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HomeMy WebLinkAbout2016.10.03 CC PacketAGENDA HUGO CITY COUNCIL MONDAY, OCTOBER 3, 2016 - 7:00 PM HUGO CITY HALL A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. September 15, 2016 Emergency Management Meeting 2. September 19, 2016 City Council Meeting 3. September 22, 2016 North Sunset Lake Road Project Neighborhood Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Adam Greeder 3. Approve Pay Request No. 3 from Amt Construction for 147th Street / Oneka Lake Boulevard Street and Trail Improvement Project 4. Approve Resignation of Historical Commissioner Lynette Andersen and Notice for Vacancy 5. Approve SUP Amendment and Review for Bald Eagle Sportsmen's Association — 6557 125th Street North 6. 7. H. PUBLIC HEARING 1. Assessments for the Oneka Lake Boulevard/147th Street Improvement Project 2. Ordinance Amending City Code Chapter 82-68, Utility Billing I. UNFINISHED BUSINESS 1. Update on Neighborhood Meeting for Proposed North Sunset Lake Street Improvement Project 2. J. NEW BUSINESS 1. 2. K. VISITOR PRESENTATIONS 1. 2. L. COUNCIL PRESENTATIONS 1. Yellow Ribbon Network Report 2. M. ADMINISTRATIVE PRESENTATIONS 1. Manufacturing Day Open House at Wilson Tool on Friday, October 7, 2016 2. EOC Tabletop Exercise on Monday, October 10, 2016 3. Schedule Date for Board of Canvass Meeting 4. Schedule City Holiday Parry for Thursday, December 8, 2016 5. N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MONDAY, OCTOBER 3, 2106 D.1 Approval of the Minutes for the September 15, 2016 Emergency Management Meeting D.2 Approval of the Minutes for the September 19, 2016 City Council Meeting D.3 Approval of the Minutes for the September 22, 2016 North Sunset Lake Road Project Neighborhood Meeting Staff recommends Council approve the above meeting minutes as presented. G.1 Approval of Claims City staff recommends Council approve the Claims Roster as presented. G.2 Approve Annual Performance Review for Public Works Worker Adam Greeder In 2007, Adam Greeder was hired by the City of Hugo as one of its summer seasonal maintenance workers in the Hugo Public Works Department. On October 6, 2008, Adam became part of the department as a full-time employee as an apprentice for the Public Works Maintenance Worker. Public Works Director Scott Anderson recommends Council approve the annual performance review for Public Works Worker Adam Greeder. G.3 Approve Pay Request No. 3 from Arnt Construction for 147th Street / Oneka Lake Boulevard Street and Trail Improvement Project The City has received Pay Request No. 3 from Arnt Construction for the 147th Street/Oneka Lake Boulevard street and trail improvement project. Staff has inspected the project and finds it satisfactory for work completed to date. Staff recommends Council approve Pay Request No. 3 to Arnt Construction in the amount of $255,176.14. GA Approve Resignation of Historical Commissioner Lynette Andersen and Notice for Vacancy Historical Commissioner Lynette Andersen has submitted her letter of resignation from the Commission. Staff recommend Council accept her resignation and approve the notice for the vacancy on the Historical Commission. G.5 Approve SUP Amendment and Review for Bald Eagle Sportsmen's Association — 6557 125th Street North Bald Eagle Sportsman's Association (BESA) is requesting to amend their SUP to allow construction of a 28' x 36' (1,008 square feet) addition to its existing 28' x 32' garage to store archery equipment and a review of their SUP. The archery equipment is currently stored in two storage containers and outdoors. The gun club is proposing to remove the storage containers from the property. At its September 22, 2016, meeting the Planning Commission held a public hearing and considered the request. Staff recommended approval of the special use permit amendment and review. There was one person that spoke during the public hearing. The Planning Commission agreed that the application met the requirements necessary to approve the SUP amendment and review. They unanimously recommended adoption of the resolution approving the SUP amendment and review to the City Council. H.1 Public Hearing on Assessments for the Oneka Lake Boulevard/1471h Street Improvement Proiect At its September 6, 2016 meeting, the Council adopted the resolution declaring costs to be assessed for the Oneka Lake Boulevard/147th Street Improvement Project, and scheduled the hearing on the proposed assessments for this evening. The Mayor will open the public hearing to take all comments. Staff recommends Council approve the resolution adopting the assessments for the Oneka Lake Boulevard/147th Street Improvement Project. H.2 Public Hearing on Ordinance Amending City Code Chapter 82-68, Utility Billing At its August 15, 2016 meeting, the Council was presented with a proposed ordinance change to the utility billing and payment procedure for residential rental properties, and scheduled the hearing on the proposed change for this evening. The proposed ordinance would mandate that all residential water and sewer accounts be billed only in the name of the owner of the property served. Staff currently bills the renter of the property at their request. The Mayor will open the public hearing to take all comments. Staff recommends Council approve the ordinance amending Hugo City Code, Chapter 82 UTILITIES, Section 82-68 BILLING AND PAYMENT to be implemented for first quarter 2017 utility bills. I.1 Update on Neighborhood Meeting for Proposed North Sunset Lake Street Improvement Protect The Council held a workshop on Monday, June 27, 2016 to discuss street capital improvement projects. There was consensus among Council to move forward with the project ranked by staff as priority one for a 2017 street improvement project. Priority one includes Homestead Avenue, 132nd Street, Homestead Drive, and 126th Street. At their July 5, 2016 meeting, Council directed staff to hold a neighborhood meeting to present the project to the affected residents. This meeting was held on Thursday, September 22, 2016. Staff will provide Council an update on this meeting. L.1 Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. M.1 Manufacturing Day Open House at Wilson Tool on Friday, October 7, 2016 The Council has been invited to attend Manufacturing Day open house at Wilson Tool, 12912 Farnham Avenue North, on Friday, October 7, 2016 from 10:00am - 2:00pm. Wilson Tool will be offering shop tours, machine demonstrations, light lunch and educational stations showing who they are, what they do and where they fit in the manufacturing industry. Staff has posted this as a possible quorum of the Council, but it has not been officially scheduled. M.2 EOC Tabletop Exercise on Monday, October 10, 2016 At its March 7, 2016 meeting, the Hugo Fire Department presented their annual report to Council and asked if Council was willing to work on an Emergency Operations Center (EOC) tabletop exercise. At its August 15, 2016, meeting, Council scheduled this meeting for October 10, 2016. The EOC tabletop exercise will be held in the Oneka Room at City Hall at 7 p.m. M.3 Schedule Date for Board of Canvass Meeting On Tuesday, November 8, 2016, the City of Hugo will participate in the General Election including City Mayor, Council Member Ward 2 and Council Member at Large races. As Council is aware, the results of the voting at the General Election needs to be certified by the City of Hugo acting as the Board of Canvass. State Statute requires canvassing to be done between the 3rd and 10th day following the General Election. Staff recommends Council select a date between Friday, November 11 and Friday, November 18 on which to hold the Board of Canvass meeting to formerly certify the results of the General election. MA Schedule City Holiday Party for Thursday, December 8, 2016 Annually, the City of Hugo selects a date on which to hold the City of Hugo's annual holiday party for Council, Commission, and City staff. The Hugo American Legion banquet room is available on Thursday, December 8, 2016. Staff recommends Council schedule the City's Annual Holiday Party for Thursday, December 8, 2016 beginning with social hour at 5:30 p.m. and dinner to follow at 6:30 p.m. N. Adiournment MINUTES FOR THE HUGO CITY COUNCIL EMERGENCY MANAGEMENT MEETING THURSDAY, SEPTEMBER 15, 2016 7 P.M. PRESENT: Haas, Klein, Miron, Petryk ABSENT: Weidt STAFF PRESENT: City Administrator Bryan Bear The Washington County Sheriff's Office held an educational opportunity in the Forest Lake City Center Community Room, located at 1408 Lake Street South in Forest Lake, to discuss the role and responsibilities of elected officials in the case of an emergency. This training provided information on responses, chain of command, and financial impacts to cities; Respectfully submitted, Bry, City MINUTES FOR THE HUGO CITY COUNCIL MEETING ON SEPTEMBER 19, 2016 Call to Order Mayor Weidt called the meeting to order at 7:03 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Finance