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HomeMy WebLinkAbout2016.09.19 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON SEPTEMBER 19, 2016 Call to Order Mayor Weidt called the meeting to order at 7:03 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Finance Director Ron Otkin, City Planner Rachel Juba, Parks Planner Shayla Denaway, and City Clerk Michele Lindau Approval of Minutes for the September 6, 2016 City Council Meeting Miron made motion, Petryk seconded, to approve the minutes for the September 6, 2016 City Council meeting as presented. All Ayes. Motion carried. Approval of Minutes for the September 10, 2016 McCollar Park Grand Opening Klein made motion, Petryk seconded, to approve the minutes for the September 10, 2016 McCollar Park Grand Opening as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Haas seconded, to approve the agenda as amended by adding a presentation by the Cub Scout Pack 151 and a visitor presentation by RCWD Board Manager John Waller. All Ayes. Motion carried Presentation by the Cub Scout Pack 151 Scout Master Mark Viker, 4545 Garden Way North, requested to be added to the agenda to allow Cub Scout Pack 151 to present their idea for a service project to the Hugo City Council and ask for their approval. The troop explained the project would be to stencil storm drains to alert people that the water down these drains end up in lakes and streams. Scoutmaster Viker explained they are working in cooperation with Rice Creek Watershed District, the Conservation District and Hugo staff. Petryk made motion, Klein seconded, to grant the Cub Scout Troop 151 permission to do the project under the guidance of City staff. All Ayes. Motion carried. Mayor Weidt called for a short recess. Hugo City Council Meeting Minutes for September 19, 2016 Page 2 of 5 Senior Housing Awareness Day - Tara Jebens-Singh, Adult Programs Coordinator In the fall of 2015, the City of Hugo participated in a community engagement process initiated by the White Bear Lake Area Schools regarding the area's aging population. Tara Jebens-Singh, Adult Programs Coordinator with White Bear Lake Area Schools Community Services and Recreation Department, explained the survey led to an on-going community forum, the creation of action teams, and the generation of a number of actionable items to work toward a more age- friendly community. One of the outcomes of the forum was to hold a Senior Housing Awareness Day to build awareness of local senior housing options which may enable our aging residents to remain in the community for as long as they desire. Weidt made motion, Haas seconded, to approve the proclamation declaring October 1, 2016 as Senior Housing Awareness Day in the City of Hugo. All Ayes. Motion carried. Approval of the Consent Agenda Weidt made motion, Klein seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Annual Performance Review for City Clerk Michele Lindau 3. Approve Annual Performance Review for Public Works Worker Paul Christianson 4. Approve Preliminary Tax Levy for 2017 5. Approve Resolution Approving Conveyance of Tax Forfeited Land—Outlot B, Oneka Lake View 6. Approve Purchase of a 2017 Mack Single Axle Snowplow Truck 7. Approve Special Event Pen-nit for Cruise for Troops on September 24, 2016 All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for City Clerk Michele Lindau Michele Lindau was hired as the City Clerk in the City of Hugo on January 1, 2008. Michele was originally hired by the City of Hugo as a part time employee in 1997 and a full time employee beginning May 1, 1999. Adoption of the Consent Agenda approved the annual performance review for City Clerk Michele Lindau. Hugo City Council Meeting Minutes for September 19, 2016 Page 3 of 5 Approve Annual Performance Review for Public Works Worker Paul Christianson The City of Hugo hired Paul Christianson as a Public Works Worker on September 27, 2004. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Paul Christianson. Approve Preliminary Tax Levy for 2017 At its August 24, 2016 mid-year budget workshop, the City Council listened to a presentation from Finance Director Ron Otkin highlighting revenues and expenditures to date as well as projections for the 2017 fiscal year. It was the consensus of the Council that the 2017 preliminary tax levy provide for no change in the urban tax rate. The total proposed 2017 property tax levy of$5,928,521 keeps the urban tax rate at 36.323% of tax capacity while the rural tax rate will decline by 0.03%. The proposed levy will allow the City to add an investigator/deputy position to the law enforcement contract as well as an apprentice position in the street department, both effective the first of next year. The Finance Director believed this levy is sufficient to fund the operating and capital budgets in fiscal 2017 and recommended the City Council approve the levy. Adoption of the Consent Agenda approved RESOLUTION 2016-30 APPROVING PRELIMINARY TAX LEVY PAYABLE IN 2017. Approve Resolution Approving Conveyance of Tax Forfeited Land—Outlot B, Oneka Lake View Each year Washington County sends out a listing of tax forfeited parcels in the City. The City received a letter stating that Outlot B, Oneka Lake View went into tax forfeiture this year. The previous owner failed to pay the property taxes. After reviewing the subdivision files from 1998, it seems the area was platted as an outlot because it was mostly wetlands and likely undevelopable. Staff had recommended the City Council approve the resolution conveying the outlot to the City for conservation purposes. Adoption of the Consent Agenda approved RESOLUTION 2015-31 APPROVING THE APPLICATION BY A GOVERNMENTAL SUBDIVISION FOR CONVEYANCE OF TAX-FORFEITED LAND FOR CONSERVATION PURPOSES. Approve Purchase of a 2017 Mack Single Axle Snowplow Truck Included in the City's Equipment Purchasing Fund is $185,000 for the replacement of snow plow