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HomeMy WebLinkAbout2016.08.15 CC Minutes . MINUTES FOR THE HUGO CITY COUNCIL MEETING ON AUGUST 15.2016 Call to Order Mayor Weidt called the meeting to order at 7:04 p.m. PRESENT: Haas,Klein, Miron,Petryk,Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear,City Engineer Jay Kennedy,City Attorney Dave Snyder, and City Clerk Michele Lindau Approval of Minutes for the HBA Showcase at Gallivan Insurance on July 28.2106 Klein made motion,Miron seconded,to approve the minutes for the July 28,2016 Hugo Area Business Association as presented. All Ayes. Motion carried. Approval of Minutes for the City Council Meeting on August 1.2016 Miron made motion,Klein seconded,to approve the minutes for the August 1,2016 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for the National Night Out/Community Night Out on August 2.2016 Klein made motion,Miron seconded,to approve the minutes for the August 2,2016 Night Out as presented. All Ayes. Motion carried. Approval of Minutes for the Town Meeting with Tom Emmer on August 4,2016 i Petryk made motion,Klein seconded,to approve the minutes for the August 4,2016 Town Hall Meeting as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion,Miron seconded,to approve the agenda as presented. All Ayes. Motion carried Donation to Yellow Ribbon Network from St.Louis Park American Legion The Yellow Ribbon was notified by the St. Louis Park American Legion that they wished to Hugo City Council Meeting Minutes for August 15,2016 Page 2 of 7 make a donation to the Hugo YRN for their upcoming Pheasant Hunt. Vice Commander Doug Lodermeier,Jr.,Post Commander Brad Johnson,and Sergeant at Arms Andrew Kitt,presented a check in the amount of$2,500 to the Hugo Yellow Ribbon Network to support the 15d'Welcome Home Pheasant Hunt. U.S.Bicycle Route 41 Bike Trail—Liz Walton,MnDOT Liz Walton from the MnDOT presented to Council information on U.S. Bicycle Route 41. She explained the route will be approximately 325 miles long and connect existing roads and trails between St.Paul and Grand Portage State Park. It is part of a new nation-wide bicycle network and will be designated as a priority corridor in Minnesota's Statewide Bicycle System Plan. MnDOT anticipates the route will receive official designation by fall 2016. There are no plans to build any facilities,just combine roads and bike trails. It is hoped that this trail designation will provide a boost to local economies. Liz requested Council approve a resolution supporting U.S. Bicycle Route 41 through Hugo. There was questions on why it was called Route 41. Liz explained that it was a national numbered network system of cross country bike routes. The public is invited to go online to vote on five proposed names. Weidt made motion,Klein seconded,to approve RESOLUTION 2016-22 STATING ITS SUPPORT TO DEVELOP AND IMPLEMENT U.S.BICYCLE ROUTE 41. All Ayes. Motion carried. Approval of the Consent Agenda Weidt made motion,Klein seconded,to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Matt Klein 3. Approve Ordinance Opting out of Family Temporary Health Care Dwellings Statute 4. Approve Resignation of Firefighter Michael Wamsley 5. Approve Amendments to the Hugo Firefighters Relief Association Bylaws 6. Approve Resolution Approving Interim Use Permit for Bolicek-9480140u'Street 7. Approve Resolution Approving Final Plat and Development Agreement for Clearwater Cove 3"d Addition All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for August 15, 2016 Page 3 of 7 Approve Annual Performance Review for Public Works Worker Matt Klein i Public Works Worker Matt Klein was hired by the City of Hugo on August 27,2012. Adoption of the Consent Agenda approved the Annual Performance Review for Public Works Worker Matt Klein. Approve Ordinance Opting out of Family Temporary Health Care Dwellings Statute At its July 18,2016 meeting,Council considered a new law that created a process for landowners to place a temporary residential dwelling on their property to serve as a family health care dwelling. This bill was signed by Governor Dayton on May 12,2016, and will go into effect September 1,2016. This would automatically apply to all cities that do not opt out or do not already allow temporary family health care dwellings as a permitted use under their local ordinances. After discussion,Council directed staff to draft an ordinance to opt out of the statute to provide temporary health care dwellings. Staff recommends Council approve the Ordinance that opts-out of the requirements of Minnesota Statutes, Section 462.3593.Adoption of the Consent Agenda approved ORDINANCE 2016476 AMENDING HUGO CITY CODE, CHAPTER 90,ARTICLE II,ADMINISTRATION AND ENFORCEMENT. Approve Resignation of Firefighter Michael Wamslev On August 2,2016,probationary Firefighter Michael Wamsley submitted his letter of resignation from the Hugo Fire Department. Adoption of the Consent Agenda approved the resignation of Michael Wamsley from the Hugo Fire Department. Approve Amendments to the Hugo Firefighters Relief Association Bylaws On June 28,2016,the membership of the Hugo Firefighter's Relief Association approved changes to their bylaws and are seeking City Council ratification. The primary reason for amending the bylaws was to incorporate a change in the lump-sum benefit level. The benefit level was increased to $3,300 per year of service earlier this year,but the membership also made a number of other changes. Most of the changes were small housekeeping measures,but some of them carry some significance. Adoption of the Consent Agenda ratified the amended Hugo Firefighters Relief Association Bylaws. Approve Resolution Approving Interim Use Permit for Bolicek-948014001 Street Daryl Bolicek had requested approval of an interim use permit for a home occupation for a brewing operation on property located at 9480 140th Street North. The property is 40 acres and is located in the Agricultural zoning district. The applicant had requested flexibility on the use of accessory structures,number of vehicle trips,and number of employees. The Planning Commission considered this request at their August 11,2016 meeting and unanimously i recommend approval. Adoption of the Consent Agenda approved RESOLUTION 2016-23 APPROVING AN INTERIM USE PERMIT TO ALLOW FOR A BREWING OPERATION HOME OCCUPATION AS AN ACCESSORY USE,ON PROPERTY LOCATED AT 9480 140"STREET NORTH. Hugo City Council Meeting Minutes for August 15,2016 Page 4 of 7 Approve Resolution Approving Final Plat and Development Agreement for Clearwater Cove 3rd Addition D.R. Horton had requested approval of a final plat in order to plat 14 residential lots and 1 outlot on a ten acre parcel located south of Frenchman Road(CSAR 8) and east of Everton Avenue North. The site is currently a vacant outlot. The final plat will plat 14 lots from the approved Clearwater Cove preliminary plat. There were no changes to the lots from the preliminary plat. The lots met the minimum lot standards and requirements outlined in the regulations for the Clearwater Cove PUD. Adoption of the Consent Agenda approved RESOLUTION 2016 APPROVING A FINAL PLAT AND DEVLEOPMENT AGREEMENT FOR D.R. HORTON, INC.—MINNESOTA FOR CLEARWATER COVE 3'd ADDITION. Approve Resignation of Administrative Intern Tavlor Richter Taylor Richter was hired on December 21,2015 at the Administrative Intern. Taylor recently accepted a position with the City of Maple Plain and will begin employment on August 23,2016. Mayor Weidt removed this from the Consent Agenda to talk about the successful intern program the City has and to congratulate Taylor. Taylor explained she has been hired as the assistant to the city administrator in Maple Plain,and she thanked Council for the opportunity to work in Hugo. Weidt made motion, Klein seconded,to approve the resignation of Administrative intern Taylor Richter effective August 19,2016. All Ayes. Motion carried. Public Hearing on the Vacation of Easement over Oudot H.Clearwater Cove Planner Rachel Juba explained that D.R. Horton requested to vacate the existing drainage and utility easement located over Outlot H,Clearwater Cove. The outlot would be used for the development of Clearwater Cove 3rd Addition,and new drainage and utility easements would be placed on the lots at the time the final plat is recorded. She stated that staff was comfortable with the applicant's requests to vacate the drainage and utility easements. Mayor Weidt opened the Public Hearing. There were no comments, and Weidt closed the public hearing. Miron made motion,Klein seconded,to approve the notice to vacate the drainage and utility easement located over Outlot H, Clearwater Cove. All Ayes. Motion carried. Hugo City Council Meeting Minutes for August 15,2016 Page 5 of 7 Discussion on Waters Edge Stormwater Reuse Proiect and Approve Agreement with Rice Creek Watershed District Intern Taylor Richter provided background on the grant RCWD received from the Met Council, for the Storm Water Reuse Project to be located in the Waters Edge Development. The grant is in the amount of$200,000 and will provide partial funding for construction of a stormwater reuse system that will draw from a stormwater basin within the Water's Edge residential development for irrigation purposes,which will reduce groundwater appropriation demands and will reduce the introduction of phosphorus and other pollutants to waters. The grant is awarded through the RCWD because of Met Council rules.The RCWD is the applicant and grantee by name only. The City is responsible for the project and will receive the entire grant amount under a Memorandum of Understanding with the RCWD. The project will connect the existing irrigation system to stormwater, and the City will work with the homeowner's association on system construction, operation, and maintenance. WSB Engineer Erin Heydinger provided information on the work plan that was submitted to the Met Council. The estimates for construction were$434,000 with$87,000 of indirect fees. It is anticipated the City will receive an additional $30,000 from the RCWD. The City costs were estimated at$292,000,which would come from the water fund. The City and the Home Owners Association will have an agreement establishing a water rate for the water pumped from the pond to reimburse the City for the initial investment as well as cover maintenance costs.The City would own the system to the water meters,and the HOA would own it to the irrigation system. Construction would take place next year. The Council questioned whether there would be any budgetary impacts and whether Water's Edge was paying anything toward the system. Staff responded they would not;however, discussions were being had with the HOA about selling the water to them at a lower cost to recoup money the City has put into the system. Klein made motion,Miron seconded,to approve the Memorandum of Agreement for the Water's Edge Stormwater Reuse Project. All Ayes. Motion carried. Discussion on Utility Billing for Rental Units Administrative Intern Taylor Richter explained the request to amend the City's Utility Ordinance due to the increasing amounts of administrative time in regard to the utility billing for approximately 128 rental properties. The City has been sending the utility bills to the tenant if requested,but staff has had difficulty with tenants who don't pay, and time is spent on frequent tenant changes,which requires extra meter reads. Current ordinance required the property owner to be responsible for the bill;however,it had not been the practice. Staff requested an amendment to the ordinance to bill the property owner only. i Hugo City Council Meeting Minutes for August 15, 2016 Page 6 of 7 Haas made motion, Petryk seconded,to direct staff draft changes to City Code Chapter 82 and schedule a public hearing on it. All Ayes. Motion carried. Yellow Ribbon Network Update Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas stated the new Yellow Ribbon banners along the County road were appreciated. He shared photos from the golf outing,stating the Hugo Lions do a lot for the community and the veterans. They invited everyone to Hamburger Night on August 24,2106. Ribbon Cutting for Washington County Public Works North Shop on August 20,2016 City Administrator Bryan Bear informed Council they have been invited to attend the Ribbon Cutting for the New Washington County Public Works north shop located at 11660 Myeron Road North in Stillwater. The ribbon cutting will take place at 11:00 a.m. I Petryk made motion, Miron seconded,to schedule the Washington County Public Works North Shop as a Council meeting on Saturday,August 20,2016. All Ayes. Motion carried. Midyear Budget Workshop on Monday.August 22,2016 City Administrator Bryan Bear reminded Council the Midyear Budget Workshop was scheduled for Monday,August 22, 2016 at Hugo City Hall. Northeast Metro Water Summit on Thursday.August 25,2016 City Administrator Bryan Bear reminded Council the Northeast Metro Water Summit was scheduled for Thursday,August 25,2016 at Hugo City Hall. The City will host a barbeque at 6:30 p.m. with the meeting beginning at 7 p.m. Stillwater Area School District Tour Saturday,August 27,2016 City Administrator Bryan Bear informed Council that local leaders have been invited to tour the Stillwater School District on Saturday,August 27,2016 from 8-10 a.m.The tour will begin at the Stillwater Area High School. The Council stated they are unable to attend. Hugo Fire Department Open House on Saturday.October 1.2016 City Administrator Bryan Bear informed Council the Hugo Fire Department will hold their Open House on Saturday, October 1,2106 from 11 a.m.—3 p.m.to celebrate Fire Prevention Week. The event will include a 5K Fun Run and a Children's Trick-or-Treat Half-Mile Run that begin and end at the Hugo Fire Department. i Hugo City Council Meeting Minutes for August 15,2016 Page 7of7 Weidt made motion,Petryk seconded,to schedule a meeting to attend the Fire Department Open House on Saturday,October 1,2016 from 11 a.m.—3 p.m. All Ayes. Motion carried. Fall Cleanup on Saturday.October 8.2016 City Administrator Bryan Bear reminded Council the Fall Cleanup will be held on Saturday, October 8,2016 at the Hugo Public Works building from 8 a.m. to noon. Schedule Annual Citywide Bus Tour Annually,the City of Hugo holds a Citywide Bus Tour for Council,Commissions and residents who would like to visit areas of interest in the City. The tour has been held on a Saturday morning for the past several years and received good attendance. Petryk made motion,Miron seconded, schedule the Citywide Bus Tour for Saturday, October 1, 2016 at 10 a.m. All Ayes. Motion carried. Schedule EOC Tabletop Exercise with the Hugo Fire Department At its March 7,2016 meeting,the Hugo Fire Department presented their annual report to Council. Fire Chief Kevin Colvard had asked if Council was willing to work on an Emergency Operations Center(EOC)tabletop exercise,and the Council indicated they would. The Fire Department has suggested the dates of October 10 or October 24,2016. Haas moved,Klein seconded to schedule the EOC for Monday, October 10, 2016 at 7 p.m. All Ayes. Motion carried. Adiournment Miron made motion,Klein seconded to adjourn at 8:20 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau, City Clerk