Director Ron Otkin, City Planner Rachel Juba, Parks Planner Shayla Denaway, and City Clerk Michele Lindau Approval of Minutes for the September 6, 2016 City Council Meeting Miron made motion, Petryk seconded, to approve the minutes for the September 6, 2016 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for the September 10, 2016 McCollar Park Grand Opening Klein made motion, Petryk seconded, to approve the minutes for the September- 10, 2016 McCollar Park Grand Opening as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as amended by adding a presentation by the Cub Scout Pack 151 and a visitor presentation by RCWD Board Manager John Waller. All Ayes. Motion carried Presentation by the Cub Scout Pack 151 Scout Master Mark Viker, 4545 Garden Way North, requested to be added to the agenda to allow Cub Scout Pack 151 to present their idea for a service project to the Hugo City Council and ask for their approval. The troop explained the project would be to stencil storm drains to alert people that the water down these drains end up in lakes and streams. Scoutmaster Viker explained they are working in cooperation with Rice Creek Watershed District, the Conservation District and Hugo staff. Petryk made motion, Klein seconded, to grant the Cub Scout Troop 151 permission to do the project under the guidance of City staff. All Ayes. Motion carried. Mayor Weidt called for a short recess. Hugo City Council Meeting Minutes for September 19, 2016 Page 2 of 5 Senior Housing Awareness Day - Tara Jebens-Singh, Adult Programs Coordinator In the fall of 2015, the City of Hugo participated in a community engagement process initiated by the White Bear Lake Area Schools regarding the area's aging population. Tara Jebens-Singh, Adult Programs Coordinator with White Bear Lake Area Schools Community Services and Recreation Department, explained the survey led to an on-going community forum, the creation of action teams, and the generation of a number of actionable items to work toward a more age - friendly community. One of the outcomes of the forum was to hold a Senior Housing Awareness Day to build awareness of local senior housing options which may enable our aging residents to remain in the community for as long as they desire. Weidt made motion, Haas seconded, to approve the proclamation declaring October 1, 2016 as Senior Housing Awareness Day in the City of Hugo. All Ayes. Motion carried. Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the foil17 1,Consent Agenda items. , 1. Approval of Claims 2. Approve Annual Performance Review for City Clerk Michele Lindau 3. Approve Annual Performance. Review for Public Works Worker Paul Christianson 4. Approve Preliminary Tax Levy for 2017 5. Approve Resolution Approving Conveyance of Tax Forfeited Land — Outlot B, Oneka Lake View 6. Approve Purchase of a 2017 Mack Single Axle Snowplow Truck 7. Approve Special Event Permit for Cruise for Troops on September 24, 2016 All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for City Clerk Michele Lindau Michele Lindau was hired as the City Clerk in the City of Hugo on January 1, 2008. Michele was originally hired by the City of Hugo as a part time employee in 1997 and a full time employee beginning May 1, 1999. Adoption of the Consent Agenda approved the annual performance review for City Clerk Michele Lindau. Hugo City Council Meeting Minutes for September 19, 2016 Page 3 of 5 Approve Annual Performance Review for Public Works Worker Paul Christianson The City of Hugo hired Paul Christianson as a Public Works Worker on September 27, 2004. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Paul Christianson. Approve Preliminary Tax Lew for 2017 At its August 24, 2016 mid -year budget workshop, the City Council listened to a presentation from Finance Director Ron Otkin highlighting revenues and expenditures to date as well as projections for the 2017 fiscal year. It was the consensus of the Council that the 2017 preliminary tax levy provide for no change in the urban tax rate. The total proposed 2017 property tax levy of $5,928,521 keeps the urban tax rate at 36.323% of tax capacity while the rural tax rate will decline by 0.03%. The proposed levy will allow the City to add an investigator/deputy position to the law enforcement contract as well as an apprentice position in the street department, both effective the first of next year. The Finance Director believed this levy is sufficient to fund the operating and capital budgets in fiscal 2017 and recommended the City Council approve the levy. Adoption of the Consent Agenda approved RESOLUTION 2016-30 APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2017. Approve Resolution Approving Conveyance of Tax Forfeited Land — Outlot B, Oneka Lake View Each year Washington County sends out a listing of tax forfeited parcels in the City. The City received a letter stating that Outlot B, Oneka Lake View went into tax forfeiture this year. The previous owner failed to pay the property taxes. After reviewing the subdivision files from 1998, it seems the area was platted as an outlot because it was mostly wetlands and likely undevelopable. Staff had recommended the City Council approve the resolution conveying the outlot to the City for conservation purposes. Adoption of the Consent Agenda approved RESOLUTION 2015-31 APPROVING THE APPLICATION BY A GOVERNMENTAL SUBDIVISION FOR CONVEYANCE OF TAX -FORFEITED LAND FOR CONSERVATION PURPOSES. Approve Purchase of a 2017 Mack Single Axle Snowplow Truck Included in the City's Equipment Purchasing Fund is $185,000 for the replacement of snow plow truck #202-07 in the year 2017, following the City's ten-year equipment replacement schedule. After reviewing the maintenance history for this truck, Public Works staff recommended continuing to follow the ten-year replacement schedule and purchase the replacement in 2017 as normally scheduled. Staff had received a trade-in appraisal of $40,000 for the existing 2007 Sterling plow truck currently in operation. Staff felt this was an acceptable value for the truck and would utilize this offer if the option of selling it outright does not yield a higher value. Adoption of the Consent Agenda approved the trade-in of the 2007 Sterling and the purchase of a 2017 Mack GU712 AF chassis and equip it with Henderson snowplow equipment at a total cost of $178,284.00. Hugo City Council Meeting Minutes for September 19, 2016 Page 4 of 5 Approve Special Event Permit for Cruise for Troops on September 24, 2016 Cruise for Troops had submitted an application for an event where hot rods, muscle cars, and motorcycles take part in a combined car and motorcycle cruise beginning and ending at Running Aces in Columbus, MN. The route outlined in the application involved roads in Columbus, Hugo, May Township, Scandia, Marine on St. Croix, and Forest Lake. Roads in Hugo include CSAH 4, TH 61, CSAH 8, and CSAH 7. The applicant had hired deputies from Anoka County, Lino Lakes, and Washington County to be present at all major intersections. Cruise for Troops, as part of the Tribute to the Troops 5010 Non -Profit organization, pays tribute to our fallen soldiers while raising money to help fund the education of the children who are left behind. Adoption of the Consent Agenda approved the Special Event Permit for the Cruise for Troops event on Saturday, September 24, 2016 Discussion on City Owned Property on Goodview Avenue Parks Planner Shayla Denaway presented to Council concerns residents have regarding property on the west side of Goodview Avenue, south of CSAH8. The City had acquired the 2.34 acre property in 1987 with the Hugo Meadows subdivision through park dedication. There is limited access to the site for parking and there are wetlands on the site, which makes it unsuitable for construction of a park. Youth have built pedal bike jumps, knocked down branches, etc., on the property. There have been complaints from two residents about undesirable behavior at the property, and Washington County Sherriff's Office have been involved. The City has limited options for what can be done with the property because it was received through park dedication and must be held in trust for the public's use. Options the Council considered were to maintain property as is currently, acquire all rights to property and then sell to a private owner, vacate the property, or make significant changes to the property. The Parks Commission had discussed this at their July 13 and August 10 meetings and agreed the property should be sold but first wanted to hear what the Council and the neighborhood residents would like to do. Sergeant Wayne Johnson explained there have not been any serious incidents there, but it is an area where kids hang out. Patrol has been increased, but the city still receives complaints. City Attorney Dave Snyder explained what it would take to acquire the rights to sell it. He recalled the property was owned by a few individuals, and the City would need to contact their descendants to gain rights to sell it. pry• The Council generally agreed there was value in holding the property for future uses such as a trail rest stop, stormwater infiltration or wetland replacement; however, it was important to address the neighbors' concerns. They further agreed a meeting should be held with the neighbors and the Parks Commission at one of the Parks Commission meetings. Visitor Presentation - RCWD Board Manager John Waller Rice Creek Watershed Board Manager John Waller asked to be added to the agenda to address the Council. Waller talked about the maintenance of JD2, mandate for irrigation, stormwater Hugo City Council Meeting Minutes for September 19, 2016 Page 5 of 5 grants, and lack of projects on the 35E corridor. He encouraged the City to consider what was needed locally and to pay attention to the RCWD rules and budget. He stated he would be asking the District to reopen the governance study and see if any changes need to be made. The Mayor thanked him for his role in Hugo receiving grants and for advocating for the City of Hugo. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the recent activities of the Yellow Ribbon Network. On September 27, there will be a Shoot for the Troops at Wild Wings that the YRN will be hosting. The YRN is also hosting a picnic at the Vets Camp on October 1. On October 15, they will be holding a Welcome Home Pheasant Hunt. They are also preparing for another care packaging event. They reminded everyone that Burger Night at the American Legion will be next Wednesday, and will be sponsored by the Hugo Area Business Association. Sunset Lake Neighborhood Street Meeting on September 22, 2016 City Administrator Bryan Bear reminded Council that a neighborhood meeting was scheduled to discuss a proposed street improvement project on Homestead Ave, 132"d Street, Homestead Drive, and 126th Street. The meeting will take place on Thursday, September 22, 2016 at the Rice Lake Centre at 7 p.m. Citywide Bus Tour on Saturday, October 1, 2016 City Administrator Bryan Bear reminded Council that the 11th Annual Citywide Bus Tour for Council, Commissions, and residents was scheduled for Saturday, October 1, 2016. Participants are to meet at Rice Lake Centre for a 10 a.m. departure and will return to the shelter at approximately noon for a BBQ lunch. Adiournment Miron made motion Klein seconded, to adjourn at 8:28 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk MINUTES FOR THE HUGO CITY COUNCIL NORTH SUNSET LAKE ROAD PROJECT NEIGHBORHOOD MEETING THURSDAY, SEPTEMBER 22, 2016 7 P.M. PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas STAFF PRESENT: Public Works Director Scott Anderson, Senior Engineering Technician Steve Duff, WSB Engineer Jay Kennedy, WSB Engineer Mark Erichson, WSB Engineer Lydia Larson A meeting was held in the Rice Lake Centre at the Public Works Building to provide information on a potential road project for streets located in the north Sunset Lake area. Roads included in the project would be Homestead Avenue North, 132"d Street North, Homestead Drive North, and 126th Street North. Property owners affected by the project were invited to attend this meeting. WSB Engineer Jay Kennedy presented a PowerPoint explaining the project to approximately 26 attendees, and staff answered questions regarding the projects. It was generally agreed the road was in need of repair, and few residents spoke on the hardship of having to pay an assessment. An update on the meeting will be provided to the Council at their next regular scheduled meeting. Respectfully submitted, Stet/ 'O�� Senior En2i � Technician City of Hugo Claims October 3, 2016 6.I Vendor AI's Coffee Company AI's Coffee Company I Invoice 145285 145286 $ $ Amount I Description 192.50 Breakroom Supplies 86.40 Breakroom Supplies Department Gen Gov't Bldgs Public Works Anderson, Scott CLAIM $ 154.96 Cold Weather Gear Public Works Applewood Nursery 869 $ 154.50 Mulch - McCollar Park Special Parks Fund Applewood Nursery 872 1_1 03 00 Mulch - McCollar Park Special Parks Fund A lewood Nursery 876 _ $ 206.00 Mulch - McCollar Park Special Parks Fund Big Apple Bagels & MN Bread Co 10731 $ 1,997.00 Tour de Hugo Su lies Parks Dept Chet's Shoes 59050 $ 126.14 Work Boots - Scott Anderson Public Works Cille , Craig 59048 $ 180.00 Tour de Hugo Patrol Parks Dept City of Roseville 221799 $ 396.53 August Phone Service Various Ci of Roseville 221779 $ 3,914.17 August Computer Service Various Cit of Roseville 221936 $ 396.53 September Phone Service Various Ci of Roseville 221916 $ 3,914.17 September Computer Service Various Comcast 9/11/2016 $ 239.85 Business Internet thru October 20) Administration Companion Animal Control LLC August $ 713.78 Callout Fees & Milea a Animal Control Denawa , Sha la CLAIM $ 32.12 Meetin Sul plies Parks De t Denawa , Sha la CLAIM $ 18.31 DVD for Movie Ni ht Parks De t Earl F. Andersen 0112237 -IN $ 1,157.90 Street Sign Plates Street De t Engel, Rebecca 59047 $ 225.00 Tour de Hugo Patrol Parks De t Fleet Pride Truck & Trailer Parts 79762261 $ 177.43 Parts - Unit #208 Street De t Gard Specialists Co Inc 96906 $ 350.85 Grinding Discs & Wheels Public Works Grainger 9224126442 $ 33.51 Hardware Fire De t Grainger 9227816379 $ 22.16 Hardware Fire De t Greedier, Adam CLAIM T__59 76 Work Boot Reimbursement Parks Dept Hach Company 10102905 $ 1,364.39 Colorimeter Water Utili Hach Company 10120962 $ 574.79 Colorimeter Repairs Water Utili HD Sup Waterworks LTD G137828 $ 15,390.00 Radio Meters Water Utilit HolidayCompanies 111845120 $ 13.92 Propane Gen Gov't Bld s Innovative Office Solutions LLC IN1302578 $ 146.80 Co Paper Administration Innovative Office Solutions LLC IN1302578 $ 38.76 Cardstock & Ta Administration Innovative Office Solutions LLC Innovative Office Solutions LLC IN1302578 IN1316688 $ $ 14.68 Binders 63.11 Appointment Book BuildingInspections BuildingInspections Innovative Office Solutions LLC IN1316688 $ 266.11 File Folders & Binder Clips Administration Innovative Office Solutions LLC IN1316688 $ 325.41 Toner Cartridges & Storage Boxes Finance Dept Instrumental Research Inc 10444 $ 95.00 Water Bacteria Testing Water Utility Integra Telecom 14142741 $ 91.25 Fax Lines Administration Interstate Battery System of Minneapolis 30096205 $ 715.70 Batteries Public Works Jimmy's Johnnys Inc 108268 $ 59.00 Portable Toilet Rental -Tour de Hugo Parks Dept Jimmy's Johnnys Inc 108528 $ 194.00 1 Portable Toilet Rental - Lions Park Parks Dept Jimmy's Johnnys Inc 108529 $ 127.00 Portable Toilet Rental - Oakshore Park Parks Dept Jimmy's Johnnys Inc 108530 $ 127.00 Portable Toilet Rental - Oneka Lake Park Parks Dept Jimmy's Johnnys Inc 108531 $ 127.00 Portable Toilet Rental - Beaver Ponds Park Parks Dept Jimmy's Johnnys Inc 108532 $ 127.00 Portable Toilet Rental - Diamond Point Park Parks Dept Jimmy's Johnnys Inc 108533 $ 127.00 Portable Toilet Rental - Frog Hollow Park Parks Dept Jimmy's Johnnys Inc 108534 $ 508.00 Portable Toilet Rental - Hanifi Park PaDe t Jimmy's Johnnys Inc 108535 $ 127.00 Portable Toilet Rental - Valjean Park Parks Dept Jimmy's Johnnys Inc 108536 $ 127.00 Portable Toilet Rental -Arbre Park Parks Dept Jimmy's Johnnys Inc 108537 $ 127.00 Portable Toilet Rental - Heritage Ponds Park Parks Dept Jimmy's Johnn s Inc 108538 $ 67.00 Portable Toilet Rental - Com 0st Site Rec clin Jimmy's Johnnys Inc 108539 $ 67.00 Portable Toilet Rental - McCollar Park Parks Dept Johnsonurner Au ust $ 4,054.68 August Prosecution Fees Flat Fee General Legal Johnson/Trrurner August $ 423.25 August Disbursements Prosecution Costs) General Legal Johnson/Turner August $ 1,253.75 August Civil Legal Fees - See Attached Breakdown General Legal Kath Fuel Oil Service Co. 567153 $ 2,088.00 Bulk Lubricants Public Works Konica Minolta Premier Finance 313977092 $ 1,000.02 October Copier Lease Payment Administration Lawson Products 9304385623 $ 643.29 Bulk Hardware Supplies Public Works Lindau, Michele CLAIM $ 64.40 Election Mileage Elections Lindau, Michele CLAIM $ _T_38 94.30 Meeting Mileage City Clerk Menards 32880 53 supplies - HaniFl Li hting Upgrades Parks Dept Menards 33748 $ 13.24 Rain arden Su lies Gen Gov't Bltl s MES -MIDAM IN1057610 $ 388.57 Structural Boots Fire Dept MES -MIDAM IN1056857 $ 1,368.77 Rescue Randy & Harness Fire Dept Midwest Events 683 $ 1,785.00 Tour de Hugo Advering Parks Dept Minnesota State Fire Chiefs Association Minnesota State Fire Chiefs Association 200000986 200001028 $ $ 300.00 2016 Conference Registration - Jim Com ton Jr 300.00 2016 Conference Registration - Gina Duncanson Fire Dept Fire Dept Minnesota State Fire Chiefs Association 200001000 $ 300.00 2016 Conference Registration - Ross Hoernemann Fire Dept Minnesota State Fire Chiefs Association 200001027 $ 340.00 2016 Conference Registration - Kevin Colvard Fire Dept Minnesota State Fire Chiefs Association 200001057 $ 300.00 2016 Conference Registration - Jim Fordham Fire Dept M -R Sign Co Inc 19-24771-397.61 Street Signs Street Dept Page 1 City of Hugo Claims October 3, 2016 Vendor Invoice Amount Description Department North Valley Inc 901-091216 $ 1,400.00 Tack Oil Street Dept Oxygen Service Company 3351545 $ 19.22 Welding Supplies Public Works Pearson Bros Inc 3971 $ 187,706.80 2016 Seal Coating Program Street Maint Fund Pearson Bros Inc 3980 $ 2,306.88 2016 Seal Coating Program Street Maint Fund Performance Plus LLC 4400 LF $--37 —$--37 00 Mask Fit - Drew Fire Dept Performance Plus LLC 4406 LF —$-37 00 Mask Fit - Luchsinger Fire Dept Performance Plus LLC 4405 LF 00 Mask Fit - Palmquist Fire Dept Preisler, Chuck CLAIM $ 87.20 Cold Weather Gear Building Inspections Premier Lighting Inc 35585 $ 55.90 Transformers - City Hall LigMg Gen Gov't Bld s Premier Lighting Inc 35585 $ 22.95 Emergency Lighting- Well Water Utili Press Publications 526903 $ 138.11 Public Hearin - 147th/OneAssessments Ordinances/Proceedings Press Publications 526904 $ 25.58 Ci Council Public HearingOrdinances/Proceedings Press Publications 526905 $ -11F-25.58 20.46 City Council Special Meetin Ordinances/Proceedings Press Publications 526974 Cit Council Meetin ReschNotice Ordinances/Proceedin sPromotional Conce is 31639 $ 497.28 Tour de Hu o Su pliesParks De tPromotional Conce is 31781 $ 3,511.65 Tour de Hu o Su pliesParks De tPromotional Conce is 31864 $ 1,117.66 Tour de Hu o SuppliesParks De tPum and Meter Service 345870 $309.90 Annual Vehicle Hoists Ins Public WorksRabouin Inc CLAIM $ 3,000.00 2017 Assessment- Partial AssessorRapid Press Printin & Co Center Inc 46393 $ 1,413.00 Tour de Hugo Su liesParks Dept Ricoh USA, Inc 97509341 $ 37.41 Overage Charges Public Works Sam's Club 58943 $ 39.73 Movie Night Supplies Parks Dept Sam's Club 59049 $ 288.44 Tour de Hugo Supplies Parks Dept Schelen Gray Auto and Electric 205204 $ 269.99 Parts - Unit #208 Street Dept Schifsky T.A. & Sons Inc 60436 $ 842.17 Fine Asphalt Street Dept SiteOne Landscape Supply LLC 77709043 $ 32.00 Irrigation Hardware Parks Dept St. Croix Recreation Company Inc 19075 $ 648.04 Playground Equipment - McCollar Park Special Parks Fund Stillwater Area Public Schools 1617-1221 $ 25.00 Tour de Hugo Permit Parks Dept Summit Companies 1146448 $ 864.00 Annual Fire Extinguisher Inspection Public Works Summit Companies 1146451 $ 75.50 Annual Fire Extinguish r Inspection Gen Gov't Bld s Summit Companies 1146513 $ 487.70 Annual Fire Extinguisher Inspection Fire Dept Summit Com anies 1146450 $ 14.85 Annual Fire Extinguisher inspection - HaniFl Parks Dept Summit Companies 1146450 $ 37.15 Annual Fire Extinguisher Inspection - Well Houses Water Utility Sun Life Financial October $ 627.64 Disability Premium Finance Dept Te 's Repair Co 40.00 Mount & Balance Tires - Unit #108 Water & Sewer T -Mobile 870254054 $ 46.47 Cellular Phone Cha es Administration T -Mobile 870254054 $ 1,696.90 Cellular Phone Charges Various Total Tool Supply Inc 1183190 $ 418.89 Shop Tools Public Works Verizon Wireless 9771466455 $ 635.39 Cellular Phone Cha es Fire Dept Winnick Supply 326258 $ 35.34 Flat Steel Public Works WSB &Associates August $ 32,447.75 EngineeringFees - See Attached Breakdown Various Zie ler IncI Z7401001 $ 2,181.50 Roller Rental (Dust Control Project Street Dept Total Claims for October 3, 2016 $ 294,577.93 Page 2 JOHNSON TURNER LEGAL September 12, 2016 City of Hugo c/o Ron Min, Finance Director 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Ron: Enclosed, please find our billing statements for the City of Hugo as of August 31, 2016. Below is a summary of the matter description, subtotal and total amount due and owing for the attached statements: MATTER MATTER I.D. TAL Carpenter Property Purchase 12-2359-027 General 2016 16-2359-039 25 g$4,4477.93 Prosecution 12-2359-024 TOTAL NOW DUE: $5,731.68 Please feel free to contact me if you have any questions regarding the billing statements. Sincerely, JOHNSO URNER LEG L avid K. Snyder DKS/mah Enclosures 56 East Broadway Avenue, Suite 206 Forest Lake, MN 55025 FOREST LAKE LAKE ELMO , p 651.464.7292 f 651.464.7348 johnsonturnercom WOODBURY , BLAINE t r� u Z r x � 0 o a u a d N^ N N N O n N N N m« 0 �1 O N 100 n O n N 100 r O N n C D N(00 S M (00 O 0 N M M V V N V M �, M Ont O N N N 00 M M 7 r_ r O .- N N O W C �" (0p fA N 69 69 (00 fA V} (O fR (A h N b9 N• 0 Vi N O) 7 fA N fA N H> (R (A fA Q C V O n O 0 N O Lp n O N n 0 0 0 0 N N n Mn- N N A N M O N O V N M R N 0 N d N 0 N p N N w C O C5 O a1 O O a 7 N y N O p O O O N O N 0 O O O O O 00 00 O N (ri 0 Z Z Z Z N N N N Z 0 Z Z C N N N m Q N p N V w 0 0 0 n W W W W , O w O N W M LU W b9 (;y fA Q Q Q Q 69 Q Vi Q Q 4Y HJ O 1 N � c ( E E d E � CL a- 1 06 xf d � U v 4 0 c d al p a) E N � O c aIL CLIr Q E a1= N N O aI C N O a m N a' C ° O N 'Oit N O U d to N a) p O D a1 E i a Q .� (Yp t=qq7 C > N ' N N d c a 3 2 Q J y N %U (6 r p N a1 a1 E a) dM w p 0 N N M ¢ a) 3 Z 0 O 'o O m 3 ECD o o U 3 LL U U a,5 m E a °•' d c o n m 3 i m mm a d m° 0 in ul in ( cD v O J 2 O 0 N N N O x U a' N (n m> U J J _N U _N U? >f6 ON N N i O O O r N M N O N M O O O O O O O O O V d M O) N 7 M V 1 y 0 0 0 0 0 O v v vv v v v v v v v v v v v v 6 ro c6 ro 6 o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o ro w ao m ao au R Z Q) O) O) Q) m m O O) m 0 m m O N N N N N N —— M M M M M M A WSB G3 701 Xenia Avenue South I Suite 300 i Minneapolis, MN 55416 1(763)541-4800 September 28, 2016 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Construction Pay Voucher No. 3 147`" Street / Oneka Lake Boulevard Street & Trail Improvement Project S.A.P. 224-104-003 City of Hugo, MN WSB Project No. 1904-870 Dear Mayor and Council Members: Please find enclosed Construction Pay Voucher No. 3 in the amount of $255,176.14 for the above - referenced project. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay Voucher No. 3 for Arnt Construction Co., Inc. If you have any questions or comments regarding the enclosed, please contact me at (763) 287-8532. Thank you. Sincerely, WSB & Associates, Inc. ames L. Stremel, PE Project Manager Enclosures cc: Steve Duff, City of Hugo Nick Arm, Arnt Construction Co., Inc. srb Building a legacy — your legacy. Equal Opportunity Employer I wsbeng.com N 101804A7MdminlCas, im AdminlPay'ou 1x1198470 CSTLTR VO 3 CTY- 492816 dxx WSB CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project 01904-87 - HUGO - 147th Street / Oneka Lake Blvd Reconstruction Pay Voucher No. 3 Contractor: Arnt Construction Company 2190 Phelps Road Hugo, MN 55038 Contract Amounts Original Contract $1,005,867.90 Contract Changes $0.00 Revised Contract $1,005,867.90 Work Certified To Date Base Bid Items $711,323.48 Backsheet $0.00 Change Order $0.00 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $711,323.48 Contract No. Vendor No. For Period: 8/27/2016 - 9/21/2016 Warrant# Date Funds Encumbered Original $1,005,867.90 Additional N/A Total 1 $1,005,867.90 This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Approved By Arnt Construction Company County/City/Project Engineer September 28, 2016 Date City of Hugo Date Contractor Date Page 1 Work Certified Work Certified This Pay Voucher To Date Less Amount Retained Less Previous Payments Amount Paid This Pay Voucher Total Amount Paid To Date 01904-87 $268,606.46 $711,323.48 $35,566.17 $420,581.17 $255,176.14 $675,757.31 Percent Retained: 5% Percent Complete: 70.7174% Amount Paid This Pay Voucher $256,176.14 This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Approved By Arnt Construction Company County/City/Project Engineer September 28, 2016 Date City of Hugo Date Contractor Date Page 1 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-87 Pay Voucher No. 3 No. From Date To Date Work Certified Amount Retained Amount Paid Category Certified Amount Per Pay Voucher Per Pay Voucher Per Pay Voucher 1 07/18/2016 07/22/2016 $118,779.78 $5,938.99 $112,840.79 2 07/23/2016 08/26/2016 $323,937.24 $16,196.86 $307,740.38 3 08/27/2016 09/21/2016 $268,606.46 $13,430.32 $255,176.14 Totals: $711,323.48 $35,566.17 $675,757.31 Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. To Date Retained Payments Pay Voucher To Date 001 491,922.48 24,596.12 257,845.22 209,481.14 467,326.36 002 177,025.00 8,851.25 138,039.75 30,134.00 168,173.75 003 42,376.00 2,118.80 24,696.20 15,561.00 40,257.20 Totals: $711,323.48 $35,566.17 $420,581.17 $255,176.14 $675,757.31 Accounting Funding Amount Paid Revised Funds Paid To No. Source This Contract Encumbered Contractor Pay Voucher Amount To Date To Date 01 State 209,481.14 692,069.90 692,069.90 467,326.36 02 State 30,134.00 206,226.00 206,226.00 168,173.75 03 Local 15,561.00 107,572.00 107,572.00 40,257.20 Totals: $255,176.14 $1,005,867.90 $1,005,867.90 $675,757.31 Page 2 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-87 PaV Vnuchar Nn 3 01904-87 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher SCHEDULE A - STREET IMPROVEMENTS 1 2021.501 MOBILIZATION LS $23,500.00 1 0.25 $5,875.00 0.75 $17,625.00 2 2101.502 CLEARING TREE $300.00 6 2 $600.00 23 $6,900.00 3 2101.507 GRUBBING TREE $100.00 6 23 $2,300.00 23 $2,300.00 4 2101.603 ROOT CUTTING LIN FT $10.00 50 0 $0.00 0 $0.00 5 2104.501 REMOVE CURB AND GUTTER LIN FT $2.00 180 0 $0.00 60 $120.00 REMOVE 6 2104.503 CONCRETE SF $1.00 40 0 $0.00 120 $120.00 WALK REMOVE 7 2104.503 BITUMINOUS SF $0.52 12355 0 $0.00 12355 $6,424.60 WALK REMOVE 8 2104.505 CONCRETE DRIVEWAY S Y $6.00F 235 25 $150.00 282.9 $1,697.40 PAVEMENT REMOVE 9 2104.505 BITUMINOUS DRIVEWAY S Y $6.00 480 10 $60.00 644.37 $3,866.22 PAVEMENT REMOVE 10 2104.505 BITUMINOUS S Y $1.38 10270 0 $0.00 10270 $14,172.60 PAVEMENT 11 2104.509 REMOVE SIGN EACH $25.00 7 0 $0.00 0 $0.00 SAWING 12 2104.511 CONCRETE PAVEMENT (FULL L F $4.80 200 36 $172.80 253 $1,214.40 DEPTH) SAWING BIT 13 2104.513 PAVEMENT (FULL L F $3.20 600 0 $0.00 536 $1,715.20 DEPTH) SALVAGE AND 14 2104.521 REINSTALL LIN FT $40.00 81 0 $0.00 0 $0.00 WOODEN FENCE SALVAGE SIGN 15 2104.523 PANEL TYPE EACH $25.00 5 0 $0.00 0 $0.00 SPECIAL 16 2104.523 SALVAGE SIGN SUPPORT EACH $20.00 5 0 $0.00 0 $0.00 SALVAGE AND 17 2104.601 REINSTALL LANDSCAPE LS $800.00 1 0 $0.00 0 $0.00 STRUCTURE SALVAGE AND 18 2104.602 REINSTALL EACH $100.00 30 0 $0.00 0 $0.00 MAILBOX COMMON 19 2105.501 EXCAVATION CU YD $17.00 4216 421 $7,157.00 4216 $71,672.00 (EV) (P) SUBGRADE Page 3 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-87 Pay Voucher No. 3 01904-87 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 20 2105.507 EXCAVATION (EV) CU YD $17.00 360 0 $0.00 0 $0.00 SELECT 21 2105.522 GRANULAR C Y $17.42 360 0 $0.00 100 $1,742.00 BORROW (CV) 22 2105.525 TOPSOIL BORROW (CV) CU YD $0.01 500 500 $5.00 500 $5.00 23 2105.601 DEWATERINGLS $500.00 1 0 $0.00 0 $0.00 GEOTEXTILE 24 2105.604 FABRIC SPECIAL S Y $1.70 1600 0 $0.00 0 $0.00 TYPE V 25 2112.501 SUBGRADE PREPARATION RDST $100.00 32 0 $0.00 32 $3,200.00 STREET 26 2123.610 SWEEPER (WITH HOUR $2.00 60 0 $0.00 10 $20.00 PICKUP BROOM) 27 2130.501 WATER (DUST CONTROL) M GALLONS $100.00 10 0 $0.00 3 $300.00 28 2211.503 AGGREGATE BASE CLASS 5 CU YD $23.80 3900 1100 $26,180.00 3900 $92,820.00 BITUMINOUS 29 2357.502 MATERIAL FOR GAL $3.05 1030 1030 $3,141.50 1030 $3,141.50 TACK COAT TYPE SP 9.5 30 2360.501 WEARING COURSE MIX TON $61.00 880 0 $0.00 0 $0.00 (2,B) TYPE SP 12.5 31 2360.502 NON WEAR COURSE MIX TON $56.00 2040 2217 $124,152.00 2217 $124,152.00 (2,B) TYPE SP 9.5 WEARING 32 2360.503 COURSE MIX S Y $21.20 480 997.13 $21,139.16 997.13 $21,139.16 (2,B) 3.0" THICK - BIT D/W TYPE SP 9.5 WEARING 33 2360.503 COURSE MIX S Y $12.00 2864 2352 $28,224.00 2352 $28,224.00 (2,B) 3.0" THICK - TRAIL 34 2504.602 IRRIGATION SYSTEM REPAIR EACH $600.00 10 0 $0.00 0 $0.00 35 2505.601 UTILITY COORDINATION LS $500.00 1 0 $0.00 1 $500.00 36 2521.501 6" CONCRETE WALK SF $9.70 860 0 $0.00 0 $0.00 CONCRETE 37 2531.501 CURB & GUTTER L F $12.90 6370 0 $0.00 6391 $82,443.90 DESIGN B618 38 2531.507 6" CONCRETE S Y $64.00 235 0 $0.00 0 $0.00 DRIVEWAY Page 4 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-87 Pay Voucher No. 3 01904-87 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher PAVEMENT ADA 39 2531.601 COMPLIANCE LS $400.00 1 0 $0.00 1 $400.00 SUPERVISOR 40 2531.604 7" CONCRETE VALLEY GUTTER SO YD $75.00 40 0 $0.00 18.1 $1,357.50 41 2531.618 TRUNCATED DOMES SF $38.00 156 0 $0.00 0 $0.00 42 2540.602 MAIL BOX (TEMPORARY) EACH $20.00 30 0 $0.00 30 $600.00 43 2563.601 TRAFFIC CONTROL LS $5,400.00 1 0.25 $1,350.00 0.75 $4,050.00 44 2564.531 SIGN PANELS TYPE C SF $31.00 209 0 $0.00 0 $0.00 INSTALL SIGN 45 2564.536 PANEL TYPE EACH $125.00 5 0 $0.00 0 $0.00 SPECIAL 46 2564.602 F&I SIGN PANEL TYPE SPECIAL EACH $250.00 5 0 $0.00 0 $0.00 PEDESTRIAN 47 2565.616 CROSSWALK FLASHER SYS $24,800.00 1 0 $0.00 0 $0.00 SYSTEM 48 2571.501 CONIFEROUS TREE 8' HT B&B TREE $520.00 6 0 $0.00 0 $0.00 49 2573.502 SILT FENCE, TYPE MS L F $1.30 3595 0 $0.00 0 $0.00 STORM DRAIN 50 2573.530 INLET EACH $10.00 35 0 $0.00 0 $0.00 PROTECTION FILTER LOG 51 2573.540 TYPE STRAW LIN FT $4.20 180 0 $0.00 0 $0.00 BIOROLL TEMPORARY 52 2573.602 ROCK CONSTRUCTION EACH $100.00 7 0 $0.00 0 $0.00 ENTRANCE 53 2575.501 SEEDING ACRE $1,850.00 0.6 0 $0,00 0 $0.00 SODDING, TYPE 54 2575.505 LAWN (INCL. TOPSOIL & S Y $5.45 7570 0 $0.00 0 $0.00 FERT) EROSION 55 2575.523 CONTROL BLANKETS S Y $1.94 4700 0 $0.00 0 $0.00 CATEGORY RAPID 56 2575.571 STABILIZATION MGAL $480.00 5 0 $0.00 0 $0.00 METHOD 3 RAPID 57 2575.572 STABILIZATION S Y $1.50 1000 0 $0.00 0 $0.00 METHOD 4 Page 5 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-87 Pay Voucher No, 3 01904-87 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 58 2575.605 HYDROSEEDING SO YD $0.44 3000 0 $0.00 0 $0.00 59 2582.502 4" SOLID LINE PAINT L F $1.20 240 0 $0.00 0 $0.00 60 2582.502 6" SOLID LINE PAINT L F $2.50 60 0 $0.00 0 $0.00 61 2582.502 4 DBLE SOLID LINE PAINT L F $1.00 2750 0 $0.00 0 $0.00 Totals For Section SCHEDULE A -STREET IMPROVEMENTS: $220,506.46 $491,922.48 SCHEDULE B - STORM DRAINAGE 62 2104.501 REMOVE SEWER PIPE (STORM) L F $13.00 490 262 $3,406.00 400 $5,200.00 REMOVE 63 2104.509 DRAINAGE EACH $420.00 3 2 $840.00 3 $1,260.00 STRUCTURE POND 64 2105.607 EXCAVATION CU YD $17.00 1497 1497 $25,449.00 1497 $25,449.00 (EV) 65 2501.515 15" RC PIPE APRON EACH $1,250.00 4 0 $0.00 4 $5,000.00 66 2501.515 18" RC PIPE APRON EACH $1,180.00 2 0 $0.00 1 $1,180.00 TRASH GUARD 67 2501.602 FOR 12" PIPE EACH $300.00 1 0 $0.00 0 $0.00 APRON 68 2502.541 6" PERF PE PIPE DRAIN L F $14.00 1400 0 $0.00 0 $0.00 12" RC PIPE 69 2503.541 SEWER DES 3006 L F $29.00 199 0 $0.00 199 $5,771.00 CL V 15" RC PIPE 70 2503.541 SEWER DES 3006 LF $30.00 1084 0 $0.00 1066 $31,980.00 CL V 18" RC PIPE 71 2503.541 SEWER DESIGN LIN FT $33.00 836 0 $0.00 836 $27,588.00 3006 CLASS III CONNECTTO 72 2503.602 EXISTING STORM EACH $1,470.00 4 0 $0.00 5 $7,350.00 SEWER 73 2503.602 CHIMNEY SEALS EACH $150.00 29 0 $0.00 13 $1,950.00 CONST 74 2506.501 DRAINAGE STRUCTURE DES LF $320.00 74 0 $0.00 74 $23,680.00 48-4020 CONST 75 2506.501 DRAINAGE STRUCTURE DES LF $410.00 15 0 $0.00 14.9 $6,109.00 60-4020 CONSTRUCT 76 2506.502 DRAINAGE EACH $1,550.00 12 0 $0.00 12 $18,600.00 STRUCTURE DESIGN SPECIAL Page 6 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-87 Pay Voucher No. 3 01904-87 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 1 CASTING 77 2506.516 ASSEMBLY EACH $450.00 13 0 $0.00 13 $5,850.00 (CATCH BASIN) CASTING 78 2506.516 ASSEMBLY EACH $675.00 4 3 $2,025.00 4 $2,700.00 (STORM) 79 2506.601 SAFL BAFFLE EACH $4,430.00 1 0 $0.00 1 $4,430.00 80 2511.501 RANDOM RIPRAP CLASS III C Y $112.00 14 0 $0.00 14 $1,568.00 81 2563.610 UTILITY CREW HOUR $680.00 10 0 $0.00 2 $1,360.00 Totals For Section SCHEDULE B - STORM DRAINAGE: $31,720.00 $777,025.00 SCHEDULE C - UTILITY IMPROVEMENTS 82 2104.501 REMOVE WATER MAIN L F $10.00 25 0 $0.00 0 $0.00 83 2104.509 REMOVE CASTING EACH $130.00 13 0 $0.00 13 $1,690.00 84 2104.509 REMOVE GATE VALVE AND BOX EACH $730.00 4 0 $0.00 0 $0.00 85 2104.523 SALVAGE HYDRANT EACH $1,050.00 4 0 $0.00 2 $2,100.00 86 2105.607 1 1/2" CLEAR ROCK CU YD $40.00 50 0 $0.00 0 $0.00 87 2503.602 CHIMNEY SEALS EACH 1 $140.00 131 13 $1,820.00 13 $1,820.00 88 2504.602 WATERMAM OFFSET EACH $4,100.00 2 0 $0.00 0 $0.00 89 2504.602 ADJUST GATE VALVE AND BOX EACH $350.00 9 6 $2,100.00 6 $2,100.00 90 2504.602 HYDRANT EACH $4,330.00 4 0 $0.00 2 $8,660.00 CONNECTTO 91 2504.602 EXISTING WATER EACH $1,770.00 4 2 $3,540.00 2 $3,540.00 MAIN CONNECTTO 92 2504.602 EXISTING WATER EACH $650.00 8 0 $0.00 0 $0.00 SERVICE 93 2504.602 EXPOSE WATER MAIN EACH $400.00 2 1 $400.00 2 $800.00 94 2504.602 6" GATE VALVE & BOX EACH $1,340.00 4 0 $0.00 2 $2,680.00 95 2504.602 1" CORPORATION EACH $530.00 8 0 $0.00 0 $0.00 STOP 96 2504.602 1" CURB STOP AND BOX EACH $650.00 8 0 $0.00 0 $0.00 97 2504.603 6" WATER MAIN - DUCT IRON CL 52 LIN FT $46.00 32 0 $ 0.00 6 $276.00 98 2504.603 1" TYPE K COPPER PIPE L F $16.00 320 0 $0.00 0 $0.00 99 2504.604 4 POLYSTYRENE INSULATION S Y $39.00 110 0 $0.00 10 $390.00 Page 7 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-87 Pay Voucher No. 3 01904-87 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 100 2504.608 DUCTILE IRON FITTINGS LB $1.60 900 0 $0.00 0 $0.00 RECONSTRUCT 101 2506.502 SANITARY SEWER LF $700.00 12 0 $0.00 14 $9,800.00 MANHOLE 102 2506.522 ADJUST FRAME & RING CASTING EACH $380.00 4 4 $1,520.00 4 $1,520.00 CASTING 103 2506.516 ASSEMBLY EACH $700.00 13 10 $7,000.00 10 $7,000.00 (SANITARY) 104 2563.610 UTILITY CREW HOUR $680.00 10 0 $0.00 0 $0.00 Totals For SCHEDULE C - UTILITY IMPROVEMENTS: $16,380.00 $42,376.00 Project Totals: $268,606.46 $711,323.48 Page 8 Agenda Number G.5 CITY OF' HUGO COMMUNITY DEVELOPMENT DEPARTMENT PLANNING AND ZONING APPLICATION STAFF REPORT .. TO: Bryan Bear, City Administrator FROM: Rachel Juba, Planner SUBJECT; Bald Eagle Sportsman Association (BESA) - Special Use Permit Amendment to allow the construction of a 1,008 square foot addition to a garage. DATE: September 28, 2016 for the City Council Meeting of October 3, 2016 ZONING: Rural Residential (RR) REVIEW DEADLINE: October 7, 2016 1. PLANNING COMMISSION UPDATE: At its September 22, 2016, meeting the Planning Commission held a public hearing and considered the request. Staff recommended approval of the special use permit amendment and review. David Arcand, a representative from BESA was present at the meeting and stated they are trying to make the appearance of the gun club better by removing the storage containers and adding on to an existing garage. There was one person that spoke during the public hearing as a representative of the property owners to the west. He had concerns about people being directed, by their G.P.S. system, to the property to the west when they were trying to get to the gun club. He also stated that the addition seems like a growth plan for the gun club and he is against that. Mr. Arcand stated that he would be willing to work with City staff to see if there was a way to add direction signage for the gun club and that they will also look into adding evergreen trees along the property line adjacent to the garage. The Planning Commission agreed that the application met the requirements necessary to approve the SUP amendment and review. They unanimously recommended approval of the request to the City Council. Page 2 2. DESCRIPTION OF REQUEST: The Bald Eagle Sportsman Association (BESA) has a special use permit (SUP) to operate a gun club on property located at 6557 125b Street (see attached permit). The gun club is requesting to amend their SUP to allow construction of a 28' x 36' (1,008 square feet) addition to its existing 28' x 32' garage to store archery equipment. The total square footage of the garage would then be 1,904 square feet. The archery equipment is currently stored in two storage containers and outdoors. The gun club is proposing to remove the storage containers from the property. The proposed building will match the other permanent buildings that are on the property. 3. SPECIAL USE PERMIT AMENDMENT: Condition 20 of the existing permit references Exhibit A, which is a site plan for the gun club. The Association would like to amend this condition to reference a revised site plan for construction of a 28' x 36' addition to the existing garage. Staff visited the gun club on September 7, 2016, and is not aware of any violations of the existing special use permit. Condition 19 of the existing permit states that it shall be reviewed prior to December 15t of the even -numbered years, or if the SUP is amended or violated. The City finds BESA to be in compliance with the SUP. 4. CONCLUSION: Staff finds that the request to amend their special use permit would not substantially change the nature of the use of the property. 5. STAFF RECOMMENDATION: Staff recommends approval of the SUP amendment to reference a revised site plan to allow for the construction of a 1,008 square foot addition to the existing garage. 6. PLANNING COMMISSION RECOMMENDATION: The Planning Commission agreed that the application met the requirements necessary to approve the SUP amendment and review. They unanimously recommended approval of the request to the City Council. Attachments 1. Approving Resolution 2. Site Maps 3. Building Plans 4. Applicants Narrative 5. Revised Exhibit A 6. Existing Special Use Permit with Exhibit A Approved on October 6, 2008 F) RESOLUTION 2016 - APPROVING A SPECIAL USE PERMIT AMENDMENT AND REVIEW OF THE SPECIAL USE PERMIT FOR BALD EAGLE SPORTSMAN'S ASSOCIATION LOCATED AT 6557 125TH STREET NORTH WHEREAS, The Bald Eagle Sportsman's Association has requested approval to amend their special use permit to allow for construction of a 1,008 square foot addition to an existing garage; WHEREAS, The special use permit was reviewed for compliance and is in compliance; WHEREAS, the property is legally described as; (SEE ATTACHED) WHEREAS, the Planning Commission has reviewed said special use permit amendment and review at a duly called public hearing on September 22, 2016 and recommends approval. NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA, that it should and hereby does approve the amendment their special use permit to for construction of a 1,008 square foot addition to an existing garage and the review of the special use permit for compliance, subject to the following conditions: Prior to the issuance of a certificate of occupancy: 1. The storage containers shall be removed from the property. ADOPTED by the City Council this 3rd day of October 2016 Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk N 1 inch = 500 feet Site Map W+P s Allij 14 t y + 4 - 4 "'Li ♦ � L 4 ' . Z i • ,. y !' I j. 4 e a d: a 4 Y Or Legend — Huyo_Maiai_Roads r- Righi_of Wav t. a rr . Palcel_Boundary k -Alt �.,30_ N 1 inch = 100 feet Site Map W+E s y iY .. •Y, �f 1 �.'1 - - - e a � J L h � ' �al�l�ing h[}ttitnm e • +, '+ . - •� �1 qtr 7� o h, Apx. 'tis f+xi# settreck ,.a W 7w".- - - ' AV Ak.w Is'-��1 y •� _ Legend � • � I�tl�` " Huga-Ma�or_Rnads _ i .r i► !� - 44► • 1 a1 _ Parcel_ Boundary Estimate Id: 2636 Here are the wail configurations for your design. Illustration May Not Depict All Options Selected I❑© ❑ ❑❑❑❑❑❑❑ u ❑❑❑❑❑❑❑ ❑❑- ❑ 1'•6" 11-6" TX l' TXUI Gable Front View �1 - ====ME 36'— Eave Front View Page 2of3 511012016 _ 28'— Gable Back View 3' HI'l Eave Back View (1) - Building Size: 28 feet wide X 36 feet long X 8 feet high Approximate Peak Height: 13 feet 0 inches (156 inches) TE: Overhead doors may need to be "Wind Code Rated" rdi' g on your building location. Confirm the door requirements with your local zoning l beforetmnstruc�ian. Menards-provided material estimates are intended as a general construction aid and have been calculated using typical construction methods. Because of the wide variability in codes and sib: restrictions, all final plans and mafedal lists must be verled with your local zoning office. Menards is a supplier of construction materials and does not assume habildy for design, engineering or ft completeness of any material lists provided. Underground electrical, phone and gas lines should be located and marked before your budding plans are finalized. Remember to use safely equipment including dual masks and sight and hearing protection during construction to ensure a positive budding experience, AUG 082016 i19 Bu: •O This proposed addition addition to the property is to replace two unsightly metal shipping containers currently being used for three-dimensional foam archery targets and archery equipment. This addition would also improve the over all appearance of our club. Re, vi'S-ecQ Exhibit A 4% If Al rip? � � • rip, a• � � _ '�f _ . Return: City of Hugo Special Use Permit $46 3664077 Race ipt#: 49894 USE $46.00 CeMfied Filed andlor recorded on: 16101!2007 3:45 PM 3664077 Office of the County Recorder ae„m m: Property Records & Taxpayer Services CRY OF HUGO Washington County, MN 14889 F177ERALU AVE N HUGOMNMW KeWirJCorhid, Counr-Rewrrkr Special Use Permit $46 SPECIAL USE PERIVIIT DATE OF APPROVAL: August 20, 2007 ADDRESS FOR WHICH SUP IS GRANTED: 6557125' Street North LEGAL DESCRIPTION: E % of the SW 1/4 of Section 33, T3 IN, R2 W, Washington County, Minnesota OWNER(S): Bald Eagle Sportsman Association ZONING DISTRICT: Agriculture THIS SUP ALLOWS FOR THE FOLLOWING: Operate gun club. THIS SPECIAL USE PERMIT IS APPROVED SUBJECT TO COMPLIANCE WITH THE FOLLOWING SPECIAL CONDITIONS: Any and all conditions of the Special Use Permit must be met within 60 days, unless otherwise stipulated in this Permit. 2. A 'sign listing the name, hours of operation, club and emergency telephone number (911) shall be installed at the main gate. The safety rules are to be posted on the sign, which shall be 4' x 8', lateral dimension. 3. A legal fence shall be maintained in a tight and upright condition. Signs identifying the property are to be posted so that at no point is there not a sign readable. 4. An annual declaration of membership shall be filed with the City. 5. The City of Hugo to be provided with a current list of names, addresses, and phone numbers of the Club's officers. This list should be filed annually, or when there is any change of officers. 6. A reforestation plan shall be filed with the City and revised annually. 7. A range officer must be on duty at all times the Club is opened to the public. The range officer requirement shall be waived for the Washington County Sheriff's Tactical Unit, allowing them use of the facility up to a maximum of six (6) times per year while under approved supervision subject to the requirements of Condition #8. 8. HOURS OF OPERATION SUND The Club may be open on six (6) consecutive Sundays ending with the Sunday closest to the Minnesota Deer Season Opener. Hours of operation shall be from 11:00 a.m. to 5:00 p.m. MONDAY THROUGH FRIDAY Hours of operation — 8:00 a.m. until 8:00 p.m. SATURDAY Hours of operation — 10 a.m. until 5:00 p.m. HO The Club will close Memorial Day weekend, Labor Day weekend, and the week of the 0 of July. 9. Youth groups and firearm groups are allowed unlimited use of off hours during the days the Club is authorized to be opened. Use is limited to 22 -caliber rimfire. 10. Impulse noise levels shall at no time exceed the maximum levels established by Minn. Stat. § 87A.05. 11. The owners shall have sixty (60) days from the day they are notified that they exceed the standards established by Minn. Stat. § 87A.05 to prepare and submit to the City Council and Planning Commission, detailed plans for abatement of noise sa that the operation will be brought within the required standards. Once the plans are approved by the City Council, the owners will have six (6) months to complete construction in accordance with the abatement plans so approved. 12. At no time shall there be a change in the physical operation of the Club without notification to and approval by the City, and at no time shall the current size of the physical operation of the club be increased except for the purposes of buffering or noise mitigation. 13. The Club shall be allowed to construct and use a 200 -yard range, subject to berming of the site for noise abatement. 14. Should the City Council determine that any of the conditions of the Special Use Permit have been violated, and that said violation has not been corrected within thirty (30) days of notification of the property owner of said violation, the City Council shall schedule a public hearing, with notice to the owners, to consider the violation or violations and thereafter, may suspend, modify, or revoke the SUP, giving reason for the action taken. 15. The facility may be used by Club members and their guests, and may be opened to the public, subject to the requirements of Condition #8. 16. The City shall be notified five (5) working days prior to the next regular -scheduled City Council meeting preceding any day during which extended hours will be requested. 17. The owners shall hold the City of Hugo harmless for any loss, expense, damage, including reasonable attorney fees that may be incurred as a result of granting this SUP. 18. The owners shall provide the City with a performance bond, in the amount of $5,000, to insure maintenance of the physical facilities in the condition herein outlined. 19. The SUP shall be reviewed prior to December Ist of the even numbered years, or if the SUP is amended or violated. 20. The existing facility is approved as shown on Exhibit A. Changes to Exhibit A may only be approved by the City Council after a public hearing with the Planning Commission. 21. Hand held muzzleloaders are permitted to use the facility. 22. BESA will provide the names of three (3) people responsible for maintaining the rules of the Club so that they can be contacted in case of any rule infraction. The Club will provide a copy of their shooting schedule to any neighbor requesting a copy. A copy is to be provided to City Hall. 23. Four (4) days will be designated as CMP shoot days: one day in June; one day in July; one day in August; and one day in September. 24. The BESA shall be allowed to conduct archery shoots and tournaments for the general public on Sundays, from 9:00 a.m. to 5:00 p.m. 25. This permit may be modified or amended by the City Council to incorporate any restriction authorized or permitted by the Shooting Range Protection Act § 87A.01 or any amendment, revision or repeal thereof including, without limitation, reimposition of membership limitations. 26. It is expressly understood and agreed that the modifications made to this Permit as of the date below shall not impair or affect the effective date of this Permit and this Permit is agreed to be in effect on the effective date of Minn. Stat. § 87A.01 et seq., Subd. 8 of which permits continued regulation of days and hours of operation imposed by the terns and conditions of ordinances and permits that are in effect on the effective date of Minn. Stat. § 87A.01, It being the intent of the parties, the existing regulation of days and hours of operation shall not be impaired or affected hereby. an , resp e f BE ATTEST: Mary reager, City Clerk Subscribed an s ceme me this day of N TjW—WR v .W#OFA terOMMOV6Prs! .20l.Q dee vN,v+ ea. - . STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON) On this if? day of S 112Z, 2007, before me, a Notary Public, personally appeared Alan Savage, President df BESA, Fran Miron, Mayor, and Mary Ann Creager, City Clerk, who signed the foregoing instrument and acknowledged said instrument to be his free act and deed. ingV- MICHELE h LUMi4U WTAVPURC'`weem i Notary Public �y Caamiplp� pito is Si, SIO , L--JIL THIS INSTRUMENT DRAFTED BY: David K. Snyder ECKBERG, LAMNMRS, BRIGGS, WOLFF & VIERLJNG, P.L.L.P. 1835 Northwestern Avenue Stillwater, MN 55038 x IA EV �L ED) r 1:.� ,.1 L� I Qtp AmldntoL� H.1 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us Notice of Public Hearing on Proposed Assessments 147"' Street/Oneka Lake Boulevard Street Improvement Project To Whom It May Concern: Notice is hereby given that the City Council will meet at 7:00 p.m. on Monday, October 3, 2016, at City Hall to consider, and possibly adopt, the proposed assessment against benefitting property for the 147'x' Street/Oneka Lake Boulevard Street Improvement Project. Adoption by the City Council of the proposed assessment may occur at the hearing. The amount to be specially assessed against your particular lot, piece, or parcel of land is identified on the attached Assessment Roll dated September 6, 2016. Such assessment is proposed to be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2017, and will bear interest at the rate of 4.270% per annum from the date of the adoption of the assessment resolution. To the first installment shall be added interest on the entire assessment from the date of the assessment resolution until December 31, 2017. To each subsequent installment when due shall be added interest for one year on all unpaid installments. A property owner may at any time prior to certification of the assessment to the county auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City of Hugo. No interest shall be charged if the entire assessment is paid within 30 days from the adoption of this assessment. A property owner may at any time thereafter, pay to the City of Hugo the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. If a property owner decides not prepay the assessment before the date given above the rate of interest that will apply is 4.270% per year. The right to partially prepay the assessment is not available. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a written objection signed by the affected property owner is filed with the City Clerk prior to the assessment hearing or presented to the presiding officer at the hearing. The City Council may upon such notice consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. An owner may appeal an assessment to district court pursuant to Minn. Stat. 429.081 by serving notice of the appeal upon the Mayor or City Clerk within 30 days after the adoption of the assessment and filing such notice with the district court within ten days after service upon the Mayor or City Clerk. Under Minn. Stat. 435.193 to 435.195, the City Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated plus applicable interest become due. Any assessed property owner meeting the requirements of this law and the resolution adopted under it may, within 30 days of the adoption of the assessment, apply to the City Clerk for the prescribed form for such deferral of payment of this special assessment on his property. Dated this 61' day of September, 2016 Ronald J. Otkin Finance Director 651762-6314 Enclosures: Assessment Roll _=w �8S8S o8S a o o ry N c 2 F j O C C 2 z 2 z u„i v„i 2 2 N 2 2 N 2 N Z N 2 2 2 ✓„i So Y E F E E P E E E f E E E z E f f f E E E z C z f O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O z Z O O _ = _ LL x2 'E E az 0 ° a N F 3 z o z zzzz z z z z z z z z z z z z z z a z z o GG3 z z z 3 wGwwwwwwwwwWwwwwww'a mWWm3Wmm m <k kk 5: 555555555558 55SS�SS SSGS a a ,.� o o o w w W x Y x x w x r o o o x d w N 0 N 0 0 0 0 0 0 0 0 0 0 a° 0 0 0 0 0 0 0 0 0 o a o w a F a 5 o w z w z w r a a x f a a a a F o O o o a¢ a i z Sam x w„,y,S V x3a;Ga° o o¢w z m i d5 aa> 3 a ., wp�paor °a G p9a3 F w 2zc o p° oziz °= 00 0 p u$aa0�j s° e 3 g° o z z z o 5 i h P C ° V' V V VO' V V V V V OV' OV' VO' OV' VO' OV' 0 0 0 0 0 0 0 V' O OV' V' OV' OV' OV 0 V OV' OV' OU' O OV' O O O O O O O O O O O O O O O O O o O O O O 0 0 0 0 0 0 0 0 0 O O O O O O > T V V V V V V V V U U V V U V V V U U U U U V V V V V V V V V UU V V U U V w 2 z Z 2 2 z 2 z z Z Z 2 Z ZIlZZZZZZZ zzzz7zzz a oa m a m p 4 g ;€ KKy^xy�xx$ax��xx SSSs5555s555s5 555>Ss55 s 5 q zzzzwww w w w w w w w z "”" z w o °00000000000 000 0000 ° 0 i e 88SS8SSS8S z_ 0 88o S88o .8088o8oSSo sz ° a o$o$s ¢ E Z2 F z F F F F f F F f f F F E z z z z z a a¢ a f E E F E F F E E f f 3 9 z a a z o 0 0 0 0 0 0 a a 9 a a v a a a d a d a s d a d z z z z 0 x¢¢ z z z z z z z z ¢" a a a a a a a a a a a a a a „aaa a-- a a „a, „a, a a a a a a a< a a z z z z o > > a > > > > > > > > > > > > > > > a a > a > a > c a a > > > > > > > > a > a > a s ¢ a a a a a a a ¢¢ as a a a a a ¢ 0 0 0 0¢¢ a a a a a¢ a a 0000`"oo��C������F a a z p a s - a z > - - - - -a>> z z z- °'"`�`�0xxxx -Z¢ ,l a F a a E F a a F E a a F F a a f F a a E E a a f F a a f f E a a a a z¢¢ E f a f a¢ F f a a f F a a E a a E E 2o x x x x x x x x x x x x x x x x x o>>>> x x x x> 3 x x x x x x x x x x x x c a g ¢ a a a 0 0 o w-- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o m pa o 0 o 0 0 0 0 r 0 0 . 