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Home My WebLink About2016.09.06 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON SEPTEMBER 6, 2016 Call to Order Mayor Weidt called the meeting to order at 7:04 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, and City Clerk Michele Lindau Approval of Minutes for the August 13, 2016 Wilson Tool Picnic Klein made motion, Miron seconded, to approve the minutes for the Wilson Tool Picnic on August 13, 2016 as amended by including Mayor Weidt in attendance. All Ayes. Motion carried. Approval of Minutes for the August 15, 2016 Ideal Credit Union Celebration Miron made motion, Klein seconded, to approve the minutes for the Ideal Credit Union Celebration on August 15, 2016 as presented. All Ayes. Motion carried. Approval of Minutes for the August 15, 2016 City Council Meeting Klein made motion, Petryk seconded, to approve the minutes for the City Council meeting on August 15, 2016 as presented. All Ayes. Motion carried. Approval of Minutes for the August 20, 2016 Washington County Public Works North Shop Grand Opening Miron made motion, Klein seconded, to approve the minutes for the Washington County Public Works Grand Opening on August 20, 2016 as presented. All Ayes. Motion carried. Approval of Minutes for the August 22, 2016 Midyear Budget Workshop Klein made motion, Petryk seconded, to approve the minutes for the Midyear Budget Workshop on August 22, 2016 as presented. All Ayes. Motion carried. Hugo City Council Meeting Minutes for September 6, 2016 Page 2 of 6 Approval of Minutes for the August 25,2016 NE Metro Water Summit Petryk made motion, Klein seconded, to approve the minutes for the Northeast Metro Water Summit meeting on August 25, 2016 as presented. Approval of the Agenda Weidt made motion, Klein seconded,to approve the agenda as presented. All Ayes. Motion carried Hugo Lions Golf Fundraiser Donation to the Yellow Ribbon Network On August 14, 2016, the Hugo Lions Club held a golf fundraiser at Oneka Ridge, with all proceeds to be donated to the Hugo Yellow Ribbon Network. Hugo Lions Club Members Denny Route and Mike Gallivan shared information with Council on the event. This was their 4th annual fundraiser. There were approximately 25 golfers the first year and 136 golfers this year. They presented the Yellow Ribbon Network a check for$8,800.33, and thanked all the event sponsors. Council Member Chuck Haas and Phil Klein provided an update on the Yellow Ribbon Network recent activities. Mike Devine from DeVine's Plumbing was the sponsor for last month's Hamburger Night. The Minnesota Military Family Foundation and Disabled American Veterans have asked the YRN to host the Shoot for the Troops event at Wild Wings Game Farm on September 17. On October 1, the YRN will be hosting a family day picnic for the 834th Brigade Battalion at the Vets Camp. Meat raffles will be starting at Sal's Angus Grill with the Bayport Legion and the Blue Star Moms on Saturdays. The YRN has received three special requests for care packages. DUI Reduction Program Pilot Proiect—MN National Guard Council Member Haas explained that the Yellow Ribbon Network had been having discussions with the MN National Guard regarding the number of DWI and DUI incidences.among veterans. He introduced Captain Troy Davidson, from the MNNG Substance Abuse Program, who explained the desire to establish a program to work with local liquor license holders, law enforcement, and other community partners who had been invited to this meeting, in establishing a pilot project to reduce those numbers. Mayor Tom Weidt called for a short recess to allow the group to leave the Council Chambers and gather in the conference room to brainstorm options and ways to address the issue. CenturyLink Expansion of Broadband Services—Director of Local Government Affairs Kirstin Sersland CenturyLink Director of Local Government Affairs Kirstin Sersland informed Council they were successful in securing Connect American Funds (CAF) to extend services to the rural northeast Hugo City Council Meeting Minutes for September 6, 2016 Page 3 of 6 areas of Hugo. These are federal funds for the purpose of accelerating the broadband buildout to areas that lack access to infrastructure capable of providing 10/1 Mbps fixed broadband. CenturyLink Engineering and Construction Nanager Aaron Krebs was also present to provide information on the project. The project will bring fiber to the node, and will then use the existing cooper to the home to provide better internet service. The equipment being install is scalable to provide faster speeds in the future. Approximately 200-250 homes will be directly impacted by the CAF build, and it will be completed by this fall. He provided a map showing the general area and explained that a lot of the information is proprietary. Thirty days prior to going live, they will be doing full marking efforts. Approval of the Consent Agenda Haas made motion, Klein seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Pay Request No. 2 from Arnt Construction for 147"h Street/Oneka Lake Boulevard Street Project 3. Approve Resolutions Declaring Costs, Ordering Preparation of Assessments, and Setting Public Hearing for 147`' Street/Oneka Lake Boulevard Street Project 4. Approve Resolution Approving PUD Amendment and Site Plan for Sprouts Pediatric Dentistry at 14722 Victor Hugo Boulevard North 5. Approve Resolution Approving Minor Subdivision and Variance for Lot Size for Dennis Kelly at 10100 170"' Street North 6. Approve Pay Request No. 1 from Peterson Companies for Beaver Ponds Stormwater Reuse Project All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Pay Request No. 2 from Arnt Construction for 147' Street/Oneka Lake Boulevard Street Proiect Arnt Construction had submitted Pay Request No. 2 for work done to date on the 147"h Street/Oneka Lake Boulevard street