truck#202-07 in the year 2017, following the City's ten-year equipment replacement schedule. After reviewing the maintenance history for this truck, Public Works staff recommended continuing to follow the ten-year replacement schedule and purchase the replacement in 2017 as normally scheduled. Staff had received a trade-in appraisal of$40,000 for the existing 2007 Sterling plow truck currently in operation. Staff felt this was an acceptable value for the truck and would utilize this offer if the option of selling it outright does not yield a higher value. Adoption of the Consent Agenda approved the trade-in of the 2007 Sterling and the purchase of a 2017 Mack GU712 AF chassis and equip it with Henderson snowplow equipment at a total cost of$178,284.00. Hugo City Council Meeting Minutes for September 19, 2016 Page 4 of 5 Approve Special Event Permit for Cruise for Troops on September 24, 2016 Cruise for Troops had submitted an application for an event where hot rods, muscle cars, and motorcycles take part in a combined car and motorcycle cruise beginning and ending at Running Aces in Columbus, MN. The route outlined in the application involved roads in Columbus, Hugo, May Township, Scandia, Marine on St. Croix, and Forest Lake. Roads in Hugo include CSAH 4, TH 61, CSAH 8, and CSAH 7. The applicant had hired deputies from Anoka County, Lino Lakes, and Washington County to be present at all major intersections. Cruise for Troops, as part of the Tribute to the Troops 501 c3 Non-Profit organization, pays tribute to our fallen soldiers while raising money to help fund the education of the children who are left behind. Adoption of the Consent Agenda approved the Special Event Permit for the Cruise for Troops event on Saturday, September 24, 2016 Discussion on City Owned Property on Goodview Avenue Parks Planner Shayla Denaway presented to Council concerns residents have regarding property on the west side of Goodview Avenue, south of CSAH8. The City had acquired the 2.34 acre property in 1987 with the Hugo Meadows subdivision through park dedication. There is limited access to the site for parking and there are wetlands on the site, which makes it unsuitable for construction of a park. Youth have built pedal bike jumps, knocked down branches, etc., on the property. There have been complaints from two residents about undesirable behavior at the property, and Washington County Sherriff s Office have been involved. The City has limited options for what can be done with the property because it was received through park dedication and must be held in trust for the public's use. Options the Council considered were to maintain property as is currently, acquire all rights to property and then sell to a private owner, vacate the property, or make significant changes to the property. The Parks Commission had discussed this at their July 13 and August 10 meetings and agreed the property should be sold but first wanted to hear what the Council and the neighborhood residents would like to do. Sergeant Wayne Johnson explained there have not been any serious incidents there,but it is an area where kids hang out. Patrol has been increased, but the city still receives complaints. City Attorney Dave Snyder explained what it would take to acquire the rights to sell it. He recalled the property was owned by a few individuals, and the City would need to contact their descendants to gain rights to sell it. The Council generally agreed there was value in holding the property for future uses such as a trail rest stop, stormwater infiltration or wetland replacement; however, it was important to address the neighbors' concerns. They further agreed a meeting should be held with the neighbors and the Parks Commission at one of the Parks Commission meetings. Visitor Presentation - RCWD Board Manager John Waller Rice Creek Watershed Board Manager John Waller asked to be added to the agenda to address the Council. Waller talked about the maintenance of JD2, mandate for irrigation, stormwater Hugo City Council Meeting Minutes for September 19, 2016 Page 5 of 5 grants, and lack of projects on the 35E corridor. He encouraged the City to consider what was needed locally and to pay attention to the RCWD rules and budget. He stated he would be asking the District to reopen the governance study and see if any changes need to be made. The Mayor thanked him for his role in Hugo receiving grants and for advocating for the City of Hugo. Yellow Ribbon Network Report Council Member Chuck Haas and Council Member Phil Klein reported to Council on the recent activities of the Yellow Ribbon Network. On September 27, there will be a Shoot for the Troops at Wild Wings that the YRN will be hosting. The YRN is also hosting a picnic at the Vets Camp on October 1. On October 15, they will be holding a Welcome Home Pheasant Hunt. They are also preparing for another care packaging event. They reminded everyone that Burger Night at the American Legion will be next Wednesday, and will be sponsored by the Hugo Area Business Association. Sunset Lake Neighborhood Street Meeting on September 22, 2016 City Administrator Bryan Bear reminded Council that a neighborhood meeting was scheduled to discuss a proposed street improvement project on Homestead Ave, 132nd Street, Homestead Drive, and 126th Street. The meeting will take place on Thursday, September 22, 2016 at the Rice Lake Centre at 7 p.m. Citywide Bus Tour on Saturday, October 1, 2016 City Administrator Bryan Bear reminded Council that the 11th Annual Citywide Bus Tour for Council, Commissions, and residents was scheduled for Saturday, October 1, 2016. Participants are to meet at Rice Lake Centre for a 10 a.m. departure and will return to the shelter at approximately noon for a BBQ lunch. Adiournment Miron made motion Klein seconded, to adjourn at 8:28 p.m. All Ayes. Motion carried. Respectfully Submitted, u� Michele Lindau City Clerk