM
Location: Foley City Hall I Council Chambers 251 41h Ave N, Foley, MN 56329
M
50 50 bV
-
M 1
Annual Employee Picnic
Saturday, August 13th
Celebrating 50 Years!
You and your family are invited to the Wilson
Tool company picnic.
What: Facility Open House
Where: Wilson Tool
Time: 2:30 PM - 4:30 PM
What: Car Show
Where: Wilson Tool
Time: 2:30 PM - 6:30 PM
What: Anniversary Picnic
Where: Hanifl Athletic Park
Time: 4:30 PM
Parking
Park at Wilson Tool and use the courtesy shuttle to/from
the Picnic Grounds. The shuttle will run throughout the
/ picnic. All employees who park at Wilson Tool and utilize
' the shuttle will be entered in a drawing to win a 50" TV.
V1,
Fj
2016 Wilson Tool Picnic
Schedule of Events
TIME
EVENT
LOCATION
2:30 PM —4:30 PM
Wilson Tool and Well@Work Clinic Open House
Wilson Tool Facility
2:30 PM — 6:00 PM
Wilson Tool Car Show
Wilson Tool Facility
4:30 PM —8:00 PM
Picnic Registration Check In
Picnic Grounds
(Pick up registration packet including wrist bands, name
Registration Booth
tags, prize tickets, and kid prizes)
4:30 PM —5:30 PM
Aloha from Ken & Ruth Wilson
Picnic Grounds
Entrance
4:30 PM — 8:30 PM
ACTIVITIES
Face Painting and Balloon Artist -
Activity Tent
4:30 PM — 9:30 PM
Photo Booths Open
5:00 PM -7:00 PM
_
Roaming Magicians
Picnic Grounds
5:30 PM —8:30 PM
_
Caricature Artists
Activity Tent
4:30 PM —8:30 PM
Petting Zoo and Pony Rides
Picnic Grounds
X4:30 PM —8:30 PM
Inflatable bounce house and waterslides
Picnic Grounds
4:30 PM —8:30 PM
Wading Pool
Picnic Grounds
4:30 PM — 8:30 PM
Spin Art / Building project
Activity Tent
4:30 PM —7:30 PM
Throw Back Family Picnic Games
Picnic Grounds
1 4:30 PM —8:30 PM
Laser Tag
Picnic Grounds
4 30 PM —8:30 PM
_
Rock Climbing Wall
Picnic Grounds
4:30 PM —9:30 PM
Bingo
Bingo Hall Building
C 4:30 PM —9:00 PM
_ _ _
Chair Massage (sign up only)
Massage Tent
:00 PM
Video Game Trailers Opens
Trailers in Parking Lot
5:00 PM —8:00 PM
Luau Dinner
Dining Tents
5:30 PM —6:00 PM
Family Feud
Main Stage
6:00 PM — 6:30 PM
City of Hugo Award
Main Stage
Volunteer of the Year Award
i
25th Anniversary Awards
LGiving
Circle 4 -wheeler Prize Drawing
6:30 PM —8:00 PM
Texas Hold `Em and Cribbage Tournament (sign up)
Card Tent
6:30 PM —11:30 PM
Band: Last Call
Main Stage
8:00 PM —9:00 PM
Grand Prize Drawings (must be present to win)
Main Stage
6:30 PM —11:30 PM
Green Mill Pizza Truck
Parking Lot
10:00 PM
Fireworks
Picnic Grounds
NOTES:
Picnic Parking: All employees who park at the WT facility and utilize the shuttle to the picnic grounds will be
entered in a drawing to win a 50" TV
Make a pledge To Drink Responsibly and know your limits. If limits are exceeded, please use the provided
designated drivers to bring you, your family, and vehicle home safely.
August 2016 August 2016 September 2016
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 6 1 2 3
7 8 9 10 11 12 13 4 5 6 7 8 9 10
14 15 16 17 18 19 20 11 12 13 14 15 16 17
21 22 23 24 25 26 27 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28 29 30
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Jul 31
Aug 1
2
3
4
5
6
7:00pm City Council
6:30pm National Night
6:30pm Town Hall
Meeting
Out (Fire Hall)
Meeting (Council
Chambers)
7
8
9
10
11
12
13
7:00pm Parks
6:30pm BOZA
Wilson Tool Picnic
7:00pm Planning
Commission
14
15
16
17
18
19
20
9:00am Lions Golf
5:00pm EDA Meets
9:00am Food Shelf Clay
7:00pm City Council
Scramble (Oneka
Meeting
Shoot (Wildwings)
Ridge)
7:00pm Historical
Commission
21
22
23
24
25
26
27
5:00pm Burger Night
6:30pm BOZA
7:00pm Midyear Budget
Review (Hugo Council
(Hugo Legion)
Chambers)
7:00pm Planning
Commisison
28
29
30
31
Sep 1
2
3
Meetings in green are posted/scheduled meetings. 1 7/27/2016 1:42 PM
September 2 016 September 2016 October 2016
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 1
4 5 6 7 8 9 10 2 3 4 5 6 7 8
11 12 13 14 15 16 17 9 10 11 12 13 14 15
18 19 20 21 22 23 24 16 17 18 19 20 21 22
25 26 27 28 29 30 23 24 25 26 27 28 29
30 31
SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Aug 28
29
30
31
Sep 1
2
3
4
5
6
7
8
9
10
Labor Day
7:00pm City Council
6:30pm BOZA
cCollar Park Grand
Meeting
7:00pm Planning
Opening -Time TBD
Commission
11
12
13
14
15
16
17
7:00pm Parks
7:00pm Street Meeting
(Hugo Rice Lake
Room)
18
19
20
21
22
23
24
S:00pm EDA Meets
6:30pm BOZA
7:00pm City Council
Meeting 1
7:00pm Historical
—1
7:00pm Planning
Commission
Commisison
25
26
27
28
29
30
Oct 1
5:00pm Burger Night
(Hugo Legion)
Meetings in green are posted/scheduled meetings. 2 7/27/2016 1:42 PM