0 0 0 0 r 3 i r¢ r r r r a r r z z z z a a x x x x x x x x _ _ . u z_ z_ z z % z z z z _z C e V 0 C `c F o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Qs x s C o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o o o o 0 0 0 0 0 0 0 0 0 0 o o o Z F [y U U U U V V U U V U V V U V V V V V U U U U U U u U u u V V V V U V V V V V V V V w z 2 Z Z z z z z z 2 Z Z 2 Z Z 2 Z Z 2 Z ZZ Z MIT Z 2 Z Z Z Z 2 Z Z Z Z Z Z Q p w >a w w >a >a w > >a > > > > > > > > > > > > N fn H '^ > W >¢ > > > > > > > > > > > > > > N a a 0 aaaaaaa ¢ a a ¢ ¢ a ¢ ¢ ¢ ¢ ¢ a a ¢ a a a a a a a E 0 0 0 z z 0 0 z z 0 0 z 0 0 z z 0 0 z z 0 0 z z 0 0 z z 0 0 0 0 0 0 0 0 0 0 z z 0 0 z z 0 0 z 0 0 z z 0 0 - F F f F_____ a p o 0 0 0¢ F__ F F ¢ F F F F_____ ¢ ¢ F x x r r x x r E a�����,� z w p z z w w p¢ w w w z p p 6 d z z z z z z o z z V u 0 z o z~ c N ? 080 088 - 5 =i _Li C Y E m L u e F 3 6 3 c TO: Honorable Mayor and Members of the City Council FROM: Anna Wobse, Accounting Clerk DATE: For the City Council Meeting of October 3, 2016 RE: Utility Billing for Residential Rental Properties MEMORANDUM BACKGROUND At the August 15, 2016 City Council meeting, the Council was presented with a proposed ordinance change to the utility billing and payment procedure for residential rental properties in the City of Hugo. At that meeting a public hearing was scheduled for October 3, 2016 to take public comments on the proposed change. CURRENT BILLING PROCEDURE The City of Hugo currently allows residential renters to place their name(s) on the utility account and this practice is becoming problematic. One property can have numerous tenants during a billing quarter, which is challenging to track and requires extra meter reads. The City has also become the middleman between tenant and landlord payment disagreements. The current billing procedure causes difficulties when the property is sold and can lead to delays at the time of closing. PROPOSED ORDINANCE CHANGE The proposed ordinance change would mandate that all residential water and sewer accounts be billed only in the name of the owner of the property served. The amendment would eliminate the current problems that are encountered and streamline the billing process. The proposed ordinance would read: "Section 82-68 BILLING AND PAYMENT... Payment of all charges for water and sewer service supplied by the city shall be the responsibility of the owner of the property. The owner of the property shall be liable for water and sewer charges incurred by the premises and any unpaid charges shall be collected per section 82-70. All residential water and sewer accounts shall be billed only in the name of the owner of the property served..." REQUESTED COUNCIL ACTION At the conclusion of the public hearing, Council is asked to consider the amendment to Hugo City Code, Chapter 82 UTILITIES, Section 82-68 BILLING AND PAYMENT with proposed implementation for first quarter 2017 utility bills. ORDINANCE 2016 - CITY OF HUGO AN ORDINANCE WITHIN THE CITY OF HUGO, MINNESOTA AMMENDING CHAPTER 82 -UTILITIES, ARTICLE II, DIVISION 2 — RATES AND CHARGES WHEREAS, the City of Hugo determines that payment of utility bills shall be the sole responsibility of the property owner and residential properties shall be billed in that manner. THE CITY OF HUGO ORDAINS: SECTION 1. The City Council of the City of Hugo does hereby amend Chapter 82 UTILITIES Article II. Rates and Charges Sec. 82-68 to read as follows: Sec. 82-68. - Billing and payment The utility billing clerk or other duly authorized representative of the city shall prepare quarterly statements of the amount due under the terms of this chapter for each utility account, and shall mail or deliver same to the respective customer. Payment of all charges for water and sewer service supplied by the city shall be the responsibility of the owner of the property. The owner of the property shall be liable for water and sewer charges incurred by the premises and any unpaid charges shall be collected per section 82-70. All residential water and sewer accounts shall be billed only in the name of the owner of the property served. Water bills shall be due and payable on or before the prescribed due date stated on bill. Water bills not paid by the set due date shall be considered delinquent and any account carrying a 30 -day delinquency may be shut off by the city for nonpayment. Service shall not be resumed until regulations of section 82-31 shall have been satisfied. ADOPTED BY THE HUGO CITY COUNCIL ON OCTOBER 3, 2016 Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk Michele Lindau From: Bryan Bear Sent: Monday, September 19, 2016 3:12 PM To: Michele Lindau; Rachel Juba; Rachel Leitz Subject: FW: October 7: MFG Day Open House at Wilson Tool From: Tom Weidt Sent: Monday, September 19, 2016 2:53 PM To: Bryan Bear <BBear@ci.hugo.mn.us> Subject: Fwd: October 7: MFG Day Open House at Wilson Tool Sent via the Samsung Galaxy Note7, an AT&T 4G LTE smartphone -------- Original message -------- From: Wilson Tool <marketinoCa)wilsontool.com> Date: 9/19/16 2:00 PM (GMT -06:00) To: Tom Weidt <mavortomaci.hugo.mn.us> Subject: October 7: MFG Day Open House at Wilson Tool Dear Mayor Weidt: I am writing to invite you to participate in an open house here at Wilson Tool International in White Bear Lake on October 7, 2016. Our event aims to highlight the importance of manufacturing to the U.S. economy and showcase the rewarding, highly skilled jobs available in manufacturing fields. Manufacturers across the nation, like us, will be participating in Manufacturing Day as sponsors, hosting open houses, public tours, career workshops and other events. Wilson Tool is a tool and die manufacturer for the sheet metal industry that has grown from a mom and pop shop in a basement in St Paul, MN to an international company with locations across the globe. Manufacturing Day will draw greater attention to the outstanding opportunities that a career in manufacturing can provide and promote the pursuit of skills that will lead to a long-term career that offers security and growth for qualified candidates. Our event opens at 10:00 AM on Friday, October 7, and our doors will stay open until 2:00 PM that afternoon. We will be offering tours, educational stations, demonstrations and serving a light lunch. We sincerely hope you will accept our invitation to participate. Hopefully, by opening up shop floors around the country, we will be able to show modern manufacturing for what it is—a sleek, technology -driven industry that offers secure, good -paying jobs Manufacturing Day Open House Wilson Tool International Headquarters 12912 Farnham Avenue, White Bear Lake, MN 55110 Friday, October 7, 2016 10:00 AM – 2:00 PM (light lunch and refreshments served) *Closed -toe shoes required for plant tours Please register here by Monday, October 3rd or feel free to call or e-mail us at 651-286- 6154 or marketing@wilsontool.com. Thank you and we hope to see you on October 7th! Sincerely, Lindsey Paulson / Elizabeth Graham Marketing Communications Specialist Wilson Tool International I www.wilsontool.com Direct +1.651.286.6154/61561 Main +1.800.328.9646 TDOL If you do not wish to receive future emails, click here. October 2 016 October 2016 November 2016 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 910 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Sep 25 26 27 28 29 30 Oct 1 10:00am Bus Tour (TBD) 11:00am HFD Open Ouse 2 3 4 5 6 7 8 7:00pm City Council Meeting 10:00am Wilson Tool Open House nup Day 9 10 11 12 13 6:30pm BOZA 7:00pm Planning Commission 14 15 7:00pm EOC Exercise (Hugo Oneka Room) 7:00pm Parks 16 17 18 19 20 21 22 7:00pm City Council Meeting 5:00pm EDA Meets 7:00pm Historical Commission 23 24 25 26 27 28 29 5:00pm Burger Night (Hugo Legion) 6:30pm BOZA 7:00pm Planning Commaswson 30 31 Nov 1 2 3 4 5 Michele Lindau 1 9/29/2016 1:37 PM November 2016 November 2016 December 2016 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 3 6 7 8 9 10 11 12 4 5 6 7 8 9 10 13 14 15 16 17 18 19 11 12 13 14 15 16 17 20 21 22 23 24 25 26 18 19 20 21 22 23 24 27 28 29 30 25 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Oct 30 31 Nov 1 2 3 4 5 6 7 8 9 10 11 12 7:00pm City Council 7:00pm Parks 6:30pm BOZA Veterans' Day Meeting 7:00pm Planning Commission 13 14 15 16 17 18 19 5:00pm EDA Meets 7:00pm Historical Commission 20 21 22 23 24 25 26 7.00pm City Council 5:00pm Burger Night Thanksqivinq Meeting (Hugo Legion) 6:30pm BOZA-Cancelled 7:00pm Planning Commisison Cancelled _ 27 28 29 30 Dec 1 2 3 Michele Lindau 2 9/29/2016 1:37 PM