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2016.08.22 CC Packet - Budget Meeting
AGENDA CITY OF HUGO CITY COUNCIL MID -YEAR BUDGET REVIEW WORKSHOP MONDAY, AUGUST 24, 2015 6:00 P. M. 6:00 p.m. 1. Call to Order 6:02 p.m. 2. Roll Call 6:03 p.m. 3. 6:20 p.m. 4. 6:40 p.m. 5. Presentation of Budget • Finance Director Ron Otkin Discussion on Possible Investigator Position • Sheriff Bill Hutton Discussion on Lions Park Improvements • City Administrator Bryan Bear 7:00 p.m. 8. Council Discussion 7:15 p.m. 9. Direction to Staff 7:30 p.m. 10. Adjournment CITY OF HUGO 2017 BUDGET DOCUMENT 1st Draft For Mid -Year Budget Review 22 -Aug -i6 2017 Budget TABLE OF CONTENTS General Fund Revenues 1 -2 General Fund Expenditures 3 - 9 Debt Service & Tax Abatement Levies 10 Parks & Equipment Levies 11 Capital Project Funds 12 Tax Levy Recap & Tax Rate Calculations 13 CITY OF HUGO 2017 GENERAL FUND REVENUE BUDGET LINE ACCOUNT 2016 _ 2016 2017 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 1 Current Ad Valorem $ 3,893,793 $ 3,877,773 $ 4,104 177 tax levy reduced by fiscal disparities 2 Fiscal Disparities $ 419,246 $ 419,246 $ _General 424,043 Certified by Washington County 3 Ag Preserve Credit $ - $ - $ __ _ _ - Offset by reduction in current ad valorem 4 Delinquent Taxes $ - _ $ 16,020 $ - Offset by reduction in current ad valorem 5 _ Tax Refunds (tax court petitions) $ - $- (20,556) $ - Settled and open tax court petitions 6 Property Taxes $ 4,313,039 $ 4,292,483 $ ___--- 4,528,220 7 Mobile Home Tax $ 5,109 $ 5,147 $ 5,166 wear average _ 8 Payments in Lieu of Taxes _ - $ 3,324 $ 3,574 $ _ 3,574 Payment in lieu of taxes 9 Non Levy Related Taxes $ 8,433 $ 8,721 $ _ 8,740 _ 10 Cable TV Franchise Fee _ $ 1_47,_03.0 $ 152,50.5_ $ 152 505 f 5% dross revenue fee WirelessFranchise Fee $ !5% ross revenue fee (2 year average] 12 Franchise Taxes 148,730 $ 153,922 $ - - _ 154,137 13 Penalties &Interest _ $ 9,000 1 $ 3,470 ! $ 3,470 Mainly interest on delinquent assessments 14 Forfeited Land Sales $ : $ I $ Rare occasion 15 Penalties & Interest $ 9,000 I $ 3,470 $ _ 3,470 16 License Application Fees_ _ ! $ $ - $ Assumes no new licensees 17 On -Sale Liquor _ $ _ 11,500_ $ - _ 11,500 $ _ _ _ _ 11,500 5 @ $2,3_0.0 18 On -Sale Beer ! $ _ 150 15$150 150 _200 - $ 150 1 @ $150 19 On -Sale Wine $ 200 $ $ 200 1 @ $200 20 '.On -Sale Club $ 200 $ 200 $ _ 200 1 @ $200 21 rOnSale Sunday _�$ 1,400 $ - _1,400_ $ 1,400 7 @ $200 22 Off -Sale Liquor_ _- _ - _ $ 400 ' $ 400 $ 400 4 @ $100 23 Off -Sale Beer $ 200 200 $ ---- -- 200 2 @ $100._ 24 _ Temporary Liquor $ _ _ 105 _$ $ _ 135 $ _ ,_ 135 9 days @ $15 25 _ _ Alcoholic Beverages I $ 14,155 $ 14,185 $ 14,185 ---k - Utility Installers ' $ -._ 750 $ _-__- 1,050 - $ - _ _ 750 10 @ $7575 - - - 27 Mining Permits $ 275 $ 275 $ -- _ _ 1 @ $275 (2 year license) 28 Waste Haulers $ 1,155. $ 1,155 $ 1,155 $165 29 Hazardous Waste Collection Fees $ 600 $ 600 $ _7Q - 600 2 @ $300 30 Auto Dismantling_ $ _. 200 $ 200 $ 1 @ $200 (2 -year license) 31 Peddlers Permits - $ _ 475 � $ 475 $ _ 475 19 @ $25 - 32 Tobacco Licenses $ _ 500 $ 600 $ 600 6 @ $100 33 Gaming Licenses $ 205 $ 190 $ 190 38 @ $5 34 _ Business Licenses $ 18,315 $ 18,730 $ 17,955 35 Building Permits $ 6.5,800 $ _ 1.92,341 - $ -. 65,800 50 housingg units @ $1,316 36 Surcharge Rentention $ 125. $ 500 $ 125 50 housing units @ $2.50 37 Plumbing Permits_ $ 3,700 $ 14,992. $ 3,700 50 housing units @ $74 38 Mechanical Permits $ 6,950 $ 23,262 $ 6,950 50 housing units @ $139 39 Electrical Permits $ 3,980 1$ 5,236 $ 3,980 30% of total permit fee 40 Driveway Permits _ $ 1 375 $ 3,465 _ $ 1 375 25 housing units @ $55 41 Right of Way User Perini[ _ - _$ 30 $ 30 $ _ 30 1 @ $30 42 Utility Permits _ $ 1,500 $ 3,480 $ 1 500 X50 housing units -@ $30 43-8A Charge_ Retention $ 1,243 $ - - 1,764 _ $ 1243 j50housmg units Q$2485 _ 44. 1750 1 _000 - -_--__ @ $250 1 07.50 45 !Special Event Permits $ $ 750 $ '4 --- __ 46 !Special Event Sign Permits _ _ _ _', $ _ _ _ 40 I $_ 40 $ 40 @ $20 -4 - V 216 $ pg$ $ _:2 210 14A $15 (includes commercial) 48 Non'Busin sssPermits $ 86,953 247 $ 86,703 _ --- 49 Market Value Credit- Agricultural _ ' $ - _ $ - $ -Agricultural credits only 50 Fire Insurance Aid _ .. $ 65,511 $ 65,511 $ 65,511 _ '�, Pass-thru to Fire Relief Assn 51 �� Fire Insurance Aid -Supplemental $ -. 16,029 $ 16,029 $ 16,029 T. (Pass-thru to Fire Relief Assn 52 Benefit Reimbursement _ $ - $ $ 1,000 Pass-thru to Fire Relief Assn {Slate 53 (Supplemental Fire Training Reimbursment -._ $ 2,500 - $ - 5,200 _.._- $ 5,000 fire training reimbursment 54 Pers Rate Increase Aid $ 1,451 $ 1,451 '--- ! $ _- 1,451 Program surnved state budge[ cuts _ _ 55 S at to Grants & Aids _ J $ 85,491 $ 88,191 1 $ 88,991 IinGrantst8 $ 30 376 $ 30 376 County grant agreement - 57 County Aids-- - _ ! $ 30,376 $ 30,376 $ 30,376 - -- -- - - - --- Comprehensive Planning Grant_ _ - $ - $ $ 32,000 Met Council Grant offset exenditures Other Grants & Aids I $ '. $ $ 32,000 - 58 Recording Fees - _ $_ - - $ - $ City usually breaks even 59 TIF Administration $ - $ 20,700 $ 19 734 1 From TIF Collection Fund _ 60 LOU Fees ! $ 1,750 $ $ - Moved to Stormwater Fund 61 Zoning & Subdivision Fees $ 7,300 $ - 7,789 $ 8 410 3 -mar average - 62 Engineering Fees _ : $ 13,000 $ 57,446 $ - County Roads 7/8/57 - 63 Plan Check Fees 25,525 $ 94,039 $ 25 525 '25 units $737 lus 25 $284 �... P- @ 64 -_.- _. _Building Inspection Services -Lake Elmo __$ $ ___ 00 1,000 � $-- $ - 1,000 $ --_ -- _ _. 1,000 Shared services JPA 65 Building Inspection Services -Lino Lakes $ 3,000 $ 1,000 $ _ 1,000 Shared services JPA 66 Building Inspection Services-Scandia ! $ 11,600 1, $ 11,600. $ 11,600 Shared services JPA Page 1 NO. DESCRIPTION CITY OF HUGO 2017 GENERAL FUND REVENUE BUDGET 2016 2017 PROJECTED BUDGETED 76 Special Assessments $ - $ 900 $ i 67 Publication Sales $ 20 $ _ 219 $ 20 . Most documents are on-line 68 Returned Check Fees $ 30 $ 30 $ 30 1 @ $30 69 Assessment Searches $ 450 $ 450 $ 450 15 @ $30 70 Recreation Program Fees $ 16,000 $ 16,000 $ 16,000 Facility use and program charges 71 Charges For Services $ 79,675. $ 210,273 $ 83,769 $ 1 - 72 Court Fines _ $ 35,425 $ 40,135 $ 40,465 2 -year average. 