reconstruction project. Senior Engineering Technician Steve Duff and City Engineer Jay Kennedy had reviewed the pay request and found it satisfactory. Adoption of the Consent Agenda approved Pay Request No. 2 to Arnt Construction in the amount of$307,740.38 for the 147th' Street/Oneka Lake Boulevard Street Project. Hugo City Council Meeting Minutes for September 6, 2016 Page 4 of 6 Approve Resolutions Declaring Costs, Ordering Preparation of Assessments, and Setting Public Hearing for 147" Street/Oneka Lake Boulevard Proiect The City Council had ordered the 147th Street/Oneka Lake Boulevard street improvement project on March 7, 2016, and awarded a construction contract to complete the project on July 2, 2016. The improvements are substantially completed, and staff had recommended that the Council move forward with the assessment process for the project. Adoption of the Consent Agenda approved RESOLUTION 2016—25 A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENTS FOR THE 147TH STREET/ONEKA LAKE BOULEVARD STREET IMPROVEMENT PROJECT and RESOLUTION 2016—26 CALLING FOR THE PUBLIC HEARING ON THE PROPOSED ASSESSMENT FOR THE 147TH STREET/ONEKA LAKE BOULEVARD STREET IMPROVEMENT PROJECT. Approve Resolution Approving PUD Amendment and Site Plan for Sprouts Pediatric Dentistry at 14722 Victor Hugo Boulevard North Finnegan Holdings, LLC had requested approval of a PUD amendment and site plan to construct a 4,520-square foot building for Sprouts Pediatric Dentistry on the property located at 14722 Victor Hugo Boulevard. At its August 25, 2016 meeting, the Planning Commission considered and held a public hearing on the PUD Amendment and Site Plan request and unanimously recommended approval of the request to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2016-27 APPROVING A PUD AMENDMENT AND SITE PLAN FOR FINNEGAN HOLDINGS, LLC FOR A COMMERCIAL BUILDING ON PROPERTY LOCATED SOUTH OF FRENCHMAN ROAD (CSAH 8) AND WEST OF VICTOR HUGO BOULEVARD NORTH. Approve Resolution Approving Minor Subdivision and Variance for Lot Size for Dennis Kelly at 10100 170" Street North Dennis Kelly had requested approval of a minor subdivision and variance on a 20 acre parcel located at 10100 1701h Street North. The minor subdivision will split the 20 acre parcel into a 15 acre parcel and 5 acre parcel. The variance is for the size of the 5 acre parcel, where the minimum lot size is 10 acres in the Agricultural (AG) zoning district. At its August 25, 2016, meeting the Planning Commission considered and held a public hearing on the request and unanimously recommended approval to the City Council. Adoption of the Consent Agenda approved RESOLUTION 2016-28 APPROVING A MINOR SUBDIVISION FOR THE PROPERTY LOCATED AT 10100 170th STREET NORTH, and RESOLUTION 2016-29 APPROVING A VARIANCE FROM THE LOT SIZE REQUIREMENTS IN THE AGRICULTURAL (AG) ZONING DISTRICT FOR DENNIS KELLY ON THE PROPERTY LOCATED AT 10100 1701h STREET NORTH. Approve Pay Request No. I from Peterson Companies for Beaver Ponds Stormwater Reuse Project Peterson Companies had submitted Pay Request No. 1 for work done to date on the Beaver Hugo City Council Meeting Minutes for September 6, 2016 Page 5 of 6 Ponds Stormwater Reuse Project. Staff has reviewed the Pay Request and finds it to be satisfactory. Adoption of the Consent Agenda approved Pay Request No. 1 to Peterson Companies in the amount of$125,655.07 for the Beaver Ponds Stormwater Reuse Project. Family Movie Night on Friday, September 9, 2016 City Administrator Bryan Bear informed Council that Family Movie Night will be held on Friday, September 9, 2016 at the Hanilf Fields Athletic Park. The movie showing will be Zootopia, and will begin at 7 p.m. McCollar Park Grand Opening on Saturday, September 10, 2016 City Administrator Bryan Bear reminded Council they had scheduled a meeting to attend the grand opening of McCollar Park for Saturday, September 10, 2016. The park is located at 4656 Fable Hill Parkway, and the event will take place at 10 a.m. Emergency Management Meeting on Thursday, September 15, 2016 City Administrator Bryan Bear informed council they were invited by the Washington County Sheriffs Office to attend the Minnesota Emergency Management/Elected Officials Roles and Responsibilities educational meeting on Thursday, September 15, 2016 at 7 p.m. in the Forest Lake City Center community room. The meeting will be approximately two hours long and focus on the specific roles and responsibilities of elected officials should a disaster occur. The Council will also be holding an Emergency Operations Center(EOC)table top exercise with the Hugo Fire Department on Monday, October 10, 2016. Weidt made motion, Haas seconded, to schedule a meeting for Thursday, September 15, 2016 to attend the Washington County Emergency Management meeting. All Ayes. Motion carried. Reschedule North Sunset Lake Street Meeting to Thursday, September 22, 2016 The Council had scheduled a neighborhood meeting to consider an improvement project for streets located around Sunset Lake. This meeting had been scheduled for Monday, September 12, 2016; however, due to a conflict, City Administrator Bryan Bear requested Council reschedule the meeting to Thursday, September 22, 2016. Weidt made motion, Miron seconded, to reschedule the neighborhood meeting to Thursday, September 22, 2016 at 7 p.m. All Ayes. Motion carried. Tour-de-Hugo on Saturday, September 24,2016 City Administrator Bryan Bear informed Council the Tour de Hugo bike event will be held on Hugo City Council Meeting Minutes for September 6, 2016 Page 6 of 6 Saturday, September 24, 2016 beginning in Lions Park at 7:00 a.m. Riders can choose between a 6, 20, 35, 50 or 70 mile routes. More information is available on the City's website. Adiournment Klein made motion, Haas seconded, to adjourn at 7:54 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk