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HomeMy WebLinkAbout2016.10.03 CC Minutes MINUTES FOR THE HUGO CITY COUNCIL MEETING ON OCTOBER 3, 2016 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas ALSO PRESENT: City Administrator Bryan Bear, City Engineer Jay Kennedy, City Attorney Dave Snyder, Finance Director Ron Otkin, Senior Engineering Technician Steve Duff, Accounting Clerk Anna Wobse, Planner Rachel Juba, and City Clerk Michele Lindau Approval of Minutes for the September 15, 2016 Emergency Management Meeting Miron made motion, Klein seconded, to approve the minutes for the Emergency Management meeting on September 15, 2016 as presented. All Ayes. Motion carried. Approval of the Minutes for the September 19, 2016 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the Hugo City Council meeting on September 19, 2106 as presented. All Ayes. Motion carried. Approval of the Minutes for the September 22, 2016 North Sunset Lake Road Proiect Neighborhood Meeting Klein made motion, Miron seconded, to approve the minutes for the North Sunset Lake road project neighborhood meeting on September 22, 2106 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Petryk seconded to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Adam Greeder 3. Approve Pay Request No. 3 from Arnt Construction for 147th Street/Oneka Lake Hugo City Council Meeting Minutes for October 3, 2016 Page 2 of 6 Boulevard Street and Trail Improvement Project 4. Approve Resignation of Historical Commissioner Lynette Andersen and Notice for Vacancy 5. Approve SUP Amendment and Review for Bald Eagle Sportsmen's Association —6557 125"' Street North All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Worker Adam Greeder In 2007, Adam Greeder was hired by the City of Hugo as one of its summer seasonal maintenance workers in the Hugo Public Works Department. On October 6, 2008, Adam became part of the department as a full-time employee as an apprentice for the Public Works Maintenance Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Worker Adam Greeder. Approve Pay Request No. 3 from Arnt Construction for 147th Street/ Oneka Lake Boulevard Street and Trail Improvement Project The City had received Pay Request No. 3 from Arnt Construction for the 147"' Street/Oneka Lake Boulevard street and trail improvement project. Staff had inspected the project and found it satisfactory for work completed to date. Adoption of the Consent Agenda approved Pay Request No. 3 to Arnt Construction in the amount of$255,176.14. Approve Resignation of Historical Commissioner Lynette Andersen and Notice for Vacancy Historical Commissioner Lynette Andersen had submitted her letter of resignation from the Commission. Adoption of the Consent Agenda approved the resignation of Lynette Anderson and approved the notice for the vacancy on the Historical Commission. Approve SUP Amendment and Review for Bald Eagle Sportsmen's Association—6557 125th Street North Bald Eagle Sportsman's Association (BESA) had requested to amend their SUP to allow construction of a 28' x 36' (1,008 square feet) addition to its existing 28' x 32' garage to store archery equipment and a review of their SUP. The archery equipment is currently stored in two storage containers and outdoors. The gun club proposed to remove the storage containers from the property. At its September 22, 2016 meeting, the Planning Commission held a public hearing to consider the request, and one person spoke. The Planning Commission had agreed the application met the requirements necessary for approval, and they unanimously recommended adoption of the resolution approving the SUP amendment and review to the City Council. Hugo City Council Meeting Minutes for October 3, 2016 Page 3 of 6 Adoption of the Consent Agenda approved RESOLUTION 2016-32 APPROVING A SPECIAL USE PERMIT AMENDMENT AND REVIEW OF THE SPECIAL USE PERMIT FOR BALD EAGLE SPORTSMAN'S ASSOCIATION LOCATED AT 6557 125TH STREET NORTH. Public Hearing on Assessments for the Oneka Lake Boulevard/14711 Street Improvement Proiect At its September 6, 2016 meeting, the Council had adopted the resolution declaring costs to be assessed for the Oneka Lake Boulevard/147 1h Street Improvement Project and scheduled the hearing on the proposed assessments for this evening. City Engineer Jay Kennedy provided background on the project showing pre-construction pictures and post-construction pictures stating there was still final work to be done on the sod and final lift of asphalt. The entire cost of the project was $1,388,000 total with 85% of it being paid with City funds ($1,187,575) and the remaining $200,425 being assessed according to the city's assessment policy. Following adoption of the assessment roll, each property owner will be mailed a notice with the assessment information specifically to their property. Mayor Weidt acknowledged that the road construction caused the residents many inconveniences but felt it was a good project. He thanked the property owners for their patience. Mayor Weidt opened the public hearing. Kathleen Saniti, 5855 147th Street North, asked who would plow and cut the grass between the street and the trail. Jay explained that the grass would be the property owner's responsibility. Saniti asked if the deputies were going to continue to monitor speed. Kennedy explained that approximately 30 citations had been issued and monitoring of the speed would continue. Saniti asked that the deputies be patrolling between 6 and 7 when the speed was the worst. There were no other comments, and Mayor Weidt closed the public