73 .Liquor License Violation $ - $ 300 $ - ,Rare occasion 74 _ i ForfeRed Vehicle Sales_/_B_uybacks $ 500 $ 500 $ 500 1 @ $5.00 75 Fines and Forfeits $ 35,925 $ 40,935 $ 40,965 _ 76 Special Assessments $ - $ 900 $ - Unpaid mowing charges 77 Investment Earnings $ 23,500$ 17,400 $ 17,400 Fixed-rate investments only- low returns 78 Oneka Room &Rice Lake Centre Rent_ _{ $ 4,500 $ _ _ 4,500 $ 4,500 45 bookings @ $100 79 ifl P Hanark Shelter Rent 'i $ 7,300 $ 1,300. $ 1,300 13 bookings @ $100 80 Fire Department Room Rent _ _ $ _ 100 _90 $ 300 $ 100 1 booking @ $100 _ 81 Park Shelter Ds - _ _ _ _ _ _ $ 1 - _ 90 $ $ so � so _ _ 18 bookings @ $5__ _ _ 82 �Contnbutions and Donations and $ $ 800 $ - _ 'AED program donations 83 of Scrap Metal $ - $ 143 $- 1Not a steady source of revenue _ 84 _Sale Miscellaneous Revenues $ 29,490 $ 25,433 $ 23,390 85 General Fund Revenues (Subtotal) $ 4,845,427 $ 5,119,619. $ 5,098,716 86 Transfers In $ $ $ 87 Other Financing Sources $ - $ - $ - 88 General Fund Revenues (Total) $ 4,845,427 $ 5,119,619 $ 5,098,716 Page 2 LINE AGGVUNI NO. DESCRIPTION 1 Mayor 2 Council Ward l 3 Council Ward II 4 Council Ward III _ 5 Council At Large _ 6 .Part-time Wages 7 Government 8 _Fica Medicare 9 Worker's Compensation 10 Travel & Training 11 Dues _ 12 , Mayor and City Council 13 Publish legal notices 14 Help wanted advertisements 15 Publish ordinances 16 Ordinances and Proceedings 17 City Administrator - Bryan Bear 18 _ To Water Department 19 To Sewer Department 20 Full-time Salaries _ 21 Pere- __-- 22 -_ To Water Department 23 To Sewer Department 24 Pere 25 _ Fica 26 To Water Department 27 To Sewer Department 28 Fica 32 Medicare CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET $ 2016 $ - 2016 2017 NOTES TO LINE 11 $ BUDGETED PROJECTED BUDGETED 1,967 $ General Government $ 1,040 $ 8,125 $ - 8,125 _ $ 8,125 65 meetings @ $125 $ 6,500 _ $ _ 6,500 $ 6,500 65 meetings @ $100 $ 6,500 $ 6,500 $ 6 50065 meetings @ $100_ $ 6,500 $ _ _ ET,500 $ 6,500 65_ meetings @ $100 $ 6,500 $ 6,500. _6,500 $ 6,500 - 65 meetings @ $100 $ _ 34,125. $ 34,125 $ 34,125 - - $ _ 2,116 If __2116 $ 2,116 6.20%ofwages $ _495 _$_ .,. 495i _ _ $ 495 1.45/ ofwages_ $ _ 126 $ 56 $ 137 34,125/100'.40 $ 3,500 $ 3500 $ 3500 -mc -elected officials training $ 50 $ 50 _ $ 50 -Minnesota Mayors Association $ 40,412 $ 40,342 $ 40,423 - - $ 2,000 $ 2,000 $ 2,000 Required by state statutes $ _ 600 $ 600 $ 600 (Seasonal positions & interns $ _ 1,500 $ _' 1,500. $ 1,500 Required by state statutes $ 4,100 $ 4,100 $ 4,100 51 $ 135,668 $ 135,668 $ 138,381 Pay Grade 12 Maximum $ (33,917) If .__(33917), $ (34,595) For utility administration $ (33,917) $ (33917), $ (34595) For utility administration $ _ 67,834 $ 67,834 -_$ $ 69,191 _ Netto generalfund $ 10,175 $ 10,175 _ 10,379 7.5/ of salary $ (2,544) $ (2,544) $ (2.595) - For utility adnirm fi etinn $ (2,103) $ - $ _. (2,103) $ $ 3,141 $ $ _$ 1,967 $ 35 (492),$ $ ity administration general fund _ of salary up to $118,500 For For For utility administration For utility administration Net to General fund 33 _ Deferred Compensation _ y _ _ 5,427 $ 5,427 $ 5,535 4% of sal 34 Health Insurance $ 15,873 $ 15,873 $ 16,337 Healffl 35 Dental Insurance $ 1,040 $ 1,045 $ 1,089_ 4.2% Incr 36 Workers Compensation $ 1,045 - $ 836 55 - _ $ 955 $138,_381 37 Automobile Allowance $ 6,000 � $ 6,000 $ 6,000 '$500 per 38 Office Supplies $ 5,685 $ 5,685 $ Most supl 39 Duplicating Supplies $ _ 1,700 _ $ 2,165 _6,000 $ 2,200 Copy pap 40 Office Machine Repairs - Plotter $ 500 $ 500 $ 500 Office me 41 Computer Technical Support -Metro (net $ _ _ 2.1,808 $ $ 25,894 � 13 of 28c 42 - Extra Fees - Beefed. Up Security $ - _21,606 $ 1,000 $ - Ext ra anti 43 ,Tellee phone System Support -City of Roseville $ 2,915 $ _.. .A-0 $ 3003__L60% -of a_r 44 PhoneFactor VPN $ _ _ 150 _2,920 $ 15.0 $ 200 'Access ci 45 _Facility Wi_Fi & VMWa_re $ - - $ - $ 327 '.Facility W _ 46 'Telephone Service: _- - _ ----"- _ _ -- 47 - - Integre Analog Services (fax lines) $ __ 1,092 _ $ 1,092 $ 1,140 '$95imontl 48 - Emergen_g 911 Lines _ $ _ 720 $ 720 $ 780 49 - Cellular Phone Char es 9 $ 750 _ _ _ $ 750 $ 750 , _$6.5/montl 1$50/montl __ 50 Postage Permits _-9- -___ _ $ 460 _ $ 430 _ $ 460 tFirst class 51 Postage_Meter _ _- - --___ $ _._ 6,000 ___ $ 6,000 _ _ -__ __ $ 6,000 ,Replenish 52. I Individual Mailings $ 25 $ 25 _-._._. $ 25 Poste s 53 Overnight Delivery Charges $ 100 $ 100_x$_ 100 :When it p 54_b Hosting Fees�GovOffice). 750 $ 750 _ _ $ 750 (Annual ch _ _ e si a ain enance i e m rove _$ 250 $ 2 200 $ 2 200 Data rest_ 56 Business Internet - Comcast/VPN _ - $ 3,000 $ 2,M_ $_ 3,000 $250/mon 57 Travel & Trainin -- $ 3,000 $ 5 000 _ $ 5 000 Local 8 n, 58 iCop Machine Lease Loffler $ 1.1,700 $ 12000 $ 120001,$1,000/m( 59' Copy Overages __ $ 750 $ _ 5001$ 500. :Colorcopi Fica High Deductible Plan in May (Delta Deni 69 +kequip upgrades _ ) permits iter r downtime) _. services -- rices Page 3 $ 720 $ 720 _ $ 750 I Council/Commissiona city tour $ _ 700 $ 668 $ 20 7nth __ $60/mo_ s $ 1,000 $ 1158 _ $ 1,200 Professional memberships_ pment $ 2,000 $ 2,000 $ 2,000 1 Computer upyratles/replacement $ 172,205 $ 176,551 $ 183,247 stings $ 1,446 $ 1,446 $ 1,475 100 hours @$14_.75 $ 90 $ 90 $ 91 0% 6.2ofwages _ $ 21 $ 21 $ 21 _. 1.45% of wages_ in $ 8 I$ 2$ 4 1,475/100'.27 Page 3 CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT $ 2016 2016 _ _-$_-.- 2017 NOTES TO LINE ITI NO. DESCRIPTION _ 120 hrs x $11.70 (ass( head judges), BUDGETED PROJECTED _ BUDGETED _ 69 Scala System Parts & Repairs $ 2,000 $ 2,000 _ $ 2,000 _ Electronic equipment repairs 70 Scala System Tech Service $ 1,000 $ 1,000 $ 1,000 Annual constant 71 Web Streaming _ $ 5,200 $ 4,084 _ $ _ 4,_944 Hosted web streaming services 72 & Travel Training_ $ 100 $ 100 $ 100 Use of TV access equipment 73 ,Equipment Upgrades _ $ 4,000 $ 4,000 ' $ 4,000 _ Cameras, projectors, screens... 74 AudiolVideo $ 13,865 $ 12,743 $ 13,635 - --__-- 75 Election Judges: $ - $ $ - Hourly rate increased 1 5% 76 -;-__e - ( 1__-9__) $ -__ .- _ _-$_-.- __ _. Head judges 77--. _ 120 hrs x $11.70 (ass( head judges), $ 1 404 $ _ _ 1 404 $ - Assistant head judges 78 f= 620 hrs x $11.20 Qudg�_ _ _ _ _ _ _ $ 6,944 $ _ _6,944 _ $ - _Election juu�as 79 ',Workers Compensation $ 79 $ 48 $ - 10,300/100'.52 80 _-_ 'Election Supplies $ 500 $ --- - - $ - Supplies & polling place notices 81 Travel & Training_ _ _ $ 1,500 $ _ .1,500 $ - -- -__.. _Election [raining (includes mileage) 82 Publish Election Notices $ 200 $ 200 _. $ - Sample ballot for Crty Council election Maintenance Fees AuttomarkElection & $_ 2,4500 $$ 2,400 $$ 2,400 $300 for 8 machinesfADA compliance) 883 4 Sign Rentals _ __- _. Electronic signs for polling place_ s 85 Voting Booths _$ 1,750 $ 1,750 $ 1,750 7 new voting booths @ $250 86 Elections $ 16,779 $ 16,748 $ 4,150 87 City Clerk -Michele Lindau $ 75,286 $ 75,286 $ 76,792 _Pay Grade 7 Maximum 88 _Part -Time Wages (Laserfiche Prgect) _ $_ _ 10,400 $ 10,200 $ 10,200 2 positions capped at $5,100 per year 89 Pera _ $ 6,426 $ 5,646 $ 5,759 7.5% of salary 90 Fica _ $ _ 5,313 $ 5,300 $ 5,394 6.20% of salary_ & wages 91 Medicare $ 1,242 - $ 1,240 $ 1,261 1.45%ofsala &wa es 1, 92 Health Insurance $ 6,790 $ 6,790 $ 7,187 HealthPartners Hi h Deductible Plan 93 Dental Insurance $ 525 $ 527 $ 550 4.2/ Increase in May (Delta Dental) 94 Workers Compensation _ _ $ 660 $ 530 $ 600 '$86,9921100*.69 95 Office Supplies -- -- -- _ -- $ 250 - $ 250 - $ -- ____ 250 Recording tapes &minute books 96 Laserfiche: -- - 97 -City of Roseville _ $ 1,768 $ 1,740 $ 2,015 Annual costs to City of Roseville 98 - Outsource Scanning _ $ 12,000 $ 12,000 $ 12,000 Scanning address files 99 -Add Program to 4 Workstations $ - $ - $ 3,360 $840 per workstation _ 100 Travel & Training $ 2,500 _ $ 1,500 $ 1,500 Clerks conferences & software training_ 101 Recodification _ $ 1,500 $ 2,593 $ 2,600 Incorporate ordinance changes 102 Dues $ 250 $ 215 $ 215 Professional memberships 103 Computer Software _ $ 1,200 $ 1,200 $ 1,200 ArcGis Desktop Software upgrade_ s_ 104 Office Furniture &Equipment -City $ 2,000 $ 2,000 $ 2,000 Computer upgrades/replacement 105 Clerk $ 128,110 $ 127,017 $ 132,883 _ 106 Finance Director - Ronald Otkin -_ $ 107,194 $ 107,194 $ 109,338 Pay Grade 10 Maximum _107Accounting Clerk - Anna Wobse $ 56,902 $ 56,902 $ 60,675 Pay Grades Maximum 108 Pera $ _ _12,307 $ 12,307 $ 12,751 7,5% of salary 109 11 Fica $ 10,174 $ 10,174 $ 10,541 6.20/ of salary 110 Medicare $ __ 2,379 $ 2 379 $ 2,465 1.45/ of salmi 11.1 '.Health Insurance -Ron $ _ 8,116 $ 8,116 $ 8,586 _ Health Partners. Hg'i h Deductible Plan 112 Flealth Insurance - Anna $ 8,533 $ 8,533 $ 8,739 Health Partners High Deductible Plan 113 :Dental Insurance_ $ 1,343 ___. $ 1,350 $ 1,407 _ % Incre 4.2ase_M inay (Delta Dental) 114 :Worker's Compensation $ 1,264 $ i1 1 011 .$ 1,173170,013/100'.69 115 iOffice Supplies $ _ 1,100 $ 1,100 1_,100 Payroll & accounts payable forms 116 - Citnx License Count_ Manatron Access ._- L- y _ ) $ _ _ _ 150 $ _'__$_ _ 150 - _ _ $ 150 _ _ Access county tax database program _ ---. 117 ._ Rev 1 CAFR Review Fees - - - $ _ 435 $ 435 $ 435 Certificate of achievement program 118 End of Year Tax Statistics _ $ 105 $ 120 $ 120 From Washington County 119 iAudRin Services g $ 7,500 $ 7500 $ 8000 Annualauditfees _ 120 -,_._ Accounhn�c Services _ _. - _. $ _- __ _ 2,750 $ _ 2750 _ $ _ 3000 l Implement GASB pronouncements 121 ; Premium Only Plan (POP) Administratlon _ $ _ 635 $ 635 $ 635 _ TASC retain tax deductible status 122 __l. x- Health Savins Account Administration _ _ Savings Ac $ - - 543 $ --- 5567$ 566 'Health Eqm� - _ 123 ,Continuing Disclosure Services $ _ _- 2,200 1 2 200. $ -2,500 Springsted Inc 124 `Travel ing _ el &Train _ $ 500 _ 1 $. - 500 ' $ 500 _ Professional development 125 Publish Financial & Butl�et Statements _ $ 1,000) $ _ _ 1,000 - $ -__ 1 000 Publish budget & financial statements 126 1 Maintenance Contracts $ 2,400 $ 2,370 '� $ 2,490 FundBalance software support 127 _- _. __.._ Dues _ $ - 170 - - $ - 1 170 _ $ ...-. 170 _ .__...._ _ Professional memberships 128.Computer Software $_ _ 1,000 $. _. 1,000;$_. Upgradesoffware/add modules_ 129 Office Furniture & Equipment $ 2,000 $ 2,000 $ _1,000 2,000 Upgrade computer equipment 130 Finance Director $ 230,700 $ 230,451 $ 239,341 _ 131. Assessing Services $ ..71,500 $ 70,350 $ 73,700 6,700 parcels @ $10.501$11.00 132 Mobile Home Assessment Fees - $ --1,295 $ 1,313 $ 1 357 Washington Couty feen 133 Tax Coun_P- [ions _ $ 4,200 $ 2,300 $ 4,200 Value appeals to tax court 134 Assessor $ 76,995 $ 73,963. $ 79,257 135 ,Civil Lecal. Fees _ $ 39,250 �. $ 19,035 $ 39,250 314 hours x$125 136 _.. Criminal Legal Fees $ -- 48,656 $ 48,656. $ 51,575 Flat fee with 6% annual-escala_t_or__ 137 Criminal Legal Related Disbursements � $ 5,500. $ 5,500 i $ 5,500 ... Related disbursements Page 4 CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT _ $ 2016 $ 6,493 2016 6,623 7 2017 NOTES TO LINE ITEMS NO. DESCRIPTION $ 5,368 BUDGETED PROJECTED 184 BUDGETED $ 138 Court of _Appeals $ - $ 144 $ - Someone is going the distance 139 Legal $ 93,406'. $ 73,335 $ 96,325 1C 140 Planner Rachel Juba $ 74,191 $ _ 74,191. $ 79,080 Pay Grade 8 Step 4 141 In Lieu of Health Insurance $ _ 4,800 $ _ 1,600 $ - _ Coverage thru spouse ($40.0/month cap) _142 Pera _ - $ 5,564 $ 5,564_ $ 5,931 7.5% of salary 143 Fica $ 4,600 $ 4,600 $ 4,903 _ 6.20% of salary 144 Medicare $ 1,076 $ 1,076 $ 1 147 1.45% of salary 145 Health Insurance $ 4,8001$ $ 10_,872 $ 14,835 AealthPartners High Deductible Plan 146 Dental Insurance $ _ 525 $ _ 876 _ $ 1,165 4.2/ Increase in May (Delta Dental) 147 _Workers Compensation $ 571$ $ 16 436 $ 546 0. 79,080/1069 146 Office Supplies _ $ __ + $ $ 5_00 $ _ 500 Planning publications &supplies � and Aerial Photos _ _ $ _500 600 $ _ _ $ - _ Switched to WSB web based GIS 150 (City Lmk Mapping:- _ _ _ -- 151 1 Maintenance Charges $ 4,200 $ 4,200 $ 4,200 WSB webb_a_sed GIS 152 Zoning Admin Contract: - - --------- 153 City Business $ _ 2,000 $ 2,000 1 $ 2,000 -Large developments & special issues 154 Comprehensive Plan Update - $ - $ _ - - $ 32,000 Offset by Met Council Grant (hopefully) 155Travel & Training $ 1,000 $ 1,000 $ 100 Annual constant Dues Subscriptions $ 685 $ - 685 $ 700 Amencan Plan n_ing Association 157 Office Furniture &Equipment $ 2,000 $ 2,000 $ 2,000 Upgrade computer equipment 158 Planning and Zoning $ 102,312 $ 109,600 $ 150,007 159 Breakroom & Oneka Room Supplies $ 3,500 $ 3,200 $ 3,200 Increased facility rentals 160 Pop for Lobby Machine _ $ - $ - ' $ - Collections offset purchases 161 Cleaning B.Operating Supplies $ 1,600 $ 1,350 , $ 1,400 G & K Services _ 162 _Repairs and Maintenance $ _ 5,000 $ 5,000 _$ 5,000 Building repairs &maintenance 163 - HVAC Maintenance & Repairs $ 51500 $ 3,160 $ 3,200 Contracted mechanical services 164 -Lighting Repairs_ $ $ _ 2,216 _ $ _ _ - _ Lighting Repairs 165 Raingarden Supplies &Repairs $ 5,000 $ 5,000 $ 5,000 _ Pump repairs, plantings & mulch 166 -Signs &Pedestals $ - $ $ - _ Replaced raingarden signs 167 Small Tools and Equipment $ 750 $ 750 $ 750 Annual constant 168 Liability Insurance $ _18,086 _ $ _ _ 17,159 $ _ _ _ 18,086 Assumes no year-end dividends 169 Property Insurance _ $ 17,515 $ 14,554 $ 17,095 Assumes no year-end dividends 170 Electric Utilities -City Hall &Garage $ _ 13,190 $ 9,625 $ 9,800 Two-year rate filing: 5.4% and 1.8 171 Gas Utilities - City Hall $ 5,270 $ 3,790 $ 3,860 Two-year rate filing: 5.4% and 1.8% 172 Refuse Disposal &Recycling Service $ 766 $ 766. $ 773 $64.40Imonth 173 Building Cleaning Services (Contractual) $ 7,580 $ 6,880 $ 6,880 $573.30/month 174 Weed Control _ $ 1,500 $ 586 $ 600 Annual service bids 175 Alarm System Maintenance Agreement $ 1,100 $ 1,093 $ 1,140 SimplexGrinnell contract 176 Install Access Centel Server 8 Catl rReaders $ - $ - $ 14,895 Install Security Card System in 2017 177 .Improvements: Card Reader System _ - - $ 5,000 $ 5,000 $ 5,000 Annual constant 178 .General Gov't Buildings $ 91,357 $ 80,129 $ 96,679 _ 179 -Engineering Position Steve Duff $ 75,286 $ 75.286 $ 76,792 'Pay Grade 7 Maximum 180 Overtime $ 11,293 ,_$ 11,293 $ 11,519 208 hours (10%) @overtime rale 181 In Lieu of Health Insurance $ 4,800 $ 4800 $ 4800 Cr,-r-flhr, ITAnnr-uh 182 Para $ 6,493 $ 6,493 $ 6,623 7 183 Fica $ 5,368 $ 5,368 $ - 5,4756 184 Medicare $ 1,255 $ 1,255 $ _ 1,281 1 185 Workers Compensation $ 693 $ 450 $ 459 �8 186 ,.Office Supplies $ 250 $ 250 $ 1C 187 _ LMotor Fuels_ $ _ 3,500 _ $ 1700 _ $ _250 3,500 jB 188 Repairs and Maintenance $ 500 $ 685 $ 750 _ 189 mall Tools & EcLuipment $ 1,200 1 $ 1,260 � $ _ _V 1,200 T 190_ Contract Engineering Fees _._- - $ 25,200 - _ $ 28,590 - _ $ 30_,000 B 191 lGU Engineering Fees $ _ 16,000 $ _ $ T 192 'From Defunct Deposit Accounts - $ _(21,000), $ _ $ (21,000) B 193 1 Cellular Phone Charges. $ 2,580 $ 3,582 $ 4,8001$ 194 Travel &Training_ $ 200 $ 285 $ 300 yP 195 _--_ Automobile Insurance $ 246 $ 412 $ _420 }S_ 19 TpExem t License Renewals p $ 20 $ 16 $ 19Nom _ _ puter Software $ 2,650 $ 2 650 __ + $ 2 650 IA -, 199 200 Expenses 201 Law Enforcement Contract_ 202 - Add Deputy to Contract 203 _ Good Neighbor Days Patrol 204 Law Enforcement 205 Fire Chief Salary $ 866,493 $ 866,493 $ Page 5 Y. of salary & overtime '/o of salary &_ overtim_e 11/100'.52 at PW facies__ fuel purchases de maintenance Rs & miss equipment to Stormwater Fund 39/6 over previous year _ Add Investigator 01/01/17 For the "really good" neighbors Fnlov ro��e �� r,. -i-_ M ¢1c nnn CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2016 2016 2017 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED ' PROJECTED BUDGETED 206 1 at Asst Chief Salary $ 5,500 $ 5,500 $ 5,500 1st Asst Chief Salary 207 2nd Asst Chief Salary $ 5,500 $ _ _ 5,500 $ 5,500 2nd Asst Chief Salary 208 Fire Marshal Salary $ _ _ 2,750 $ _2,750 $ 2,750 Fire Marshal Salary 209 .Training Captain Salary $ 2,250 $ 2,250 $ 2,250 Training Captain Salary 210 Safety Captain Salary $_ 2,250 $ 2,250 $ 2,250 Safety Captain Salary 211 Salary _ Chief Engineer Sala $ 2,250 $ 2,250 $ .._- 2,250 Chief Engineer Salary 212 Training Lieutenant Salary $ 1,700 $ 1,700 $ _ 1,700 Training Lieutenant Salary _- 213 'Safety Lieutenant Salary $ 1,700 ' $ 1,700 $ _ _ 1,700 Safes Lieutenant Salary__ 214 -215 'Administrative Lieutenant Salary _ $ 1,700 $ _ _ 1,700 $ 1,700 Administrative Lieutenant Salary Administrative Lieutenant Salary $ 1,700 $ 1,700 $ 1,700 Administrative Lieutenant Salary 216 ;Fire Call Wages _ $ 50,000 $ 34,667 $ 42,000 Includes retention step increases 217 Basic Life Support Ambulance Pay $ 12,000 $ 22,250 $ 31,315 Switched to North Memorial 218_ Pay $ 61,_500 $ 64,810 _- - $ 60,900 Includes retention step increases 219 _ BDnll urning Permit Pa $ _ 210 $ _ 225 $ - __. _ 211 0 ,Offset by permit revenue 220 Wages Maintenance _ $ 500 $ 500 $ 500 �, Pl services ay for specia 221 Special Event Pa net of reimbursements $ 3,000 I $ 6 000 ' $ _ 6,000 Per special event policy 222 'Pica (net of reimbursements) _ $ 10,510 $ 10,586 $ 11,360 -'6.20% of salaries and wages 223 Medicare (net of reimbursements _ $ 2,458 $ 2 476 $ 2,657 1.45% of salaries and wages _224 Workers Compensation $ 24,810 $ 24,574 $ 27,539 13,332/100"206.56 _ 225 Office Supplies _ $ _ 750 $_ _ _ _1,130 $ 1,200 Office supplies 226 Instructional & Promotional Supplies $ 3,500 $ 3,500 $ _ 3,500 Fire Prevention & open houses 227 Operating Supplies _ _ _ - $ _ 16,000 _ $ 16,200- _ $ 16,200 Fire foam, pager replacement.. 228 -Pagers & Service Plans $_ _ 2,000 $ 2,000 $ _ 2,000 Shown separately 229 -Ice Maker $ _$ - 'i _2,211. $ - Shown separately 230 Motor Fuels $ 6,500 $ 4,66D $ 61,500 Bulk fuel purchases 231 Medical Supplies $ 1,000 ' $ 1,000. $ 1,000 Supplies for local vehicles _232 Gear &Apparel _$. 25,000 $. _18,354 $ 18,380 _ Includes -4 sets oiturnout gear($8,200) 233 Repairs & Maintenance $ _ 23,000 $ - 28,500 $ 27,000 Truck & equipment maintenance 234 Building Repairs &Maintenance $ 10,000 $ 10,000 $ 12,435 Fire station maintenance 235 - Replace Overhead Door Operators $ $ $ 12,000 Preventive maintenance 236 _Firefighter Physicals &OSHA Testing _ $ 8,500 $ . _ 00 8,5 $ 8,500 OSHA fittings &pre employ evaluation 237 Health and Wellness Program $ 1 $ _ _ __ _ $ 10,000 _Gym memberships & nutrition 238 _Medical Direction Fee $ _ 2,000 $ 488 $ _counseling 2,000 Regions Hospital 239 Building Cleaning Services (Contractual) $ 2,460 $ _ _ 2,460 $ 2,460 $205/month 240 Computer Technical Support- Metro Inet $ 1!098 $ 15,500 $ 18,576 9 of 28 computers 241 _ Telephone System Support -City of Roseville $ - 932 $ 929 $ 955 19% of annual cost 242 Fire Station Phone $ 800 $ 820 $ 820 Fire station main phone lines 243 - ]Cellular Phone Charges _ $ 7,140 $ 7,140 $ __ 7,140 Venzon Wireless $595/month 244 1800 Mhz Radio Fees _ _$_ _ 17,813 $ _ 17,307 �. $ _ 17 3_07 Washington County 245 'Code Red Mass Emer enc System Fees _ ._ _.- 9 _y. y $ _ 1,135 $ 1,048 _ _ $ -. 1,135 Washington County 246 Business Internet -Comcast $ 1,899 ' $ 1,899 $ 1,899 $158 27/month (Comcast) 247 Training Bonus Reimbursement $ 4,000, $ 4,000 $ 4,000 Must complete Fire I, Fire II & EMR classes 248 Travel & Training _ $ 12,000 $ 16,000. $ 16,000 High turnover rates increase costs 249 College Training/Tui6on Reimbursement _ _._.. $ 17,000 $ ' $ 27,830 High turnover rates increase costs_ 250_+Property i_ o Insurance $ 2,768 $ _-.27,830 -. 2,508 $ _ _- -- 3005 Assumes -no year-end dividends 251 Automobile Insurance $ 6 398 $ 8,072 Assumes yearvend dividends 252 :Electric Utilities $ 7,315 $ 5 505 I $ 5,600 Two-year ra rale filing: 5.4%and 1.8°!0 253 Vehicle Heating Cos( Reimbursements $ _ 689 $ 999 j $ 1,017 Two-year rate filing 5.4% and 1.8% 254 Gas Utilities $ 8,079 $ _ - 5,488 $ _ 5,587 'Two-year rate filing: 5.4% and 1.8%- 255 Refuse Disposal _ _ _ _ _ _ _ _ _ $ _ 1,715-il $ 1,171.5 $ _ _ 1,818 Montes service +large items 256 Weed Control $ 2,000 $ _ 893 $ 900 Annual service bids 257 s Charges Copier Overaeg_ $ 1,000 _ _ $ _ _ 70 _ 0 $ 700 _Copies over the rate +_color copies 258 Copy Machine Lease - $ 2,580 r $ 2,580 $ _base _ 2,580 $214.98/month 259 .Dues $ 2,000 $ 2,000 _ _ $ 2,000 Annual constant 260 -Fire Code Subscription Service - $ 1,255 $ 1,Z55 $ _ - 1,255 National Fire Protection Assn 261 AED Replacement $ _ 12,000 $ 12,060 ' $ - 262 Fire Department $ 433,716 $ 441,905 $ 476,152 -- - - 263 Building Official -Chuck Pressler _ _ $ 81,017 $ 81,017 $ _ 86,390 Pay Grade 8 Maximum 264Buiidm g Inspector -Scott Baller $ 66,920 $ $- 68,2581Pay Grade6Mm aximu 265 I Office Assistant Debi Close $ I $ _66,920 52,876 _. $ 53,933 Pay Grade 4 Maximum 266 _- [Pens - $ _ _52,876 _ _ _ 15,061_i-$ _ $ _ 15,644 7.5% of sala 4' 267 268 Fica i _ $ $ 12,450 $ 2,912 _15,061 12 450: $_ _ 12 932+6.20 % of salary ,Medicare _ _.- __._. -. _ _ $ _ - _ _- 2 912 $ .. 3 024 1.45% of salmi _... 269 _Health Insurance -Pressler I $ 19,204 1 $ 22 312 l $ 23 604 HeallhPartners High Deductible Plan 270 iHeal[h Insurance -Baller 1 $8,476 $ 8,,f76 $ 8 953 HeallhPartners High Deductible Plan 271 :Health Insurance - Close $ 11,186 -�,$ 11186 $ 114781HealthPadners High Deductible Plan 272 ,.Dental Insurance _ $ - _ 2,090 $ 2,618 $ 2 729 -:4.2 / Inc_rease In May (Delta Dental) 273 "Workers Com ensation _ P 1500 r $ 1,176T- _ 154,648/100'.52&53,933/100',69 274 Office Su lies $ . $ 500 I $ 575 Inspection forms, files._ Page 6 CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2016 2016 2017 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED _ 275 Motor Fuels $ 3,200 $ 1,375 $ 3,200 Bulk fuel purchases 276 Repairs and Maintenance $ - 2,300 $ 2,300 $ 2,300 Vehicle maintenance 277 Small Tools &Equipment $ 500 $ 508 $ 500 _ Misc inspection tools 278 Uniform Services $ 4,000 $_ 4,000 $ _ 4,000 Safety supplies & inspection apparel lularr_ g4,600__- har es - $ -1,500 $ 3,582 $ $400/month (T -Mobile) 280 Travel &PTraining -_-_ _ $ 1,500 _. $ 1_,500 Required for license certifications 281 Automobile Insurance $ 400 $ 611 $ - 644 - Segregated from PW fleet 282 Notary Public Fee _$ _ - $ - $ 120 Every two years 283 Permit Works Annual Support $ .1,500 $ _ _- _ _1,495 $ 1,500 Software upgrades 8 support 284 Code Enforcement Annual Support $ 1,500 $ 1,495 $ 1,500 'Software upgrades 8 support 285 iQuarterly Copier Maintenance - _. $ 972 $ 1,116 $ 1,116.$279/quarter _ !Copier Overage Charges 286 $ 550 ' $ _-__ $ 550 --__. 'Copies over the base_ rate 287 Tax Exempt License Renewals $ 50 $ _ _ _550 48 _ , $ Every two years 288 Dues $ _ 600 $ 600 $ 600 Professional memberships _ 289. Office Furniture &Equipment $ 2,000 $ 2,000 $ 2,000 Upgrade computer equipment 290 Building Inspections $ 295,955 $ 298,519 $ 313,026 _ 291 Animal Control Contract - -_ $ 6,000 $ 6 000 $ 6 000 Net of pound fees 'Animal Control $ 61000 $ 6,000 $ 6,000 _ _ _292 293 'Total Public Safety Expenses $ 1,610,524 $ 1,619,677 $ 1,816,054 Public Works 294 Public Works Director (1/3) -Anderson $ _. 35,731 . . $ __- 35,731 $ 36,445 Pay Grade 10 Maximum_ 295 Lead Worker -Mike Loeffler _ $ 59,485 $ 59,465 $ 60,675 Pay Grade 6 Maximum 296. Lead Worker Differential $ _ 7,435 $ 7,435 $ 7,583 Pay Grade 6 Maximum 297 Overtime_ _ $ _ 10,038 $ 1Q038 $ 10,239 _208 hours (10%) @ overtime rate 298 'Public Works Worker--_ Matt Klein _ - $ _ 56,902 _ $ 56,902 _ $ 60,675 Pay Grade 5 Step 5 299 Overtime $ 81535 $ 8,535. $ 9,101 208 hoursiftit%) @ overtime rate 300 Public Works Worker - Paul Chris0anson $ 59.485 $ 59,485 $ 60,675 Pay Grade 5 Maximum 301 Overtime $ 8,923 $ 8,923 $ 9,101 208 hours (10%) @overtime rate 302 In Lieu of Health Insurance $ 4,800 $ 4,800 $ 4,800 Coverage thru spouse ($400/month cap) 303 Public Works Worker Rick Kieffer -Overtime $ _ 59,485 $ 59,485 $ _ _6.0,675 Pay Grade 5 Maximum 304 $ - 8,923 $ 8,923 $ 9,101 208 hours (10%) @ overtime rate 305 Deferred Comp in Lieu of Health Insurance_ _ - $ 4,800 $ 4,800 - $ 4,800 Coverage thru spouse ($400/month cap) 306. _Public Works Worker- Jeff Maas $ 59,485 $ 59,485 $ 60,675 Pay Grade 5 Maximum 307 Overtime $ 8,923 $ 8,923 $ 9,101 208 hours (10%) @ overtime ate _308 .Mechanic - Dave Greedier $ 59,485 $ 59,485 $ 60,675 Pay Grade 5 Maximum 309 Overtime $ 8,923 $ 8,923 _$ 9,101 208 hours (100/ ) @overtime rate 01 Pace $ 33,882 $ 34,787 7.5 / of salary.& overtime 31Fica $ . _ 28,009 $ 28,009 $ 28,757 6.20% of salary & overtime 312 Medicare $ _ 6,550 $ 6,550 $ 6,725 1.45% of salary 8 overtime 213 Health Insurance -Anderson _ $ _ 6,187 $ 6,187 $ 6 322 HealthPartners High Deductible Plan 314 Health Insurance - Loeffler $ 6,791 $ 6,790 $ 7,187 HealthPartners High Deductible Plan 315 Health Insurance -Klein $ 7,557 $ 10-,632 $ 10,923 _ HealthPartners High Deductible Plan 316 Health Insurance - Maas $ 19,122 $ 19,122 $ 19,647 _ HealthPartners Wgh Deductible Plan 317 Health Insurance - Greedier $ 17,977 $ 17,977 $ _ 18,263 _HealthPartners High Deductible Plan 318 Dental Insurance $ 3,770 $ 3,788 $ 3,949 4.2/ IncreaseinMay(Delta Dental) 319 Workers Compensation $ 42,465 $ 28,816 '`$ _ 42,671 463,822/100"9.20 _ 320_ Office Supplies $ 350 $ 350$- -_ 350 _ _- File folders, meeting supplies... 321 Breakroom &Rice Park Centre Supplies $ 850 $ 350 $ 400 _ Discontinued bottled water services 322 �,Clean>� Sees $ 1,610 $ 1,000 $ 1,000 G & K Services 323 Motor Fuels _ $ _ 66,000 $ 40 000 $ - _50 000 Bulk fuel purchases 324 Repays and Maintenance $ 70,000 $ 50,900 $ 58,000 _ Equipment parts &repairs ,._ _ s Inspections $ _ $ 6,500 $ 6,500 Emergencyren inspections 326 Street Light Repairst p-___ rStreet 11,000 $ 11,000. $ 11,000 Net of insurance reimbursements _ - ._ 327 Banners $ $ 7,010 $_ - Banners with new logos 328 1 Building Repairs & Maintenance $ _ _ _3,000 $ 3,000 $ 3,000 Septic pumping garage door maint P ys Pumping .p --_. $900/cLuarter_ -_ - 330 -HVAC Maintenance & Repairs $ _ _ 2,000 $ _ 2 000 $ 2 000 t 'Yale Mechanical - 331 St ewmatenals - $ _ 5Q000 $ 50 000. $ 50 000 Palch8 other materials 332 1 -Concrete Work - $ 50,000 $ 47657 � $ 50,000 iSitlewalks,curbs.. 333 ,Gravel Contract _ _ _ $ 100,000 $ - 132,700 I . 94000_;Annual gravel bids 334 Dust Control for Gravel_Ro_ids $ 118,308 $ 118 308 _$_ $ _ 118 308 Dust control ALL gravel roads 335 ISend & Salt - _ _ $ 75,000 $ 75 000 $ 69,445 Need to check with Al Roker 336 :Street Signs _ _ $ 5,000 $ 5,000 $ 5,000 I Upgrade signs to r�ulatory standards 37 3 -Charged to Developer Deposits _ _ $ _ - $ (6 158) $ _ _ _ �� Developer reimbursements _ 338 Landscapingu Supplies PP _ _- _6,700 $ 6 700 CSAH 8 Irng_ation & landsca_ping 339 Clean U Monument Sign add rn abon P_ 9 ( irrigation) _ - _ _ - _ $ $ _ 2 343 $ - ..Replace existing plants &add irrigation 340 Small Tools 8 Equipment $ _ - 8,500 $ 8 500 $ 8 500 _ Split with water & sewer 341 Uniform Services - - $ 11,600 $ _L 8,325 ' $ 11 600 Split with water &_sewer 342 iBuildin Cleaning Services Contractual $ 1,896 $ 1,896 $ 1,896 _ $158/month Page 7 CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 343 Computer Technical Support - Metro Inet $ 3,355 344 „Telephone System Support - City of Roseville $ 354 345 'Safety Training $ 1,400 346 __.'._ _ _ _ _ C lular Phone Charges _ _ $ 3,000 347 m Business Internet -Cocast $ - 480 _ 348 Travel&Training $ 350 349 Faroperty Insurance $ 5,280 350 Automobile Insurance $ 6,625 _ 351 Electric Utilities -Public Works Facility $ 4,875 352 Electric Utilities - CSAR 8lrrigation $ 165 353 Gas Utilities -Public Works Facility $ 4,062 354 Refuse Disposal 0Rng Service $_ 1,750 _ 355 PW Facility Weed Control _ $ 500 356 CSAH 8 Weed Control $ 1,800 357 Rentals Chipper for Tree Trimming $ 8,000 358 _ _ Rentals - Roller for Dust Control _ $- 4,500 359 .Rentals -Copier _ $ 840 360 Copier Overage Charges $ _ _ 200 361 Tax Exempt License Renewals $ 300 362 .Dues _ $ 150 363 Electronic Message Board $ - _ 364 Office Furniture & Equipment 365 Streets and Roadways _366 Property Insurance _367 Street Lighting 368 Stop Lights 369 Civil Defense Sirens 370 -Street Lighting 371 Compost Site Monitor 372 Fica_-.. 373 Medicare 374 Worker's Compensation _ _ 375 Solid Waste Generator License -County 378 Clean Up Event Receipts 379 Compost Site Supplies 380 _ Toilet Rental 381 Climb Theatre Performances 382 Recycling Programming at Withrow 383 Recycling 384 ,Total Public Works Expenses _ 385 1 Park Maintenance $ 137,445 $ $ 2,510 $ LINE 3,288 $ 3,940 6 of 28 computers x 1/3 354 $_ 364 7 % of annual cost 1,427 _ -__ _ $ 1,500 Split with water &sewer 3,650 $ 4,800 (T -Mobile) 480 .$400/month $ 480 $40/month -- 350 $ 350 Employee training & licenses 4,457 _ $ 5,315 (Assumes no year-end dividends 6,389 $ 8,335 Assumes no year-end dividends 3,505 $ 3,568 Two-year rate filing: 5.4% and 1.8% 203 $ 207 Two-year rate filing 5.4% and 1.8% 3,385' $ _ 3,445 Two-year rate filing 5.4% and 1.8% 2,100 $ 2,100 Licensed refuse hauler 222 _$ 225 Annual service bids 1,688 __ - $ 1,700 -Annual service_ bids _8,000 $ 8,000 Chipper rental 4,500 $ 4,500 Roller rental 840 $ 840 $70/month 100 _ $ 100 Copies over the base rate 261 $ Every two years- 150 _ $ 150 _Professional memberships 5,300 $ - Say it with ugly yellow lettering 2,500 $ 2,500 Replace computer equipment 1,252,241 $ 1,256,371 - - 6,531 $ 7,910 Assumes no year-end dividends 126.285 $ 128,972 Two-year rate filing: 5.4% and 1.8% -Two-year 2,468 $ 2,512 rate filing: 5.4% and 1.8% 240 $ 245 Two-year rate filing: 5.4% and 1.8% $ 6,500 $ 6,750 _ $ 6,750 500 hours @ $13.50/hr $ _ 403 $ 419 $ 419 6.20% of salary & overtime $ 94 $ 98 $ 98 1.459/o of salary & overtime $ _ _ 281 $ 237 $ 338 6,7501 $ 315 $ 315 $ 315 Washington County fee $ _. _ _5,500 $ 10,885 - $ _ 10,885 Net of clean up event receipts $ _ 300 $ 250 $ 250 Receipt forms, pens, .. $ (5,500) $ (9,400) $ (9,400) Offset clean-up event expenses $ 1,000. $ 1,000 $ 1,000 Site maintenance items $ 400_;. $. 420 $ 450 Compost in its rawest form $ _ 4,146 $ 4,146 $ 4,146 As per grant agreement $ 3,000 $ 3,000 $ 3,000 As per grant agreement $ 16,439. $ 18,120 $ 18,251 - -- __$ 1,443,212 $ 1,405,885 $ 1_,414_,261 394 Parks and Recreation $ 386 Full-time Salaries_- Ryan McCullough - - $ 56,902 $ 56,902 $ 60,675 Pay Grade 5 Maximum 387 Overtime $ _ _8,535 $ 8,535 $ 9,101 208 hours _(10%j@ overtime rate 388 Full-time Salaries - Adam Greener $ 52,108 $ 52,108 $ 55,541 Pay Grade 5 Step 4 .389 Overtime $ 7,816 $ 7,816 - $ 8,331 208 hours�0%)@ overtime_ rate - 390 Seasonal Part -Time Wages._ $ _4.8,600 $ 48.600 _ $ 48,600 4,050 hours $12.00 391 Pera _ _ _ $ 9,402 $ 9,402 $ 10,024 7.56/o of regular salary 392 Fica _ $ 10,786 $ 10,786 $ _ 11,299 6.20/oof sal ary.&overtime 393 Medicare $ 2,522 $ 2,522 $ 2,643 1.45%of salay&overtime 394 Health Insurance - McCullough _ _ $ 13,833$ 13,833 $ 14 242 HealthPartners High Deductible Plan 395 Health Insurance -Greener $ 12,806 $ 12 613 $ 13 039 �HealthPartners High Deductible Plan 396 Dental Insurance_ $ 1,858 - $ - 2,090 $ 2,179 ]4.2% Increase in May (Delta Dental) 397 Unemployment Kraig Pettee _ $ _ $_ 2,124 $ _ 2,200 yUy pays 10006 of chargeable claims 398 - ,Worker's Compensation e $ 7,533 $ a . _ 6,583_] $ _ 9,131 1182,248/100 5.01 399 . Motor Fuels _ $ 12,400 ! $ 6,200 ', _$ _- ___ _ ... _.. 12,400 ,Bulk fuel purchases 400 Repair &Maintenance $ 17,000 t $ 13,015 '. $ 17,700 '. Egmpmentparts & repays 401 Hamfl Shelter Bldg Repair &Maintenance $ 2,500 $ 2,500 $ _ 2,500 'Stain park shelter in 2014 402 Landscaping Supplies $ 10,000 $ 5,800. $ _ - 5,800 _Segregated from Playground Supplies 403 Small Tools &Equipment $ 3,000 , $ - 2,350. $ 2,500 Weed whips, shears etc.. 404 -'Travel &Training _ $ _ _ 1,550 $ _ 1 550 _ $ _ _ 1 550 Shade tree courses for 3 employees_ .Ha 405 .. P Rey $ 35,325'i$ 28 205 $ _ _ _.. 34 157 Hanifl shelterratedseparately ante $ 989.$ _ 1360 iISegregatetl from PW fleet _407 _ Electric Utilities - g - $ 4393 4472 Twoyear rate filing 5.4% and 18% 4_08 Gas Utilities_ _ - $ 1,150 1147$ $ _ 1,167 Twoyear rate filing 5.4% 1.8% 409 Weed Control -Hanifl Fields _ $ 12,500 $ 4,390 �$ -and _._____ 5,000 Broadleaf weed control at Hanifl Fields 410 Weed Control -All Other City Parks $ 8,200 $ 7,637 $ 8 000 Broadleaf weed control at all other parks Page 8 LINE NO. 411 Toilet Rental 412 Equipment Rentals 413 ',Tax Exempt License Renewa_Is 414 ',Subtotal Park _Maintenance 415-1 Park Planning & Programming 416 Full-time Salaries- Shayla Syverson 417Pera _.. are Dental Insurance ram Supplies & Expenses: 3 _ 426_ Dues & Subscriptions 427 dows Office License -Sidi Subtotal Park Planning & Programming 429Total Parks and Recreation Expenses _430 Community Development Assist - Rachel 431 In Lieu of Health Insurance 432 Internships 433 Pera 434 Fica 435 Medicare 436 Worker's Compensation - 437 _Office Supplies _438 Travel & Training 439 Notary Public Fee 440 ARC GIS Software License & Upgrade _441 _ Dues & Subscriptions 442 Office Furniture & Equipment 443 Total Community Development Expenses 444 Remit State Fire Aid 445 Required Municipal Contribution 446 Firemen's Relief 447 League of MN Cities CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET $ 449,345 $ 417,808 $ 453,786 $ 5,450 'Adopted by Metro Cities Board rvv w,vunMnMmo Sam's Club BUDGETED PROJECTED $ BUDGETED $5Q860 5Q860 Pay Grade 5 Minimum to Step 2 $ 13,500 $ 13,500 _ $ _ 13,500 When u gotta go - u gotta go $ 1,500 $ 1,500 $ 1,500 Sod cutters, mulch blower... $ 70 $ 80 $ $ _ 4,894 6.20% of wages Every two years $ 358,121 $ 327,170 $ 358,611 -- - ---- $ _56,902 _ $ 56,902 $ 60,675 Pay Grade 5 Maximum $ 4,268 $ 4,268 $ 4,551 _ 7.5% of regular salary $ _ _ 3,528 $ 3,528 _ $ _ 3,7_62 .6.20% of wages $ _ --825 $ 825 $ _ 860 .1.45% of wages $ 3,938 $ 3,938 $ 4,039 HealthPartners High Deductible Plan $ _ 525 $ 527 $ 550 4.2% Increase in May (Delta_ Dental) $ 438 $ 350 $ 418 60,675/100'.69 $ 1,000 $ 1,000 $ _ 1,000 ;Calculators, pens, paper... $ 16,000 $ 16,000 __ $ 16,000 Offset by facility use/p use/program revenues $ 1,500 $ 1,000 $ .._ 1,000 _ seminars... $ 300 $ 300 $ 300 _Mileage, _ Professional memberships -pgrade- $ 2,000 $ 2,000 $ 2,000 _ U computer equipment $ 449,345 $ 417,808 $ 453,786 $ 5,450 'Adopted by Metro Cities Board Community Development Sam's Club $ 47,716 $ 47,716 $5Q860 5Q860 Pay Grade 5 Minimum to Step 2 $ 4,800 $ 4,800 $ 4,800 at $400/month $ 24,960 $ 24,960 _Capped $ 28,080 2,080 hours @ $13.50 $ _ 3,579 $ 3,579 $ 3,815 7.5% of regular sa_lary $ _ 4,506 - $ 4,506 $ _ 4,894 6.20% of wages $ _1_,054 $ 1,054 $ 1,145.11.45%of wages $ 560 $ 532 $ 545178,940/100'.69 $ _ 500 $ _ 500 $ 500 j Paper & cartridges for plotter $ _ _ 1,000 $ 1,000_ _ - -_ -_ . $ 1,000 ',Annual constant $ Youth Diversion Program $ _ $ 120 Every two years $ _ 2,945 $ _ _ 2_,945 $ 2,945 .ArcGis Desktop Software upgrades $ _ 600 $ 600 $ 600 Professional memberships. $ 2,000 $ 2,000 $ 2,000 Upgrade computer equipment $ 94,220 $ 94,192 $ 101,304 - - -- $ Unallocated ', $ 17,250 ' $ 81,540 $ 82,540 $ 82,540 Offset by State Fire Aid $ - $ - $ - ',No contribution required in 2016 se approved by LMC 448 Metro Cities $ 5,321 $ _5,322 $ 5,450 'Adopted by Metro Cities Board 449 Sam's Club $ 105. $ 90 $ 90 Corporateaccount Corporate account 450 r-_ .._ _. Sensible, Land Use Coalition $ 250 _ $ 250 $ 250 -.. __.-___ Recommended by City Ad_minlstrator 451 1. Hugo Business Association $ _ _ 150 $ 150 ', $ 150 EDA membership 452 White Bear Chamber $ 550 $ 550 $ 550 Washington Countywide association 453 Dues &Memberships $ 19,301 $ 79,287 $ 20,050 467 454 NW Youth & Family Services $ 6,000. $ 6,000 $ 6,000 Youth Diversion Program 455 Forest Lake Youth _ _ $ 6,000 _ _$ 6,000 _ $ 6,000 Youth Diversion Program 456 Historical Society $ 3,000 $ 3000 $ 3,000 On-going contribution 457 YMCA Board Membership _ $ 1,500 $ 1 500 $ 1,500 On-going contribution 458 Kidz'N Biz Fest $ 750 $ 750 $ 750 On-going contribution 459 Contributions $ 17,250 ', $ 17,250 ' $ 17,250 $ 460 Newsletter Postage $ 2,500 L $ _ 2 500 $ 2,500 _ 2 newsletters (in-house production) 461 Newsletter Panting $ 7,000 '. $ _ 7,000 ; $ 7,000 2 newsletters (in-house production 462 Miscellaneous _ $ 3,300 $ _ _ 3,300 I $ 3,300 .Something alwayscomes up__ _ _ 463 Group Disability Insurance $ 7,300 $ 7 300 $ 7,445 Short and long termcoverage_ 464 Truth in Taxation Costs $ 1,460 $ 1 405 1,460 Chaffed by Washington County 465 -466 Assessment Collection Fees __ __ _._.. $ 700 $ _$ 816 $ 900 Charged by Washington County 466 'Miscellaneous Unallocated $ 22,260 $ 22,321 I $ 22,605 _ _ 467 IiTotal Unallocated Expenses $ 140,351 $ 147,396 $ 142,445 468 (General Fund Expenses (Subtotal) $ 4,845,427 $ 4,769,254 $ 5,098,716 469 Retain in General Fund $ _ - I $ 126,645 $ _,Maintain _ _ _ Maintain 50% budget reserveEquipment-- _ 470 Transfer Out -Fund 403 $ - $ 223,721 $ Equipment Purchasing Fund 471 Other Financing Uses $ ', $ 350,365 $ 472 General Fund Expenses (Total) , _ _ $ 4,845,427 $ .. 5,1.19,619 1 $ 5,098,716- Page 9 City of Hugo Debt and Abatement Levies Page 10 $1,340,000 $1,325,000 $965,000 $1,040,000 $4,795,000 $1,605,000 Total CIP Bonds of Imp. Bonds of Imp Bonds of _ CIP Refunding .Abate Refunding_ Tax Abate of Debt and 2010 2011 2009. 2013 2013 _ 2009 Abate Levy Pay13 $ 236,880 $ 63,412 $ 89,756 $ 131,127 $ 64,368 $ 192,819 778,362 Pay 14 $ 118,958 $ 63,387 $ 88,227. $ 133,073 $ 201,498 $ 101,925 _$_ $ 707,068 Pay 15 $ 88,309 $ 63,362 $ 86,697 $ 131,803 $ 280,634 $ 102,440 $ 753,245 Pay 16 $ 87,360 $ 63,336 $ 85,168 $ 66,500 $ _ 200,429 $ 102,188 $ _ 604,981 Pay 17 _ $ 89,509 $ 63,311 $ 83,390 $ _66,500 $ _ _- 199,795 $ _ $ 606,793 Pay 18 $ 63,286 $ 70,789 $ 56,502. $ 327,899 $ _104,288 106,230 $ 624,706 Pay 19 $ 63,260 $ 70,789 - $ - - --56,502 $ -- 327,899 - - $ 102,795 $ - 621,245 Pay 20 _ $ 63,235 _ --- $ 63,235 Pay 21 $ 68,228 _. - - $ 68,228 Pay 22 $ 13,235 $ 13,235 Pay 23 _$ 18,598 $ 18,598 Pay 24 $ 18,569 - - $ 18,569 Pay 25 $ 18,399 - -- - - - - - $ 18,399 Pay 26 $ 18,228-- -. $ 18,228 $ 621,016 $ 661,846 $ 574,816 $ 642,007 $ 1,602,522 $ 812,685 $ 4,914,892 Page 10 Beginning Fund Balance Fund Balance EQUIPMENT PURCHASING FUND ig Fund Balance Levies for Parks and Equipment 2016 2017 2018 2019 2020 2021 $ 882,259 $ 914,637 $ 1,009,560 $ 1,100,114 $ 1,191,635 $ 1,283,156 $ —99,378 _ $ 94,923 $ 90,554 $ 91,521 $ 91,521 $ 91,521 $ $ (70,000) - $ (17,000) $ 914,637 $ 1,009,560 $ 1,100,114 $ 1,191,635 $ 1,283,156 $ 1,374,677 2016 2017 2018 2019 2020 2021 $ 1,280,523 $ 1,022,536 $ 682,536 $ 489,071 $ 460,106 $ 549,641 Property Tax Levy $ - $ - $ 101,535 $ 105,535 1 _Sale of Fixed Assets $ 31,154 From General Fund $ 223,721 From Stormwater Fund $ _ 185,690 From Rice Creek Watershed (for street sweeper) $ 25,708 ,EXPENDITURES: Repair 1997 Peterbilt Water Truck (Unit 208-97)_ $ _ (30,000) Replace Sterling Plow Truck (Unit 201-08) $ (168,911) _ Lead Worker Pickup Truck _ _ _ _ $_ _ _(40,000) Replace Chevy Silverado (Unit 112-06) $ (40,000) Replace Chevy Silverado (Unit 113-06)_ _ $ (31,051) Replace Cat 143H Road Grader (Unit 306-03) $ (202,900). Replace Crosswinds Street Sweeper (Unit 314-06) $ (211_,398). Replace Sterling Plow Truck (Unit 202-07) _ _$ (185,000) Replace Jeep Brush Rig 11 $ (50,000) Replace Chevy Silverado (Unit 102-07) $ (35,000) Replace Chevy Silverado (Unit 114-07) $ (35,000) Skid -Steer Trade -Up and Attachments $ _ (18,000) $ (8,000) $ Replace SCBA Tanks $ _- (17,000) $ (17,000) $ (17,000) Replace Sterling Plow Truck (Unit 206-06) $ (200,000) _Replace Ford F550 4x4 Pickup (Unit 115-08) _ -' $ _ (70,000) _ Replace Felling Trailer (Unit 310-05) _ _ $ (6,500) Replace Felling Trailer (Unit 312-06) _ _ $__ (6500) Replace CarryOn Utility Trailer (Unit 311 05j___ (2_,000) Replace Felling Trailer (Um1321-07)____ $__ (6,500) Replace CarryOn Utility Trailer(Unit 322-07) _ _ - -___�$ (1,000) _Replace Ford F550 Bucket Truck (Unit 10408) _ _ l $ (95,000) Replace Peterbilt Engine 12 (pumper/tanker) Ending Fund Balance $. 1,022,536 $ 682,536 $ 489,071 $ 460,106 $ Page 11 105,535 $ 105,5351 (16,000) $ (650,000) 549,641 $ 5,176 Capital Project Funds STREET CONSTRUCTION FUNDS 2016 2017 2018 2019 2020 2021 Beginning Fund Balance $ 2,476,591 $ 2,313,916 $ 1,215,390 $ 571,590 $- 1,791,433 $ 1,385,267 REVENUES: Proper.Tax Levy - CIP _.- $ 539 ,65 -7 _-- $ $ 539,657 $ 539,657 1 $ 539,657 PropertyTa-Levy - Extra Levy Capacity _-539,657� --539,657 $ 558,010 ' $ 553,017 Special Assessments -South Egg Lake - - - $ 17,545 - $ ifi,863 _' $ 16,181 $ 15,498 $ 14,816 Special Assessments -Fable Hill Bridge $ 24,348 $ 9,832 -.. _- $ 9,447: - - Special Assessments - PropertyDemolitions - . $ 2,816 $ 2,706 _ $ 2,597 F$ _ 2,487 $ 2,377 2,377 •_ Special Assessments - 165th Street $ 5,976 $ 5,795 $ 5,614 $ 5,434 _ _ - 5 253 $ _ __ 5,072 Special Assessments - Rice Lake Meadows $ 86,848 $ 55,206 $ 53,5 19 $ r 51,832 $ 50,142 ,I $ 48,455 Special AssessmentsOneka Lake Blvd _ _ $ 38,087 $ 36 947 $ 35,807 $ 34,668 J $ 33,528 Special Assessments -Homestead/132nd _ _ $ 38 087 $ 36 947 i $_ 35 807 T _ Special Assessments - Oneka Lake Blvd/Harrow _ 14,798: $ 14 355 $ 13,912 Special Assessments - 125th 8 Heather _ _ - 24,173-� Special Assessments - 128th 8 159th Special Assessments -Fountain & Foxhill S ecial Assessments -147th&Fitz erald -_.,_ - - StateAW------ $ 548,135 $ 517,383 _ _ $ 517 383 $ $ 517383 $ 517,383 EXPENDITURES: .517,383 - _ - - T _ _ - _ Priority 1: 147th Street/Oneka Lake Blvd $ (1,388,000)'. _- ------ Priority 2: Homestead Ave, 132nd St $ _ (2,284,065) _ _ - - -- - - - Priority 3: Oneka Lake Blvd, Harrow $ _ (1,863,232) - ---- - - Priority 4: 125th, Heather, Upper Heather $ (2,178_,634) Priority 5: 128th & 159th Neighborhoods - $ (1,308,240) Ending Fund Balance $ 2313,916 $ 1,215,390 $. 571,590 $ 1791,433 '$ 1,385,267 $ 1,812,224 Page 12 City of Hugo Tax Rates Special Levies Debt Service Levy _ Tax Abatement Levy_ $.__ _ $ Pay 2015 Final 370,171 $ 383,074 $ Pay 2016 Final _ 302,364 302,617 Dollar Change $ (67,807) $ (80,457) Percent Change -18.32% -21.00%. $ $ Pay 2017 Proposed 302,710 304,083 $ $ Dollar Change 346 1,466 Percent Change 0.11% 0.48% _ -2.15% $_ _.753,245. $ _ 604,981 $ (148,26.4)'=19.68% 34.013% $ 606,793 $ 1_,812 0.30% Subject to Levy Limits -3.401% -3.441% _ Local Portion of Debt Service Levy $ 336,601 _ -- General Fund Levy_ $ 4,129940 $ _4,313,039 $ 183,099 4.43% $ 4,528,220_ $ Tax Capacity for Debt Service 4.99% Firefighter's Relief Levy _ $ 17,157 $_-- 12,107 $ _(5,050) 0.00% $ 13,742 $ _2.15,181 -1,635 13.50% Eq uipment Purchasing Levy $. 105 535 $ - $ (105 535) 100 00 % $ - __.,- - $ - Levy Park Improvement _ $ 106,578_j_$___ _ _ _ 99,378 $ (7,200) 6.76% $ 94,923 i $ (4,456) 4.48% Sealcoating Levy $ 64,909 $ 64,909 _ $ . 000% $ 499 $__ - 0.00% Cpital Irrrovement Levy_ $ 539,657 I $ 539,657 $ 0.00% $ 539,657 ' -$ - 0.009° -— . _ -. -- __ __— _. $ 4,963,776 $ 5,029,090 $ 65,314 1.32% $ 5,241,451 $ 212,361 4.22% Certified Property Tax_ Levy $ 5,717,021 $ 5,634,071 $ 82,950 -1.45% $ 5,848,244 $ 214,173 3.80% Less: Fiscal Disparities $ 518,463 $ 547,656 $ 29,193 5.63% $ 547,656 $ 0.00% Local Portion of Levy $ 5,198,558 $ 5,086,415 $ (112,1 3) -2.16% $ 5,300,588 $ 214,173 4.21% Tax Rate Calculations Local Portion of General Expense _ . $__4,861,957 $ 4,813,442 $ 5,026,225 Divided by Tax Capacilft_$ _-- _ 429 1,4,451 $ 13,987,183 _ -2.15% $ 14,576,505 4.21% Urban Tax Capacity for General Expense 34.013% 34.413% _ 34.482% Less 10% for Rural -3.401% -3.441% _ Local Portion of Debt Service Levy $ 336,601 $ 272,973 $ 274,363 Divided by Total Tax Capacity $ 14,603,836 $ 14,294,114 _ -2.12%, $ 14,896,368. _ - T -4.21% Tax Capacity for Debt Service 2.305% 1.910% 1.842% Total Urban Tax Rale 36.318% 36.323% - 0.01% 36.323% �0.00 Total Rural Tax Rale 32.916% 32.882% -0.11% 32.875% -0.02 City Tax on Median Value Homestead: Median Taxable Homestead _ $ 276,600 $ 287,900 4.09% Tax Capacity ,. $ 2,766 _$ 2,879 4.09% Net Tax $ 1,004.69 $ 1,045.75 4.09% Dollar Change _ $ 41.06 Page 13