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Home My WebLink About2016.12.05 CC PacketAGENDA HUGO CITY COUNCIL MONDAY, DECEMBER 5, 2016 - 7:00 PM HUGO CITY HALL A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. November 17, 2016 Legislative Reception 2. November 21, 2016 City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Resolution Approving 2017 Salary and Reimbursement Levels 3. Approve Reduction in Letter of Credit for Elmcrest Investment/Pratt Homes Fable Hills 4th Addition 4. Approve 1 st Reduction in the Letter of Credit for Victor Gardens North Village 7th Addition 5. Acceptance of Improvements for Prairie Village 3rd Addition Excelsior Group, LLC 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. H. PUBLIC HEARING 1. North Sunset Lake Street Improvement Project 2. 2017 City Budget and Tax Levy I. UNFINISHED BUSINESS 1. J. NEW BUSINESS 1. Update on 2040 Comprehensive Plan 2. K. VISITOR PRESENTATIONS 1. L. COUNCIL PRESENTATIONS 1. Update on Yellow Ribbon Network 2. M. ADMINISTRATIVE PRESENTATIONS 1. Schwieters Holiday Party on Thursday, December 8, 2016 2. City Holiday Party on Thursday, December 8, 2016 3. Reschedule January 2, 2017 Council Meeting to Tuesday, January 3, 2017 4. N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON MONDAY, DECEMBER 5, 2016 D.1 November 17, 2016 Legislative Reception D.2 November 21, 2016 City Council Meeting Staff recommends Council approve the above minutes as presented. G. 1 Approval of Claims City staff recommends Council approve the Claims Roster as presented. G.2 Approve Resolution Approving 2017 Salary and Reimbursement Levels During the 2017 budget process, the City Council indicated their desire to adjust the City's salary matrix by 2.0% and grant step increases to employees who have not yet reached their pay grade maximums. Additionally, staff has included a$ 0.50 per hour increase for firefighters who have completed five (but less than 10) years of service. These adjustments will continue to allow the City to be in compliance with Pay Equity Statutes. Staff recommends Council adopt The Resolution Setting 2017 Salaries for City Employees and Establishing Employee Reimbursement Levels. G.3 Approve Reduction in Letter of Credit for Elmcrest Investment/Pratt Homes Fable Hills 4th Addition Elmcrest Investment / Pratt Homes Fable Hills 4th Addition, the developer, has requested the City reduce the letter of credit being held for the Fable Hills 4th Addition. Senior Engineering Technician Steve Duff has inspected the work and recommends the reduction of the letter of credit being held for the constructed improvements in the Fable Hills 4th Addition be reduced to $75,661.30, which is equal to 10% of the original letter of credit $756,613.00. GA Approve 1st Reduction in the Letter of Credit for Victor Gardens North Village 7th Addition. Rich Kettler the developer for VGNV7th Add., has requested the City reduce the letter of credit being held for the Victor Gardens North Village 7th Addition. Senior Engineering Technician Steve Duff has inspected the work and recommends the reduction of the letter of credit being held for the constructed improvements in the Victor Gardens North Village 7th Addition be reduced to $64,225.00 which is 10% of the original letter of credit $642,250.00 G 5. Approve Acceptance of Improvements for Prairie Village 3LI Addition Excelsior Group LLC Excelsior Group has requested the City accept the improvements for Prairie Village 3rd Addition Development. Senior Engineering Technician Steve Duff has inspected the work and recommends the City accept the improvements. Acceptance of the improvements will start the one year warranty period. H.1 Public Hearing North Sunset Lake Street Improvement Project At its November 7, 2016 meeting, Council accepted the Feasibility Report for the North Sunset Lake Street Improvement Project and scheduled a public hearing for this evening. This project includes Homestead Avenue, 132nd Street, Homestead Drive, and 126th Street. Staff recommends Council hold the public hearing and approve the resolution ordering the improvements and preparation of the plans and specifications for the proposed project. H.2 Public Hearing on Citv Budget and Tax Levy State statutes require the City Council to hold a public hearing on the proposed city budget and tax levy for the 2017 fiscal year. Finance Director Ron Otkin will present the budget and tax levy to the Council prior to accepting public comment. At the conclusion of the public hearing staff recommends adoption of the resolutions approving the general fund budget and tax levy for 2017. J.1 Update on 2040 Comprehensive Plan Last fall the Metropolitan Council has released the system statements for every community within the Metropolitan Council's jurisdiction. The system statement is a customized document informing each community how it is affected by the Metropolitan Council's policy plans for regional systems- transportation, aviation, water resources, and regional parks and open space. The City did not challenge the system statement. Now that the system statements are in place, the City will be starting its local Comprehensive Plan process. Staff will update the City Council on the process and budget. K. 1 Update on Yellow Ribbon Network Council Member Chuck Haas and Council Member Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. M.1 Schwieters Holiday Party on Thursday, December 8, 2016 The Council has scheduled a meeting to attend the Schwieters Holiday Party on Thursday, December 8, 2106 from 3-6 p.m. Schwieters is located at 13825 Fenway Boulevard North. M.2 City Holiday Party on Thursday, December 8, 2016 The City Holiday Party will be held on Thursday, December 8, 2016 with social hour at 5:30 p.m. and dinner at 6:30. p.m. The event will be held at the Hugo American Legion. M.3 Reschedule January 2, 2017 Council Meeting to Tuesday, January 3, 2017 2017 New Year's Day is on a Sunday, and the day of observance is Monday, January 2, 2017, which is also the City Council's first normally scheduled meeting of the month. Staff recommends Council reschedule the first meeting in January to Tuesday, January 3, 2017 N. Adiournment MINUTES FOR THE HUGO CITY COUNCIL LEGISLATIVE RECEPTION THURSDAY, NOVEMBER 17, 2016 PRESENT: Klein, Miron, Weidt ABSENT: Haas, Petryk ALSO PRESENT: City Administrator Bryan Bear The White Bear Area Chamber of Commerce held a Legislative Reception at the Hillcrest Golf Course from 5-7 p.m. to provide an opportunity for Chamber members to connect with elective officials. The Hugo City Council attended this annual event. Respectfully submitted, Bryan J. Bear City Administrator MINUTES FOR THE HUGO CITY COUNCIL MEETING ON NOVEMBER 21, 2016 Call to Order Mayor Weidt called the meeting to order at 7:02 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineers Jay Kennedy and Mark Erichson, City Attorney Dave Snyder, Accounting Clerk Anna Wobse, Community Development Assistant Rachel Leitz, and City Clerk Michele Lindau Approval of Minutes for the November 7, 2016 Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting on November 7, 2016 as presented. All Ayes. Motion carried. Approval of the Minutes for the November 11, 2016 Park Dental Open House Klein made motion, Petryk seconded, to approve the minutes for the Park Dental Open House on November 11, 2016 as presented. All Ayes. Motion carried. Approval of the Minutes for the November 14, 2016 Credentialing and Board of Canvass Miron made motion, Klein seconded, to approve the minutes for the Credentialing and Board of Canvass meeting on November 14, 2016 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded to approve the agenda as presented. All Ayes. Motion carried. Updated on Cub Scouts Pack 151 Storm Drain Proiect At its September 19, 2016 meeting, the Council listened to a presentation by Scoutmaster Mark Viker and members of Cub Scout Pack 151 on a proposed service project to stencil storm drains to alert people that the water going into the drains ends up in the waterways. The project had been completed, and Cub Scout Pack 151, Webelos Den 3 provided an update to the Council. The Cubs Scouts explained they painted over 100 storm drains and passed out flyers explaining Hugo City Council Meeting Minutes for November 21, 2016 Page 2 of 5 the importance of the project. They thanked Angie Hong from the Washington County Conservation District who supplied the flyers and stencils, and The Citizen Editor Debra Neutkens who wrote an article about it in the November 10, 2016 edition. They hoped by doing the project they raised awareness in the community. The Scouts thanked staff and the Council for their support. Update on Hugo Snowmobile Trails and Approval of Trail Applications for the Washington County Star Trail Association Hugo Chapter and the Rice Creek Trail Association Each year, the Washington County Star Trail Association and the Rice Creek Trail Association submit their applications to the City for the purpose of providing public recreational snowmobile trails during the winter. Both clubs had submitted their applications for 2016-2017 season and requested Council approval. Washington County Star Trail Association -Hugo Chapter President John Udstuen provided an update on recent changes and improvements to the snowmobile trails in Hugo. He explained the club changed its name from the Hugo Snowmobile Club to the Washington County Star Trail Association Hugo Chapter for the purpose of insurance. They are one of 12 chapters in the association. The club maintains the Hardwood Creek Trail through Hugo to the City of Wyoming border. They have worked with the Washington County Parks Commission to clean up the corridor. The Club will be grooming three times a week instead of two, and they have increased the zone for reduced speed along the corridor. The club was happy to announce they are purchasing a new groomer through a federal grant, and will continue to groom the cross country ski trails at the park on Irish Avenue. Miron made motion, Klein seconded, to approve the 2016-2017 trail applications for the Washington County Star Trail Association Hugo Chapter and the Rice Creek Trail Association. All Ayes. Motion carried. Introduction of New Washington County Deputy Washington County Deputy Mike Petrey had been promoted to Sergeant and Scott Zitloff moved to the Water, Parks and Trails Division. Deputy David Sawacke and Deputy Josh Liebenow replaced Mike and Scott. Sergeant Wayne Johnson introduced Deputy Dave Sawacke to the Council. Sawacke explained he had worked at Regions Hospital, and has been with Washington County since May 2014. David will be working the second shift in Hugo. The Council thanked him for attending the meeting and welcomed him to the City. Recognition of WSB City Engineer Jay Kennedy As Council was aware, WSB City Engineer Jay Kennedy was leaving Minnesota and opening a WSB Engineering branch in Austin, TX. Jay had been with the City of Hugo since 2003 providing engineering services and guiding the City of Hugo in many projects. Hugo City Council Meeting Minutes for November 21, 2016 Page 3 of 5 The Council talked about the quality of his service and presented him a Certificate of Appreciation. Washington County Commissioner Fran Miron was also in attendance and presented the Commissioner's Certificate of Appreciation to Jay to recognize him for his contributions to the community. Mayor Weidt called for a short break and called the meeting back to order at 8:04 Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda items: 1. Approval of Claims 2. Approve Annual Performance Review for Building Official Chuck Preisler 3. Approve Acceptance of Improvements for Fox Meadows Phase 1 and 2 for Meridian Land Company LLC 4. Approve Reduction in the Letter of Credit for Meridian Land Company LLC, Fox Meadows Phase 2 Development 5. Approve Hiring of Trevor LeGros as Probationary Firefighter 6. Approve Promotion of Probationary Firefighters Tom Kaspszak and Ryan Nadeau to Firefighter Status 7. Approve Extension of Probationary Status for Firefighter Denise Jones All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Building Official Chuck Preisler Chuck Preisler was hired by the City of Hugo as the new Building Inspector on November 29, 2004 and was promoted to Building Official in April 2010. Adoption of the Consent Agenda approved the annual performance review for Building Official Chuck Preisler. Approve Acceptance of Improvements for Fox Meadows Phase 1 and 2 for Meridian Land Company LLC, Meridian Land Company had requested the City accept the improvements for Fox Meadows Phase 1 and Phase 2 Developments. Senior Engineering Technician Steve Duff had inspected the work and recommended the City accept the improvements. Acceptance of the improvements would start the one year warranty period. Adoption of the Consent Agenda accepted the improvements for the Fox Meadows Phase 1 and 2 for Meridian Land Company, LLC. Hugo City Council Meeting Minutes for November 21, 2016 Page 4 of 5 Approve Reduction in the Letter of Credit for Meridian Land Company LLC, Fox Meadows Phase 2 Development Meridian Land Company had requested the City reduce their letter of credit for the Fox Meadows Phase 2 Development. Senior Engineering Technician Steve Duff had inspected the work and recommended the reduction of the letter of credit being held for the constructed improvements be reduced to $43,961.20 from the original letter of credit amount of $439,612.00. Adoption of the Consent Agenda approved the reduction in the Letter of Credit for Meridian Lank Company for the Fox Meadows Phase 2 Development. Approve Hiring of Trevor LeGros as Probationary Firefighter Trevor LeGros had completed most of the required steps in the Hugo Fire Department hiring process. Trevor is a seasonal worker and available to respond to daytime calls in the cold weather months. Adoption of the Consent Agenda approved the hiring of Trevor as a probationary firefighter pending the successful completion of his medical evaluation results. Approve Promotion of Probationary Firefighters Tom Kaspszak and Ryan Nadeau to Firefighter Status Tom Kaspszak and Ryan Nadeau had completed their probation period with the Hugo Fire Department. Adoption of the Consent Agenda approved their promotion to Firefighter Status. Approve Extension of Probationary Status for Firefighter Denise Jones At its December 1, 2014 meeting, Council approved the hiring of Denise Jones as a probationary firefighter. Denise was still working on the necessary requirements to become a regular firefighter. Adoption of the Consent Agenda approved the extension of Denise's probation for another six months. Update on Water Conservation Rebate Program In 2013, Council began discussions on water conservation in Hugo which included offering a rebate program to residents for implementing water conservation improvements in their homes. In January 2016, a rebate program was implemented. The City had received a grant for $9,000 from Washington County and $36,000 from the Metropolitan Council Clean Water Fund that was put toward rebates to residents for replacing toilets, washing machines, and irrigation controllers with water efficient models. Community Development Assistant Rachel Leitz explained to Council the City had allocated all the funds for the rebate program. In total, 36 toilets, 28 washing machines, and 10 irrigation controllers have been replaced. In addition, nine irrigation controllers were replaced on properties owned by HOAs serving many residents. The Council talked about how the program had opened up conversations on water conservation and water reuse projects, and the City is being recognized state wide in its conservation efforts. The Council was happy to see the funds were used and hoped the program would continue next year. Hugo City Council Meeting Minutes for November 21, 2016 Page 5 of 5 Update on Yellow Ribbon Network Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The Welcome Home Pheasant hunt was held on November 12 and the MN National Guard Family Program Youth Hunt on November 13. The Packing event was successful, and 1,600 pounds was sent to the National Guard and Airforce. Burger night will be on November 23, 2016 and sponsored by Hanzel Construction. The 134th Brigade Support Battalion asked the YRN to staff the Christmas family meal on December 4, 2016, and a team building event will take place at Wild Wings on December 22, 2016. The YRN has been working on the DWI reduction program, which will be running soon as a piolet program. Hugo Fire and Rescue Toy Drive on Saturday, December 3, 2016 City Administrator Bryan Bear announced that the Hugo Fire and Rescue will hold their Annual Toy Drive on Saturday, December 3, 2016 from 11 a.m. to 3 p.m. Firefighters will drive through the neighborhoods to collect unwrapped toys and non-perishable food donations. Adiournment Klein made motion, Miron seconded, to adjourn at 8:31 p.m. All Ayes. Motion carried. Respectfully Submitter, �hhhhhhhhh i Michele Lindau City Clerk City of Hugo Claims December 5, 2016 Vendor Able Hose & Rubber LLC Invoice 1-878079 L$ Amount 144.45 I Description Adapters & Gaskets 1, Department Water Utility Bauer Built Tire 180202609 Fli _ 608.72 _ _ _ ITires-Unit#106-04 _ Parks Dept Blue Tarp Financial Inc 362032095 I $ 39.99 Generator Connection Cables Public Works City of Roseville 222169 $ 396.53 November Phone Service Various City of Roseville 222148 $ 3,914.17 November Computer Service Various Comcast 11/11/2016 $ 239.85 Business Internet thru December 20) Administration Connelly Industrial Electronics 10434 $ 5,950.19 Tech Labor & Parts - Well No. 3 Water Utility Connelly Industrial Electronics 10433 $ 1,757.47 Tech Labor & Parts - Well No. 2 Water Utility Connelly Industrial Electronics 10432 $ 709.44 Tech Labor & Parts - Master Computer Water & Sewer Earl F. Andersen 0112975 -IN $ 335.42 Street Sign Plates Street Dept Fastenal Company MNTC3163920 $ 8.08 Hardware Water Utility Ferguson Waterworks 226495 $ _ 316.50 Core Blue Bolts Water Utilit First State Tire Recycling _ 102982 $ 443.25 Tire Rec clingy_ _ - Recycling Foremost Promotions 368692 $ 632.24 Fire Department Open House Supplies _ Fire Dept Hawkins Inc 3985192 RI $ 662.98 Water Chemicals Water Utility Home De of Credit Services 6764404 $ 21.98 Extension Cord Safety Seals Public Works Hotsy Equipment of Minnesota 53771 $ 317.35 Bulk Soap & Parts for Washbay Public Works _ _ Hugo Plumbing & Pump Service _ _ 6718 _ $ _ 187.50 Restroom Repairs (CH) Gen Gov'tBldgs __ Innovative Office Solutions LLC IN7405545 $ 113.97 Coy Paper Administration Innovative Office Solutions LLC IN1405545 $ 165.99 Breakroom Supplies Gen Gov't Bldgs Innovative Office Solutions LLC IN1405545 $ 63.90 Legal Pads & Batteries Administration Innovative Office Solutions LLC IN1406545 $ 84.61 W-2 Forms & Envelopes Finance Dept Instrumental Research Inc 10647 1 $ 95.00 Water Bacteria Testing Water Utility Integra Telecom Interstate Battery System of Minneapolis 14274796 30097118 1 $ $ 92.83 _ 50.58 - Fax Lines Batteries Administration Public Works Interstate Battery System of Minneapolis 30097118 $ 92.95 Battery - Unit #112 Street De t Juba, Rachel CLAIM $ 36.18 Meeting Mileage &Parking Planning &Zoning Kieffer, Rick CLAIM 1$ 250.00 Safety Gear Street Dept_ Knife Lake Concrete Inc 11/28/2016 $ 12,849.05 Misc Concrete Work (Street Dept Konica Minolta Premier Finance 318407814 $ _ 1,050.65 (December Copier Lease Payment Administration Konica Minolta Premier Finance 318407814 $ 136.59 Overa e Char es (Color) Administration Lawson Products 9304532341 $ _ 48.01 _ Bulk Hardware Supplies _ Public Works Lawson Products _ 9304525667 $ 594.71 Bulk Hardware Supplies Public Works Metering & Technology Solutions 7736 $ 3,931.37 Water Meters & Hardware _ Water Utility Minnesota Cleaning Services Inc 11161<02 $ 573.30 _ October Cleaning Service _ Gen Gov't Bldgs Minnesota Cleaning Services Inc 11161<04 $ 475.00 _ October Cleaning Service _ Public Works Minnesota CleaningServices Inc _ 1116K04 $ 205.00 October Cleaning Service Fire Dept Minnesota Cleaning Services Inc 1116K03 $ 95110 October Cleaning Service - Hanifl Parks Dept Olson's Sewer Service Inc 1 84067 $ 2,619.53 Watermain Repairs- Foxhill Avenue Water Utility Olson's Sewer Service Inc 84068 $ _1,828.03 lWatermain Repairs - 135th Court Water Utility Olson's Sewer Service Inc 84086 $ __520.00 Lift Station No. 10 Wastewater Pumping Sewer Utility Oxygen Service Company 8022476 $ 138.08 Zip Wheels Water Utility_ Polar Chevrolet 90003 $ _ 170.96 _ Parts- Unit#102 Street Dept Press Publications 533963 $ 66.50 Sunset Lake Street Imp. Public Hearing Notice Ordinances/Proceedings Press Publications 536769 $ 61.38 Ordinance 2016-476 Ordinances/Proceedings Rabouin Inc CLAIM $ 3,000.00 2017 Assessment - Partial Billin #11 Assessor Sam's Club 59608 $ 127.51 Breakroom Supplies _ Public Works Schifsky (T.A.) & Sons Inc 60756 $ 1,146.44 Fine, Base & Modified Asphalt Street Dept Schifsk (T.A.) & Sons Inc 60505 $ 1,025.02 Fine Asphalt Street Dept Signature Lighting Inc 1080 $ 325.40 Streetlight Repairs Street Dept Sun Life Financial _ December $ 627 94 Disability Premium Finance De t WSB &Associates October _$ 34,505.75 Engineering Fees - See Attached Breakdown Various Z_ iegler_Inc SW200060925 _ $ 1,474.72 1 Parts & Labor- Unit#316 Stor_mwater Fund Total Claims for December 5, 2016 $ 85,327.76 Page 1 f r1-) u G Z C O C m ` 0 0 a d N O O N m Y r r N r r O O N r O 0 N N N 0 O N � t9 � � fA EA H EA � f9 N N fA W � EA fA N m V3 lA � t9 fA QY C d N 100 O N O ° 1011 N r O N O N O N i d N N V O 0 V MO P O C i.% 04 0 Vi k9 t9 to to M FA fA t9 M FA N EA d o 'o a n o o w ad ad ad u u u w o ad v o a u o v Z Z ZZ o Z Z o y o W y N N m Q V m w N y y W W W W O� m� W M� W W W A Q Q Q Q Q Q¢ O 1 � 1 C 1 d E d 1 E � a I a i 3 d E 0 a 3 ? a E w d > C d c N d d O d E y c O` ,O o c o a v v a' M y d m am Of Q 3 = 7 y > C E L_ �1 > dW >d FL cC CO a Qa. d a 2 m C OO O« N❑ ❑ d d N d O d d 3 3of = Q LU y > d d N Q y E E m = m¢ Y m_ r a c p 3 m° a ayi D lv W N yN c > c ry U Z a c 0 m m 3 a d E d d o o y w m w c N tY 3 >co y L E« 0W m a a`1 m `-0 d w d v E m d w m w 3 E y 3 a y m a d m m> iq N CD w o o C a1 in C7 -da J r co m m `� o a o a o w d U)`o > w v n Toi li f11 = U K N 1n m> > U J N O N M O O 0 0 0 0 0 0 0 0 0 d d N M W N Q N N N 01 r r M 0 N M V r m m y d a f0 Nv g q N cp (O (0 (p (°e r r r '4'r m 01 0 0 0 0 0 0 0 0 r v e v v v v v v v v 'v vm v m w m m m a6 m m a m o 0 0 0 0 0 Z m O) O W O) O) tT O) M M M M M M M M 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Bryan Bear, City Administrator SUBJECT: 2017 Salary Resolution DATE: For the City Council Meeting of December 05, 2016 DESIRED COUNCIL ACTION Adoption of Resolution Setting 2017 Salaries and Employee Reimbursement Levels CITY COUNCIL DIRECTION During the 2017 budget process, the City Council indicated its agreement with the staff's recommendation to increase the city's salary matrix by 2.0% (cost of living increase) and to grant step increases to those employees who have not yet reached their pay grade maximums. After consulting with Department Heads, and with the assistance of the Finance Department, the City Administrator hereby submits the attached salary resolution for City Council consideration. SALARY AJDUSTMENTS The proposed resolution reflects the direction to staff as stated above. Eight (8) of the city's 22 full-time employees will receive step increases. The net aggregate dollar increase due to the step adjustments equals $21,840. The net aggregate dollar increase due to a 2.0% cost of living adjustment equals $30,844. The overall net aggregate dollar increase equals $52,684, of which $49,007 is contained in the general fund budget. The remainder is included in the water and sewer operating fund. The overall budget for employee wages will increase by 3.47%. FIRE DEPARTMENT RETENTION PLAN The salary resolution contains a provision whereby firefighters who have completed at least 5 years of service (but less than ten) on the department as of 01/01/17 will receive an additional $0.50 per hour COMPARABLE WORTH COMPLIANCE More importantly, the adjustments will continue to allow the City to be in compliance with Pay Equity Statutes. Pay equity, or comparable worth, is a standard that has been written into state law and applied to the public sector. The law specifically requires that cities develop and administer compensation systems that establish and maintain equitable relationships between female -dominated and male -dominated job classes. Our compensation system was found to be in compliance by the Minnesota Department of Employee Relations last year and will be reviewed again in January, 2017. Using state provided software staff ran the statistical analysis test (must be higher than 80%) and confirmed that the proposed salaries will keep our compensation system compliant with pay equity guidelines. ATTACHMENTS Resolution Setting 2017 Salaries for City Employees and Establishing Employee Reimbursement Levels 2016 Salary Market Data Pay Equity Compliance Report RESOLUTION 2016 - RESOLUTION SETTING 2017 SALARIES FOR CITY EMPLOYEES AND ESTABLISHING EMPLOYEE REIMBURSEMENT LEVELS BE IT RESOLVED BY THE CITY COUNCIL of the City of Hugo, Washington County, Minnesota, that the wages and salaries for city employees and employees reimbursements be set forthe fiscal year beginning January 1, 2017, as follows: Pay Grade Stem City Administrator Bear 12Maximum $ 138,381.00 /ear Automobile Allowance (per employment a $ 500.00 /month CommunityDevelo ment Assistant 5 2 $ 50,860.00 /year Planner (Juba) 8 4 $ 79080.00 /year Parks Planner (S erson 5 Maximum $ 60,675.00 /year Building O(ficial(Preisler) 8 Maximum $ 86,390.00 /year Building Inspector Baller 6 Maximum $ 68,258.00 /year Senior Engineering Technician Du 7 Maximum $ 76,792.00 /year Finance Director Otkin 10 Maximum $ 109,338.00 /year Accounting Clerk Wobse 5 Maximum $ 60,675.00 /year Ulil' Billin Clerk Guareschi 4 Maximum $ 53,933.00 / ear Ci Clerk (Lindau 7 Maximum $ 76,792.00 / ear Head Election Jud es $ 12.40 !hour Assistant Head Election Judges $ 11.90 /hour Election Judges $ 11.40 /hour Public Works Director Anderson 10 Maximum $ 109,338.00 /year Public Works Lead Worker (Loeffler) 6 Maximum $ 68,258.00 /year Public Works Worker Smith, Christianson, R. Kieffer, Maas, & Klein 5 Maximum $ 60,675.00 /year Mechanic D. Greeder 5 Maximum $ 60,675.00 /year Public Works Standby Pa $ 300.00 /week Public Works Callback Pay: Minimum of two 2 hours per callout at one and one -hall 1.5 timesregular hourty rate of pay Parks Department Worker McCulbu h 5 Maximum $ 60,675.00 /year Parks Dent Worker A. Greeder 5 4 $ 55,541.00 /year Part -e Public Works Laborer includes compost site monitor tim $ 11.00-$15.00 /hour Clerk/Rece tionist Close 4 Maximum $ 53,933.00 / ear Audio/Video Technician $ 14.75 /hour Fire Chief $ 15,000.00 11year First Assistant Chief $ 5,500.00 /ear Second Assistant Chief $ 5,500.00 Marshal $ /Wear 0Fire 2,75.00 eear TrainingCaptain $ 2,250.00 / Safe Captain 2,250.00 / ear ChiefEn ineer $ 2,250.00 ear TrainingLieutenant Z $ 1,700.00 /year Safe Lieutenant $ 1,700.00 /year Administrative Lieutenant two positions)$ 1,700.00 /year Fire Wages: Chief and Assistant Chiefs $ 18.28 /hour ` tainsandChiefEn neer $ 1736Ca /hour' Lieutenants $ 16.86 /hour' Engineers $ 16.36 /hour' Firefighters/EMTs $ 15.86 /hour' Probationa $ 12.37 /hour' 'Each firefighter who has 5 years of service, but less than 10, as of 01/01/17 will receive an additional $0.50 Far hour Fire Drill Pay: Three hours per chill at each firefighters regular rale of pay Fire Bonus Pa : Must com fete and ass Fire hter I, Firelighter II, and EMR classes $ 1,000.00 one lime Miles a based on IRS miles a allowance for 2016 $ 0.540 /mile Health Insurance Waiver Reimbursement $ 400.00 /month BE IT FURTHER RESOLVED that, unless otherwise provided, the City shall pay 100% of employee and dependent non -tobacco high -deductible health insurance, 100% of employee and 60% of dependent dental insurance, and 100% of short/long-term disability insurance for regular, full-time employees. Upon roll call, the following members voting AYE: Upon roll call, the following members voting NAY: Whereupon said resolution was declared passed and adopted this 5th day of December, 2016. 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NNOCm C10=NL ¢c_9Wv�3r�chap`o G"EaMcnnuaagm'a¢a5U¢ 69 d m C pl � � Y � N � � d u m u d � `n w � a .- 0 R � c E d N .- Q T N 2 N m m m o �O o 0 N N O U do �5 N L Z A L °' a y Cp Y N O C x C d 10 ¢ N C r J C N2 N 2 N .� N U o a L2 C o w c mQaoEd£o,v�m3cc4a O C N O N O cc O O« N O O O m� ��a¢uuxx�iz�n>33 a a O OJ I M OI M N O) t0— — ONN n0I 1p d 01 n W W M? t0rr��h fpr 0)tpd r�ONN (C MOO W nr(O �O u1 �Or d�O Nlp V: �»er vi»F»f»✓f u>f»e3 F»va e>uiww O of N d 0I r M n f0 N O O) N N 0] N M O M N N n d O -I N M a n d N N CO N N r M M d - d O O M - d N O O n f0 r (p 10 �O (O r 10 10 M d l0 E9 f9 f9 Y3 fA f9 U3 43 Wl f9 fA f9 f9 tl3 U3 fA 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 W d d ro�o <oo in in oco �p 1n �p �p tp W O)a7 W WNNc0N 01 Ma0nr <O� tDNN W dd ,G Oi4dd c]1J n n d � ,G t0 O) O) eV a7 06 N fV f9 f9 fA fA to t9 f9 Hi fA fA f9 fA t9 fA f9 M N n d N N W O 0) O t0 (O O a 7 W O M N N O 1 O N N 10 0 0 0 N OOH OmN 10d 0 t0 t0 m- h n (7 n of Oi t�j u) (Goo naG Nth Noor�p n<p u��On nen in u>u� N! d3 E9 f9 4i fAVj fA Vi f9 f9 f9 4f f9 fA 0 0 0 0 0 0 0 0 0 0 0 o e o 0 N N N N n N N 4! h O r N �Mo�rn rnr co �o r. -(c (p m moo d N N O n n M (O N M O (q (O IO N c p N d NN N �n� �O i0 �GN�GOO N t0 O M W t0 h �O �O d din f0 d d d d d N W f9 (fl 43 f9 d3 fA V3 fy E9 E9 ffi 43 4i ff3 Ui fAs fA t0 n nM�mOOO� �OnrN� or nco cv o�n morn �o�mom�v u� <G ri <G cid airoMMv�vioN m of O of of t0 �Il N �n d i[J i0 tO d h d d d m fA fH EA Vi M fA 43 U3 fA U3 V3 fA fA U3 c E 0 w 'w U � v �❑ > O O O Y� Y O C O C� O C M. NNOCm C10=NL ¢c_9Wv�3r�chap`o G"EaMcnnuaagm'a¢a5U¢ 69 Compliance Report Jurisdiction: Hugo Report Year: 2017 14669 Fitzgerald Avenue North Case: 3 - 2017 DATA (Private (Jur Only)) Hugo MN 55038 Contact: Ronald J. Otkin Phone: (651) 762-6314 E -Mail: rotkin@ci.hugo.mn.us The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from your pay equity report data. Parts If, III and IV give you the test results. For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports. I. GENERAL JOB CLASS INFORMATION 11. STATISTICAL ANALYSIS TEST A. Underpayment Ratio= 150.00 * .9 reoA-et- •--jinn 60.00 Male Female Classes Classes a. # At or above Predicted Pay 4 4 b. # Below Predicted Pay 4 2 c. TOTAL 8 6 d. % Below Predicted Pay 50.00 33.33 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = 20 Value of T= -3.978 a. Avg. diff. in pay from predicted pay for male jobs = $5 b. Avg. diff. in pay from predicted pay for female jobs = $672 III. SALARY RANGE TEST = 100.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 6.00 B. Avg. # of years to max salary for female jobs = 6.00 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) Male Female Balanced All Job Classes Classes Classes Classes # Job Classes 8 6 0 14 # Employees 15 7 0 22 Avg. Max Monthly 6,345.31 5,393.73 6,042.53 Pay per employee 11. STATISTICAL ANALYSIS TEST A. Underpayment Ratio= 150.00 * .9 reoA-et- •--jinn 60.00 Male Female Classes Classes a. # At or above Predicted Pay 4 4 b. # Below Predicted Pay 4 2 c. TOTAL 8 6 d. % Below Predicted Pay 50.00 33.33 (b divided by c = d) *(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.) B. T-test Results Degrees of Freedom (DF) = 20 Value of T= -3.978 a. Avg. diff. in pay from predicted pay for male jobs = $5 b. Avg. diff. in pay from predicted pay for female jobs = $672 III. SALARY RANGE TEST = 100.00 (Result is A divided by B) A. Avg. # of years to max salary for male jobs = 6.00 B. Avg. # of years to max salary for female jobs = 6.00 IV. EXCEPTIONAL SERVICE PAY TEST = 0.00 (Result is B divided by A) A. % of male classes receiving ESP 0.00 B. % of female classes receiving ESP 0.00 *(If 20% or less, test result will be 0.00) Adjustment 101.50% Pay Grade Minimum 1 $ 28,506 2 $ 32,070 3 $ 36,079 4 $ 40,588 5 $ 45,662 6 $ 51,370 7 $ 57,790 8 $ 65,015 9 $ 73,142 10 $ 82,285 11 $ 92,570 12 $104,143 City of Hugo Salary Matrix 2017 Salary Step Structure Adjustment 102.00% 102.00% 102.00% 102.00% 102.00% Pav Grade Minimum Steo 1 Step 2 Sten 3 Steo 4 101.50% 2016 Salary Step Structure Step 5 101.50% 101.50% 101.50% 101.50% $ 37,136 Step 1 Step 2 Step 3 Step 4 50,581 $ 29,791 $ 31,129 $ 32,753 $ 33,994 $ $ 33,513 $ 35,022 $ 36,598 $ 38,243 $ $ 37,701 $ 39,399 $ 41,172 $ 43,025 $ $ 42,415 $ 44,324 $ 46,319 $ 48,402 $ $ 47,716 $ 49,863 $ 52,108 $ 54,452 $ $ 53,681 $ 56,097 $ 58,622 $ 61,258 $ $ 60,390 $ 63,108 $ 65,949 $ 68,916 $ $ 67,938 $ 70,998 $ 74,191 $ 77,529 $ $ 76,432 $ 79,872 $ 83,465 $ 87,222 $ $ 85,986 $ 89,856 $ 93,901 $ 98,126 $ $ 96,734 $101,089 $105,637 $ 110,390 $ $108,828 $113,724 $118,842 $ 124,189 $ 2017 Salary Step Structure Adjustment 102.00% 102.00% 102.00% 102.00% 102.00% Pav Grade Minimum Steo 1 Step 2 Sten 3 Steo 4 101.50% 101.50% Step 5 Maximum 34,183 $ 35,723 35,524 $ 37,136 39,966 $ 41,780 44,961 $ 47,002 50,581 $ 52,876 56,902 $ 59,485 64,017 $ 66,920 72,018 $ 75,286 81,017 $ 84,696 91,148 $ 95,283 102,541 $ 107,194 115,359 $ 120,594 129,780 $ 135,668 102.00% 102.00% teo 5 Maximum 2 $ 32,712 $ 34,183 $ 35,723 $ 37,330 $ 39,008 $ 40,765 $ 42,615 3 $ 36,801 $ 38,456 $ 40,187 $ 41,995 $ 43,885 $ 45,860 $ 47,942 4 $ 41,400 $ 43,264 $ 45,211 $ 47,246 $ 49,370 $ 51,592 $ 53,933 5 $ 46,575 $ 48,670 $ 50,860 $ 53,150 $ 55,541 $ 58,040 $ 60,675 6 $ 52,397 $ 54,755 $ 57,219 $ 59,794 $ 62,483 $ 65,297 $ 68,258 7 $ 58,946 $ 61,598 $ 64,370 $ 67,268 $ 70,294 $ 73,458 $ 76,792 8 $ 66,315 $ 69,297 $ 72,418 $ 75,674 $ 79,080 $ 82,638 $ 86,390 9 $ 74,605 $ 77,961 $ 81,470 $ 85,134 $ 88,966 $ 92,971 $ 97,188 10 $ 83,930 $ 87,706 $ 91,653 $ 95,779 $ 100,088 $ 104,592 $ 109,338 11 $ 94,422 $ 98,669 $103,111 $107,750 $ 112,598 $ 117,667 $ 123,006 12 $106,226 $111,004 $115,998 $121,219 $ 126,673 $ 132,376 $ 138,381 Grade From To Salary Salary Effective FSLA City Administrator Finance Director Public Works Director Building Official Sr. Engineering Tech City Clerk PW Lead Worker Planner Com Dev Assistant PW Worker Smith PW Worker Klein PW Worker Paul C PW Worker R Kieffer Building Inspector Mechanic Greeder PW Worker Maas Park Planner Parks Ryan Parks Adam Billing Clerk Clerk Receptionist Accounting Clerk 306 232 240 178 176 145 142 142 124 124 124 124 124 126 124 124 124 99 99 85 85 85 12 10 10 8 7 7 6 8 5 5 5 5 5 6 5 5 5 5 5 4 4 5 Max Max $ 135,668 $ 107,194 $ 107,194 $ 81,017 $ 75,286 $ 75,286 $ 66,920 $ 74,191 $ 47,716 $ 59,485 $ 56,902 $ 59,485 $ 59,485 $ 66,920 $ 59,485 $ 59,485 $ 56,902 $ 56,902 $ 52,108 $ 52,876 $ 52,876 $ 56,902 $ 1,520,285 $ 138,381 $ 109,338 $ 109,338 $ 86,390 $ 76,792 $ 76,792 $ 68,258 $ 79,080 $ 50,860 $ 60,675 $ 60,675 $ 60,675 $ 60,675 $ 68,258 $ 60,675 $ 60,675 $ 60,675 $ 60,675 $ 55,541 $ 53,933 $ 53,933 $ 60,675 $ 1,572,968 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 01/01/17 Exempt Exempt Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Non -Exempt Max Max Max Max 5 Max Max Max Max Max Max Max 3 4 1 2 Max Max 5 Max Max Max Max Max Max Max Max Max Max Max 5 Max 5 Max 3 4 Max Max Max Max 5 Max 0 o n a � o c jLL to F» F» 'Ma�noovc°Jo �rnmmr°�irn mn�i nnrMi .-M� m n on nv - 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2 � � r mraa a�3 °=c�D�3333rm3M.ax`,00 N mw .oaE oB _ c o m L`c mm u�� o �LLamrn �c>aaaaama�aac�aaa r November 22, 2016 Rachel Juba City of Hugo, Minnesota Re. Victor Gardens 7th Addition Letter of Credit reduction request Dear Ms. Juba, PLOWS ENGINEERING, INC. 6776 Lake Drive, Suite 110 Lino Lakes, MN 55014 Office 651-361-8210 Fax 651-361-8701 www.plowe.com The site improvements at Victor Gardens 71s Addition have been substantially completed. To the best of our knowledge the site work and installation of sanitary sewer, watermain, storm sewer and streets (excluding the wear course) has been completed in accordance with the approved plans. The remaining work includes the installation of the final lift of bituminous wear course. The estimated cost of the remaining work provided by the contractor, Amt Construction is $14,300.00. You indicated the current letter of credit amount is $642,250.00. It is Mr. Kettler's request that the letter of credit be reduced to $64,225.00. This is the minimum amount (10% of the original letter of credit) that you indicated must be retained in the letter of credit until all work is completed and approved. Thu Charles W. Plowe, PE PLOWE ENGINEERING, INC. (651)361-8210 H. I RESOLUTION 2016 - A RESOLUTION ORDERING IMPROVEMENT AND ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE PROPOSED NORTH SUNSET LAKE AREA STREET IMPROVEMENT PROJECT WHEREAS, by a motion passed by the council on October 3, 2016, the city engineer was directed to prepare a Feasibility Report related to the improvement of the North Sunset Lake Area Street Improvement Project. WHEREAS, such feasibility report was received by the City Council at the November 7, 2016, regular City Council meeting, and WHEREAS, a motion of the City Council adopted on November 7, 2016, fixed a date for a Public Hearing on the proposed improvements to be held on December 5, 2016, and WHEREAS, ten days' mailed notice and two weeks' published notice of the hearing was given, and the hearing was held thereon on the 5a' day of December, 2016, at which time all persons desiring to be heard were given an opportunity to be heard thereon. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO, MINNESOTA: Such improvements are necessary, cost-effective, and feasible as detailed in the feasibility report. 2. Such improvement is hereby ordered as outlined in the feasibility report adopted November 7, 2016. WSB & Associates, Inc. is hereby designated as the engineer for this improvement. The engineer shall prepare plans and specifications for the making of such improvement. Whereupon said resolution was moved for adoption by Council member and duly seconded by Council member Council members voting AYE: Council members voting NAY: Whereupon said resolution was declared passed and adopted this 5' day of December, 2016. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk C\USERStMICHELE.LINDAUAPPDATA\LOCALWTCROSOMWINDOWSiTEMPORARY WTERNETFILES',CONTENT.OUTLOOK\91SCFKMSAESLTN-ORDEMMPAUTHPSPREP-13051fiDOC Michele Lindau From: Carol Laumer <cdlaumer@yahoo.com> Sent: Tuesday, November 15, 2016 7:37 PM To: Michele Lindau Cc: Jwlaumer Subject: North Sunset Lake Area Street Improvement Project I want to express our support for the street improvement project concerning Homestead Drive North. The street is slowly disintegrating and is in need of major work. We realize the cost to us would be approximately $3,400 and we are ok with that. We will be out of town on December 5, but I did want to communicate our position on the project. Thanks, Jim and Carol Laumer 12541 Homestead Drive White Bear Lake, MN 55110 November 18, 2016 City Of Hugo 14669 Fitzgerald Avenue N. Hugo, MN 55038 Attn: Michele Lindau, City Clerk Re: street improvement project for Homestead Drive N. I would like this question discussed at the public hearing on Dec 5, 2016. On our street, Homestead Drive N, there are two parcels that have assessments of $1700 and the rest are $3400. The one parcel is at 12510 Homestead Drive N is very large, probably the largest on the street, the other parcel is a city owned parcel. Can someone explain why these two parcels have a lesser assessment? Shouldn't all parcels be assessed the same? Thank you. Sincerely, istine Johnson 651426 1233 14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Ron Otkin, Finance Director SUBJECT: 2017 Final Budget and Tax Levy DATE: For the City Council Meeting of December 5, 2016 DESIRED COUNCIL ACTION Adopt Resolution Approving the General Fund Budget for the 2017 Fiscal Year. Adopt Resolution Approving Final Tax Levy Payable in 2017. COMMENTS The Finance Department has prepared resolutions approving the general fund budget and tax levy for 2017 that keeps the urban tax rate at this year's level. Said resolutions are attached for City Council consideration. Staff feels that the final budget document accurately reflects the true cost of operations and meets the goals put forth by the City Council concerning spending and taxation levels. As such, the staff recommends adoption of the 2017 general fund budget and tax levy resolutions. ACKNOWLEDGMENTS The preparation of the budget document on a timely basis could not have been accomplished without the efficient services of the department heads. I want to express my appreciation to the City Administrator, Mayor, and Members of the City Council for their interest and support in planning and conducting the financial operations of the city. ATTACHMENTS Resolution Approving the General Fund Budget for the 2017 Fiscal Year Resolution Approving the Final Tax Levy Payable in 2017 2017 Final Budget Document RESOLUTION 2016 - RESOLUTION APPROVING THE GENERAL FUND BUDGET FOR THE 2017 FISCAL YEAR BE IT RESOLVED by the City Council of the City of Hugo, Minnesota, Washington County, Minnesota, that the General Fund budget for the 2017 fiscal year is hereby approved as follows: ACCOUNT DESCRIPTION 2017 REVENUES Property Taxes $ 4,606,455 Non -Levy Related Taxes $ 8,740 Franchise Taxes $ 154,330 Penalties & Interest $ 3,470 Business Licenses $ 17,955 Non -Business Permits $ 86,703 Fire Insurance Aid $ 80,916 PERA Rate Increase Aid $ 1,451 Fire Training Reimbursement $ 5,000 County Recycling Grant $ 30,376 Met Council Planning Grant $ 32,000 SHIP Grant $ 15,000 Charges for Services $ 103,769 Fines and Forfeits $ 36,615 Investment Earnings $ 17,400 Miscellaneous Revenues $ 5,990 General Fund Operating Revenues $ 5,206,170 Non -Operating Revenues $ - Street Lighting $ 139,639 Total General Fund Revenues $ 5,206,170 Upon roll call, the following members voted AYE: Upon roll call, the following members voted NAY: ACCOUNT 2017 DESCRIPTION EXPENSES Mayor and City Council $ 40,423 Ordinances and Proceedings $ 4,100 City Administration $ 184,433 Audio/Video $ 13,635 Elections $ 4,150 City Clerk $ 133,323 Finance $ 240,329 Assessor $ 79,257 Legal $ 96,325 Planning and Zoning $ 170,044 General Government Buildings $ 96,679 Engineering $ 151,819 Law Enforcement $ 1,020,876 Fire Department $ 476,152 Building Inspections $ 315,014 Animal Control $ 6,000 Streets and Roadways $ 1,321,993 Street Lighting $ 139,639 Recycling $ 15,251 Contributions $ 17,250 Park Maintenance $ 360,276 Park Planning & Programming $ 95,568 Community Development $ 101,304 Firefighter's Relief $ 80,916 Dues and Memberships $ 20,050 Miscellaneous Unallocated $ 21,364 General Fund Operating Expenses $ 5,206,170 Non -Operating Expenses $ - Total General Fund Expenses $ 5,206,170 Whereupon said resolution was declared passed and adopted this 5th day of December, 2016. Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk RESOLUTION 2016 - RESOLUTION APPROVING FINAL TAX LEVY PAYABLE IN 2017 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA, that the following sums of money be levied for the current year, payable in 2017, upon the taxable property in the City of Hugo, and certified to Washington County for collection: Certified Tax Levy General Operating $ 4,606,455 Fire Relief $ 13,742 Capital Improvements $ 539,657 Sealcoating $ 64,909 Park Improvements $ 94,923 Total General Levy $ 5,319,686 Tax Abatement (CSAH 8) $ 199,795 Tax Abatement (Parkland Acquisition & Improvements) $ 104,288 Total Tax Abatement Levy $ 304,083 PW Facility Bonds of 2013 (General Obligations) $ 66,500 Improvements Bonds of 2009 (General Obligations) $ 83,390 Capital Improvement Bonds of 2010 (General Obligations) $ 89,509 Improvement Bonds of 2011 (General Obligations) $ 63,311 Total Debt Service Levy $ 302,710 Total Certified Tax Levy $ 5,926,479 Upon roll call, the following members voting AYE Upon roll call, the following members voting NAY: Whereupon said resolution was declared passed and adopted this 5th day of December, 2016. Tom Weidt, Mayor Michele Lindau, City Clerk CITY OF HUGO 2017 BUDGET DOCUMENT 2nd Draft For Budget & Tax Levy Hearing 5 -Dec -16 2017 Budget TABLE OF CONTENTS General Fund Revenues 1 -2 General Fund Expenditures 3-10 Debt Service & Tax Abatement Levies 11 Parks & Equipment Levies 12 Capital Project Funds 13 Tax Levy Recap & Tax Rate Calculations 14 NO. DESCRIPTION 1 Current Ad Valorem 2 Fiscal Disparities 3 Ag Preserve Credit 4 Delinquent Taxes 5 Tax Refunds (tax court petitions) 6 Property Taxes 7 'Mobile Home Tax 8 Payments in Lieu of Taxes 9 Non Levy Related Taxes 10 Cable TV Franchise Fee 11 Nextera Wireless Franchise Fee 12 Franchise Taxes 13Penalties &Interest 14 Forfeited Land Sales 15 'Penalties & Interest 16 License Application Fees _ 17 On -Sale Liquor 18 On -Sale Beer 19 On -Sale Wine 20 On -Sale Club 21 -- On -Sale Sunday_ _ 22 Off -Sale Liquor 23 Off -Sale Beer 24 Temporary Liquor 25 Alcoholic Beverages 26 Utility Installers 27 Mining Permits 28 Waste Haulers 29 Hazardous Waste Collection Fees 30 Auto Dismantling 31 Peddlers Permits 32 Tobacco Licenses 33 Gaming Licenses 34 Business Licenses 35 Building Permits 36 Surcharge Rentention 37 Plumbing Permits 38 Mechanical Permits_ 39 _ Eleclncat Permits- - 40 Driveway Permits 41 Right of Way User Permit 42 Utility Permits 43 SAC Charge Retention 44 .Special Use Permits 45 Special Event Permits rmits CITY OF HUGO 2017 GENERAL FUND REVENUE BUDGET 2016 BUDGETED $ 3,893,793 $ $ 419,246 PROJECTED 3,867,572 $ $ 419,246 $ $ 16,020 $ BUDGETED 4,137,704 General tax levy reduced by fiscal disparities 468,751 Certified by Washington County - - Offset by reduction in current ad valorem - Offset by reduction in current ad valorem - Settled and open tax court petitions _ 4,606,455 - 51 Fire Insurance Aid - Suppleme_nt_al 53 Fire Training Reimbu_rsmen_t _ _ 54 Pere Rale Increase Aid _ 55 State Grants & Aids _ 56 Recycling Grant 57 County Grants & Aids 58 Comprehensive Planning Grant 59 SHIP Grant _ 60 Other Grants &Aids - 61 Recording Fees_ _ 62 TIF Administration_ _ 63 LOU Fees 64 _Zoning & Subdivision Fees 65 Engineering Fees _ _66 Plan Check Fees 67 Building Inspection Services_- Lake Elmo 68 Building Inspection Services - Lino Lakes 69 Building Inspection Services - Scandia $ 65,800. $. 245,846 _ awr a _ o, iuo z -year average $ 3,324 $ 3,574 $ 3,574 Mueller Manor $ 8,433 $ 8,721 $ 8,740 -- ---- - --- $ 147,030 $ 152,5 50-$152,505 $ 152,505 _. - -_ 5% gross revenue fee $ 1,700 $ 1,965. $ 1,825 5%grossrevenue (2 -year averagel_ $ 148,730 $ 154,470 $ 154,330. -_fee $ 9,000 -. $ _ 3,470 $ 3,470 Mainly interest on delinquent assessments $ - $ - $ - Rare occasion _- _---- -- - $ 9,000 $ 3,470 $ 3,470- $ 750 $ - $ - $ $ 80. .Assumes no new licensees $ 11,500 $ 11,500 $ 11,500 5 @ $2,300 $ 150 ,.$ 150 $ 150 1 @ $150 $ _ 200 --zoo $ 200 $ 200 1 @ $200 $ $ 6019 $ _ 200 - - $ _ 20 1 @ $200 $ 1,400 $ 1,400 $ 1,400 7 @ $200 $ 400 State fire [raining reimbursment 400 $ 400 ',4 @ $100 - $ 200 _$ $ 200 $ _ 200 2 @ $100 - $ 105 $ 135 $ _ 135 9 days @ $15 $ _ 14,155 $ 14,185 $ 14,185 $ -750 $ 1,125 $ 750 10@$75 - _ $ 275 - $ _ _ 275 $ - 1@$275(2 -year license) $ 1,155 $ _ 1,155 $ 1,155 _. - -- -_ 7@$165 $ 600 $ 600 $ 600 _ 2 @ $300 - $ 200 $ 200 $ - 1 @ $200(2-yearlicense) -- $475 $ _ 575 $ 475 19 @ $25 $ 500 _ $ 600 I $ 600 6 @ $100 $ 205 $ 190 $ 190 38 @ $5 51 Fire Insurance Aid - Suppleme_nt_al 53 Fire Training Reimbu_rsmen_t _ _ 54 Pere Rale Increase Aid _ 55 State Grants & Aids _ 56 Recycling Grant 57 County Grants & Aids 58 Comprehensive Planning Grant 59 SHIP Grant _ 60 Other Grants &Aids - 61 Recording Fees_ _ 62 TIF Administration_ _ 63 LOU Fees 64 _Zoning & Subdivision Fees 65 Engineering Fees _ _66 Plan Check Fees 67 Building Inspection Services_- Lake Elmo 68 Building Inspection Services - Lino Lakes 69 Building Inspection Services - Scandia $ 65,800. $. 245,846 $ 65,800 50 housing units @ $1,316 $ 125 $ 631 $ 125 50 housing units @ $2.5.0 $ 3,700 $ -21,050 $ 3,700. 50 housing units @ $74 $ 6,950 _ $ 31,574 $ 6,950 50 housing units 0139 $ 3,980 $ 6,949 $ 3,980 30°0 of total permit fee $ 1,375 $ 4,730 $ 075 '25 housing units @ $55 - $ 30 $ 30 $ 30 1 @ $30 $ 1,500 $ 4,560 $ 1,500 -50 housing units @ $30 $ 1,243 $ 2,311 $ 1,243 50 housing units @-$24.85_ $ 1,250 $ - _1,250 $ 1,000 4 @ $250 $ 750 $ 750 $ 750 10 @ $75 $ 40 $ 80. i $ 40 2 @ $20 $ 210$ _ _ -315 _ _ $ 210 14 -- - ----- -- @ $15 (includes commercial) $ 86,953 $ 320,076 $ 86,703 j $ ___. - $ 10,201 '. $ _Agricultural credits only $ 65,511 $ 6019 $ 65,119 Pass-lhru to Fire Relief Assn $ 16,029 $ 15,797. $ 15,797. Pass-ihru to Fire Relief Assn $ 2,500 $ 5,200 $ 5,000 State fire [raining reimbursment $ 1,451 $ 1,451 $ 1 451 Program survived state budget cuts $ 85,491 $ 97,768 $ 87,367 - - - _-- 30,376 $ 30,376 $ 30 376 County grant agreement $ 30,376 '. $ 30,376 $ 30,376----- $- $ - $ 15,000 'Planning Grant (offset expenditures). I $ $ $ 47,000 - - $ City usually breaks even $ 19 734�I From TIF Collection Fund $ 1,750 _2_0,7.00 $ $ - _ Moved to Storm_water Fund $ 7,300 $ _ _ 8,039 $ 8,410 3 -year average -- $ 13,000 $ 57,446 $ 21000. City and County road projects $ 25,525 $ 127,934 $ 25,525 125 units @ $737 plus 25 @ $284 $ 1,000 $__ - $ - Shared services JPA $ 3,000 $ _ 1,140 $ 1,000 Shared services JPA $ 11,600 $ 11,600 $ _ 11,600 Shared services JPA Page 1 NO. 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 DESCRIPTION Publication Sales Returned Check Fees Assessment Searches Recreation Program Fees _ Charges For Services Court Fines Liquor License Violation Forfeited Vehicle Sales/Buybacks Fines and Forfeits Special Assessments Investment Earnings Oneka Room & Rice Lake Centre Rent Hanifl Park Shelter Rent Fire Department Room Rent Park Shelter Permits Contributions and Donations Sale of Scrap Metal Miscellaneous Revenues 88 General Fund Revenues (Subtotal) 89 Transfers In 90 Other Financing Sources 91 General Fund Revenues (Total) CITY OF HUGO 2017 GENERAL FUND REVENUE BUDGET BUDGETED PROJECTED BUDGETED $ 20 _ $ 2.24 $ 20 Most documents are on-line $ 30 $ 30 $ 30 1 @ $30 $ 450 $ 570 $ 450 15 @ $30 $ 16,000 $ 16,000 $ 16,000 Facility use and program charges $ 79,675 $ 243,683 $ 103,769 $ 35,425 $ 3_6,805 $ 36,115 2 -year average $ -_ $ 300 $ - Rare occasion $ 500 $ - $ 500 1 @ $500 $ 35,925 $ 37,105 $ 36,615 $ - $ 900 $ - Unpaid mowing charges $ 23,500 $ 17,400 $ 17,400 Fixed rate investments only - low returns $ 4,500 $ 4,500 $ 4,500 45 bookings @ $100 $ 1,300 $ _ 1,400 - $ 1,300 13 bookings @ $100 $ 100 $ 300 $ 100 1 booking @ $100 $ 90 $ 95 $ 90 18 bookings @ $5 $ - $ 1,300 $ - AED program donations $ - $ 225 $ Not a steady source of revenue $ 29,490 $ 26,120 $ 23,390 $ 4,845,427. $ 5,222,976 $ 5,206,170 $ 8 $ $ 4,845,427 $ 5,222,976 $ 5,206,170 Page 2 NO. DESCRIPTION CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET PROJECTED BUDGETED TO LINE 12 Mayor and City Council $ General Government Publish legal notices $ 1 Mayor $ 8,125 - $ 8,125 _ $ 8,125 65 meetings @ $125 2 Council Ward 1 $ 6,500. $ _ 6,500 $ 6,500 65 meetings @ $100 _ 3 Council Ward _II $ 6,500 -$ 6,500. $ 6,500 65 meetings @ $100 4 Council Ward III $ 6,500 $ 6,500_$ 24 6500.165 meetings @ $100 _ 5 Council At Large $ 6,500 $ 6,500 $ 6,500 '6_5_ meetings @ $100 6 Part-time Wages $ 34.125 $ 34,125 $ 34,125 7 Fica $ 2,116 $ 2,116 _ $ 2,116 6.20% of wages 8 Medicare $ 495 $ 495 $ - -- - 495 '.1.45% of wages 9 Worker's Compensation $ 126 $ 56 $ _ 13734125/100'.40 10 Travel&Training $ 3,500 $ 3,500 $ 3,500 LMC elected officials training 11 Dues $ 50 $ 30 $ 50 Minnesota Mayors Association 12 Mayor and City Council $ 13 Publish legal notices $ _ 14 Help wanted advertisements $ 15 Publish ordinances $ 16 Ordinances and Proceedings $ 17 City Administrator -Bryan Bear - $ 18 To Water Department $ 19 To Sewer Department $ 20 Salaries $ 21 _Full-time - _ Pere _ $ 22 To Water Department $ 23 To Sewer Department_ $ 24 Pere $ 25Fica - - -- -- -- - - $ 26 To Water Department $ 27 _ _ _ ToSewer Department _ _._.. $ 28 Fica$ (2,103) 29 Medicare $ 30 To Water Department $ 31 To Sewer Department $ 32 Medicare _ $ 33 Deferred Compen_s_a_t_ion_ $ 34 Health Insurance $ 35 Contribution to Health Savings Account $ 36 Dental Insurance $ 37 Worker's Compensation _ $ 38 Automobile Allowance $ 39 Office Supplies $ 40 _DuplicaBng Supplies _ $ 41 Office Machine Repairs - Plotter $ 42 Computer Technical Support - Metrolnet $ 43 - Extra Fees - Beefed Up Security $ 44 Telephone System Support -City of Roseville $ 45 PhoneFactor VPN _ $ 46 Facility Wi-Fi & VMWare $ 47 Telephone Service: _ 48 - Integra Analog Services (fax lines) $ 49 -Emergency 911 Lines _ $ 50 - Cellular Phone Charges $ 51 Postage Permits $ 52 Postai Meter_ $ 53 _ Individual Mailings $ 54 Overnight Delivery Charges $ 55 _ Web Hosting Fees (GovOffice) $- 56 Web Site Redesign $ 57 _ Website Maintenance(Sitelmprove)_ $ 58 Business Internet - ComcastNPN $ 59 Travel &Training $ 60 _ _ _ Copy Machine Lease - Loffler $ 61 Color Copy Overages $ 62 _ Bus Rental - City Tour _ _ $ 63 Postage Meter Rental $ 64 Dues and Subscriptions _ $ 65 Office Furniture & Equipment _ $ 66 City Administrator $ 67 Pad -time Wages - Meetings $ 68 Fica '�. $ 2,000 $ 2,000 $ 2,000 Required by state statutes _ 600 $ 600 $ 600 Seasonal positions & interns 1,500 $ 1,500 $ 1,500 Required by state statutes 4,100 $ 4,100 $ 4,100 - - ----- - - 135,668 _, $ 135,668 $ 138,381 Pay Grade 1.2 Maximum _ 33,917 $ - (34,5.95) For utility administration (33,917) $ (33917) $ (34595) For utilityadministration 67,834 $ 67,834 _ __inistration $ 69,191 Netto general fund 10,175 _ $ 10,175 _ $ 10,379 7.5% of salary (2,544) $ (2,54-4)-$ _ (2,595) For utility administration (2,544) $ (2544)'' $ (2595) For utility administration 5,087 $ 5,087 $ 5,189 Net to general fund _ 7,347 $ 7,347 _ $ 7,886 _6.20% of salary up to $118,500/$_127_,200 (2,103) $ (2,449) _ $ (2,629) For utility administration (2,103) $ (2449) $ (2629) For utility administration 3,141 $ 2,449 $ 2,628 '.Netto general fund 1,967 $ 1,967 $ 2,007 1.45% of salary (492), $ _ (492) $ (502) For utility administration (492). $ (492) $ (502) For utility administration 983 $ 983 $ 1,003 Net to general fund 5,427 $ 5,427 $ 5,535 4% of salary basis) _. _15,873 $ 15,912 _ $ 16,844 HealthPartners High Deductible Plan $ - $ 500 Offset increased deductible 1,040 $ 1,045 _ $ _1,089 4.2% Increase in May (Delta Dental) _ 1,045 $ 836 _ $ 955 $138,381/100'.69_ _ 6,000 $ 6,000 $ _ _6,000 $500 per month 5,685 $ 5,685 $ 6,000 Most supplies are charged here _ 1,700 _ $ 2,165 $ _2,200 Copy paper 500 $ 500 $ 500 Office machine repairs 21,808 -. $ 21,606 _ $ 25,894 13 of 28 computers - $ 1,000 $ - Extra anti -hacking protection 2,915 $ 2,920 $ 3,003 60% of annual cost 150 $ 150_ _ $ 200 Access city server via Laptops - $ - $ 327 Facility Wi-Fi Service 1,092 $ 1,092 $ 1,140 $95/month (Integra)_ _ 720 $ 720 $ 780 $65/month (Century Link) 750 $ 750 - $ - _ 750 $50/month. L_Mob le) + equip upgrades 460 $ 430 $_ 460 First class bulk mailing permits_ 6,000 $ 6,0001 _ - - $ 6,000Replenishpostage meter 25 $ 25 $ 25 11Postage stamps (meter downtime) 100 $ 100 T $ 10)�When It positively has to be there now 750 � $ _ _ 750 $ 750 Annual charges - $ 1.545 _ $ ,Incorporate new logo 250 $ 220011 _ $_ - 2,200 Update links 3,000 $ _ _ - 2 878 $ _ _ 3 000 $250/month (Comcast) ___ - 3,000 $ ----12,000 5,000 $ 5,000 Local & national conferences 11,700 I $ _ $ 12 000 $1,000/month (includes color copies) -750t$500 500 $ 500 Color copies in excess of allowed amount _ _ 720$ _ _ 720 $. 750 'Council/Commissions city our 700 $ 668 720 $60/month --- - ----__-___ - ---- 1,000 $ 1,158 ' $ 1,200 Professional memberships 2,000 $ 2,000 $ 2,000 Computer upgrades/replacement 172,205 $ 178,135 _ $ 184,433 _ 1,446 $ 1,446 $ 1,475 100 hours @ $14._75 90 $ 90 $ 91 6.20% of wages Page 3 CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 69 Medicare $ 21 $ 21 $ 21 1.45% of wages 70 Worker's Compensation $ 8 $ 2 $ 4 1,475/100'.27 71 ,Scala System Pans &Repairs _ $ _ _ 2,000 $ 2,000 $ 2,000 Electronic equipment repairs 72 'Scala System Tech Service $ 1,000 $ 1,000 $ 1,000 Annual constant 73 _Web Streaming $ _ 5,200 $ 4,b84 $ - -. _. _-- 4,944 Hosted web streamin services 74 Travel &Training $ 100 $ 100 $ _ _ 100 Use of TV access equipment 75 Equipment Upgrades $ 4,000 $ 4,000 $ _ 4,000 Cameras, projectors, screens... 76 Audio/Video _ $ 13,865 $ 12,743 $ 13,635 -- 77 Election Judges: $ _ - $ - $ - Hourly rate increased 1.5_% 78 - 160 hrs x $12.20 (head judges) $ 1,952 $ 1,.952. $ _ - Headjudges 79 - 120 hrs x $11.70 (asst head judges) $ 1,404. $ 1,404 __$ _ - Assistant head judges 80 - 620 hrs x $11.20 Judges) $ 6,944 $ - 6,944 944 $ - Election judges 81 Worker's Compensation $ _ 79 $ 48. $ _ - 10,300/100'.52 82 Election Supplies $ 500 $_ -- _ _ - 500 - I_$ _._ - Suppfes & polling place notices 83 Travel & Training _ $ 1,500. $ _ 1,5o0 $ - Election training (includes mileage) 84 Publish Election Notices $ Ii-$ 350 $ _ - Sample ballot for City Council election 85 Automark &Tabulator Maintenance Fees 2,400 $ 2,400 $ 2,400 for 8 machines (ADA compliance) 86 Election Sign Rentals $ _ _ _ 50 $ _ _ 50 $ _$300 _ - Electronic signs for polling places 87 Voting Booths $ 1,750 $ 1,750 $ 1,750 7 new voting booths @ $250 88 Elections $ 16,779 $ 16,898 $ 4,150 --- _ 89 City Clerk -Michele Lindau $ 75,286 $ 75,286 $ 76,792 Pay Grade 7 Maximum 90 Part -Time Wages (Lasertiche Project) $ 10,400 $ 10,200 _ $ 10,200 2 positions capped at $5,1.00 per year 91 Pere _ _ _ $ 6,426 $ 5,646 $ _ 5,759 of salary 92 Else _ $ _ _5,313 $ 5,300 $ _7.5% 5,394 6.20% of salmi & wages 93 Medicare $ 1,242. ._ _ $ 1,240 --- $ 1,261 1.45% of salary 94 Health Insurance $ _ 6,790 _ $ 6,805 $ al _- _- 7,377 HealthPartners High Deductible Plan 95 Contribution to Health Savings Account 9 $ _ - $ - $ -- _-- - _ 250 Offset increased deductible 96 Dental Insurance -Workers _ $ _ 525 $ ..527. $ _ 550 4.2 /o Increase in May (Delta Dental) - 97 Compensation $ 660 $ _530 $ - 600 $86,992/100'-.69 98 Office Supplies $ 250, $ 25.0_ - - $ 250 Recording tapes & minute books 99 Lasertiche: - --- 100 -Cityof Roseville _ _ $ 1,768 $ _ 1,740 $ 2,015 Annual costs to City of Roseville 101 - Outsource Scanning $ 12,000 $ 12,000 $ _ 12,000 Scanning address files 102 -Add Program to 4 Workstations $ - $ $ _ 3,360 $840 per workstation 103 Travel & Training - _ $ 2,500. $ 1,500 $ 1,500 Clerks conferences & software training 104 Recodification $ 1,500 $ 2,593 $ 2,600 Incorporate ordinance changes 105 Dues $ 250 _ $ 215 $ _ 215 Professional memberships 106 Computer Software $ 1,200 $ 1,2007$ 1,200.ArcGis Desktop Software upgrades 107 Office Furniture & Equipment $ 2,000 $ 2,000 $ 2,000Computer upgrades/replacement 108 City Clerk _ $ 128,110 $ 127,032 $ 133,323 _ nce erector - ono tin - 112,307 _ 1102,307 7,194 � _$_ _ _ 109,338 Pay Grade 10 Maximum 110 Accounting Clerk - Anna Wobse $ 56,902 $ 56902! $ 60,675 P� Grade 5 Maximum i 111 Pera109 $ $ _ $ 12,751 7.5% of salary _ $ - 10,374 $ - 10 379 $ -- 10,541 j620% of salary 113 Medicare 1.45% of salary 114 Health Insurance - Ron $ 8,116 $ 8 133 $ 8,862 HealthPartners High Deductible Plan 115 Health Insurance -Anna $ _ - _ 8,533 $ _ 8,552 it $ _ _-_ _ _8.9_86 High Deductible Plan_ 116 Contribution to Health Savings Account 9 - , $ _ $ _ $ -. _ .. OffsehP crease 750 Offset increased deductible 117 Dental Insurance _ _ $ _ 1,343 $ _ _ 1,350 _.$ _ _ 1,407 4.2% Increase in May (Delta Dental 118 Workers Compensation $ 1,264 $ 1011.$ 1,173 170,013/100'.69 119 Office Supplies $ 1,100 $ 1,100 $ _ 1 100 Payroll .& accounts payable forms 120 -Citrix License (County Manatron Access) - __ $ 150 $ 150) $. _150 Access county tax database program 121 CAFR Review Fees $ _ 435 $ 435 1$ 435 Certificate of achievement program _._ 122 End of Year Tax Statistics $ 105 $ 1 20 $ _ _ 120 � From Washing County .. 123 Auditing Services _ $ - 7,500 $ I._ 6,433. $ 8,000 Annualaudit fees 124 Accounting Services $ 2,750 $ - 2,292 $ - 3,000 implement GASB pronouncements_ 125 Premium Only Plan (POP) Administration $ 635 $ 400 _ $ 400 ;TASC-retain tax deductible status 126 Health Savings Account Administration $ 543 $ 555 I __ $ 566 �Healih Equity_ 127 Continuing Disclosure Services $ 2,200 $ 2,200 ' $ .. _ 2 500.-iSpringsled`_ _ Inc 128 Travel & Training __ $ - 500 $ 500 $ 500 !Professional development 129 Publish Financial Budget Statements $ 1,000 $ _ 1,000 --et $ &--.---_ 1,600 Publish budgfinancial stateme- nts 130 Maintenance Contracts $ 2,400 $ 2,370 $ 2,490 FundBalance software support 131 Dues $ 170 $ 170 $ 170 Professional memberships 132 Computer Software $ 1,000 $ _ 1,000 $ 1,000 software/add modules 133 Office Furniture EEquipment$ 2,000 $ 2,000 $ _Upgrade 2,000 Upgrade computer equipment 134 Finance Directorr $230,700 $ 228,727 $ 240,329 - -- 135 Assessing Services $ _ 71,500 $ 70,350 $ 73,700 6,700 parcels @ $10 50/$11.00 136 Mobile Home Assessment Fees _ $ _1,295 $ 1,313 $ 1,357 Washington -County fee 137 Tax Court Petitions $ 4,200 $ 2.300 $ _ 4200.Vahie acc.rll to rax rand Page 4 CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2016 2016 2017 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 138 Assessor $ 76,995 $ 73,963 $ 79,257 139 Civil Legal Fees $ 39,250 $ 19,035 $-39,250 314 hours @ $125 1.40 Criminal Legal Fees $ 48,656 $ 48,656. $ 51,575 Flat fee withW annual escalator 141 Criminal Legal Related Disbursements $ 5,500 $ 5,500. $ 5,500 Related disbursements 142 Court of Appeals $ - $ 144 $ - Someone went theidistance 143 Legal $ 93,406 $ 73,335 $ 96,325 - - 144 Planner -Rachel Juba $ _74,191 $ 74,191 $ 79,080 Pay Grade Step 145 In u Lieof Health Insurance -_ - $ 4,800 $ 1 600 $ - - Coverage thru spouse ($400/month cap) 146 Pera_ $ _.- 5,564 $ 5,564 $ 5,931 7.5% of salary 147 Fica _ _ $ 4,600 $ 4,600 _ $ _4,903 of salary - 148 Medicare $ 1,076 $ 1,076 $ 1,147 _6.20% 1.45% of salary 149 Health Insurance _ $ -_ $ 10,897 $ 15,167 Health Partners High Deductible Plan 150 Contribution to Health Savings Account $_ - $ $ 500 _Offset increased deductible 151 Dental Insurance '. $ 525 $ 876 $ 1,165 4.2% Increase in May (Delta Dental) 152 Worker's Compensation _ _ _ $ 571 $ 436 - $ 546 79,080/100'.69 153 Office Supplies _ _ _- $ 500 $ _ 500 -- - $ _ 500 Planning publications & supplies 1 54 s and Aerial Photos Maps _. - . $. 600 _ $ - $ - Switched to ABB web based GIS 155 City -Link Mapping: - _ --- - - - _-- - -- - - - 156_ Maintenance Charges _ _� $ 4,200 $ - 4,2.00 $ 4,200 WSB web based GIS 157 Zoning Admin Contract_ --- ---- -- ---- ------ 158 _ City Business _ - $ _ -$ $.000 $ 2 000 _ -.. 2,000 Large developments & special issues 159 Comprehensive Plan Update _ $ 51,205 _ Offset by Met Council & SHIP grants 160 Travel & Training $ 1,000 $ 1,000 $ Annual constant 161 Dues & Subscriptions $ 685 $ _ 685 $ _1,000 700 American Planning Association 162 - -Office Furniture & Equipment _ $ 2,000 $ 2,000 $ 2,000 _ Upgrade computer equipment 16_3. _Planning and Zoning _ _ $ 102, $ 109,625 $ 170,044 - 164 ,Breakroom & Oneka Room Supplies $ 3500312 $ - - 3,200 _$ 3,200 Increased facility rentals 165_'. Pop for Lobby Machine $ - $ _ $ - Collections offset purchases 166 _Cleaning &Operating Supplies $ _ 1,600 $ 1,350 $ 1,400 G & K Services 167 Repairs and Maintenance $ 5,000 $ 5,000 $ 5,000 repairs & maintenance 168 - HVAC Maintenance & Repairs $ 5,_500 $ 3,160 $ 3,20.0 ,Building ,Contracted mechanical services 169 - Lighting Repairs $ _ - $ 2,272 $ _ - Lighting Repairs 170 Raingarden Supplies & Repairs $ _ 5,000 --- $ 5,000 $ 5,000 Pump repairs, plantings & mulch 171 - Signs & Pedestals $ _ $ -- $ - Replaced raingarden signs 172 Small Tools and Equipment $ _ 750 $ 750 $ 750 Annual constant 173 Liability Insurance _ $ _ 18,086 $ 17,327 $ 18,086 Assumes no year-end dividends 174 Property Insurance $ 17,515 $ 14,554 $ 17,095 Assumes no year-end dividends 175 Electric Utilities - City Hall & Garage $ 13,190 $ 9,625 $ 9,800 Two-year rate filing: 5.4% and 1.8% 176 Gas Utilities - City Hall $ 5,270 $ 3,790 $ 3,860 Two-year rate filing: 5.4% and 1.8% 177 Refuse Disposal &Recycling Service $ - 766 $ 766 $ 773 _ $64.40/month 178 Building Cleaning_ Services (Contractual) $ 7,580 $ 6,880 $ 6,880 $573.30/month 179 Weed Control $ 1,500 $ 586 _ $ 600 'Annual service bids 180 Alarm System Maintenance Agreement $ _ 1,100 $ 1,093 $ _ 1,140 _ - - - 181 Install Access Contol Server &Card Readers_ $ - $ -- $ _ - 14,895 Install Security Card System in 2017 182 Improvements: Card Reader System $ 5,000 $ 5,000 $ 5,000 Annual constant 183 General Gov't Buildings $ 91,357 $ 80,353 $ 96,679 _-- -- -- 184 Engineering Position - Steve Duff $ 75,286 _ $ 75,286 _ $ 76,792 Grade 7 Maximum 185 iOvertime $ 11,293 $ 11,293 $ _Pay 11,519 208 hours (10%) @ overtime rate 186 In Lieu of Health Insurance $ _ 4,800 $ 4,800 $ 4,800 Coverage thru spouse ($400/month cap) 187 Pera $ 6,493. $ 6,493 $ 6,623 7,5% of salary & overtime - $ - 1 255 $ _ 5,368 $ 5,475 6.20% of salary & overtime 189 Medicare -__ _ - - _ $. 1,255 $ 1,281 1.45% of salary & overtime 190 'I,Workel's Compensation - $ 693 - - $ _ 377 $ 459 88,311/100'.52 191 _ Office Supplies $ _ 250 $ 250 $ 250 - _- Office at PW facility 192 Motor Fuels$ _ 3,500. _ $ 1,700 - $ 3,500 Bulk fuel purchases 193 Repairs and Maintenance Rep -$ 5__--. $ 685 $ 750 --- Vehicle maintenance 194 '.Small Tools & Equipment -_ - - $ _-_00 p $ _ 1,200 $ 1,200 Transits &mise equipment 195 Contract EngineeringFees 25,2 $ 28,590 $ 30,000 Best guesstimate 196 LOU Engine ring Fees__ _ _ I_$ $ - $ _ - Transferred to Stormwa ter Fund 197 From Defunct Deposit Accounts -p - _ $ - _16,000_ (21,000) $ _ _' $ - - -"" - revenues Booked in general fund revenues 198 Cellular Phone Charges _ $ _2,5_80 $ 3,582 $ 4,80.0_ $400/month (T -Mobile) 199 _ Travel&Trainin - _ 9 - _. $ _ _ 200. $ 285 $ 300 _ ---- -' Professional certifications 200 Automobile Insurance ... $ __ 246 $ 412 $ _ 420 - ---' Segregated from PW fleet 201 Tax Exempt License Renewals _ $ 20 _ $ 16 I_$ _ _ - ' Every two years 202 Computer Software _ - 2,650 _-_ $ _ 2,650$ 2,650 'Autocad& engineering software 203 Office Furniture & Equipment - I $ $ 1,000 $ 1000 - ._ _.- Upgrade computer equipment 204 Cit Engineer y_ g�_ _ _ -_ $ 7,000 137,534 $ 145,242 $ 151,819 - -- -- - 205 Total General Government Expenses $ 1,107,775 $ 1,090,475 $ 1,214,517 - --- Page 5 CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2016 2016 2017 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 206 Law Enforcement Contract $ 866,493 $ 866,493 $ 892,500 3% over previous year 207 - Add Deputy to Contract _$ - $ - $ 121,376 Add Investigator 01/01/17 208 Good Neighbor Days Patrol $ 8,360 $ 6,760 $ 7,000 For the "really good" neighbors 209 Law Enforcement _ IS 874,853 $ 873,253 $ 1,020,876 210 Fire Chief Salary _ _ _ - $ _ _ 15,000 $ 15,000 _ $ 15,000 Salary range up to maximum of $15,000 211 list Asst Chief Salary _ $ 5,500 $ 5,500 $ 5,500 1 st Asst Chief Salary 212 2nd Asst Chief Salary_ - $- 5,500 $ 5,500 $ 5,500 grid Asst Chief Salary 213 Fire Marshal Salary $ 2,750 $ 2,750_'. $ 2750'Fire Marshal Salary 214 Training Captain Salary $ _ 2,250 $ 2,250 $ 2,250 Training Captain Salary 215 'Safety Captain. Salary $ 2,250 $ 2,250 $ 2,250 Safety Captain Salary 216 Chief Engineer Salary $ 2,250 $ 2,250 $ 2250 'Chief Engineer Salary 217 Training Lieutenant Salary _ _ $ _ 11700. $ q 700 $ _ 1,700 (Training Lieutenant Salary _ 218 Safety Lieutenant Salary $ _ _- _ _1,700 $ _ 1,700 $ 1,700 Safety Lieutenant Salary _219 Administrative Lieutenant Salary $ _ 1,700 $ 1,700 I $ _ 1700- Administrative Lieutenant Salary 220 Administrative Lieutenant Salary $ 1,700 $ 1,76b $ 1,700 Administrative Lieutenant Salary 221 Fire Call Wages $ 50,000 $ 34,667 $ - 42,000 Includes retention step increases 222 Basic Life Support Ambulance Pay $ 12,000 $ 22,250 $ 31,315 Switched to North Memorial 223 Drill Pa y $ 61,500 $ 64,810_ $ - - --- 6.0,900 Includes retention step increases 224 Burning Permit Pay $ _ 210 $ 270 $ 210 Offset by permit revenue 225 Maintenance Wages $ _ _ 500 $ _ _ 500 $ _ 500 Pay for special services 226 Special Event Pay (net of reimbursements) __. $ 3,000 _ _. $ 6,000 $ _ 6,000 Per special event policy 227 Fica (net of reimbursements) _ _ - $ _ 10,510 $ 10,586 _ $ 11,360 6.20% of salaries and wages 228 Medicare (net of reimbursements) $ 2,458 $ 2,476 $ 2,657 1.45%of salaries and wages 229 Workers Compensation _ - $ 24,810 $ _ 24,574 $ 27,539 13,332/100'206.56 230 Office Supplies $ 750 $ 1,130 $ 1,200 Office supplies 231 Instructional &Promotional Supplies. $ 3,500 $ _ 3,566 $ 3,500 Fire Prevention &open houses 232 Operating Supplies $ _16,000 $ _ 16,200 $ _ 16,200 _Fire foam, pager replacement... 233 - Pagers & Service Plans $ 2,000 $ - 2,324 $ 2,000 Shown separately 234 -Ice Maker $ $ 72,211 $ - Shown separately 235 Motor Fuels _ $ 6,500 $ 4,660 $ 6,500 Bulk fuel purchases 236 .Medical Supplies- _ _ $ 1,000 $ 1,008 $ 1,000 Supplies for local vehicles 237 Gear & Apparel $ 25,000 $ 18,354 $ 18,380 Includes 4 sets of turnout gear ($8,200) 238 Repairs & Maintenance _ $ - 23,000 $ 28,500 $ 27,000 Truck & equipment maintenance 239 Building Repairs & Maintenance $ 10,000 $ 12,000 $ 12,435 Fire station maintenance 240 - Replace Overhead Door Operators - $ - $ - $ 12,000 Preventive maintenance 241 Firefighter Physicals &OSHA Testing $ 8,500 $ 8,500 $ - - 8,500 OSHA fittings &pretemploy evaluation 242 Health and Wellness Program $ - $ - $ 10 000 Gym memberships & nutrition counseling 243 Medical Direction Fee $ _ _ 2,000 $ 488 $ _ 2,000 Regions Hospital 244 Building Cleaning Services (Contractual) $ 2,460 $ 2,460 $ 2,460 3205/month - -- 245 Computer Technical Support - Metro tnet $ 15,098 _ $ 15,500 $ _ 18,576 9 of 28 computers 246 Telephone System Support -City of Roseville $ _ 932 $ 929 $ 955 19% of annual cost 247 Fire Station Phone $800 $ 820 $ _ _ 820 Fire station main phone lines 248 Cellular Phone Charges $ 7,140 $ 7,140 $ _ 7,140 Versionn Wireless=$595/month 249 800 Mhz Radio Fees __-coot -_ $ 17,813 - $ 17,307 � $ _ 17,307 Washington County 250 Code Red Mass Emergency System Fees $ 1,135 $ 1,048 $ _. 1,135 Washington County 251 Business Internet - Comcast $ 1,899 $ 1,899 $ 1,899 $15827/month (Comcast 252 Training Bonus Reimbursement $ 4,000 $ 4,000 $ 4,000 Must complete Fire I, Fire It &EMR classes 253 Travel &Training $ 12,000 $ 16,000 ', $ --_. cost _ 16,000 High turnover rates increase - costs __ 254 College Training/Tuition Reimbursement $ 17,000 $ 27,830 $ 27,830 High turnover rates increase costs 255 Property Insurance - $ 2,768 $ 2,508 $ 3,005 Assumes no year-end dividends 256 Automobile Insurance $ 6,500 $ _ 6,398 $ 8,072 (Assumes no year-end dividends 257 Electric Utilities $ 7,315 $ 5,505 $ 5600 'lTwo-year rete filing 54%and 18% 258 'Gas Heating Cost Reimbu_ r_s_ements $ 68.9 $ 999 $ 1 017 Two year rate filing. 5.4 /o and 1.8% - 2.59_ Utilities Gas Utilities _ _ _ $ 8,079 _- _. $ 5,488 �,, $ _ -'toot _.. 5,587 Two-year rate filing 5.41/6 and 1.8 260 Refuse Disposal ,' $ 1,715 $ 1,715 $ ic.+ 1,818 Monthly service_+large items_ 261 - Weed Control _- ___._- ; $. 2,000 $_ 893 $ 900 Annual service bids ___. OverageChar es g_ _ $ _ - �- 1,000_,$ __-. 700 $ __ coot t -- - __-- 700 Copies over the base rate+colorcopies 263 Copy Machine Lease Copy $ 1 2 580 $ 2 580 ,$214.98/month 264 D _2,580 _$ $ ., 2,000 Annual constant 265 Fire Code Subscription Service _-- $ 1_250 $ 1,000 ,255 i $ 1,255 National Fire Protection Assn 266 AED Replacement _ _ _ I $ 12,000 $ 12,000 $ - 6 AE_D_s 267 Fire Department $ 433,716 $ 444282 $ 476,152 -- _ 268 Building Official - Chuck Preisler $ 81,017 $ 81,017. $ 86,390 Pay Grade Maximum 269 Building Inspector -Scott Bailer $ _ 66,920 ' $ 66 920 $ _ _ 68,258 Pay Grade 6 Maximum 270 Office Assistant - Debi Close $ 52,876 $ 52.---876 1 $ 53,933 _Pay Grade 4 Maximum - - 271 Pera $ 15,061 $ _ 15.0611 $_. - _. 15,644 7,5% of salary_ 272 Fica $ 12,450 _$ 12,450 $ 12,932 6.20% of salary 273 Medicare $ 2,912 $ 2912 $ 3,024 1.45% of salary Page 6 NO. DESCRIPTION 275 Health Insurance - Bailer 276 Health Insurance - Close 277 Contribution to Health _Savings Account 278 Dental Insurance 279 Worker's Compensation 280 Office Supplies 281 Motor Fuels 282 Repairs and Maintenance 283 Small Tools & Equipment 284 Uniform Services 285 Cellular Phone Charges 286 Travel & Training 287 Automobile Insurance 288 Notary Public Fee _ 289 Permit Works Annual Support 290 Code Enforcement Annual Support 291 Quarterly Copier Maintenance _ 292 Copier Overage Charges 293TaxExempt License Renewals 294 Dues 295 Office Furniture & Equipment_ 296 Building Inspections 297 Animal Control Contract 298 Animal Control 299 Total Public Safety Expenses CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET 2016 2016 BUDGETED PROJECTED $ 8,476 $ 8,496 $ 9,214 HealthPartners High Deductible Plan $ 11,186 $ 11,213 $ 11,832 HealthPartners High Deductible Plan $ 7,435 $ - $ 1,250 Offset increased deductibles $ 2,090 $ 2,618 $ 2,729 4.2% Increase in May (Della Dental) $ _ 1,591 $ 1,011 $ 1,176 154,648/100".52 & 53,933/100'.69 _ $_ 500 $ 573 _ $ 575 Inspection forms, files... $ 3,200 $ 1,375 $ _ 3,200 Bulk fuel purchases $ 2,300 $ - 2,300 $ - 2,300 - - 'Vehicle maintenance $ _ 500 $ 1,000 $ _ W Misc inspection tools $ 4,000 $ 4,660 $ 4,600'Safety supplies& inspection $ 2,600 $ 3,582 $ 4,800 _apparel (T -Mobile) $ 1,500 $ 1,500 8,923 1,500 .$400/month _ Required for license certifications $ 400. $ _ 611 _$_ $ _ 644 - Segregated from PW fleet $ - $ - $ $ -- 120 Every two years -_-- $ 1,500 $ 1,495 _ $ 1,500 Software upgrades & support $ 1,500 $ 1,495 $ 1,500 Software upgrades & support $ 972 $ 1,116 $ 1,116 $279/quarter $ 550 $ 550 $ 550 Copies over the base rate $ 50 $ 48 _ $ - Every two years $ 600 $ 600 $ 600 Professional memberships $ 2,00055 $ 2,000 $ 2,000 Upgrade computer equipment $ 295,9 55299,140 20, 254 HealthPartners High Deductible Plan 299,140 $ 315,014 18,019 $ 000 $ 6,000 $ 6,000 Net of pound fees $ 6,0 $ 6,000 $ 6,000 $ 1,610,52400 $ 1,622,675 $ 1,818,042 Public Works 300 Public Works Director (1/3) -Anderson 301 Lead Worker - Mike Loeffler 302 Lead Worker Differential 303 Overtime 304_ Public Works Worker- Matt Klein 305 _Overtime 306 Public Works Worker- Paul Christianson 307 Overtime _ 308 In Lieu of Health Insurance 309 Public Works Worker- Rick Kieffer 310 Overtime 311 Deferred Comp in Lieu of Health Insurance 312 Public Works Worker- Jeff Maas 313 Overtime 314 Public Works Worker - Apprentice 315 Overtime 316 Mechanic - Dave Greeder 317 Overture 318 Pera 319 Flea -_ 321 Health Insurance - Anderson 322 ;Heal[h Insurance - Loeffler 323 Health Insurance - Klein _324 Health Insurance - Maas _ 325 Health Insurance - Greeder 326 I Health Insurance - Apprentice 327 :Contribution to Health Savings Accounts 328 Dental Insurance 331 1 Breakroom & Rice Park Centre Supplies 332 'Cleaning Supplies 333 Motor Fuels _ 334 Repairs and Maintenance _ 335 -Emergency Sirenlnspections 336 1 - Street Light Repairs irs _& Maintenance im Pumping --- _ :enance & Repairs $ 35,731 $ 35,731 $ 36,445 Grade 10 Maximum $ _ 59,485 $ 59,485 $ _Pay 60,675 Pay Grade 6 Maximum $ 7,435 $ 7,435 $ 7,583 Pay Grade 6 Maximum $ 10,038 $ 10,038 $ 10,239 208 hours (10%) @ overtime rate _ $ 56,902 $ 56,902 $ 60,675 Pay Grade 5 Step 5 $ 8,535 $ 8,535 $ 9,101 208 hours (10%) @ overtime rate $ _ 59,485 $ 59,485 $ 60,675 Pay Grade 5 Maximum $ 8,923 $ 8,923 $ _-_ 9,101 208 hours (10%) @overtime rate $ 4,800 $ 4,800 $ 4,800 Coverage lhru spouse ($400/month cap) $ 59,485 $ 59,485 $ 60,675 Pay Grade 5 Maximum $ _ 8,923 $ 8,923 $ 9,101 208 hours (10%) @ overtime rate $ 4,800 $ 4,800 $ 4,800 Coverage thru spouse ($400/month cap) $ 5_9,485 $ 59,485 $ 60,675 Grade 5 Maximum $ 8,9.23. $ 8,923 $ _Pay 9,101 208 hours (10%) @ overtime rate $ _ - $ - $ _ 3203 70% of Pay Grade 5 Minimum $ - $ - - $ 4,890 208 hours (10%) @ overtime rate $ 59,485 $ 59,485 $ 60,675 Pay Grade 5 Maximum $ 8,923 $ 8,923 $ 9,101 '208 hours (10%) @ overtime rate $ 33,882 $ 33,882 $ _ 37,599 Z5% of salary & overtime $ 28,009 $ 28,009 $ 311082 6.20% of salary & overtime $ 6,550 $ 6,550 $ 7,269 1.45% of salary & overtime $ 6,187 $ 6,202 $ 6,526 1HealthPartners High Deductible Plan $ 6,791 $ 6,805 $ - _ lthP 7,377 'Heaartners High Deductible Plan $ _ 7,557 $ 10,659 $ _-- 11 287 HealthPartners High Deductible Plan _ $ 19,122 $ 19,169 $ 20, 254 HealthPartners High Deductible Plan $ 17,977. $ 18,019 $ 18,865 '.HealthPartners High Deductible Plan ! $ --_ - $_ - $ 3.963 (HealthPartners High Deductible Plan $ _ _ __ $ - $ 2,250 _6 increased deductibles -- $ 3,770 $ 3,788 _ $ _ _ 4 499 ;4.2 % Increase in May (Delta Dental) $ 42,465;_ $ 28,816 $ 46,121 '501,315/100.9.20 $ _ 350 -$ 350 1 $ _ 350File folders, meeting supplies... $ _. 850 $ 350 t. $ -. 400 1Discontinued bottled water services ! $ 1,610 !, $ 1 000 __ '. $ 1,000 tG & K Services _ _ $ 66,000 $ 40 000: $ 50,000 Bulk fuel purchases 74000, $ 50,900 $- _ 58,000 !Equipment parts & repairs $ _ 6,500 $ _ 6,500 {_$____ _ 6500; Emergency siren inspections- _ $ _ 11,000 $ 11,000 $ 11,000 wt of insurance reimbursements $ _ - $ _ 7904,. . $ .. -__ - -_ -_ _ - !Banners with new logos $ 3,000 $ 3,000 $ _ 3,000 -Septic pumping, garage door maint.. $ 3600 $ 3600 - -_-- _--- _- --- _.1 3,600 $900_ /quarter 2,000 $ 2,000 $ _ _ 2,000 _Yale Mechanical $ 50,000 $ 50,000 $ 50,000 Patching asphalt & other materials Page 7 CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 343 Gravel Contract $ 100,000 $ 80,000 $ 94,000 Annual gravel bids 344 Dust Control for Gravel Roads $ 118,308 $ 116,652 $ _ _ _ _ 128,000 Dust control ALL gravel roads_ 345 Sand & Salt $ 75,000 $ 75,000 $ 69,247 Need to check with At Poker_ 346 Street Signs $ 5,000 $ 5,270 $ _ 5,000 Upgrade signs to regulatory standards 347 - -Charged to Developer Deposits $ - $ (6,158) $ - Developer reimbursements 348 Landscaping Supplies _ $ 10,000 $ 6,700 $ -_ 6,700 CSAH 8 Irrigation &landscaping 349 -Clean Up Monument Sign (add irrigation) $ - _ $ 2,343 _ $ plan -. - - Replace existing plants &add irrigation 350 Small Tools & Equipment _ $ 8,500 $ 8 500 $ 8,500 Split with water & sewer351 Uniform Services 1 1 $ 12,500 Spirt with water &sewer 352 Building Cleaning Services ( Contractual) 9 _ $ 1,896 $ _ _ 1,896 � $ 1,896 $158/month 353 Computer Technical Support -Metro Inet $ 3,355 $ _- 3.2H ' $ -- 3,940 6 of 28 computers x 1/3 354 Telephone System Support - City of Roseville $ _ 354 $ 354 $ 364 7% of annual cost 355 _Safety Training _ _ _ _ _ $ _ 1,400 $ 1,427 $ 1,500 Split with water &sewer 356 Cellular Phone Charges _ $ 3,000 $ 3,650 $ 4,800 $400/month (T -Mobile) 357 Business Internet - Comcact _ ' $ 480 $ 480 $ 480 $40/month 358 Travel &Training $ 350 $ 350 $ 350 Employee training &licenses 359 Property Insurance_ _ $ 5,280 $ 4,457. $ 5,315 Assumes no year-end dividends 360 Automobile Insurance $ _ _ 6,625 $ 6,389 $ 8,335 Assumes no year-end dividends 361 Electric Utilities - Public Works Facility $ _ 4,875 $ _ 3,505 $ 3,568 Two-year rate filing: 5.4% and 1.8% 362 Electric Utilities - CSAH 8 Irrigation $ _ 165 $ 203 $ 207 Two-year rate filing: 5.4% and 1.8% 363 Gas Utilities - Public Works Facility $ 4,062 $ 3,385 $ 3,445 Two-year rate filing: 5.45o and 1.8% 364 Refuse Disposal & Recyling Service $ 1,750 $ 2,100 $ _ 2,100 Licensed refuse hauler 365 PW Facility Weed Control .._. $ _ 500 $ 222 $ 225 Annual service bids 366 -0SAH.B Weed Control $ 1,800 $ 1,688 $ 1,700 Annual service bids 367 Rentals- Chipper for Tree Trimming $ 8,000 $ 8000 $ 8,000 Chipper rental 368 Rentals -Roller for Dust Control $ _4,500 $ 5 106 '�$ 4,500 Roller rental - 369 Rentals - Copier $ 840 $ 840 $ _ 840 $70/month -- 370 Overage Charges $ _ 200 $ 102 $ 100 Copies over the base rate 371 _Copier Tax Exempt License Renewals _ $ 300 $_ 261 $ - _ - Every two years 372 Dues $ 150 $ _ 150 $ 150 Professional memberships 373 Electronic Message Board $ - $ 5,300 $ - Say it with ugly yellow lettering 374 Office Furniture & Equipment $ 2,500 $ 2,500 $ 2,500 Replace computer equipment 375 Streets and Roadways $ 1,279,368 $ 1,205,421 $ 1,321,993 376 Property Insurance_ _ _ $ 7,175 $ 6,531 $ 7,910 Assumes no year-end dividends 377 Street Lighting _ $ 137,445 $ 126,285 $ 128,972 Two-year rate filing: 5.4% and 1.8% 378 Stop Lights $ 2,510 $ 2,468 $ 2,512 Two-year rate filing: 5.4% and 1.8% 379 Civil _Defense Sirens $ 275 $ 240 $ _ 245 Two-year rate filing: 5.4% and 1.8% 380 Street Lighting $ 147,405 $ 135,524 $ _ 139,639 381 Compost Site Monitor $ 6,500 $ 6,750 $ i 500 hours @ $13.50/hr 382 Fica $ 403 $ 419 $ _ 419 6.20% of salary & overtime 383_ -Medicare_- _ _ $ 94 $ _ 98. $ 98 1.45%of salary&overtime 384 Workers Compensation $ 281 $ 237 $ 338 6,750/100"5.01 385 Solid Waste Generator Licence -County_ _ $ 315 $ 315 $ 315 WashmOton County fee. 386 Matenals Recycling _ $ 5,500 $ - _ 10,885 $ -_ - et - _ 10,885 Net of clean up event receipts 387 Clean Up Event Supplies $ 300 $ 250 $ 250 Receipt forms, pens, ,.. 388 Clean Up Event Receipts $ (5,500) $ (9,400) $ C9 400) Offset clean-up event expenses_l 389 Compost Site Supplies $ 1,000 $ 1,000 $ 1,000 Site maintenance items 390 Toilet Rental $ 400 _ $ 420 $ - - 450 Compost in its rawest form 391 Climb Theatre Performances _..__ $ 4,146, $ 4,146 $ _- 4,146 As per grant agreement 392 Recycling Programming at Withrow $ 3,000'$ 3,000 s---- - As per grant agreement 393 Recycling. $ 16,439 $ 18,120 $ 15,251 -- - 394 Total Public Works Expenses $_ 1,443,212 $1,359,065 $ 1,476,883 - -- Paarksrksand annd Recreation __.. -- - 395Park Maintenance _ - ------------_---- 396 -. - _ -- Full-time Salaries -Ryaya n McCullough _ - $ 56,902 $ 56,902.$ -- _. - 60,675 Pay Grade SMaximo -m 397 Overtime _ - - $ 8,535 $ _. 8,535. --. $ _ 9,101 208 hours (10 %) @ overtime rate 398 Full-time Salaries - Adam Greaser $ 52,108. $ 52 108 �, $ _- _ - 55,541 ��. Pay -Gm -de 5 Step 4 399 Overtime $ 7,816 $ _. 7,816 $_ 8,331 208 hours (10%) @ overtime rate 400 Seasonal Part -Time Wages $ 48,600 pall- $ 413,1300@ � $ 48,600 4,050 hours $12.00 401 �.Pera _ $ 9,402 $ _9,402_ $ 10,024 7.5% of regula_rsalary 402 Fica - ---__. $ _ 10,786 $ -. 10,786 $ 11,299 6.20% of Sala &overtime salary 403 Medicare $ 2,522 I $ 2 522 , __- $ __._-__- -._- 2 643 1.45 / of salary &overtime 404 Health Insurance -McCullough $ 13,833 $ 13 856 ''.. $ 14,546 Healthloartners High Deductible Plan 405 Health Insurance -Greeder $ 12,806 -. -_- _$ $ 12,835. $ 13 400 Health Partners High Deductible Plan _ 406 Contribution to Health Savings Accounts $ - $ - $ rased -__ - 1,000 Offset increased deductibles 407 Dental Insurance $ 1,858 $ 2,090 $ 2,179 42% Increase in May (Delta Dental) 408 Unemployment -Kraig Pettee $ _ - $ 2,478 $ 2,200 City pays 100_% of chargeable claim_ s 409 Workers Compensation $ 7,533 $ 6,583 $ 9,131 182,248/100'5.01 _ Page 8 NO. 411 Repair & Maintenance 412 Hanifl Shelter Bldg Repair & Maintenance 413 - Hanifl LED Lighting Upgrades 414 Landscaping Supplies _ 415 Small Tools & Equipment 416 Travel & Training 417 Property Insurance 418 Automobile Insurance _ 419 Electric Utilities _ 420 Gas Utilities 421 Weed Control - Hanifl Fields - - _ 422 Weed Control -All Other City -parks 423 Toilet Rental 424 Equipment Rentals 425 Tax Exempt License Renewals 426 Subtotal Park Maintenance 427 Park Planning & Programming 428 Full-time Salaries - Shayls Denaway 429 Pera 430 Fica 431 Medicare 432 Health Insurance 433 Contribution to Health Savings Account 434 'Dental Insurance 435 Worker's Compensation_ 436 Office Supplies 437 Recreation Program Supplies & Expenses: 438 Travel & Training 439 Dues & Subscriptions 440 _Windows Office License 441 _Subtotal Park Planning & Programming 442 Total Parka and Recreation Expenses CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET BUDGETED PROJECTED BUDGETED $ 17,000 $ 13,015 $ 17,700 Equipment parts & repairs $ 2,500 $ 2,500 _ $ 2,500 Includes monthly contracted maintenance _ $ _ - $ 3,732 $ - Lighting upgrades $ m000 $ 7,850 $ 5,800 Segregated from playground Supplies $ _ 3,000 _ $ 2,350 $ 2,500 Weed whips, shears etc... $ _ 1,550 $ 1,550 $ 1,550 Shade tree courses for 3 employees $ 35,455 $ 28,205 $ 34,157 Hanifl shelter rated separately $ _ 1,270 _. $ 989 $ 1,360 Segregated from PW fleet $ _ 5,325 $ 4,393 $ 4,472 Two-year rate filing: 5.4% and IS% $ _ 1,150 $ _ _1,147 $ 1,167 'Two year rate filing: 5.490 and 1.8% $ __ 12,500. $ 4,390 _ $ 5,000 Broadleaf weed control at Hanifl Fields $_ 8,200 $ 7,637 $ 8,000 Broadleaf weed control at all other parks $ _ 13,500 $ 13,500 $ 13,500 When a gotta go - u gotta go $ _ 1_,500 $ 1,500 $ 1,500 Sod cutters, mulch blower... $ 70 $ 80 $ - Every two years _ _$ 358,121 $ 333,551 $ 360,276 $ 56,902 $ 56,902 $ 60,675 Pay Grade 5 Maximum $ 4,268 $ 4,268 $ 4,551 7.5% of regular salary $ 3,528 $ 3,528 $ 3,762 6.20% of wages $ 825 $ 825 $ 880 1.45% of wages _$ 3,938 $ 3,949 $ 4182 Health Partners High Deductible Plan _ $ 3,815 7.5% of regular salary $ - $ 250 Offset increased deductibles $ _ 525 $ 527 $ 550 4.2% Increase in May (Delta Dental) $ 438 $ 350_ $ 418 60,675/100'.69 $ _ 1,000 $ 1 0 00 _$ _ _ 1,000 _ pens, paper... - $ 16,000 $ 16,000 $ 16,000 _Calculators, Offset by facility use/program revenues $ 1,500 $ 1,000 $ 1,000 _ .. _ Mileage, seminars... $ 300 $ 300 $ 300 Professional memberships $ 2,000 $ 2,000 $ 2,000 Upgrade computer equipment $ 91,224 $ 90,649 $ 95,568 - --- $ 449,345 $ 424,200 $ 455,844 _- - --- - - $ Community Development $ 600 443 Community Development Assist- Rachel $ _-_ - 47,716 $ 47,716 $ _-. 50,860 Pay Grade 5 Minimum to Step .2 444 In Lieu of Health Insurance $ 4,800 _ $ 4,800 $ 4,800 Capped at $400/month 445 Internships $ 24,960 $ 24,960 $ 28,080 2,080 hours @ $13.50 446 Pera $ 3,579. $ 3,579 $ 3,815 7.5% of regular salary 447 Fica $ 4,506 $ 4,506 $ _ 4,894 6.20% of wages 448 Medicare _ $ __ 1,054'_$_ $ 1054 $ 1,145 1.45% of wages 449 Worker's Compensation _' $ 560 $ 532 $ _ 545,78,940/100'.69 450 Office Supplies $ 500 $ 500 $ 500 Paper& cartridges for plotter 451 Travel & Training - $ _ 1,000 --' $ 1,000 $ 1,000 Annual constant 452 Notary Public Fee $ - $ - $ _- _- _- 120 Every two years 453 ARC GIS Software License & Upgrade $ 2,945 $ 2,945 $ _ 2,945 ArcGis Desktop Software upgrades -Professional 454 Dues &Subscriptions $ 60_0 $ 600 $ _ 600 memberships 455 .Office Furniture &Equipment $ 2,000 $ 2,000 $ 2,000 Upgrade computer equipment 456 ,Total Community Development Expenses $ 94,220 '. $ 94,192 $ 101,304 Unallocated 457 Remit State Fire Aid $ 81,540 $ 80,916 $ 80,916 Offset by Stale Fire Aid - 458 Required Municipal Contribution $ - $ - $ _ - No contribution required in 2016 459 Firemen's Relief $ 81,540. $ 80,916 $ _ 80,916 _ 460 League of MN Cities $ 12,925 $ 12,925 $ 13,560 -4.9% increase approved by LMC_ 461 Metro Qhes$ 5,321 $ 5,322 _ $ 5,450 Adopted b�Metro Cities Board -._ 462 Sams Club $ _. 105 $ 90 $ _____-_ 90 Corporate account 463 Sensible Land Use Coalition_ $ 250 $ _ 250 $ _ 250 Recommended to City Administrator 464 Hugo Business Association $ 150 $ 150 $ 150 EDA membership - -- 465 White Bear Chamber --- _ $ 550 $ 550 $ 550 Washington County wide association 466 Dues &Memberships $ 19,301 $ 19,287 $ _ 20,050 467 NW Youth �Services $ 6,000 $ 6,000 $ 6,000 'Youth Diversion Program 468 'Forest Lake Youth $ 6,000 $ 6 000 T $ _ 6 000 Youth Diversion Program 469 1 Historical Society_ $ 3,000. $ 3,000 3,000 On-going contribution 470 (YMCA Board Membership ' $ 1,500 $ 1,500 $ 1,500 On-going contribution 471 lCaN Biz Fest $ 750 $ 750 _ I $ 750 Ongoing contribution_ 472 Contributions _ $ 17,250 $ 17,250 '.. $ 17,250 _ 473 i Newsletter Postage _ $ 2,500 $ 2,677 $ 2,800 2 newsletters (in-house 474 Newsletter Printing $ 7,000 $ 4,876 $ _production) 5,000 2 newsletters in-house roduction 475 Miscellaneous $ 3,300 $ 3,300 _ $_ 3,300 Something always comes up 476 177 Group Disability Insurance 1, .11 in T --- :..n r..N.- $ N 7,300 -, ncn $ m 7,300 • nn� $ n - 7,904 Short and long term coverage - ..... i:.T -- Page 9 LINE ACCOUNT NO..DESCRIP - _-_ TION 478 Assessment Collection Fees 479 Miscellaneous Unallocated 480 Total Unallocated Expenses 481 General Fund Expenses (Subtotal) 482 Retain in General Fund 483 _Transfer Out- Fund 403 484 Other Financing Uses 485 General Fund Expenses (Total) CITY OF HUGO 2017 GENERAL FUND EXPENSE BUDGET Zulu Zulu Zu1f BUDGETED PROJECTED BUDGETED $ 700 $ 816 $ 900 Charged by Washington County $ 22,260 $ 20,374 ' $ 21,364 $ 140,351 $ 137,827 $ 139,580 $ 4,845,427 $ 4,728,434 $ 5,206,170 $ - $ 180,372 $- - Maintain 50% budget reserve $ $ 314,171 $ $ $ 494,542 $ $ 4,845,427 $ 5,222,976 $ 5,206,170 Page 10 City of Hugo Debt and Abatement Levies $1,040,000 $1,340,000 $4,795,000 -.___.Bodo._ $1,325,000 _ _ $965,000 Total C_IP Bonds of Refunding Imp- Bondsof Imp Bonds of Bo_ 20102011- 2013 2009 13 $ 236,880 $ 63412 i $ 89,751 14 $ 118,958 $ 63387' $ $ 15 $ 88,309 $ _ 63,362 $_ _-_-_88,22 16 $ 87,360 $ 63,336 $ _ __86,69 85,16 _ 17 $ _ 89,509 $ 63,311 '. $_ 8 83,391 _ 18 _ _ $ 63,286 $ _ -70 m 19 -- - - - $ - 63,260-$ --- 70,781 20 $ 104,288 $ 63,235 21 _ $ $_ 68,228 $ 22 _ $ 13,235 327,899 23 $621,245 $ 18,598 _---- 24 $ _ 18,569 63,235 25 $ _' - 18,399 -- - - 26 68,228 $ 18,228 _ $1,040,000 _ $4,795,000 -.___.Bodo._ $1,605,000 Total CIP Refunding Abate Refunding - Tax Abate of _- Debt and 2013 2013 2009 Abate Levy $ 127 1310192 $ 64,368 $ 192,819 $ 778,362 $ 133'073 $ 201,498 $ 15 1 $ 707,068 1 $ -66,500 131,803 o _T06,429 _ , $ 753,245- $ 200,429 - _.: $ 102 188 $ - 604,981 I $ 66,500 $ 199,795 $ 104,288 $ 606,793 56,502 _ $ _ _ _327,899 $ Bonn_ 106,230 $ 624,706 56,502 $ 327,899 $ 102,795 $621,245 63,235 $_ 68,228 13.235 �I $ 18,598 -- - _ - -- $ _ 18,569 - $ 18,399 18,228 $ 621,016 $ 661,846 $ 574,816 $ 642,007 $ 1,602,522 $ 812,685 $ 4,914,892 Page 11 Levies for Parks and Equipment SPECIAL PARKS FUND 2016 2017 2018 2019 2020 2021 Beginning Fund Balance $ 882259 $ 998,879 $ 1,087,876 $ 1,178,430 $ 1,269,951 $ 1,361,472 REVENUES: - Property Tax Levy__papa _ �$ _•_ 99,378 $ 94,923 $ pari 90,554 91,521 $ 91,521 $ 91,521 Developer Fees $ 98,400 _$_ _ Contributions $ 20,000 EXPENDITURES Park _Playground Egwpment_McCollar Park Feasibility Study $ $ (84,158) (17,_000_), _Lions Comprehensive Plan Update (Parks and trails) $ (5,926)_ __ 7 - t Ending Fund Balance S 998,879 $ 1,087,876 $ 1,178,430 $ 1,269,951 $ 1,361,472 $ 1,452,993 EQUIPMENT PURCHASING FUND 2016 2077 -r 2078 2019 i 2020 2021 Beginning Fund Balance $ 1,280,523 $ 1,112,985 $ 647,985 $ 464,864'' $ 442,243 $ 538,122 REVENUES: Property Tax Levy _ $ - $ - $ _ 111,879 $ 111,879 $ 111,879 $ 111,879 Sale of Fixed Assets $ 31,154 From General Fund $ 314,171 From Stormwater Fund $ 185,690 ._.papa From Rice Creek Watershed (for streetet sweeper) $ - 208 5,7 . - papa — EXPENDITURES: _. Repair 1997 Peterbilt Water Truck (Unit 208-97) $ (30,000) Replace Sterling Plow Truck (Unit 201-08) $ (168,911)'. Lead Worker Pickup Truck $ (40,000) _ _Replace Chevy Silverado (Unit 112-06) $ (40,000) Replace Chevy Silverado(Unit 113-06) �$_ (31,052) Replace Cat 143H Road Grader Unit 306-03) _ _$ _ _ (202,900) Replace Crosswinds Street Sweeper (Unit 314-06) (211,398) -- ReplaceJD72"Park Mower (Unit 301-08) Replace i$ (15,000) Modify JD Ditch Mower (Umt 317 O6) _ _ $ (35,000). _Replace Sterling Plow Truck (Unit 202-07) _ _ _ _ _ 1(185,000). Replace Jeep Brush Rig 11_ 1 $ (50,000) Replace Chevy Silverado (Unit 102-07) _$ (35,000)_ Replace Chevy Silverado (Unit 114-07) $ (35,000) Skid -Steer Trade -Up and Attachments $ (18,000)_.$ (8,000) $ (16,000) Replace SCBATan_ks $ (17,000) $ (17,000)'$ (17,000) Masonry Monument Sign - North End of Hwy 61 $ (75,000) Replace Sterling Plow Truck (Unit 206-06) — —_. $ (200,000) F550 4x Replace Ford 4 Pickup (Unit 115-08) $ (70,000) Replace Felling Trailer (Unit 310-05) _. _ _ _ — $ (6,500)' Replace Felling Trailer(Unit 312-O6 ! $ (6,550) Replace Carry -On Utility Trailer (Unit 311-05) $ (2,000) Replace FelhngTrailer (Unit 32107) $ (6,500)_ Replace CarryOn Utility Trailer (Unit 322-07) $ (1,000) Replace Ford F550 Bucket Truck (Unit 104-08) _ _ $ (_95,000) _ Replace Peterbilt Engine 12 (pumper/tanker) '�, - - $ (650,000) Ending Fund Balance $ 1,112,985. $. 647,985 i. $. 464,864 $ 442,243 $ 538,122 $ 1 Page 12 Capital Project Funds STREET CONSTRUCTION FUNDS 2016 2017 2018 2019 2020 2021 Beginning Fund, Balance $ 2,476,591 $ 2,422,648 $ 955299 $ 287,068 $ 1,483,235 $ 1,054,148 Property Tax Levy CIP _ $ 539,65 $_._ 539,657_,$ 539,657 $ 539,657 $ 539,657 $ 539,657 Pperty Tax Levy- Extra Levy Capacity _ _ _ $ 558,010 $ 553,017 Special S al Assessments _-$ ._.,_fi5� 246,2_ i$ _ 104,411 $ 137,961.$ __ _ 139,127 $ 134,497 _ $ 102,975 State Aid $ __ 546,135 $ 517,383 _$ 517,383 $ 517,38_3 $ 517,383 $ 517,383 EXPENDITURES: _ _ _ Current Project: 147th Street/Oneka Lake Blvd $ (1_,388,000) Comprehensive Plan Update $ (17,800)'. Priority l:.Homestead Ave 132nd Sl_ $ (2,611,000). Priority 2: Oneka Lake Blvd, Harrow _ $_ (1,863,232) - -- Priority 3: 125th, Heather, Upper Heather _ _ $_ (2,178,634) - Priority 4: 128th & 159th Neighborhoods - _ _ $ (1,638,612) Priority 5: Fountain, Foxhill - _ Priority 6: 147th, Fitzgerald, Finale, 145th, 146th - - - - Priority 7: Fenway Ave, Fenway Blvd T__.._ Priority 8: Oneka Pkwy, Heritage Pkwy Ending Fund Balance $ 2,422,648 $ 955,299 $ 287,068 $ 1,483,235 $ 1,054,148 $ 1,128,568 Page 13 City of Hugo Tax Rates Page 14 Pay 2015_ Pay 2016_ Dollar _ Percent Pay 2017 Dollar Percent Final Final Change Change Proposed _ Change Change Special Levies Debt Service Levy $ 370,171 $ 302,364 $ (67,807)_ -18.32% $ 302,710 $ 346 0.11% _Tax Abatement Levy $ 383,074 $ 302,617 $ (80,457) -21.00% $ 304,083 $ 1,466 0,48% $ 753,245 $ 604,981 $ (148,264) -19,68%_$ 606,793 $ 1,812 0.30% Subject to Levy Limits _- - General Fund Levy $ 4,129 940 $ 4,313,039 $ 183,099 4D/.43 $ 4,606,455 $ 293,416 6.80% Firefighter's Relief Levy $ 17,157 $ 12,107 $ 5,050 000%'$_ 13,742 $_ 1,635 Equipment Purchasing Levy _---- $ _ 105 535 $_ - _ $ 105 535 ( 100 00 / $ _13.50% 048% Park Improvement Levy _ Sealcoating Levy I $ _ _164909 _ _ _ _ (720) _ _ $ (4,456) 4.48% _ _ $ 64909. $ 000n_ 64909,$ $ - 0.00'% Capital Improvement Levy $ 539,657 $ 539,657 $ 0.00 h, $ 539,657 $ 0.00% $_ 4,963,776 $ 5,029,090 $ 65,314 1.32%i $ 5,319,686 $ 290,596 5.78% Certified Property Tax Levy _. $ 5,717,021 $ 5,634,071 $ 82,950 -1.45% $ 5,926,479 $ 292,408 5.19% Less. Fiscal Disparities_ _ $ 518,463 $ 547,656 $ 29,193. 5.63% $ 603,076 $ 55,420 10.12% Local Portion of Levy $ 5,198,558. $ 5,086,415 $ 112,143 -2.16% $ 5,323,403 $ 236,988 4.66% Tax Rale Calculations: Local Portion of General Expense $ 4,861 957 $ 4,813,442: _ '' $ 5,051,496 Divided by Tax Capacity $ 14,294,451 $ 13,987,183 _ -2.15_% $ _ 14,639,855 4.67% Urban Tax Capacity for General Expense 34.013% 34.4139/6 _ _ - _ 34.505% _ Less 10% for Rural -3401% -3.441 % _ _ _ -14519/6 Local Portion of Debt Service Levy $ 336,601 $ 272,973 __-. �.$._. 271,9061_ Divided by Total Tax Capacity $ 14,603,836 $ 14,294,114 _ _ -2.12% $ 14,91 4.61 Tax Capacity for Debt Service 2.305% 1.910% 818 1.818%' _ __ _ Total Urban Tax Rate 36.318% - 36.323 % 0.01% 36 323 % 0.00 Total Rural Tax Rate 32.916% 32.882% -0.11% 32.873% -0.03% Page 14 2040 Comprehensive Plan Scope and Budget Project Management and Communication Community Engagement Plan Development Land Use Chaptei Parks and Trails Chaptei Housing Chapter Economic Competitiveness Chaptei Resilience Chaptei Water Chapter (drinking water; *Excludes Water Supply Plan and Water Resources Plan Sanitary Sewer Chaptei Transportation Chapter Implementation Chaptei Draft Plan/Revisions/Viet Council Submission /GIS Services 943 2,368 Landfoim(Optional) I Landform Total 70 luired J4Z,OLUJ I: �, •�„ wired and Optional $45,620 %,5851 $47,205 ,000 WSB WSB Total I TOTAL Received Applied For With $32.000 Grant Iwith $15,000 SHIP Grant 420 $51,420 $37,4: L A N D F O R M From Site to Finish 0 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 REVISED October 14, 2016 August 29, 2016 Rachel Juba City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 • e 0 Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net RE: Proposal for 2040 Comprehensive Plan Planning Services for the City of Hugo, MN Dear Rachel, Thank you for choosing Landform as your City Planner. We appreciate the opportunity to continue to provide professional planning services to assist your citizens, staff, commissions and Council. We look forward to working with you and your team to update the 2040 Hugo Comprehensive Plan. We understand that this is primarily an update of the existing plan, with particular emphasis given to four different elements: Eastern Hugo Land Use Planning, the Parks and Trails Plan, ensuring that the different plan elements work together and improving the read abill itylusabiIity of the Plan. Landform has a full time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places to live, work and play. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a SensiblyGreen® approach to your site design and development challenges from Site to Finish®. Our SensiblyGreen® initiative is a program of energy and excitement centered on the values of resource management and environmentally sensitive design within the context of economic viability. Our sensible approach provides economical solutions and cost-saving opportunities for a positive bottom line and return on investment. We save clients dollars today and in long-term operation and maintenance. I have attached our work plan based on our recent conversations, but please let me know if it have misunderstood you needs. If you have any questions concerning our services, please call me at 612.638.0225. We look forward to working with you. Sincerely, Landform Professional Services, LLC y Kendra Lindahl, AICP Principal Planner ENCL: Project Scope Larrdfonn°°, SwalblyGr—rr and Slow FinisW are reglRterad service marks of Landbrm Proies;ianal Services, LLC. Professional Services Proposal For City of Hugo 2040 COMPREHENSIVE PLAN UPDATE PROJECT TEAM. Client Manager: Kendra Lindahl, AICP Principal Planner Planner: Anne Hurlburt Mary Matze Kathleen Hammer Designer: Emily Osthus ndicated p ofessil)nal fegisaatons are state -dependent; to obtain Surther information abOLi our state licenses, please contact Human Resources at 612-252-9070 Proposal to Rachel Juba with the City of Hugo 2 2040 Comprehensive Plan Update August 29, 2016 REVISED October 14, 2016 This Proposal is valid for 30 days from the creation date noted in the footer. Landform may reissue a revised Proposal upon request if the indicated time period has lapsed. TABLE OF CONTENTS A. SCOPE OF SERVICES............................................................................................................ 4 B. COMPENSATION.................................................................................................................... 7 C. FORM OF CONTRACT............................................................................................................ 8 TERMS AND CONDITIONS............................................................................................................ 9 OWNERSHIP AND USE OF DOCUMENTS: Consultant's drawings, Specifications, and other documents, including this Proposal, are instruments of Consultant's services for use solely with respect to this Project. Consultant shall be deemed the author of these documents and shall retain all common law, statutory and/or reserved rights, including copyright. Any use or reuse of this Proposal other than its intended use will be considered infringement of Consultant's reserved rights. Proposal to Rachel Juba with the City of Hugo 3 2040 Comprehensive Plan Update August 29, 2016 REVISED October 14, 2016 A. SCOPE OF SERVICES The level of our involvement will include the following Scope of Services ("Basic Services"). Naturally, the scale and scope of our efforts depends upon a Client's needs, a clear understanding of our responsibilities and upon the deliverables required. If we have misinterpreted your needs, please let us know and we will make the necessary adjustments to this Proposal. 1. Project Management and Communication: Landform will: a) Conduct a kickoff meeting with relevant City staff and consultants to review the scope, schedule, responsibilities and deliverables. • The meeting will clarify consultant and staff roles to create and lead a public engagement process to obtain input, guidance and opinions on the desired future of Hugo from commissioners, council members and the public. • One primary outcome of the meeting with be preliminary agreement on the format of the new document in order to make it more graphically robust. • The final document will be developed with the goal of developing an interactive PDF. b) Review exiting materials and documents from the City and Metropolitan Council to establish baseline data. c) Conduct Monthly Team meetings. Team meetings will generally be held at City Hall. d) Bi -weekly calls with City Planner. The call will include and status report as needed. e) Support staff as they lead coordination efforts with Metropolitan Council representatives. Attendance at two meetings is expected to discuss issues that arise before and after the plan submittal. These meetings are intended to ensure that the comprehensive plan issues are addressed to ensure timely review and approval. 2. Community Engagement and Review Process: Landform will: a) Lead kickoff workshop/joint meeting of the Councilors and Commissioners to review the project outline and solidify the goals of the Comprehensive Plan update process. Proposal to Rachel Juba with the City of Hugo 4 2040 Comprehensive Plan Update August 29, 2016 REVISED October 14, 2016 b) Attend three meetings with the Parks and Trails Commission to obtain specific input and feedback on the Parks, Trails and Open Space component of the Comprehensive Plan. c) Attend three regularly scheduled Planning Commission meetings to review the project progress, obtain input and feedback from the City and present the draft and final versions of the Comprehensive Plan Components. d) Attend two regularly scheduled City Council meetings to review the project progress, obtain input and feedback from the City and present the draft and final versions of the Comprehensive Plan Components. e) Lead four community open houses/workshops to engage the public in the planning process and gain insight into the refinements needed to assure that the Comprehensive Pian is consistent with community expectations and goals. • The first meeting will be a community informational meeting and will be used to identify the community values, perceptions and vision for the future of Hugo and to determine the specific Comprehensive Plan components that need more public input. Meeting emphasis will likely focus on Eastern Hugo and Parks components, but will be an opportunity to raise additional priorities. • The second meeting is expected to be focused on refining the plans for Eastern Hugo. • The third meeting is expected to focus on Parks and Trails planning and will guide development of that chapter. • The final meeting will be an informational meeting prior to the formal adoption of the 2040 Comprehensive Plan. f) For the above-described meetings and open houses, Landform will: • Landform will work with staff to develop meeting agendas and content. • Attend the meetings and present our work in written and graphic format and answer questions from the City and the public. • Landform will prepare materials for the meeting and prepare meeting summaries. *City staff will maintain the project website and will be responsible for all public notices, newsletter articles or other communications. 3. Plan Development and Adoption: Based on information gathered in Tasks 1 and 2, Landform will: a) Prepare text, table and graphic updates to the Land Use Chapter. Particular attention will be given to the plan for Eastern Hugo. b) Prepare text, table and graphic updates to the Parks and Trails Chapter. The updated chapter will be well informed by other Comprehensive Plan chapters Proposal to Rachel Juba with the City of Hugo 5 2040 Comprehensive Plan Update August 29, 2016 REVISED October 14, 2016 and will provide information about existing and planned improvements and will provide guidance for decision makers. c) Prepare text, table and graphic updates to the Housing Chapter. d) Prepare text, table and graphics for the new Resilience Chapter or incorporate into another chapter. e) Assist staff in preparing text, table and graphics for the Economic Competitiveness Chapter as directed. f) Prepare the Implementation Chapter. g) Prepare text updates to the introduction, background, existing conditions, policies and objectives, and other elements of the Comprehensive Plan. h) Incorporate the Comprehensive Plan components prepared by staff and other consultants, including the Transportation Pian, Surface Water Management Plan, Wastewater Plan and Water Supply Plan. Throughout the process, we will work with City staff and other consultants to ensure the different chapters support each other for a more comprehensive and cohesive document. i) Draft and compile new Comprehensive Plan language and supporting graphics based on the approved plan organization. j) Make minor modifications prior to distribution based on staff feedback prior to distribution. k) Make one comprehensive edit to the draft Comprehensive Plan based on City Council, Parks Commission, Planning Commission and public input. 1) Prepare Met Council Submittal. m) Make minor modifications to the Comprehensive Plan based on Comments from adjacent jurisdictions and the Metropolitan Council Proposal to Rachel Juba with the City of Hugo 6 2040 Comprehensive Plan Update August 29, 2016 REVISED October 14, 2016 B. COMPENSATION 1) The Basic Services described under the Scope of Services shall be completed on a fixed fee basis as detailed below: Pease Task Bill Type Associate i Fr-, Project Management and Communication Fixed Fee $7,452.00 Community Engagement and Review Process Fixed Fee $9,943.00 Plan Development and Adoption Fixed Fee $29,810.00 Total $47,205.00 2) Additional Services or additional meetings, as defined in this agreement, will be billed per the approved City of Hugo rate schedule 3) Internal reimbursable expenses are priced as follows: Mileage Based on current IRS ratest Plotting on Bond 0.50 per square foot Plotting on Vellum 1.10 per square foot Plotting on Mylar 2.50 per square foot Color Printing 1.00 for 8.5 x 11 2.50 for 8.5 x 14, 11 x 17 Foam Core 30.00 per sheet Scanning 1.50 per scan CD/DVD 10.00 per cdldvd 4) External reimbursable expenses shall be billed at cost plus 15%. 5) Invoices will be sent once a month based on the hours worked through the date of billing. 6) Payment is due upon receipt of invoice. Unless prior arrangements are made, a 1.5% per month (18% per annum) service charge or the maximum permitted by law, whichever is less, will be assessed against all invoices unpaid for over 30 days. Service charges may be compounded. Proposal to Rachel Juba with the City of Hugo 7 2040 Comprehensive Plan Update August 29, 2016 REVISED October 14, 2016 C. FORM OF CONTRACT Landform continually strives towards ways of reducing our impact on the environment. Therefore, we are submitting this Proposal to you electronically only. Please print only the signature page, sign, and return the signed page by email, fax or mail as written authorization to proceed. if your company's policy requires hardcopy originals, please contact us to request that hardcopy originals be mailed to your address. A faxed or emailed copy of a signature is as binding as an original. You may also incorporate this Proposal into your standard contract form but, even if we subsequently sign your contract form, in the event of any conflict or inconsistency between this Proposal and Client's standard contract form, this Proposal shall govern. We reserve the right to a) collect as an external reimbursable expense the cost of legal counsel should you elect to use a lengthy contract of your own design, and b) revise our fee Proposal if your contract form assigns additional responsibility or risk to Landform Professional Services, LLC. If you instruct us to begin, or allow us to continue performing, Services prior to returning a signed contract it will be understood that all terms of this Proposal, including the attached Terms and Conditions, are acceptable and all parties will be bound by the terms of this Proposal. The attached Terms and Conditions are incorporated by reference and are an integral component of this Proposal. Landform Professional Services, LLC agrees to The following party accepts the scope, terms perform the Services described in this Proposal and conditions outlined in this Proposal and under the terms outlined. instructs Landform Professional Services, LLC to proceed with the Services as outlined. Kendra Lindahl, AICP Principal Planner October 14, 2016 Date Landform Federal Tax ID; 27-1199905 Proposal to Rachel Juba with the City of Hugo 2040 Comprehensive Plan Update City of Hugo Signed Title Date 8 August 29, 2016 REVISED October 14, 2016 TERMS AND CONDITIONS 1.0 CONSULTANT'S SERVICES. Consultant shall perform the services identified in this Proposal and no others unless otherwise agreed and unless Consultant is paid additional compensation in accordance with this Proposal. 1.1 STANDARD OF CARE. Consultant's services shall be performed based on the standard of reasonable professional care for services similar in scope, schedule, and complexity to the services being provided by the Consultant. ALL WARRANTIES, EXPRESS OR IMPLIED, UNDER THIS PROPOSAL OR OTHERWISE, IN CONNECTION WITH THE CONSULTANT'S SERVICES ARE EXPRESSLY DISCLAIMED. 1.2 SCHEDULE. Time limits established by the schedule identified in the Proposal shall not, except for reasonable cause, be exceeded by Consultant or Client. Consultant's compensation shall be equitably adjusted in the event of delays caused by Client, Client's other consultants, or Client's agents. Fees quoted in the Proposal shall be adjusted if services do not commence within 90 days after the date of the Proposal. 2.0 ADDITIONAL SERVICES. In addition to any other Additional Services listed in the Proposal, the following services are excluded from Basic Services and Client shall compensate Consultant for such services, in addition to compensation for Basic Services: (1) Making revisions in Drawings and Specifications or other documents when such revisions are (a) inconsistent with approvals or instructions previously given, (b) the result of adjustments in Client's requirements, (c) required by enactment, interpretation or revision of codes, laws or regulations subsequent to preparation of such documents, (d) required by the failure of Client or Client's consultants to render decisions or to provide necessary information in a timely manner, (e) imposed by municipal or other authorities as a condition for approval of a project, unless the Drawings, Specifications or other documents clearly were not in compliance with applicable law when submitted for approval, or (f) due to or causes not solely within control of Consultant: (2) Providing any services excluded from the Scope of Services identified in the Proposal: (3) Providing any other services not otherwise expressly included in this Proposal. 3.0 TERMINATION. This Proposal may be terminated by either party upon not less than seven days written notice should the other party fail to perform in accordance with its terms through no fault of the party initiating termination. 4.0 [Not used]. 5.0 DISPUTE RESOLUTION, GOVERNING LAW, Any claim, dispute or other matter in question arising out of or relating to this Proposal or breach thereof ("Claim") shall be resolved by litigation in the State or (assuming subject matter jurisdiction) Federal Court located within Ramsey County, Minnesota. Consultant and Client expressly consent to the exclusive personal jurisdiction and venue of the Minnesota courts for all purposes relating to this Proposal. The parties waive trial by jury. This Proposal shall be governed by Minnesota law, without regard to conflicts of law principles. 6.0 TERMINATION, This Proposal may be terminated by either party upon not less than seven days' written notice should the other party fail to perform in accordance with its terms through no fault of the party initiating termination. Such termination shall not affect the parties' accrued rights and liabilities as of the date of termination. Without limiting the generality of the foregoing, paragraphs 1.1, 1.3, 4.0, 5.0, 7.0, 8.0, and 10.0 of these Terms and Conditions shall survive any cancellation, expiration, or termination of this Proposal. 7.0 MISCELLANEOUS PROVISIONS. ((1) This Proposal represents the entire and integrated agreement between Client and Consultant and supersedes all prior negotiations, representations or agreements, either written or oral. (2) This Proposal may be amended by written instrument signed by both Client and Consultant or, in the case of Additional Services, by a written confirmation from Consultant to which Client does not object within ten (10) working days. 8.0. PAYMENTS TO CONSULTANT. Payments are due upon presentation of Consultant's invoices. If Payments are not made within thirty (30) days after date of invoice, a SERVICE CHARGE OF ONE AND ONE-HALF (1.5) PERCENT PER MONTH (18% PER ANNUM) or the maximum rate permitted by law, whichever is greater, will be charged on any unpaid balance. Service charges may be compounded. 9.0 BASIS OF COMPENSATION. Client shall compensate Consultant as set forth in the Proposal. AN ESTIMATED FEE IS NOT A FIRM FIGURE. If the Scope of or schedule for Consultant's Services is changed materially, the compensation shall be equitably adjusted. Rates and multiples for Additional Services and other services as set forth in the Proposal shall be adjusted annually in accordance with normal salary review practices of Consultant. For Additional Services of Consultant, compensation shall be an hourly rate as defined in the Proposal, plus reimbursable expenses; or, if agreed by Client and Consultant in writing, a lump sum amount. For additional services of Consultant's consultants, compensation will be 1,15 times the amount billed to Consultant for such services, plus reimbursable expenses. For reimbursable expenses, the Consultant shall be compensated for out-of-pocket expenditures incurred in connection with the services identified in this Proposal, based on 1.15 times actual costs incurred. In addition to other expenses, Consultant will be reimbursed for any applicable sales, use, or similar taxes related to services or products provided under this Proposal, which may be imposed by any governmental entity. 10.0 DELAYED PAYMENT; PAYMENT DISPUTES. 10.1 CONDITIONS PRECEDENT TO WITHHOLDING PAYMENT. The Client may not withhold any payments to the Consultant unless the basis of (including all particulars) and amount in dispute are identified and presented in writing to the Consultant not later than the twenty-fifth (25th) calendar day after presentation of the disputed invoice. Objections to invoices not made within the time period are deemed waived. Unless Client proceeds in accordance with this Section 10.1, Clients failure to pay any invoice (either on the Project which is the subject of this proposal or in connection with any other project for which Consultant is providing services to Client) within thirty (30) calendar days after presentation of Consultants invoice shall constitute just cause for the suspension of services on all projects and the withholding of all deliverables on all projects by the Consultant. Client will pay all of Consultant's costs of collection, including: internal labor costs at the Additional Services rate; reasonable attorneys' fees; and litigation and arbitration costs and fees, in the event Client fails to make timely payment to Consultant in violation of this Contract. External fees, costs, and expenses incurred under this clause will be reimbursed at the rate specified in the Proposal for external reimbursable expenses. 10.2 NOTICE OF CLAIMED ERRORS OR OMISSIONS. Client shall provide written notice, including all known particulars, to Consultant of any claimed errors or omissions in Consultant's services not later than 60 calendar days after Client becomes aware, or in the exercise of reasonable diligence should have become aware, of the existence of such error or omission. Consultant shall be given a reasonable opportunity, during such 60 -day period, to investigate and Proposal to Rachel Juba with the City of Hugo 9 2040 Comprehensive Plan Update August 29, 2016 REVISED October 14, 2016 recommend ways of mitigating any alleged damages. Client's failure to provide such notice, and/or Client's failure to provide Consultant a reasonable opportunity to investigate and make recommendations, within the time stated shall constitute an irrevocable waiver of any and all claims, counterclaims, defenses, setoffs, or recoupmenls Client might have in connection with any such alleged error or omission. In the event Client asserts a claim in violation of this paragraph, or in the event that any other error and omission claim asserted by Client is determined to be without substantial merit, Client shall pay all of Consultant's: internal labor costs at the Additional Services rate; reasonable attomeys' fees; expenses; and arbitration and litigation costs incurred in investigating and defending such claim. External fees, costs, and expenses incurred under this clause will be reimbursed at the rate specified in the Proposal for external reimbursable expenses. 10.3 ERRORS OR OMISSIONS OF CLIENT'S CONSULTANTS. If Client has separately retained other design professionals Client agrees to the fullest extent permitted by law (including without limitation Minnesota Statutes Ch. 466) to defend, indemnify, and hold the Consultant harmless from all loss, damage, liability, cost or expense (including but not limited to reasonable attorneys' fees) arising out of or relafing to (a) the negligent acts or omissions of such other design professionals, and/or (b) the failure of such other design professionals to carry or maintain professional liability insurance in an amount adequate to protect Client and Consultant from loss. Proposal to Rachel Juba with the City of Hugo 10 2040 Comprehensive Plan Update August 29, 2016 REVISED October 14, 2016 2017 2018 P,;1,..V ' ";;,„„;," ' "; .., "°'; ' O;:' of l orris Hugo 2040 Comprehensive Plan Update 2016 Work Plan and Fees Jin Feb Mar Apr_ Ilay lune July Aun Sept Oct f'r DE.. Jan lune sr- 5115 512 a s'. Ilj rJEST 1,%, Dec 1.1 Kic': I meeting no m -im scope, dledule, r, -,p msidilitia- a.' deli: eahles T 4 d 526 RE ie.j e. intim magi h -hcuments f.Tm Cit( nS Hes Coun_il —� _ ., ..._. 4 a s 11, ftonthly Te In M<etir_, }s a >� ♦ w ,. , • .�, . a� . 1sr • w.� ', t114•. -1 4�u a mw'1 4w 'C a, '�. i No 4, n1r x: +� w e®r 1 w . °�� +' :IU 1 r•F • '" } 6 5 6 is 51.2t: 4Li-.a±ekl, calfs .,rith Projact L.:i # .-u�rdinate with tAtop.,liI C]andl I:me-ei)[ ti re. _ Kka. me.dng with C wnciPC wnmii to i„L.Thii, priondes rnd .ision.' 4 4 E. ",l Meetins with PAs Commii 12 15 51 I ieetii with PI-nning --ommission 12 _ 15 E1 101 # i 19kclinr with City Council i 3 ' 51 Icl Open Honsc Vl AOop 16 12 r. s wr 4x 4nr, • ! +s w as • rTkk� a ♦ 4�n' ♦ ti• • 1. t 4koi • w� 1 17 67 55,2' I L.nd Use Chi•°.}. i 2 Il AO B 55,:I" -P �' sand Trails Ch,:nEn • 4e e F 2 19 $2,.i' 3.3 Housing Chapter r fs• • . Resilience Ch ptel 1 6 1 tt st rt: Fmnomic Competitt.er,:Ii Chapisr 6 lmplemem-_tion Ch.pter'�' ` i 1 ' 12 E11v 7 Draft Plan '>Mift a w P 4v _, $521: �nbifind$on dc: el: Mnknt of ither Cha9ters ;' j' ' 12 24 35 $3, 7E Campine Pli and EngineerinT Cheimers into Draft Plan""" " ' 10 6°?I a M -_lee minor nknnementsto plan based ro Wn. mmments I. M ''.e onI cwpreh_'nsi a circ to plan ba:kJ on Commissira,.n J Council comments : a 10 Ear. .. r ice, X.-. 1 I 6 7 S67- 11 Met Loral.`'Jdmf..ipn 12 Mzl a minor modifications h? -,J on Mst Council nmmrnts fWxH tt uta547,205.00 a, 51r-1 Mcxli- Communiq r-ohhr;, *Cc—s inn4'm9 Rachel Juba From: Rachel Juba Sent: Thursday, December 01, 201611:06 AM To: Rachel Juba Subject: FW: Hugo Comprehensive Plan scoping From: Jay Kennedy (mailto:JKennedy@wsbeng.com] Sent: Tuesday, September 13, 2016 4:21 PM To: Rachel Juba <RJuba@ci.hugo.mn.us> Subject: Hugo Comprehensive Plan scoping Rachel Below are items we will complete for the Hugo Comprehensive Plan: 1. Drinking Water a. Minimum requirement = submit template that is nearly completed b. Map Update (optional but recommended): i. Update current maps to reflect current system and future trunk system ii. Estimated Cost: $1,000 c. Modeling (optional but recommended): i. Update existing WaterCAD model (new/upsized pipes, adjust demands, re-callibrate — includes one day of hydrant flow testing for calibration) ii. Update ultimate WaterCAD model (update demand projections, make sure recommendations from previous Comp Plan are still required) iii. Estimated cost: $4,500 d. Comprehensive Plan Chapter (optional): i. Expand on Water Supply Plan template —write Comp Plan chapter so the Plan is a cohesive document ii. Include pipe sizing and modeling results iii. Provide cost estimate for 2040 system iv. Estimated cost: $7,000 e. TOTAL drinking water: $12,500 2. Sanitary Sewer — these items are required a. Existing System i. Create maps with up-to-date land use and sewer system ii. Estimate average flows by sewershed based on land use and metering data iii. Estimated cost: $4,500 b. 2040 System i. Update flow projections ii. Update sewer requirements including sewer main locations and diameters iii. Provide cost estimate iv. Estimated cost: $4,000 c. Septic Items i. Map locations of all public and private individual treatment systems ii. Evaluate City's management program for SSTSs to comply with MPCA regulations iii. Estimated cost: $1,500 i d. I&I Items i. Evaluate extent, source, and significance of I&I (assuming no field work will be necessary) ii. Define goals, policies, and strategies to address I&I iii. Estimate costs for remediating I&I issues iv. Estimated cost: $1,500 e. Write chapter— Estimated cost: $5,500 f. TOTAL sanitary sewer: $17,000 3. Transportation —these items are required a. Agency Involvement i. Collaboration with Washington County and MnDOT ii. Estimated cost: $2,000 b. TAZ and Travel forecasts i. Run Met Council model H. Develop 2040 forecasts iii. Allocate population, household, and employment by TAZ for 2020, 2030, 2040 iv. Estimated cost: $2,800 c. Roadways i. Describe and map existing/future volumes, existing/future functional class and lanes ii. Verify arterials in regional context, and identify/map capacity issues iii. Identify planned improvements in Met Council TPP iv. Incorporate Access guidelines — MnDOT and County v. Include previous studies/recommendations vi. Describe and map short and long range projects or studies vii. Estimated cost: $4,000 d. Biking/Walking i. Describe and map existing and planned on and off-road bicycle facilities H. Map and describe Regional Bike Transportation Network (RTBN) iii. Identify pedestrian needs that respond to community designation iv. Estimated Cost: $1,000 e. Aviation (no airport within influence area) ii. Identify policies that protect regional airspace from obstructions ii. Recognize seaplane use on surface waters designated and regulated by MnDOT, if applicable iii. Estimated Cost: $500 f. Freight i. Map railways, barge facilities, freight terminals as applicable ii. Identify nodes that generate freight movement iii. Collect and map HCAADT on arterial routes iv. Identify freight bottlenecks v. Estimated Cost: $2,500 g. Transit i. Describe transit market area, and map existing/planned transit infrastructure and services ii. Estimated cost: $500 h. PM/Write chapter — Estimated cost: $4,500 i. TOTAL transportation: $17,800 4. Mapping/GIS Services - $4,000 Grand total - $51,300 z Jay Kennedy, PE Municipal Group Manager, Vice President d: 763-287-7192 1 c: 612-360-1292 WSB & Associates, Inc. 1701 Xenia Avenue South, Suite 3001 Minneapolis, MN 55416 � - FI 7 `A 4013 [Elul d161401f WSB F�l-MEr:, li,fft• This email, and a; ty files transmitted with it, is confidential and is Intended solely fc,- the use of the addresseo. if you are not the addressee., please delete this email from your system. Any use of this email by unintended recipients is strictly pi ohibited. WSB noes not accept liability for any errors or omis-slons which arise as a result of electronic transmission. if verification is required, please request a hard copy. Schwieters Co. &JL Schwieters invite you to enjoy the holidays with good friends, great food, music & holiday cheer. When Thursday, December 8th 3-6 PM _'ISCHWIETERS BUILDING SUPPLY CONSYROC710N, INC. Where JL Schwieters 13825 Fenway Blvd N. Hugo, MN Please RSVP to Jana at jspanier@jIschwieters.com or (612) 290-5452 0 I Cordially invites you and your guest to our Annual Holiday Party THURSDAY, DECEMBER 8, 2016 Social Hour 5:30 p.m. — Dinner 6:30 p.m. Hugo American Legion 5383 140th Street North Please R.S.V.P. by December 2nd to City Clerk Michele Lindau at mlindau@ci.hugo.mn.us or Call 651-762-6315 O * 0 A. a_ 0 December 2016 December 2016 January T Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Nov 27 28 29 30 Dec 1 2 3 11:OOam FD Toy Drive 4 5 6 7 8 9 10 7:OOpm City Council 3:OOpm Schwieters Meeting Holiday Party (Hugo Legion) 11 12 13 14 15 16 17 7:OOpm Parks 6:30pm BOZA 7:OOpm Planning Commission 18 19 20 21 22 23 24 S:00pm EDA Meets 7:OOpm City Council Meeting 7:OOpm Historical Commission 25 26 27 28 29 30 31 Christmas 5:OOpm Burger Night (Hugo Legion) Meetings in green are scheduled/posted meetings. 1 12/1/2016 11:28 AM January 2017 Su Mo January 2017 Tu We Th Fr Sa February 2017 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 1, 17 2 3 4 5 6 7 7:00pm City Council Reschedule CC Meeting? Meeting 8 15 22 29 0 10 11 7:00pm Parks 16 17 18 7:00pm City Council 5:00pm EDA Meets Meeting I 7:00pm Historical Commission 12 6:30pm BOZA 7:00pm Planning Commission 19 13 20 23 24 25 26 27 5:00pm Burger Night 6:30pm BOZA (Hugo Legion) 7:00pm Planning Commisison 30 31 Feb 1 2 3 14 21 C! Meetings in green are scheduled/posted meetings. 2 12/1/2016 11:28 AM