hearing. Petryk made motion, Klein seconded, to approve RESOLUTION NO. 2016-33 ADOPTING ASSESSMENTS FOR THE 147th STREET/ONEKA LAKE BOULEVARD STREET IMPROVEMENT PROJECT. Ayes: Klein, Petryk, Miron, Weidt Nays: None Motion carried. Public Hearing on Ordinance Amending City Code Chapter 82-68, Utility Billing At its August 15, 2016 meeting, the Council was presented with a proposed ordinance change to the utility billing and payment procedure for residential rental properties, and scheduled the hearing on the proposed change for this evening. Accounting Clerk Anna Wobse explained to Council the difficulties that occur when the utility bills are sent to the renter of properties, and the proposed ordinance would mandate that all residential water and sewer accounts be billed only in the name of the owner of the property served. This was proposed to be implemented for first quarter 2017 utility bills. Hugo City Council Meeting Minutes for October 3, 2016 Page 4 of 6 Mayor Weidt opened the public hearing. Jun Cui, 1362 Rice Creek Trail, Shoreview, asked for clarification on the new billing procedure. Tracy Weber, 60 Monarch Way, North Oaks, asked the Council to modify the policy to send bills to the renter,but let the owner know when it is delinquent. She stated that the new procedure would be an administrative burden on her. There were no other comments, and Mayor Weidt closed the public hearing. The Council talked about the burden to the City and how it was likely to increase. Also, the City is receiving no reimbursement of the administrative costs to bill the renter and owner. City Administrator Bryan Bear stated the Council decided years ago not to implement a rental license ordinance, so the City is receiving no revenue on rental properties. Petryk made motion, Klein seconded to approve ORDINANCE 2016-477 AMENDING CHAPTER 82-UTILITIES, ARTICLE II, DIVISION 2 —RATES AND CHARGES. All Ayes. Motion carried. Update on Neighborhood Meeting for Proposed North Sunset Lake Street Improvement Project The Council held a workshop on Monday, June 27, 2016 to discuss street capital improvement projects. There was consensus among Council to move forward with the project ranked by staff as priority one for a 2017 street improvement project. Priority one includes Homestead Avenue, 132nd Street, Homestead Drive, and 126th Street. At their July 5, 2016 meeting, Council directed staff to hold a neighborhood meeting to present the project to the affected residents. City Engineer Mark Erichson explained this meeting was held on Thursday, September 22, 2016 where staff provided information on the project to the attendees. He presented to Council information on the proposed improvements, estimated cost, and schedule for construction to begin spring/summer 2017. He asked the Council for feedback and consideration to authorize a feasibility study. The Council generally agreed it would be a good project, and there were comments made that the Public Works Department had done a good job keeping the roads in as best condition possible. The Council was in favor of moving the forward with the project. Klein made motion, Miron seconded to order a feasibility study to be done on this road project. All Aye. Motion carried. Hugo City Council Meeting Minutes for October 3, 2016 Page 5 of 6 Yellow Ribbon Network Report Council Member Phil Klein reported to Council on recent activities of the Yellow Ribbon Network. September's Hamburger Night was a success with approximately 125 burgers sold. The next Hamburger Night will be on October 26, 2016 from 5-8 p.m. at the Hugo American Legion. Manufacturing Day Open House at Wilson Tool on Friday, October 7, 2016 City Administrator Bryan Bear informed Council they had been invited to attend Manufacturing Day Open House at Wilson Tool, 12912 Farnham Avenue North, on Friday, October 7, 2016 from 10:00am - 2:00pm. Petryk made motion, Klein seconded, to schedule a meeting to attend the Wilson Tool Open House on Friday, October 7, 2106. All Ayes. Motion carried. EOC Tabletop Exercise on Monday, October 10, 2016 City Administrator Bryan Bear reminded Council of the Emergency Operations Center (EOC) tabletop exercise with the Hugo Fire Department scheduled for Monday, October 10, 2016 in the Oneka Room at City Hall at 7 p.m. Schedule Date for Board of Canvass Meeting City Administrator Bryan Bear reminded Council of the election to be held on Tuesday, November 8, 2016, and the results of the voting needed to be certified by the City Council acting as the Board of Canvass. According to State Statute, canvassing is required to be done between the Yd and I 01 day following the General Election. Bear asked Council to select a date on which to hold the Board of Canvass meeting. Miron made motion, Klein seconded to schedule the Board of Canvass meeting for Monday, November 14, 2016 at 5 p.m. All Ayes. Motion carried. Schedule City Holiday Party for Thursday,December 8, 2016 Annually, the City of Hugo selects a date on which to hold the City of Hugo's annual holiday party for Council, Commission, and City staff. City Administrator Bryan Bear informed Council the Hugo American Legion banquet room is available on Thursday, December 8, 2016 Klein made motion, Miron, to schedule the City's Annual Holiday Party for Thursday,December 8, 2016 beginning with social hour at 5:30 p.m. and dinner to follow at 6:30 p.m. All Ayes. Motion carried. Hugo City Council Meeting Minutes for October 3, 2016 Page 6 of 6 Adiournment Klein made motion, Miron seconded, to adjourn at 7:45 pan. All Ayes. Motion carried. V'�1