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HomeMy WebLinkAbout2016.07.05 CC Minutes i MINUTES FOR HUGO CITY COUNCIL MEETTNG ON JULY 59 2016 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas,Klein,Miron,Petryk(arrived at 7:12),Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,WSB Project Engineer Jim Stmmel,City Attorney Dave Snyder,and City Clerk Michele Lindau i Approval of Minutes for the June 13,2016 Photo and City Administrator Performance Review ' Miron made motion,Klein seconded,to approve the minutes for the June 13,2016 meeting for the Council photo and City Administrator performance review as presented. All Ayes. Motion carried. Approval of Minutes for the June 13,2016 Executive Session Klein made motion,Miron seconded,to approve the minutes for the June 13,2016 Executive Session for the City Administrator performance review as presented. All Ayes. Motion carried. i Approval of Minutes for the June 20,2016 City Council Meeting Klein made motion, Miron seconded,to approve the minutes for the June 20,2016 City Council meeting as presented as presented. All Ayes. Motion carried. Approval of Minutes for the June 27.2016 CIP Workshop Miron made motion,Klein seconded,to approve the minutes for the June 27,2016 CIP Workshop as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion,Miron seconded,to approve the agenda as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for July 5,2016 Page 2 of 8 Presentation of 2015 Audit Report-Jason Miller,Smith Schafer&Associates Jason Miller from the independent accounting firm of Smith Schafer&Associates presented the Hugo City Council with a recap of the audit of City's finances for the 2015 fiscal year. Jason provided a summary of the City's revenues and expenditures stating that the City has good reserves on hand. He reviewed the different funds and expenditures,and summarized by saying the City was in good financial shape. An unmodified audit opinion was issued with one Minnesota legal compliance exception. Klein made motion, Miron seconded,to formally accept the audit findings. All Ayes. Motion carried. Approval of the Consent Aeenda Haas made motion, Petryk seconded,to approve the following Consent Agenda items. 1. Approval of Claims i 2. Approve Annual Performance Review for Public Works Worker Jeff Maas 3. Approve Annual Performance Review for Community Development Assistant Rachel Leitz 4. Approve Reduction No. 3 in the Letter of Credit for ON Prairie Village LLC,Prairie Village 3rd Addition 5. Approve Reduction No 2 in the Letter of Credit for ON Prairie Village LLC for Waters Edge 5th Addition 6. Approve Reduction No 2 in the Letter of Credit for OP3 Prairie Village LLC for Prairie Village 4th Addition 7. Approve Temporary On-Sale Liquor License for the Hugo Lions Club for Tough Mudder Event on July 16-17,2016 8. Approve Special Event Permit for Wilson Tool Company Picnic on Saturday,August 13, 2016 9. Approve Application for Pyrotechnic Display, Inc for Fireworks at the Wilson Tool Company Picnic on Saturday,August 13,2016 10. Approve Temporary On-Sale Liquor License to Hugo Lions Club for the Wilson Tool Employee Picnic on Saturday,August 13,2016 11. Approve Brian Esch and John Brockberg as Probationary Employees on the Hugo Fire Department 12. Approve Resolution Appointing Election Judges for 2016 Primary and General Elections 13. Approve Resolution Approving Joint Powers Agreement and Court Data Services Amendment for Johnson/Turner 14. Approve Resolution Approving the Master Partnership Contract with MnDOT for 147th Hugo City Council Meeting Minutes for July 5,2016 j Page 3 of 8 i Street/Oneka Lake Boulevard Street Project 15. Approve Termination of Escrow Agreement for Property at 16635 and 16673 Forest Boulevard(ARK) 16. Approve Solar Ordinance Subscription Agreement with Geronimo Energy 17. Approve Oneka Parkway Bridge Maintenance Agreement with the Rice Creek Watershed District 18. Approve Resolution Approving Preliminary Plat and Final Plat for Bald Eagle Industrial Park 61'Addition All Ayes. Motion carried. Approval of Claims i Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Jeff Maas Jeff Maas was hired by the City of Hugo on July 24,2006 as a Public Works Worker and has worked for nine years in the Public Works Department. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Jeff Maas. i Approve Annual Performance Review for Community Development Assistant Rachel Leitz Rachel Leitz was hired as a Community Development intern on January 12,2015. At the July 6, 2015 meeting,the Council approved the hiring of Rachel as the new full-time Community Development Assistant with a start date of July 13,2015. Adoption of the Consent Agenda approved the annual performance review for Community Development Assistant Rachel Leitz. Approve Reduction No.3 in the Letter of Credit for OP3 Prairie Village LLC,Prairie Village 3'd Addition ON Prairie Village,developer,had requested the City reduce the letter of credit being held for the Prairie Village 3'd Addition. Senior Engineering Technician Steve Duff had inspected the work and recommended the reduction of the letter of credit being held for the constructed improvements in the Prairie Village 3'd Addition be reduced to$139,300.00 of the original letter of credit$1,393,000.00. Adoption of the Consent Agenda approved the reduction in the letter of credit to$139,300.00. Approve Reduction No 2 in the Letter of Credit for OP3 Prairie Village LLC for Waters Edge 5u'Addition i OP3 Prairie Village LLC had requested the City reduce their letter of credit for the Water's Edge 5s'Addition Development. Senior Engineering Technician Steve Duff had inspected the work and recommended the reduction of the letter of credit being held for the constructed improvements in the Water's Edge 5s'Addition Development be reduced to$30,411.50 of the Hugo City Council Meeting Minutes for July 5,2016 Page 4 of 8 original letter of credit$304,115.00. Adoption of the Consent Agenda approved the reduction in the letter of credit to$30,411.50. Approve Reduction No 2 in the Letter of Credit for OP3 Prairie Village LLC for Prairie Village 01 Addition OP3 Prairie Village LLC had requested the City reduce their letter of credit for the Prairie Village 4h Addition Development. Senior Engineering Technician Steve Duff had inspected the work and recommended the reduction of the letter of credit being held for the constructed improvements in the Prairie Village 4s'Development be reduced to$63,672.00 of the original letter of credit$636,720.00. Adoption of the Consent Agenda approved the reduction in the letter of credit to $63,672.00. Approve Temporary On-Sale Liquor License for the Hugo Lions Club for Tough Mudder Event on July 16-17,2016 Tough Mudder event organizers requested the Hugo Lions Club members serve beer at their event at Wild Wings on Saturday and Sunday,July 16 and IT The Lions Club had submitted an application for a Temporary On-Sale Liquor License and the appropriate Liquor Liability Insurance naming the City as additionally insured. In addition,they have secured two Washington County Deputies to be stationed in the area where alcohol is served. Adoption of the Consent Agenda approved the Temporary On-Sale Liquor License for the Hugo Lions Club for the Tough Mudder Event on July 16 and 17,2016. Approve Special Event Permit for Wilson Tool Employee Picnic on Saturday.August 13, 2016 Wilson Tool had applied for a Special Event Permit for their annual company picnic on Saturday,August 13,2016. Wilson Tool had reserved the Hanilf Fields,Hanifl Shelter,and the Rice Lake Center for their event to celebrate their 50 year anniversary. A special event permit is required because they expected between 1,200 and 2,000 people to attend,there will be live music and fireworks, and alcohol will be served. Wilson Tool will be doing a presentation during the event that the Council will be invited to. Staff will inform Council of the schedule closer to the date and prepare a form of recognition for the Council to present. Adoption of the Consent Agenda approved the Special Event Permit for Wilson Tool to hold their annual picnic at the Hanifl Fields and Shelter on Saturday,August 13,2016. Weidt made motion,Miron seconded,to direct staff to prepare a resolution in recognition of Wilson Tool's 501'Anniversary for approval by Council at the next meeting. All Ayes. Motion carried. Approve Application for Pyrotechnic Display.Inc for Fireworks at the Wilson Tool Company Picnic on Saturday.August 13,201 Pyrotechnic Display,Inc.had applied for a permit to display fireworks as part of the Wilson Tool company picnic. A Certificate of Liability Insurance was provided to the City naming the City i i i Hugo City Council Meeting Minutes for July 5,2016 Page 5 of 8 as additionally insured. Adoption of the Consent Agenda approved the permit for Pyrotechnic i Display,Inc for a fireworks display on Saturday,August 13,2016 at the Hanifl Fields, subject to I approval by the Hugo Fire Chief. Approve Temporary On-Sale Liquor License to Hugo Lions Club for the Wilson Tool Company Picnic on Saturday.August 13,2016 As in past years,the Hugo Lions Club applied for a Temporary On-Sale Liquor License to serve alcohol at the annual Wilson Tool picnic to be held at the Hanifl Shelter and Fields. The City had received the appropriate Liquor Liability Insurance naming the City as additionally insured, and they have secured four Washington County Deputies to be on site. Adoption of the Consent Agenda approved the Temporary On-Sale Liquor License for the Wilson Tool company picnic. Approve Brian Esch and John Brockberg as Probationary Employees on the Hugo Fire Department i Brian Esch and John Brockberg have completed the application procedure to become firefighters on the Hugo Fire Department. Fire Chief Kevin Colvard and Deputy Chief Jim Compton,Jr. recommended appointment of Brian and John as probationary firefighters. Adoption of the Consent Agenda approved the appointment of Brian Esch and John Brockberg as probationary firefighters on the Hugo Fire Department effective July 5,2016. Approve Resolution Appointing Election Judges for 2016 Primary and General Elections The City has received 39 applications from individuals to serve as election judges for the City of Hugo's Primary and General Elections in 2016. All election judges will receive two hours of training,and many of the judges have served in several past elections. City Clerk Michele Lindau has prepared a resolution listing the election judges who will be staffing the five precincts. Adoption of the Consent Agenda approved RESOLUTION 2016-16 APPOINTING i ELECTION JUDGES FOR PRIMARY AND GENERAL ELECTIONS IN THE YEAR 2016. i i Approve Resolution Approving Joint Powers Agreement and Court Data Services Amendment for Johnson/Turner At its July 18,2011 meeting, Council approved a Masters Joint Powers Agreement with the MN Department of Public Safety,Bureau of Criminal Apprehension(BCA)to allow the City attorney's firm of Johnson and Turner to access the BCA's Criminal Justice Data Communications Network(CJDN). In July 2012,Council approved an amendment to provide additional tools available to access court data. This was a five-year agreement that will expire soon,and Johnson/Turner is requesting Council approve the resolution approving the renewal of the agreements. Adoption of the Consent Agenda approved RESOLUTION 2016-17 APPROVING STATE OF MINNESOTA JOINT POWERS AGREEMENTS WITH THE CITY OF HUGO ON BEHALF OF ITS CITY ATTORNEY AND ARRESTING AGENCY. Hugo City Council Meeting Minutes for July 5,2016 Page 6 of 8 Approve Resolution Approving the Master Partnership Contract with MnDOT for 147th Street/Oneka Lake Boulevard Street Pro*ect The 14r Street/Oneka Lake Boulevard project involves the use of the City's state-aid funds, and as such includes specific requirements related to materials inspections. A number of the required materials inspections can be completed most efficiently by MnDOT on behalf of the City. MnDOT will complete the materials inspections on behalf of the City,and bill the City accordingly for the work. The City needed to enter into a contract with MnDOT to allow for completion of the work. Adoption of the Consent Agenda approved RESOLUTION 2016—18 APPROVING THE MASTER PARTNERSHIP CONTRACT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION. Approve Termination of Escrow Agreement for Property at 16635 and 16673 Forest Boulevard(ARI) At its November 4,2013 meeting,the Council approved the revocation of the Special Use Permit and Auto Dismantling License for property owned by Norman Horton at 16635 and 16673 Forest Boulevard. An Order was also approved that defined the steps required to clean up the property. In November,2015,the City entered into an Escrow Agreement with the Trustees of the property who escrowed$25,000 to ensure the conditions in the Special Use Permit,which were required upon termination of the permit,were completed. Staff had inspected the property and determined they are in compliance of all the requirements. Adoption of the Consent Agenda approved the termination of the Escrow Agreement for the property at 16635 and 16673 Forest Boulevard and release the funds to the Trustees of the property. Approve Solar Ordinance Subscription Agreement with Geronimo Energy At the April 4,2016 meeting,Community Development Assistant Rachel Leitz spoke to the Council about a solar subscription RFP through the Met Council that the City joined in 2015. She stated that the City had been paired with Geronimo Energy and have been given the opportunity to subscribe to a solar garden. In return,the City would receive a bill credit on its energy bill. The Council had questions regarding the contract and other background information on the company. At its May 16,2016 meeting, staff provided the Council with supplemental information on the solar subscription,including the contract. The City Council directed staff to move forward with the subscription and begin review and negotiations of the contract. Adoption of the Consent Agenda approved the final agreement for the City's subscription subject to review by the City Attorney. Approve Oneka Parkway Bridge Maintenance Agreement with the Rice Creek Watershed District At its August 3,2015,meeting the City Council approved the Clearwater Cove development. The approval included the requirement for the construction of Oneka Parkway from Frenchman Road(CSAR 8)to the development.The construction requires a bridge over Clearwater Creek and approval from the Rice Creek Watershed District(RCWD). The RCWD Rule G for crossings of conveyance systems requires the City to enter into an agreement with the district to maintain the bridge. Staff is comfortable maintaining the bridge per the approved plans and permit that was issued by the district. Adoption of the Consent Agenda approved the Hugo City Council Meeting Minutes for July 5,2016 Page 7 of 8 maintenance agreement for the Oneka Parkway Bridge. Approve Resolution Approving Preliminary Plat and Final Plat for Bald Eagle Industrial Park 61"Addition Gary Michalski had requested approval of a preliminary plat and final plat to allow for a 9.42 acre parcel to be split into two 4.71 are parcels.According to the City Code, all subdivisions in zoning districts that are eligible for municipal sewer and water,which create two or more lots or parcels shall be platted.At its June 23,2016,meeting the Planning Commission held a public hearing and considered the request. The Planning Commission recommended approval of the preliminary plat and final plat for Bald Eagle Industrial Park 611 Addition. Adoption of the Consent Agenda approved RESOLUTION 2016-19 APPROVING A PRELIMINARY PLAT AND FINAL PLAT FOR GARY MICHALSKI FOR"BALD EAGLE INDUSTRIAL PARK 6TH ADDITION"LOCATED NORTH OF 130TH STREET AND EAST OF FENWAY BOULEVARD. Award of Bid for the Oneka Lake Boulevard/147«Street Improvement Prosect I At its May 16,2016 meeting,Council approved the resolution approving the plans specifications for the Oneka Lake Boulevard/147th Street Project and approving the advertisement for bids. WSB Project Engineer Jim Stremel informed Council that bids were received and opened on Thursday,June 30,2016 at 10 a.m. The City received six bids, and Jim explained the lowest bid was from Arnt Construction in the amount of$1,005,867.90. Haas made motion,Petryk seconded,to award the bid to Arnt Construction for the Oneka Lake Boulevard/14711 Street Project. i All ayes. Motion carried. i Update on June 27.2016 CIP Workshop The Council held a workshop on Monday,June 27,2016 to discuss street capital improvement projects. City Administrator Bryan Bear provided an update on the meeting stating there was discussion on future street CIP projects considering budget,timing, and priorities. There was a general consensus among Council to move forward with the project ranked by staff as priority one as the street reconstruction project for 2017. Priority one included Homestead Avenue, 132nd Street, Homestead Drive, and 12611 Street. Bryan suggested the first step would be to schedule a neighborhood meeting on a potential street project. i Miron made motion,Klein seconded,to direct staff to schedule a neighborhood meeting to move forward with the street project labeled by staff as priority one. All Ayes. Motion carried. i i Hugo City Council Meeting Minutes for July 5,2016 Page 8 of 8 Yellow Ribbon Network Update Council Members Chuck Haas and Phil Klein reported to Council on the City of Hugo's Yellow Ribbon Network activities. Mark Schwope,Keller William Realty,was the June sponsor for Hamburger Night. Wilson Tool will be July's sponsor on July 27,2016. A packing event is scheduled for July 30, 2016 and they are in need of toiletry items,which can be dropped off at City Hall. Four thousand MN National Guard Soldiers of the 1'Brigade Combat Team, among others,have just returned from training in the Mohave dessert. Units are deployed in Croatia, Norway,Italy,and the 148th Fighter Wing is in South Korea. Also,the 125th Infantry Division Company is leaving for Egypt. The YRN is looking for sponsors for the Welcome Home Pheasant Hunt to be held on October 15,2016. Forest Lake YMCA Ribbon Cutting Ceremony on July 14.2016 City Administrator Bryan Bear reminded Council that a meeting was scheduled to attend the Forest Lake Ribbon Cutting Ceremony on Thursday, July 14, 1206 beginning at 9 a.m. Water Summit and BBO on Thursday.July 14,2016 City Administrator Bryan Bear reminded Council that a Water Summit to include a BBQ had been scheduled for Thursday,July 14,2016;however, staff had been made aware that another event is scheduled for the same evening. Weidt made motion,Klein seconded,to reschedule the July 14,2016 Water Summit. All Ayes. Motion carried. Hugo Lions Community Golf Scramble on Sunday.August 14.2016 City Administrator Bryan Bear informed Council that the Hugo Lions Club will hold a Golf Scramble on Sunday,August 14,2016 at the Oneka Ridge Golf Course at 9 a.m. All proceeds will go to the Hugo Yellow Ribbon Network. Adiournment Klein made motion, Miron seconded,to adjourn at 7:40 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk