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HomeMy WebLinkAbout2016.08.01 CC Minutes i MINUTES FOR THE HUGO CITY COUNCIL MEETING ON AUGUST 1.2016 i Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT:Haas,Klein,Miron,Petryk,Weidt ABSENT: None i ALSO PRESENT: City Administrator Bryan Bear, City Engineer Jay Kennedy,City Attorney Dave Snyder,and City Clerk Michele Lindau Approval of Minutes for the July 14.2016 Forest Lake YMCA Open House Klein made motion,Miron seconded,to approve the minutes for the YMCA Open House on July 14,2016 as presented. All Ayes. Motion carried. Approval of Minutes for the July 18,2016 City Council Meeting Klein made motion,Petryk seconded,to approve the minutes for the July 18,2016 City Council I minutes as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion,Miron seconded,to approve the agenda as amended by removing approval of a resolution regarding the assessment for Dee Davis from the Consent Agenda. All Ayes. Motion carried. Victor Gardens Groundwater Proiect Update—Resident Tony Schwab In 2010, a project was completed in the Victor Gardens neighborhood to address groundwater that was affecting a number of residents following the construction of their homes. This project was done under the guidance of resident Tony Schwab. The project involved a series of pipes connecting 14 homes to a ten-inch pipe that diverted the water to the storm system. This was partially funded through a grant from the Rice Creek Watershed District Storm Water Remediation Program. Maintenance was recently performed on the system,and Schwab provided Council with an update. Tony Schwab, 14262 Garden Way North,explained he recently had water in his basement. Investigation showed there was standing water in the ten-inch pipe that should have been draining into the pond. It was found that the pipe was blocked by willow roots growing into the system, and he showed a video of himself pulling several feet of roots from the pipe. There were no willows growing there when the system was built, and he want Council to be aware of the potential for this to happen. Tony said,other than that,the system had been working flawlessly. ' I i i Hugo City Council Meeting Minutes for August 1,2016 Page 2 of 5 Approval of the Consent Agenda Miron made motion, Klein seconded,to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Mechanic Dave Greeder 3. Approve Annual Performance Review for Public Works Director Scott Anderson 4. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler 5. Approve Resignation of Hugo Firefighter Richard Paul 6. Approve Pay Request No. 1 to Arnt Construction for 147`h St./Oneka Lake Improvement Project All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Mechanic Dave Greeder Dave Greeder was hired by the City of Hugo as the mechanic in the Public Works Department on August 8,2005. Adoption of the Consent Agenda approved the annual performance review for Public Works Mechanic Dave Greeder. Approve Annual Performance Review for Public Works Director Scott Anderson Scott Anderson was hired by the City of Hugo on August 11,2003 as a Senior Engineering Technician,and on August 5,2008, Scott was promoted as the City's Public Works Director. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Scott Anderson. i Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler Mike Loeffler was hired as a maintenance worker for the City of Hugo's Public Works Department on August 5,2002. On October 17,2011,Mike was promoted to be the Public Works Lead Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Mike Loeffler. Approve Resignation of Huto Firefithter Richard Paul Hugo Probationary Firefighter Richard Paul had submitted his letter of resignation. Adoption of the Consent Agenda approved the resignation of Richard Paul from the Hugo Fire Department effective July 19,2016. i Hugo City Council Meeting Minutes for August 1,2016 Page 3 of 5 Approve Pay Request No. 1 to Arnt Construction for 147th St./Oneka Lake Improvement Proiect The City of Hugo had received Pay Request No. 1 from Arnt Construction for the 1471'Street /Oneka Lake Boulevard street reconstruction project. City Engineer Jay Kennedy and Senior Engineering Technician Steve Duff have reviewed the pay request and found it to be satisfactory for work completed to date on this project. Adoption of the Consent Agenda approved Pay Request No. 1 to Arnt Construction in the amount of$112,578.59 for work completed to date on the 147* Street Oneka Lake Boulevard street reconstruction project. Approve Resolution to Remove Interest on Assessment for Dee Davis Staff removed this from the agenda.At its October 3, 2011 meeting, Council approved a resolution to defer the special assessment on property owned by Dee Davis,which is located in the southwest comer of Hugo,west of Everton Avenue. Davis had requested the City remove i the accrued interest to date on the assessment and that the property not be subject to further interest. Staff had prepared a resolution amending this provision. Dee Davis contacted staff and requested this be removed from the agenda. Renewal of Mining Permit for Dean Atkinson r A public hearing had been scheduled to consider the renewal of the Atkinson Mining Permit for mining and excavation on their property located on the south side of 14711 Street between Irish and Hyde Avenue. For the past several years,the site has been used to stockpile material,with no mining activity taking place. In 2012,the Council allowed the Atkinsons to move forward with the Mining Permit renewal process without all the conditions being met until the time mining operations began again. The conditions not being met are the requirement to biannually provide a topographic map of the site,calculation of stockpiled material,amount of granular material left on site to be mined, and a reclamation plan. The permit is required to be renewed every two years. City Administrator Bryan Bear recommended Council hold the public hearing and approve the renewal of the Atkinson Mining Permit. i Mayor Weidt opened the public hearing. Mary Joan Gardner, 14481 Homestead Avenue North,had questions on the hours of operation, controls to minimize noise and dust, and dedicated haul routes. Bryan clarified that the permit has been in effect for a very long time but no mining was being done on the site except removal of the stockpiled material. The Atkinson family wished to maintain the right to mine. Bryan answered her questions,which were all addressed in the conditions of the mining permit. Bryan stated that the City was not anticipating any activity on the site, and all conditions and information would need to be updated if,and when,activity begins. ' Mike Atkinson, 6550 14011 Street North,indicated the information Bryan shared was correct. There were no other comments, and Mayor Weidt closed the public hearing. i Hugo City Council Meeting Minutes for August 1,2016 Page 4 of 5 Haas recalled when the permit was renewed in 2012,the Council felt it would be expensive for the Atkinsons to comply with all the conditions since mining was not taking place on the site. They are required to comply if activity begins. Haas made motion,Klein seconded,to approve the renewal of the mining permit for the Atkinsons. All Ayes. Motion carred. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on recent activities of the Yellow Ribbon Network. The Boy Scouts and Girl Scouts helped with the packing event, as well as many other volunteers. There were 43 packages and 1,280 pounds of items sent to the National Guard and Military deployed in Djibouti Africa.July Hamburger Night was sponsored by Wilson Tool,and 125 meals were served. The Hugo Lions are hosting a golf scramble on August 14,2016 with the proceeds going to the YRN. The YRN is receiving many sponsors for the Welcome Home Pheasant Hunt, and troops are signing up. National Night Out on Tuesday.August 2.2016 City Administrator Bryan Bear informed Council that National Night Out is scheduled for Tuesday,August 2,2016. The Council is invited to ride along with the Fire Department to various neighborhood events and should meet at the Fire Hall at 6:30 p.m. Staff has posted this as a meeting of the Council in anticipation of Council's participation. Town Hall Meeting on Thursday.August 4.2016 City Administrator Bryan Bear informed Council that Congressman Tom Emmer will be holding a town hall meeting on Thursday,August 4, 2016 at 6:30 p.m.in the Council Chambers. Staff has posted this as a meeting of the Council in anticipation of Council's participation. Primary Election on Tuesday,August 9.2016 City Administrator Bryan Bear reminded Council the Primary Election will take place on Tuesday,August 9,2016. Polling sites will be open from 7 a.m. to 8 p.m.Voting locations are the Fire Hall,Rice Lake Centre,City Hall,and Oneka Elementary,depending on where you lived. Wilson Tool Picnic on Saturday.August 13.2016 City Administrator Bryan Bear informed Council they were invited to attend the Wilson Tool Picnic on Saturday,August 13,2016 beginning at 2:30 p.m. Staff had provided Council with a schedule of events. At its July 18,2016 meeting,Council approved a Certificate of Appreciation and a resolution recognizing Wilson Tool's 50 year anniversary. The City of Hugo is on the schedule of events to present the award at 6:00 p.m. i Hugo City Council Meeting Minutes for August 1,2016 Page 5 of 5 Petryk made motion, Klein seconded,to schedule the Wilson Tool Employee Picnic as a meeting of the Council. All Ayes. Motion carried. Northeast Metro Water Summit on Thursday.August 25,2016 ' City Administrator Bryan Bear informed Council that staff had asked other members of the NE Metro Water Summit group what day would work best in the month of August to hold the next meeting. Staff requested Council schedule the next NE Metro Water Summit for Thursday, August 25,2016 beginning at 6:30 p.m.with a barbeque. Weidt made motion,Miron seconded,to schedule the next Northeast Water Summit for Thursday,August 25,2016. All Ayes. Motion carried. Reschedule September 5.2016 Council Meeting to Tuesday.Seotember 6.2016 Due to Labor Day Holiday Each year,the Hugo City Council has to reschedule its first meeting in September due to the Labor Day Federal Holiday. City staff recommended Council approve the rescheduling of the ' September 5,2016 City Council meeting to Tuesday, September 6,2016. Klein made motion,Petryk seconded,to reschedule the September 5,2016 Council meeting to September 6,2016. All Ayes. Motion carried. Adjournment Klein made motion,Haas seconded,to adjourn at 7:38 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk