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Home My WebLink About2017.01.03 CC PacketAGENDA HUGO CITY COUNCIL TUESDAY, JANUARY 3, 2017 - 7:00 PM HUGO CITY HALL A. OATH OF OFFICE 1. Tom Weidt, Mayor 2. Phil Klein, Council Ward 2 3. Mike Miron, Council at Large B. CALL TO ORDER C. ROLL CALL D. PLEDGE OF ALLEGIANCE E. APPROVAL OF MINUTES December 19, 2016 City Council Meeting F. APPROVAL OF AGENDA G. APPOINTMENTS/PRESENTATIONS 1. H. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Appointment of Becky Petryk as Acting Mayor 3. Approve Appointment of WSB and Associates as City Engineer 4. Approve Appointment of Landform as City Planner 5. Approve Appointment of Johnson & Turner as City Attorney 6. Approve Appointment of Springsted, Inc. as Financial Advisor 7. Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director 8. Approve Appointment of US Bank as Depository for City Funds 9. Approve Appointment of The Citizen as Official Newspaper 10. Approve Appointments to Hugo Firefighter Relief Association 11. Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission 12. Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice Chair of the Parks and Recreation Commission 13. Approve Appointment of Cynthia Schoonover as Chair of Historical Commission 14. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA 15. Approve Appointment of Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adjustments 16. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments 17. Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2017 18. Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1, 2 and 3 Developments 19. Approve Lawful Gambling Exempt Permit for Pheasants Forever Event at Sal's Angus Grill 20. Approve Resignation of Planning Commissioner Lynn Patzner and Advertisement for Vacancy 21. Approve Grant Application for Bikeable Community Workshop 22. Approve Advertisement for Public Works Seasonal Employees 23. Approve Amended Contract with MN Services for Cleaning Public Buildings I. UNFINISHED BUSINESS 1. J. NEW BUSINESS Building Department Annual Report K. VISITOR PRESENTATIONS L. COUNCIL PRESENTATIONS Update on Yellow Ribbon Network 2. M. ADMINISTRATIVE PRESENTATIONS 1. Approve Cancellation of January 16, 2017 Meeting Due to the Martin Luther King Day Holiday 2. Council Goal Setting Session on January 17, 2016 3. Schedule Hugo Fire Department Banquet for Saturday, January 21, 2017 4. Approve Thursday, April 13, 2017 as Annual Board of Appeal & Equalization Meeting 5. N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JANUARY 3, 2017 A.1 Oath of Office - Tom Weidt, Mayor A.2 Oath of Office — Phil Klein, Council Ward 2 A.3 Oath of Office - Mike Miron, Council at Large On November 8, 2016 the City of Hugo held its municipal elections with races for Mayor, Council Member Ward 2, and Council Member at Large. Tom Weidt was successful in reelection as Mayor, Phil Klein as Council Member Ward 2, and Mike Miron as Council at Large. The Mayor and Council Members will take the Oath of Office. E.2 Approval of Minutes for the December 19, 2015 City Council Meeting Staff recommends Council approve the above minutes as presented. H. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. H. 2 Approve Appointment of Becky Petryk as Acting Mayor Each year, the Council appoints a member of the Council for the position of Acting Mayor. On behalf of Mayor Tom Weidt, City staff recommends approval of the appointment of Council Member Becky Petryk as Acting Mayor for the year 2017. H. 3 Approve Appointment of WSB and Associates as City Engineer WSB Engineers has been the City Engineer for the past 13 years. Recently, Mark Erichson has handled the day-to-day civil engineering duties, and Pete Willenbring continues as the water resource engineer. WSB Engineers is requesting to continue to provide this service to the City at the revised rate schedule as enclosed. City staff recommends approval of the appointment of WSB Engineers and Mark Erichson as the City Engineer for 2017. H. 4 Approve Appointment of Landform as City Planner Kendra Lindahl from Landform has worked over the past 14 years as the City Planner. Landform would like to continue to provide this service to the City at the same rate schedule. City staff recommends approval of the appointment of Kendra Lindahl as the City Planner/Planning Consultant for the year 2017. H. 5 Approve Appointment of Johnson & Turner as City Attorney City Attorney Dave Snyder has served the City with the law firm of Turner & Johnson for the past four years. Turner & Johnson would like to provide legal services to the City at a revised rate schedule. City staff recommends approval of the appointment of David K. Snyder and the Turner & Johnson Law Firm as the City Attorney for the year 2017. H.6 Approve Appointment of Springsted, Inc. as Financial Advisor Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of the Springsted, Inc. team have served the City very well over the years on a wide variety of projects. City staff recommends approval of Paul Steinman, Mikaela Huot, and Nick Dragisich, from Springsted, Inc., as the City's financial advisors for the year 2017. H.7 Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director Each year, Council appoints a member of the City staff to serve in the role of Emergency Management Director. For the past decade, the Fire Chief has served in this position. City staff recommends the appointment of the Fire Chief Kevin Colvard as the City's Emergency Management Director for 2017. H.8 Approve Appointment of US Bank as Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council has selected the local Hugo branch of US Bank. City staff recommends the approval of U.S. Bank -Hugo as the official depository for City funds for 2017. H.9 Approve Appointment of The Citizen as Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and publishing of ordinances. For the past eight years, the City Council appointed The Citizen as the City's new official newspaper, and The Citizen would like to continue to provide this service at a slightly increased rate. City staff recommends Council approve The Citizen as the City's official newspaper for 2017. H. 10 Approve Appointments to Hugo Firefighter Relief Association Minnesota State Statute requires the official appointment of the ex -officio members of the Hugo Fire Department Relief Association Board. Council must appoint two elected or appointed members. City staff recommends appointment of Mayor Tom Weidt, with Councilmember Chuck Haas as his designee in his absence, and Finance Director Ron Otkin as ex -officio members of the Hugo Fire Department Relief Association Board. H.11 Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission Annually, Council appoints a member of the Planning Commission to serve as the Chair, and the Commission appoints the Vice Chair. Bronwen Kleissler has been serving as the Chair of the Planning Commission since August, 2015. Staff recommends Council approve the reappointment Bronwen Kleissler as the Chair of the Planning Commission. H.12 Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice Chair of the Parks and Recreation Commission Dave Strub has served as Chair of the Parks and Recreation Commission since November, 2016. At the Parks Commission meeting on December 14, the Commission talked about Cathy Moore- Arcand serving as the Vice Chair. City staff recommends reappointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice Chair for the Parks and Recreation Commission for 2017. H.13 Approve Appointment of Cynthia Schoonover as Chair of Historical Commission Annually, the City Council appoints a member of the Historical Commission to serve as the Chair of the Commission. Cynthia Schoonover has served as the Chair of the Commission for the past several years. Staff recommends Council the reappointment of Cynthia as the Chair of the Historical Commission for 2017. H.14 Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA Annually, Council appoints two representatives from the Hugo City Council to serve on the Economic Development Authority (EDA). Staff recommends Council appoint Mayor Weidt and Council Member Klein to continue to serve as the Council Representatives on the EDA for 2017. H.15 Approve Appointment of Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adjustments Annually, the Hugo City Council appoints a member of the Planning Commission, City Council, and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt has agreed to serve another year on the Board as the City Council Representative. Staff recommends Council approve reappointment of Tom Weidt as the City Council representative to serve on the Board of Zoning Appeals and Adjustments for another one-year term. H.16 Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments Annually, Council approves appointment of Chair of the Board of Zoning Appeals and Adjustments. Staff recommends Council reappoint Board Member Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments. H.17 Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2017 Since July 2013, Companion Animal Control and Otter Lake Animal Hospital have been providing animal control services to the City. Staff recommends continuation of the current contract with Companion Animal Control and an amended contract with Otter Lake Animal Hospital reflecting a change to the rate schedule. H.18 Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1, 2 and 3 Developments Developer DR Horton has requested the City reduce the letter of credits being held for the Clear Water Cove Phase 1, 2, and 3 Developments. Senior Engineering Technician Steve Duff has inspected the work and recommends the letter of credit being held for the Clear Water Cove Phase Development be reduced to $292,112.73 (12.38% of the original letter of credit $2,358,574.38), Clear Water Cove Phase 2 Development be reduced to $44,383.60 (10% of the original letter of credit $443,836.00), and the Clear Water Cove Phase 3 Development be reduced to $44,482.80 (10% of the original letter of credit $444,482.80). H.19 Approve Lawful Gambling Exempt Permit for Pheasants Forever Event at Sal's Angus Grill Washington County Pheasants Forever has submitted an application for a lawful gambling exempt permit to conduct a raffle at their banquet on February 20, 2017 at Sal's Angus Grill. Staff recommends Council approve the Lawful Gambling Exempt Permit for Pheasants Forever. H.20 Approve Resignation of Planning Commissioner Lynn Patzner and Advertisement for Vacancy Planning Commissioner Lynn Patzner will be moving out of the City of Hugo and no longer able to serve on the Commission. She has submitted her letter of resignation effective February 28, 2017. Staff recommends Council approve the resignation of Planning Commissioner Lynn Patzner and the advertisement for vacancy. H.21 Approve Grant Application for Bikeable Community Workshop The Parks, Recreation, and Open Space Commission made a recommendation at their December 14, 2016 meeting to apply for a Bikeable Community Workshop. Minnesota Department of Health, Minnesota Department of Transportation, and the Bicycle Alliance of Minnesota provide and facilitate the workshops in Minnesota communities. The workshop trains local, county and regional staff, community leaders and advocates on how to plan and support a more bike friendly community. Through facilitated discussion, presentations and a short on -bike mobile workshop, participants assess their community's bicycle facilities. The day -long workshop would be held between mid-May and mid-July and would support updates to the Parks, Trails, and Open Space Plan. Staff recommends application for a Bikeable Community Workshop to be held in Hugo. H.22 Approve Advertisement for Public Works Seasonal Employees For the past several years, the City has hired five seasonal Public Works positions to help maintain the City's park system and building grounds as well as assist in road patching crews and other work as needed. These positions were approved in the 2017 General Fund Budget. Staff recommends Council approve the advertisement for Public Works Seasonal employees. H.23 Approve Amended Contract with MN Services for Cleaning Public Buildings MN Services has been satisfactorily cleaning City Hall, Public Works, Hanifl Shelter, and the Fire Department since February, 2015. MN is requesting an amendment to their contract for a slight increase in rate for cleaning. Staff recommends Council approve the amended contract with MN Services for cleaning public buildings. J.1 Building Department Annual Report Annually, City staff provides a report on the activities in the Building Department for the previous year. Community Development Assistant Rachel Leitz will present to Council the 2017 Building Department Annual Report. L.1 Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon Network activities held recently. M.1 Approve Cancellation of January 16, 2017 Meeting Due to the Martin Luther King Day Holiday Every year, the Martin Luther King Holiday falls on same day as the Council's second monthly meeting in January. In the past, Council has cancelled or rescheduled this meeting for the following day. Staff has no agenda items for this meeting and recommends Council cancel its regular meeting on January 16, 2017. M.2 Council Goal Setting Session on January 17, 2017 Annually, the Hugo Council holds a Goal Setting Session in January to develop goals and priorities for 2017. Council has scheduled the Goal Setting Session for Tuesday, January 17, 2017 at 6:30p.m. M.3 Schedule Hugo Fire Department Banquet for Saturday, January 21, 2017 The Hugo Fire Department has scheduled their annual banquet to be held on Saturday, January 21, 2107 at the Split Rock Entertainment Center (formerly Stars and Strikes), 5063 273rd Street, Wyoming. The event begins at 5 p.m. with social hour and dinner at 6 p.m. Staff recommends Council schedule the Hugo Fire Department Banquet as a meeting if they wish to attend. MA Approve Thursday, April 13, 2017 as Annual Board of Appeal & Equalization Meeting Each year, Council meets as the Board of Appeal and Equalization with the sole purpose of providing Hugo residents and business owners an opportunity to appear personally in front of the Board to discuss their property market valuations. Washington County Assessor Bruce Munneke has selected Thursday, April 13, 2017 from 5:30 to 7:00 p.m. as the date and time on which to hold the meeting. City staff recommends Council approve the date for the Board of Appeal and Equalization meeting for April 13, 2017. N. Adjournment MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, DECEMBER 19, 2016 Call to Order Mayor Weidt called the meeting to order at 7:03 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, and City Clerk Michele Lindau Approval of Minutes for December 5, 2016 Council Meeting Klein made motion, Miron seconded, to approve the minutes for City Council meeting on December 16, 2016 as presented. All Ayes. Motion carried. Approval of Minutes for December 8, 2016 Schwieters Holiday Party Petryk made motion, Klein seconded, to approve the minutes for the Schwieters Holiday Party on December 8, 2016 as presented. All Ayes. Motion carried. Approval of Minutes for December 8, 2016 City Holiday Party Klein made motion, Miron seconded, to approve the minutes for the City Hall Holiday Parry on December 8, 2016 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented All Ayes. Motion carried Update on Yellow Ribbon Network and Recognition of Sponsors Council Member Chuck Haas and Council Member Phil Klein reported on the recent activities of the Yellow Ribbon Network. The YRN received many "Thank Yous" for their support of the youth pheasant hunt and he acknowledged all the sponsors. They supported many activities including the 134th Brigade Christmas party, furnishing a dresser and bed to an active guardsman's sick mother, found assistance to take care of the pets for a National Guard member, and sent care packages. The Hugo City Council Meeting Minutes for December 19, 2016 Page 2 of 8 YRN received support from Xcel Energy, Thomson Reuters, and Allina Health employees who participated in their company's matching gifts program. Haas talked about the success of the Burger Night at the Hugo Legion. Certificates of Appreciation were presented to the monthly sponsors and a plaque for the sponsor of the year went to the Oneka Ridge Golf Course/Arcand Family. Minnesota National Guard State Chaplain, Col Buddy Winn was in attendance with Captain George Messer who presented the YRN a certificate of appreciation for the care packages they sent and Command Coins as a thank you for their support. Winn also recognized Gail Springborn of the Army's Survivor Outreach Service for all her work with Gold Star Families and presented her with a weekend vacation retreat. Mayor Weidt called for a five-minute recess. The Council reconvened at 7:35 p.m. Approval of the Consent Agenda Klein made motion, Klein seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Annual Performance Review for Building Inspector Scott Baller 3. Approve Annual Performance Review for Planner Rachel Juba 4. Approve Annual Performance Review for Public Works Worker Ryan McCullough 5. Approve Resolution for Renewal of 2017 Liquor Licenses and Related Licenses 6. Approve 2017 Licenses for Refuse Haulers 7. Approve Resolution Certifying Delinquent Utility Accounts 8. Approve Ordinance Establishing 2017 Fee Schedule and Publication of Summary Ordinance 9. Approve Renewal of Terms for Planning Commissioners Bob Rosenquist and Lynn Patzner 10. Approve Renewal of Term for Board of Zoning Appeals and Adjustments Member Christian Boland 11. Approve Renewal of Terms for Parks Commissioners Cathy Moore-Arcand, Nicole Schmid, and Ranell Tennyson 12. Approve Renewal of Term for Economic Development Authority Member Mike Gallivan 13. Approve Renewal of Terms for Historical Commissioners Cynthia Schoonover, Trina Oswald, and Joyce Granger 14. Approve Lawful Gambling Exempt Permit for St. Genevieve Church During Fish Frys 15. Approve Changes to the Personnel Policy for Public Works Boot Reimbursement Hugo City Council Meeting Minutes for December 19, 2016 Page 3 of 8 16. Approve Ordinance Amendment and Personnel Policy Revisions Regarding Fire Department Response Times Requirements 17. Approve Contributions to Insured Employees Health Savings Accounts 18. Approve Hiring of Neal Nelson as Public Works Apprentice 19. Approve Replacement of Roadside Mowing Attachment All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Building Inspector Scott Baller Scott Baller was hired by the City as a Building Inspector on January 1, 2006. Over the past eleven years, Scott has completed building inspector duties as well as provided coverage for the front counter. Adoption of the Consent Agenda approved the annual performance review for Building Inspector Scott Baller. Approve Annual Performance Review for Planner Rachel Juba Rachel Juba was hired as the City's new Associate Planner on January 2, 2007 and promoted to Planner in 2010. Over the past ten years, Rachel has worked in the Community Development Department and provides support for the Economic Development Authority and Planning Commission. Adoption of the Consent Agenda approved the annual performance review for Planner Rachel Juba. Approve Annual Performance Review for Public Works Worker Ryan McCullough Ryan McCullough was hired on January 2, 2007 as the City of Hugo's new Public Works Maintenance Worker. Ryan has worked over the past ten years in a wide variety of the duties completed by the Public Works Department including snowplowing, landscape maintenance, sewer work, and water work. Adoption of the Consent Agenda approved the annual performance review for Public Works Maintenance Worker Ryan McCullough. Approve Resolution for Renewal of 2017 Liquor Licenses and Related Licenses Staff had received the appropriate applications for renewals of Liquor, Tobacco, and Games licenses for 2017. Staff recommended Council approve the resolution approving the annual renewal for the 2017 liquor licenses and related licenses, subject to payment of all requested fees, taxes, and certificates of liquor liability insurance. Adoption of the Consent Agenda approved RESOLUTION 2016-42 APPROVING 2017 LIQUOR LICENSES & RELATED LICENSES. Hugo City Council Meeting Minutes for December 19, 2016 Page 4 of 8 Approve Resolution for Renewal of 2017 Licenses for Refuse Haulers The City has received applications from seven refuse haulers who provide refuse collection and recycling services to Hugo businesses and residents. Licenses will be issued to these haulers upon receipt of the $165 annual licensing fee and proof of insurance. Staff recommended Council approve the resolution issuing 2017 refuse haulers licenses to: Gene's Disposal; SRC, Inc,; Maroney's Sanitation; Ace Solid Waste; Walters Recycling; Republic Services; and MN Waste Management. Adoption of the Consent Agenda approved RESOLUTION 2016- 43 APPROVING 2017 REFUSE HAULERS LICENSES. Approve Resolution Certifying Delinquent Utility Accounts Annually, the Finance Department reviews all delinquent utility bills, which are the result of nonpayment or underpayment of water and sewer utility bills. In accordance with City Ordinance, Council is required to adopt a resolution to certify delinquent utility bills to the property tax rolls. Property owners who have not paid their outstanding utility bill will have it certified to the property tax rolls. City staff recommends Council approve the resolution certifying delinquent utility bills for placement on property tax statements. Adoption of the Consent Agenda approved RESOLUTION 2016-44 RESOLUTION NO. 2016 -44 DECLARING UNPAID UTILITY BILLS BE PLACED ON THE TAX ROLLS. Approve Ordinance Establiishina 2017 Fee Schedule and Publication of Summary Ordinance City staff annually reviews the fee, rates and charges schedule and recommends changes. The Finance Department has reviewed these changes and incorporated them into the fee schedule for 2017. Adoption of the Consent Agenda approved ORDINANCE 2016-478 ADOPTING THE 2017 CITY HUGO FEE SCHEDULE. Approve Renewal of Terms for Planning Commissioners Bob Rosenquist and Lynn Patzner Staff had contacted Planning Commissioners Bob Rosenquist and Lynn Patzner regarding the expiration of their terms as Commissioners at the end the year. Both indicated they would like to be reappointed to the Planning Commission for another four-year term. Adoption of the Consent Agenda approved the reappointment of Commissioners Bob Rosenquist and Lynn Patzner for another four-year term on the Planning Commission to expire December 31, 2020. Approve Renewal of Term for Board of Zoning Appeals and Adiustments Member Christian Boland Annually, the Council appoints a resident of Hugo to be a member of the Board of Zoning Appeals and Adjustments. Christian Boland is interested in serving another one year term on the Hugo City Council Meeting Minutes for December 19, 2016 Page 5 of 8 Board. Adoption of the Consent Agenda approved the reappointment of Christian Boland as a member on the Board of Zoning Appeals and Adjustments to expire December 31, 2017. Approve Renewal of Term for Parks Commissioners Cathy Moore-Arcand, Nicole Schmid, and Ranell Tennyson Staff had contacted Parks Commissioners Cathy Moore-Arcand, Nicole Schmid, and Ranell Tennyson regarding the expiration of their terms as Commissioners at the end of this year. All three had indicated their desire to be reappointed to the Parks Commission. Adoption of the Consent Agenda approved the reappointment of Commissioners Cathy Moore-Arcand, Nicole Schmid, and Ranell Tennyson for a three-year term to expire on December 31, 2019. Approve Renewal of Term for Economic Development Authority Member Mike Gallivan The term for EDA member Mike Gallivan expires on December 31, 2016, and he has indicated his willingness to serve another six-year term. Adoption of the Consent Agenda approved the reappointment of Mike Gallivan to serve another term on the EDA to expire on December 31, 2022. Approve Renewal of Terms for Historical Commissioners Cynthia Schoonover, Trina Oswald, and Joyce Granger Historical Commissioners Cynthia Schoonover, Trina Oswald and Joyce Granger have terms that expire at the end of the year. They had all indicated a desire to serve another three-year term on the Historical Commission. Adoption of the Consent Agenda approved the reappointment of Cynthia, Trina, and Joyce for another three-year term to expire December 31, 2019. Approve Lawful Gambling Exempt Permit for St. Genevieve Church During Fish Frys The Church of St. Genevieve had applied for a Lawful Gambling Exempt Permit for the St. John's site. The Men's Club of the parish wished to run a raffle in conjunction with their annual Friday Night Fish Frys in March and April 2017. Half of the monies collected was to be used as prizes, and the other half donated to the Hugo Good Neighbor Food Shelf and Centennial Food Shelf. Adoption of the Consent Agenda approved the Lawful Gambling Permit for St. John's Site of St. Genevieve Church for Raffles during the Fish Frys in March and April, 2017. Approve Changes to the Personnel Policy for Public Works Boot Reimbursement The Public Works Department had requested an increase of $50 to the yearly boot allowance. Public Works employees typically maintain at least three sets of boots, lightweight boots for summer use, heavy winter boots and also insulated rubber boots for use in water and mud. The current allowance was $100/year. Adoption of the Consent Agenda approved the increase in the yearly allowance to $150. Approve Ordinance Amendment and Personnel Policy Revisions Regarding Fire Hugo City Council Meeting Minutes for December 19, 2016 Page 6 of 8 Department Response Times Requirements The Hugo City Code required Hugo Fire Department employees to reside within the City limits. The Personnel Policy required the same and also required they reside within a five-minute radius of the Fire Hall. The Fire Department had requested a change to allow residents to live outside the City but within a six -minute radius. Adoption of the Consent Agenda approved the amendment to the Personnel Policy and ORDINANCE 2016-479 HUGO CITY CODE, CHAPTER 34 FIRE PREVENTION AND PROTECTION, SECTION 34-1 ADMINISTRATION RELATING TO RESPONSE TIME Approve Contributions to Insured Employees Health Savings Accounts At the December 5, 2016, budget and tax levy public hearing the Council was advised that HealthPartners had once again increased the deductibles for the city's health insurance plan. The annual out-of-pocket costs increased $250 to $2,500 for single coverage and $500 to $4,500 for family coverage. To defray these increases, staff recommended Council approve contributing an amount equal to the increase to each insured employee's Health Savings Account. Contributions would be limited to those employees who are renewing coverage or are beginning employment with the city. The total cost of $7,250 has been included in the 2017 operating budget. Adoption of the Consent Agenda approved the contributions to insured employees' health savings accounts. Approve Hiring of Neal Nelson as Public Works Apprentice In 2007, the City Council created an apprenticeship program for the Public Works Department with the intent to create an opportunity to hire and train talented individuals. This also allowed the City to hire individuals at a reduced rate while they learn. Neal Nelson had worked as a seasonal employee for the past two summers and was interested in the apprentice position. The 2017 Budget included funding for this position. Adoption of the Consent Agenda approved the hiring of Neal Nelson as a Public Works Apprentice effective January 3, 2016. Approve Replacement of Roadside Mowing Attachment In 2006, Council approved the purchase of a John Deere 6420 Tractor equipped with Diamond Co. mower decks. This piece of equipment was used for roadside ditch mowing and continues to be a very serviceable piece of equipment. Therefore, staff's recommendation was to keep the current tractor in service and delay its replacement. Also purchased in 2006, along with this tractor, were mower decks specifically used for roadside ditch mowing. These decks were ten years old and in need of replacing. Staff had put forth considerable effort in researching a replacement mower deck and felt confident in making a recommendation based on cost, performance and reliability. The equipment listed on the quote from Diamond Mowers had been reviewed with Finance Director, Ron Otkin, and he was in agreement with the Public Works staff recommendation to delay the replacement of the John Deere 6420 tractor and replace the mower attachment only. This piece of equipment would be purchased using a Mn/DOT contract through the Cooperative Purchasing Venture (CPV) assuring the City of Hugo would receive the Hugo City Council Meeting Minutes for December 19, 2016 Page 7 of 8 best price available while providing necessary options to choose from. Adoption of the Consent Agenda approved the purchase of a 21' side fold boom mower attachment and controls as outlined in the quote from Diamond Mowers dated November 17, 2016. Update on Water Reuse Proiects City Administrator Bryan Bear provided Council with an update on various water reuse projects that are already operating or planned for future construction. He stated the City is expecting to make applications for 2017 projects, and he provided an update on funding and ongoing regulations and efforts to streamline the permitting requirements. The Oneka Ridge Golf Course project was funded in partnership with the RCWD and BWSR. It has worked perfectly through its second year of operation; however, there is maintenance that needs to be done on the pump earlier than expected, which will lead to changes. The Clearwater Cove development had their first pump turned on this year to be used to irrigate lawns of the newly constructed homes. It was built by the developer and is being maintained by the Homeowners Association. The system may have the ability to be expanded to the Creekside Villas neighborhood. The Beaver Ponds neighborhood is using a pond to irrigate the soccer fields. Next year will be the full year of pumping. There were neighborhood concerns over the water level in the pond, and controls have been added to prevent the pond from becoming too shallow. If this is successful, applications for other neighborhood ponds could be expected. A system has been approved for a retrofit project in Waters Edge. A pond will provide water to irrigate the green spaces of the townhomes. It is funded ty the City, Met Council, and the Watershed District. The design and the maintenance agreement with the townhome association are expected to be completed by summer 2017. Rice Creek Watershed District recently adopted rules that now allow the City to get infiltration credits for projects receiving grants from the RCWD. The next round of projects for funding could include the replacement of the irrigation system on CSAH 8, expansion of the Waters Edge project, Creekside Villas or townhomes in Victor Gardens. The City needs to make application to the RCWD before the end of the year, and there may also be other money available with different application deadlines. Feasibility studies are necessary, and the RCWD seems interested helping pay for these studies since they now understand the importance of these projects. Appropriation permits from the DNR also are required, and the City has questioned the need for it. The DNR had reviewed their process and created a new permit, which is even more difficult. There is a potential for intervention from the legislature to change the statute. The City is also watching the interagency working group at the state regarding changes that may need to be made to the plumbing code. There is currently no guidance by the Department of Health on the safety of the reuse of water, and there may be upcoming regulations. Klein asked if the City knows how much water was being saved. Bear stated the City does have some data, but the most dramatic results will be shown in the coming year. Hugo City Council Meeting Minutes for December 19, 2016 Page 8 of 8 Haas talked about his work on the Water Supply Advisory Committee, which was to help streamline the regulatory process. The process is now more difficult and he was concerned they may now start requiring a permit for storm water reuse. They council is committed to water reuse, and the biggest obstacle in getting the developers to do it is the delay in permit. The permitting process is getting in the way of developers moving forward with projects, and the DNR is standing in the way of the good things the City is doing. Miron agreed the City needed to continue moving forward with these projects, and he asked if another Water Summit was scheduled. Bryan explained he next phase of the USGS study will soon be released, and there should be another Summit meeting soon. Miron suggested having conversations with the legislators at the time. Petryk said water reuse projects should be a great selling point because they will be saving money. Bear stated they don't know enough about it yet, but the developers are taking a risk and trying it. Klein agreed. The City has homeowner associations and developers wanting to do projects, and the city needs to continue moving these forward. Weidt commented that the City is on the right track. To expand the Waters Edge project makes sense, and he encouraged staff to look at that. He also encouraged working with the DNR Commissioner on getting the process easier for developers. Schedule Goal Setting Session Annually, the Council meets in January to set goals for the year. City Administrator Bryan Bear requested Council schedule a date to hold their annual Goal Setting Session. Weidt made motion, Miron seconded, to schedule the Goal Setting Session for Tuesday, January 17, 2017 at 6:30 p.m. All Ayes. Motion carried. Adjournment Klein made motion, Miron seconded, to adjourn at 8:15 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk City of Hugo Claims January 3, 2017 �.o Vendor Invoice 214.98 January Copier Lease Payment Amount Description Department 10,000 Lakes Chapter 2017 $ 95.00 2017 Membership Dues _Building Inspections 4imprint Inc 13166347 $ 305.40 City of Hugo Pens Communi Development 4imprint Inc 13173043 $ 804.54 City of Hugo Tumblers Community Development A-1 Tire Service Inc 37960 $ 227.00 Tire Repair - Unit #326 Street Dept American Test Center - _ _ 2163007 $ 410.00 Safety Inspection - Ladders & Heat Sensors Fire Dept Ancom Communications 65349 $ 176.00 Pager Batteries & Charger Fire Dept Battery Products Inc 54064 $ 99.27 6V Batteries Fire Dept Blaine Brothers Inc 801804810 $ 266.69 Repairs - Unit #201-16 Street Dept BlueTarp Financial Inc 362036680 $ 119.00 Shop Tools Public Works Bryan Rock Products Inc 19648 $ 4,551.78 13/4" Rock Street Dept City of Roseville 222340 $ 396.53 December Phone Service Various City of Roseville 222319 $ 3,914.17 December Computer Service Various City of St. Paul IN00019400 $ 221.08 Asphalt Street Dept Colvard, Kevin CLAIM $ 530.27 Meeting Supplies Fire Dept Comcast 12/11/2016 $ 239.85 Business Internet (thru January 20)- Administration Donald Salverda & Associates Registration $ 600.00 Advanced Management Program - Bryan Bear Administration Emergency Automotive Technologies Inc _ 25307 $ 472.25 Parts & Repairs - Unit #4201 Fire Dept Fleet Farm_ 1 59747 $ 214.97 Saf�Gear - Neal Nelson Street Dept Graphic Resources 56771 $ 262.47 Envelopes Administration H & L Mesabi 97138 $ 1,680.00 Blades for Plows Street Dept HD Supply Waterworks LTD G560623 $ 2,100.00 Sensus Annual Support Contract I Water & Sewer Home Depot Credit Services 3722698 $ 231.81 Extension Cords Public Works Home Depot Credit Services 8074489 $ 63.91Tools Water Utility Hydraulic Plus & Consulting LLC 10435 $ 743.40 Parts - Units #201 & #204 Street Dept Innovative Office Solutions LLC IN1437740 $ 75.98 Cooy Paper Administration Innovative Office Solutions LLC IN1437740 $ 105.58 Certificate Holders, Pens, Binder Clips & Batteries Administration Instrumental Research Inc 10777 $ 95.00 Water Bacteria Testing Water Utility_ Integra Telecom _ 14340829 $ 91.37 Fax Lines Administration Jimmy's Johnnys Inc 112003 $ 81.35 Portable Toilet Rental - Compost Site Rec clin Knowlan's Super Markets Inc 18 $ 19.98 Meeting Su plies Public Works Knowlan s Super Markets Inc 332 $ 46.98 1 Meeting Supplies Administration Lawson Products 9304571410 $ 182.53 Bulk Hardware Supplies Public Works Lawson Products 9304581310 $ _971.16 Bulk Hardware Supplies Public Works Lawson Products 9304590113 $ 194.87 Bulk Hardware Supplies Public Works Lawson Products 9304591630 $ 309.27 'Bulk Hardware Supplies Public Works Lawson Products 9304594826 $ _ 619.38 Bulk Hardware Supplies Public Works Menards 40538 $ 122.12 Fire Department Supplies _ Fire Dept Menards 38044 $ 41.97 Utility Mats Public Works Minnesota Recreation & Parks Assoc 2017 $ 287.00 Membership Dues - Shayla Denaway Parks Dept Minnesota State Fire Chiefs Assn 300001161 $ 57.00 2016 Membership Dues - Gina Duncanson Fire Dept Minnesota State Fire Chiefs Assn 200001439 $ 225.00 2016 Fire Officer School - Ross Hoernemann Fire Dept MN State Colleges and Universities ! 3097 $ 162.00 Healthcare Provider Cards Fire Dept MN State Colleges and Universities Tmm 3429 $ 25.00 MRTC Membership Dues - Duncanson Fire Dept MN State Colleges and Universities 3429 $ 270.00 CPR/AED Instructor Manual & DVD Set Fire Dept Municipal Emergency Services IN1083522 $ 10,715.00 AED Units Fire Dept Nice Badge 100006-835 $ 98.62 City Council Name Badges Mayor & Council Olson's Sewer Service Inc 84235 $ 695.00 PW Facility Septic System Pumping Public Works Performance Plus LLC 4527 LF $ 102.00 Medical Evaluation, Audiometry & Fitting - Jones Fire Dept Press Publications 536286 $ 20.46 Parks Commission Vacancy Notice Ordinances/Proceedings Press Publications_ 536290 $ 20.46 Historical Commission Vacancy Notice Ordinances/Proceedings Rabouin Inc CLAIM $ 3,000.00 2017 Assessment - Partial Billing #12 Assessor Sensible Land Use Coalition 2017 $ 250.00 2017 Membership Dues Community Develonment Snap-On Industrial ARV/31092876 $ 102.27 Shop Tools Public Works Snap-On Industrial ARV 131116098 $ 28.28 Shop Tools Public Warks Strahman Valves Inc _ 3541792 I $ 447.96 Nozzles Fire Dept Sun Life Financial _ January T$ 681.84 Disability Premium Finance Dept T -Mobile 870254054 $ 50.79 Cellular Phone Charges Administration T -Mobile 870254054 $ 1443.60 Cellular Phone Charges _ IVarious Toshiba Financial Services Toshiba Financial Services Tri-State Bobcat Truck Utilities Inc Tyler Technologies Inc Wewers Tree SpadingInc Zack's Inc Total Claims for 319375036 1$ 214.98 January Copier Lease Payment I Fire Dept 319375036 $ 5.50 Overage Charges (B & W) Fire Dept 319375036 66.71 Overage Charges (Color) _ Fire Dept E20151 $ 1,600.00 Chipper Rentalffree Trimming) Street Dept 305699 $ 2,118.53 Blades & Headlights for Snow Plows Street Dept 025-173154 $ 3,826.31 Annual Software Maintenance Various 163081 $ 300.00 Oak Tree - Frog Hollow Park Parks Dept 31661 $ 2,400.30 Shots Towels, Chain, Gloves, Rakes, Etc Public Works inuary 3, 2017 $ 50,897.54 Page 1 WSB SB 701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541-4800 November 23, 2016 Mr. Bryan Bear City Administrator City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: WSB & Associates, Inc. 2017 Rate Schedule Dear Mr. Bear: I'd like to thank you for choosing WSB to support your planning and infrastructure needs in 2016! We appreciate our relationship with you and your staff, and look forward to serving you in 2017. We have had an exciting year, highlighted by the following: • WSB was named a Great Place to Work by our staff for the fourth year in a row. We are proud that our staff are engaged and enjoy working together on your behalf. • As we hope you are aware, we have constructed a material testing lab located in Burnsville to complement our existing Rochester location. We have added staff and equipment to expand our geotechnical/materials testing operation. We invite you to tour the facility with our staff and learn how we will employ these services to bring value and expertise to you. • We've attracted specialty staff to our team in several areas in response to your needs and the changing regulatory landscape. • WSB made investments in virtual reality and visualization technology which allows us to create 3D models for projects. The models add context and provide a clear vision so that you can effectively engage with stakeholders in your community. We have attached our 2017 Rate Schedules for our typical services and geotechnical/material testing services for your information. Like our clients, we are facing a competitive staffing environment and increasing costs of doing business. As in years past, we are committed to controlling our costs and minimizing change in our rates. Our rate schedule includes an overall increase of 3% for 2017. Please accept our sincere gratitude for the opportunity to serve you. I would be happy to answer any questions you have related to our rate schedules or our services. I can be contacted at (763) 541-4800. Sincerely, WIRB & Ai4sociafps, Inc. ay ennedy, P ice President Attachments srb Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com A SB M 2017 Rate Schedule Principal Associate / Sr. Project Manager / Sr. Project Engineer Project Manager Project Engineer Graduate Engineer Sr. Landscape Architect / Sr. Planner / Sr. GIS Specialist Landscape Architect / Planner / GIS Specialist Engineering Specialist / Sr. Environmental Scientist Pavement Coring Survey One -Person Crew Two -Person Crew One -Person Crew Two -Person Crew Three -Person Crew Underwater Inspection Dive Team Office Technician Billing Rate/Hour $160-$180 $143-$180 $125-$137 $109-$13E $824102 $113-$142 $67-$107 $94-$135 $165 $245 $135 $172 $189 $470 $45-$88 Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above hourly rates. Vehicle mileage is included in our billing rates [excluding geotechnical and construction materials testing (CMT) service rates]. Mileage can be charged separately, if specifically outlined by contract. Reimbursable expenses include costs associated with plan, specification, and report reproduction; permit fees; delivery costs; etc. Multiple rates illustrate the varying levels of experience within each category Rate Schedule is adjusted annually. A WSB 2017 Unit Rate Test Costs Description Unit Rate Drilling Charges Two -Person Crew Performing Soil Borings and Rock Coring Per Hour $200.00 Two -Person Crew Travel Time, Utility Meets, Standby Per Hour $160.00 Drilling Rig Mileage Per Mile $1.35 I Support Truck Mileage Per Mile $1.05 Semi -Tractor Transport Mileage Per Mile $2.20 Truck -Mounted Drilling Rig Per Hour $50.00 Track -Mounted Drilling Rig Per Hour $100.00 Trailer Rental (for transport of Track -Mounted Drilling Rig) Per Project $350.00 Construction Materials Testing Soils Unified Soil Classification (ASTM D2487) Per Sample $15.00 Visual Soil Identification (ASTM D2488) Per Sample $15.00 Hand Penetrometer/Torvane Per Test $10.00 Water/Moisture Content (ASTM D2216) Per Test $15.00 Dry Density w/ Moisture (ASTM D7263) Per Test $40.00 Atterberg Limits, P.I. (ASTM D4318) Per Test $125.00 Liquid Limit or Plastic Limit Only Per Test $60.00 Shrinkage Limit (ASTM D427) Per Test $110.00 Sample Preparation (ASTM D421) Per Sample $20.00 Sieve Analysis w/#200 Wash (ASTM D422 & ASTM D1140) Per Test $155.00 #200 Wash Only (ASTM D1140) Per Test $65.00 Sieve Analysis w/Hydrometer (ASTM D422) Per Test $200.00 pH Determination (ASTM G51) Per Test $45.00 Specific Gravity (ASTM D854) Per Test $120.00 Organic Content (ASTM D2974) Per Test $60.00 Topsoil Borrow (MnDOT 3877) Per Test i $280.00 Electrical Resistivity, Miller Box (ASTM G57 or G187) Per Test $90.00 Unconfined Compression (ASTM D2166) Per Test $80.00 Proctor Sample Preparation Per Sample $30.00 Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com 2017 Unit Rate Test Costs Standard Proctor (ASTM D698) Per Test $150.00 Modified Proctor (ASTM D1557) Per Test $175.00 Proctor — One Point Check Per Test $60.00 Permeability — Falling Head (ASTM D3385) Per Test $230.00 Consolidation — Up to 32 TSF (ASTM D2435) Per Test $550.00 Sand Equivalent (ASTM D2419) Per Test $200.00 Static Cone Penetrometer Rental (ASTM D3441) Per Test $30.00 Dynamic Cone Penetrometer Rental (MnDOT Modified) Per Test $40.00 Nuclear Density Testing Rental (ASTM D6938) Sand Cone Density Rental (ASTM D1556) Per Trip Per Test $25.00 $20.00 Double Ring Infiltrometer Rental (ASTM D3385) Per Day $200.00 Wenner Probe Rental (ASTM G57) Per Day $200.00 Aggregates Reducing Sample (ASTM C702) Per Sample $20.00 Moisture Content (ASTM C566) Per Test $20.00 Sieve Analysis (ASTM C136) Sieve Analysis w/#200 (ASTM C136 & ASTM C117 #200 Wash Only (ASTM C117) Clay Lumps & Friable (ASTM C142) Organic Impurities (ASTM C40) Per Test Per Test Per Test Per Test Per Test $100.00 $150.00 $65.00 $100.00 $60.00 Specific Gravity & Absorption (ASTM C127 or ASTM C128) Per Test $110.00 Lightweight Particles (ASTM C123) Unit Weight (ASTM C29) Abrasion — Los Angeles Rattler (ASTM 131 or ASTM C535) Per Test Per Test Per Test $130.00 $64.00 $120.00 Percent Crushing (ASTM D5821) Flat & Elongated (ASTM D4791) Per Test $160.00 Per Test $150.00 Fine Aggregate Angularity (ASTM C1252) Per Test $110.00 Total Spall - Visual (MnDOT 1209) Per Test $175.00 Insoluble Residue (ASTM D3042) Per Test $240.00 Soundness (ASTM C88) Per Test $250.00 Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com A WSB 2017 Unit Rate Test Costs Concrete Cylinder Molds Per Mold $2.50 Preparation of Cylinder Ends Per Cylinder $15.00 Compressive Strength — Cylinders (ASTM C39) Per Cylinder $30.00 Compressive Strength — Mortar Cubes (ASTM C109) Per Cube $30.00 Compressive Strength — Grout Prism (ASTM C1019) Compressive Strength — Masonry Prisms (ASTM C1314) Per Prism Per Prism $60.00 $160.00 Compressive Strength — CMU Block (ASTM C140) Per Block $200.00 Compressive Strength — Beams (ASTM C78) Per Beam $100.00 Compressive Strength — Concrete Cores (ASTM C42) Per Core $80.00 Floor Flatness & Levelness Rental (ASTM E1155) Per Day $200.00 Schmidt Rebound Hammer Rental (ASTM C805) Pullout Strength Rental (ASTM C900) Per Day Per Day $40.00 $200.00 Ground Penetrating Radar Rental (ASTM D6432) Bituminous Per Hour $60.00 Pavement Density & Thickness (ASTM D2726) Per Core $45.00 Core Thickness (ASTM D2726) Per Core $15.00 Saw Trimming of Core Lifts Per Core $20.00 Extraction (MnDOT 1852) Per Test $160.00 Extraction & Gradation (MnDOT 1852) MnDOT Gyratory Mix Properties Per Test Per Test $210.00 $525.00 Miscellaneous Sprayed Fire Materials Pull Test (ASTM E736) Per Test $60.00 Sprayed Fire Materials Thickness & Density (ASTM E605) Per Test $65.00 Company Vehicle Miles Per Mile $0.70 Costs associated with word processing, cell phones, reproduction of common correspondence, and mailing are included in the above rates. Vehicle mileage fees are not included in our rates. Rental Rates are in addition to personnel billing rates. Rate Schedule is adjusted annually Building a legacy —your legacy. Equal Opportunity Employer I wsbeng.com H'9 • 0 L A N D F O R M From Site to Finish 105 South Fifth Avenue Suite 513 Minneapolis, MN 55401 December 13, 2016 Bryan Bear City Administrator City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 RE: 2017 Rate Schedule Dear Mr. Bear, 0 k! Tel: 612-252-9070 Fax: 612-252-9077 www.landform.net Thank you for continuing to use Landform to provide support planning services for the City of Hugo. We appreciate your confidence in us and we value the opportunity to work with you and look forward to beginning work on 2040 Comprehensive Plan update with you in 2017. Landform has a full time staff of professionals, all of whom are committed to providing services that are truly tailored to the communities we serve and helping our clients plan great places. I have attached our municipal rate schedule for 2017, which remains unchanged from 2016. We recognize that we all have budget constraints and this rate schedule allows us to be competitive with other firms while allowing us to provide a comprehensive range of services through retention of our most talented employees. These rates will become effective on January 1, 2017 for hourly work performed by Landform on behalf of the City in 2017. We look forward to working with the City of Hugo in 2017 and the opportunity to continue to provide professional planning services to assist your staff. Landform is an interdisciplinary site design firm with a studio -based, client -centered practice. Our professional staff includes landscape architects, planners, urban designers, civil engineers and land surveyors. We offer you a Sensibly °F'�n@ approach to your development challenges from Site to Finish®. If you have any questions or comments, please do not hesitate to call me at 612.638.0225. Sincerely, Landform Kendra Lindahl, AICP Principal Planner Landform®, SenslblyG nen® and Me to Finish® are registered service marks of Landform Professional Services, L.L.C. N 2017 Rate Schedule Professional Services Hourly Rates Senior Principal 195.00/hour Principal 160.00/hour Principal Planner 125.00/hour Planning Lead 115.00/hour Senior Planner 115.00/hour Planner III 92.00/hour Planner II 77.00/hour Planner I 67.00/hour Associate 135.00/hour Studio Lead 135.00/hour Senior Designer 115.00/hour Senior CAD Manager 120.00/hour Designer III 92.00/hour Designer II 77.00/hour Designer I 67.00/hour Survey Lead 135.00/hour Project Lead 115.00/hour Survey Technician III 92.00/hour Survey Technician II 77.00/hour Survey Technician I 67.00/hour Crew Chief 125.00/hour Survey Coordinator 95.00/hour Field Technician 55.00/hour GPS Equipment 35.00/hour Construction Observation III 120.00/hour Construction Observation II 85.00/hour Construction Observation I 80.00/hour Business Lead 75.00/hour Administrative Assistant 57.00/hour 0 C9 1. Attendance at regularly scheduled Planning Commission and City Council meetings will be billed at a flat rate of $100.00 per meeting. 2. Internal reimbursable expenses are priced as follows: Mileage Plotting on Bond Plotting on Vellum Plotting on Mylar Color Printing Foam core Scanning CD/DVD/Thumb drive 3. External reimbursable expenses shall be billed at cost plus 15%. Bryan Bear December 13, 2016 Based on IRS Requirements 0.50 per square foot 1.10 per square foot 2.75 per square foot 1.00 for 8.5 x 11 2.50 for 8.5x14,11x17 25.00 per sheet 1.50 per scan 10.00 per cd/dvd/thumb drive JOHNSON/TURNER µ5 LEGAL December 19, 2016 Bryan Bear City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Dear Bryan: Enclosed herewith are our proposed rates for provision of civil legal services beginning in 2017: • Present Rates: Civil Matters: $125.00 per hour, Regular Council meetings: $125.00 per meeting (flat rate) • Proposed Rates: Civil Matters: $135.00 per hour, Regular Council meetings: $150.00 per meeting (flat rate) Our current rates have been in place for approximately 10-15 years. If there are any questions, please do not hesitate to contact me. We appreciate and are privileged to have the opportunity to serve the City of Hugo. Sincerely, JOHNSON/TURNER LEGAL David K. Snyder DKS/mah 56 East Broadway Avenue, Suite 206 Forest Lake, WN 55025 p 651.464.7292 f 651.464.7 348 johnsonturner com FOREST LAKE LAKE ELMO WOODBURY BLAINE 411 Publications - - - - — 4779 Bloom Ave., White Bear Lake, MN 55110 • Phone: 651-407-1200 • Fax: 651-429-1242 December 17, 2016 Ms. Michele Lindau City of Hugo 14669 Fitzgerald Avenue N. Hugo, MN 55038 Dear Ms. Lindau: The Citizen wishes to be considered as your official newspaper for 2017. We meet all the legal publication requirements under state statutes. Our circulation is audited by Verified Audit Circulation, an independent firm. We prefer submittal of legal notices by mail, fax at (651) 429-1242, or e-mail to legals@presMubs.com - clearly identify them as "Legal Notices." There will be a slight increase in the rate for your legal notices this year due to increased costs of health care and paper. We are asking for $10.54 per column inch, in 7 point type at 9 lines per inch. Our deadline for legal notices is every other Wednesday by 5:00 p.m. for the following Thursday's publication. A schedule will be provided if needed. We look forward to the opportunity to serve you. We welcome any questions or concerns you may have. Sincer�)y, isa Graber Legal Notice Coordinator LG:mp Misc: Hugo-Citizen-2017.doc Your Best Source For Community Information White Bear Press + Vadnais Heights Press * Quad Community Press • Shoreview Press • The Citizen • The Lowdown • North Oaks News nRwA@nmv.ftni ihn r_nm nnr-mmn®n%aarn iha rnm mar4ot1nmRnnneatne ikat ..nm .,..i.:.v.G%..nawe ....1 ......... CONTRACT FOR ANIMAL CONTROL SERVICES This Agreement, entered into this day of 2017, by and between the City of Hugo, 14669 Fitzgerald Avenue North, Hugo, MN 5 503 8, hereinafter referred to as the "Municipality", and Otter Lake Animal Care Center, 6848 Otter Lake Road, Hugo, Minnesota 55038, hereinafter referred to as "Otter Lake" regarding the provision of animal control services in the City of Hugo. The parties hereto agree as follows: L TERM The term of this contract shall be from January 1, 2017 through December 31, 2017 II. BASIC SERVICES Otter Lake agrees to provide the following services: 1. Shelter for animals on a 24 hour basis for the City of Hugo 2. Animal examinations and veterinary care as required whenever staff is available. 3. Boarding for up to ten (10) days. 4. Euthanasia and disposal of animals if required. 5. Assist in handling animal abuse/neglect cases in cooperation with Municipal officials when necessary III. COMPENSATION 1. Unclaimed Animals — Charges to be paid to Otter Lake by the City of Hugo • $8.00 Admin Fee • $20.00 Daily Boarding fee (up to ten days) • $100.00 Maximum for statutory veterinary services • $25.00 Euthanasia and Disposal Fee • $55.00 Cremation • $50.00 Relocation of animal 2. Claimed Animals — Charges to be paid to Otter Lake by the animal owner • $8.00 Admin Fee • $20.00 Daily Boarding fee (up to ten days) • Actual cost for veterinary services • $150.00 City of Hugo Impound Fee 3. Claimed Animals — Charges to be reimbursed to City of Hugo by Otter Lake 0 $100.00 City of Hugo Impound Fee 4. The Municipality will not be charged those costs recovered from pet owners. 5. Charges for services, shall be paid monthly or within thirty (30) days after submission of the monthly claims by Otter Lake to the Municipality. A copy of the impound sheet(s) shall accompany the monthly claims. IV. COMPLIANCE WITH LAWS In providing all services pursuant to this contract, Otter Lake Shall abide by all statutes, ordinances rules and regulations pertaining to or regulating the provision of such services, including those now in effect and hereinafter adopted. Otter Lake shall comply with all requirements of Minn. Stat. 346.37 and shall indemnify and defendant the City against any claimed violation of that statute, or any other statue, ordinance, rule or regulation pertaining to the services provided by Otter Lake. V. AUDIT DISCLOSURE AND RETENTION OF RECORDS Otter Lake agrees to make available to duly authorized representative of the Municipality and either the legislative auditor or the state auditor for the purpose to audit any books, documents, papers and records of Otter Lake that are pertinent to Otter Lake's provision of services hereunder. Otter Lake further agrees to maintain all such required records for three (3) years after receipt of final payment and the closing of all other related matters. VI. INSURANCE Otter Lake shall purchase, maintain in full force and effect during the term of this Contract the following insurance coverage: 1. WORKERS' COMPENSATION: Coverage at statutory limits as provided by the State of Minnesota. 2. COMPREHENSIVE GENERAL LIABILITY: Coverage shall have minimum limits of $1,000,000 per occurrence, combined single limit for bodily injury liability and property damage liability. 3. BUSINESS AUTO LIABILITY: Coverage shall have minimum limits of $750,000 per occurrence, combined single limit of bodily injury liability and property damage liability. This shall include owned vehicles hired and non -owned vehicles and employee non- ownership. VII. TERMINATION This Contract maybe terminated by eitherparty,with orwithout cause, upon thirty (3 0) days written notice, delivered by certified mail orin person, to the otherparty. VIII. MODIFICATIONS Any material alteration, modifications or variations of any terms of the Contract shall be valid and enforceable only when they have been reduced to writing as an amendments and signed by the parties. IX. ENTIRE AGREEMENT Itis understood and agreed by the partied that the entire agreement of the parties is contained herein and that the Contract superseded all oral agreements and negotiations between the parties relating to the subject matter hereof as well as any previous agreements presently in effect between Otter Lake and Municipality . The parties hereto revoke any prior oral or written agreements between themselves and agree that this Contract is the only and complete agreement regarding the subject hereof. CITY OF HUGO OTTER LAKE ANIMAL CARE CENTER MA Title: Title: B-H-HORMN a NYSE /I � December 19, 2016 Rachel Juba City Planner City of Hugo 14669 Fitzgerald Ave. N Hugo, MN Re: Clearwater Cove — Letter of Credit Reduction Request No. 2 LOC # SLMMSP07856 Dear Rachel: D.R. Horton would like the City of Hugo to consider a reduction to the Letter of Credit (LOC) for our Clearwater Cove project. Listed on the Attached spreadsheet is the original surety amount and requested reduction amounts based on work performed to date. On behalf of D.R. Horton, Inc. -MN, we request that the City of Hugo reduce the projects LOC surety by $1,180,946.02 to leave a balance of $292,112.73 to secure the completion of the remaining public improvements. Please feel free to contact me with any questions. Thanks, Sincerely, 1 h ` L Dave Klee D.R Horton, Inc. — MN 612-214-1865 D.R. Horton, Inc. -Minnesota 20860 Kenbridge Court, Suite 100 Lakeville, MN 55044 www.drho[ton.com H C� �2 ccvrFr,�2 Gov4 (0 o'e,e, �'JrCNiN� 74 rR4. tdoR4 &I-7iftIVIA/6 /gj S t6 Z I ,q cg 117 �. r2 Ye I)c C SCO C"pr- air ;2YAr� y SQ 74 rR4. tdoR4 &I-7iftIVIA/6 /gj S t6 Z C,IbQ,e a) ,s ,-r;F-4 Cc V4 30 eAO S YAdow CaAw.,,V4 f ;�ak OAW,c P.e,o 'Almy r ,9}Dsv.sr 1V1,1f s 0s? �sY 3q_ . e; 25� ae 75 12 -M --16 v 4/ X22, nos l4 °la q�yw! MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 4.1 � 12/16 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed in the order received. If the application • conducts lawful gambling on five or fewer days, and Is postmarked or received 30 days or more before the event, the • awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION O anizatioA�Previous Gambling Name: d9 J SA*4 �O4UA4 Q«J Permit Number: S?d1-G -ab Minnesota Tax ID Federal Employer ID Number, if any: �� %�12g��y� Number (FEIN), if any: Mailing rI Ndrk �'. ©�L�r ! 38fa Y S /y Address• �- City: _�� /i.:i State': � Zip: Z County: Name of Chief Executive' Officer (CEO):L�'+ f L Daytime Phone: to 6 — .2 y5- �L Email: ISi Ds LG CIISr. AXT NONPROFIT STATUS , Type of Nonprofit Organization (check one): ' Fraternal Religious Veterans Other Nonprofit Organization Attach a copy of 4115 of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.stift mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 ® IRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of bgjh of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted /' %! (for raffles, list the site where the drawing will take place):/�1L� Address (do not use P.O. box): 1 010 !.f f� I City or /, f/JYaft) , %�%� 21 ri� 2 County: _4 14-.11 lt44 Township: p: �� Date(s) of activity (for raffles, indicate the date of the drawing): f{kyyticf 1-61 7DI Check each type of gambling activity that your organization will conduct: =Bingo =Paddlewheels Pull -Tabs =Tipboards Raffie (total value of raffle prizes awarded for the calendar year, including this raffle: $ 1 Gambling equipment for bingo paper, bingo boards, raffle boards, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo ball selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under list of Licensees, or call 651-539-1900. 12/16 LG7.20 Application Tor exempt vermi>c Page 2 oft LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits 0The application Is acknowledged with no waiting period. =The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days (60 days for a 1st class city). The application is denied. COUNTY APPROVAL for a gambling premises located in a township rhe application is acknowledged with no waiting period. rhe application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days. application is denied. Print City Name: Print County Name: 11 1 Signature of City Personnel: Title: ( Date• The city or county must sign before submitting application to the Gambling Control Board. Signature of County Personnel: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: Date: CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) The Information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief Executive Officer's Signature: 1 Date: (Signa u% must be CEO's signature; designee may not sign) 1 Print Name: B t4 + &Y 1-g— I REQUIREMENTS I MAIL APPLICATION AND ATTACHMENTS I Complete a separate application for: • all gambling conducted on two or more consecutive days, or • all gambling conducted on one day. Only one application is required if one or more raffle drawings are conducted on the same day. Finan©al report to be completed within 30 days after the gambling activity is done: A financial report form will be mailed with your permit. Complete and return the financial report form to the Gambling Control Board. Your organization must keep all exempt records and reports for 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). Data privacy notice: The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organizations qualifications to be involved in lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the information; however, if your organization refuses to supply this information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the information requested, the Board will be able to process the Mail application with: a copy of your proof of nonprofit status, and application fee (non-refundable). If the application is postmarked or received 30 days or more before the event, the application fee is $100; otherwise the fee is $150. Make check payable to State of Minnesota. To: Minnesota Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 Questions? Call the Licensing Section of the Gambling Control Board at 651-539-1900. application. Your organizations name and address will be public information when received by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all information provided will become public. If the Board does not Issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the Information; Minnesota's Depart - meat or Punlic Safety; Attorney uenerai; Commissioners of Administration, Minnesota Management B Budget, and Revenue; Legislative Auditor, national and International gambling regulatory agencies; anyone pursuant to court order, other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of Information after this notice was given; and anyone with your written consent. This form will be made available In alternative format (i.e. large print, braille) upon request. An equal opportunity employer H-ai Bikeable Community Workshop The Minnesota Department of Health (MDH), Minnesota Department of Transportation (MnDOT) and the Bicycle Alliance of Minnesota (BikeMN) are partnering to provide Bikeable Community Workshops to interested communities. The workshop is taught by a combination League Cycling Instructors (LCIS) from MDH, MnDOT, and BikeMN. What is a Bikeable Community Workshop? A Bikeable Community Workshop trains local, county and regional staff, community leaders and advocates on how to plan and support more Bike Friendly Communities to encourage more people to be on bikes more often in Minnesota. Through discussion, presentations and a short on -bike mobile workshop, participants assess their community's bicycle facilities to base an action plan on. Target audiences for the workshop include engineers, law enforcement, planners, public health practitioners, school administrators, elected officials, community leaders and advocates. Participants in this training will be able to: 1. Describe how the 6 Es (equity, engineering, education, enforcement, encouragement, and evaluation) can improve the safety of bicycling in communities. 2. Explain Minnesota's traffic laws related to bicycling. 3. Recognize the importance of collaboration and the roles other professions and community members have in supporting bicycling in communities. 4. Apply effective strategies in communities to facilitate bicycling as an easy, safe, and healthy option with available resources. Communities participating in the training have the opportunity to learn more about how to achieve the following outcomes: - Development of pedestrian/bicycle/transportation master/ SRTS plan - Policies and ordinances that support walking and bicycling - Ability to affect the systems that cities/counties use to build safe walking and bicycling facilities MDH, MnDOT, and BikeMN will offer a limited number of Bikeable Community Workshops in Minnesota in 2017 between mid-May through mid-July. Communities are eligible if they have not had a Bikeable Community Workshop in the past. If you feel your community is a great candidate for the workshop, please briefly respond to the following questions: • Explain how your community would benefit from a Bikeable Community Workshop? • Explain any experience your community has with planning, policies, ordinances, and implementing active transportation projects, including but not limited to, complete streets, non -motorized infrastructure, and safe routes to school. • Explain how your community plans to act on possible recommendations from the workshop with the goal of increasing bicycling and walking? • Tell us about your diverse partners and stakeholders that will be attending the workshop. One participant must be an engineer. All attendees are expected to participate in the mobile workshop. • Describe inequities around active living and active transportation that affect your community and how you have been addressing them. What challenges are you encountering? If you are interested in this opportunity, please complete the Google Form by January 9th, 2017. For your convenience, the application questions can be found below. 2017 Minnesota Bikeable Community Workshop Community/Regional Training Opportunity Please complete the following questions and submit your application on the Goole Form by January 9th, 2017. By submitting this form you are expressing interest that as a host you will help coordinate with the Minnesota Departments of Health and Transportation and Bicycle Alliance of Minnesota; assist in locating a suitable facility for the workshop; are willing to provide/coordinate lunches or snacks; and are willing to provide bicycles to participants as needed. Hosts are also key in identifying and inviting the right stakeholders to the workshop, and may be identified as a follow-up contact. NOTE: Completion of this form does not guarantee your community will be selected to host a workshop. BikeMN, MDH, and MnDOT reserve the right to select communities based on identified needs, engagement, and geographic distribution. Communitv: — -- Applicant / Contact Person -— ....... — ...... Co -Sponsor (City/Township/ — -- ------ County Official)" Name/Title: �_ Name/Title: Affiliation: Affiliation: Address: Phone: I Email: Address: Phone: Email: _ _ "Required if applicant is not affiliated with a City, Township or County unit of government. • Explain how your community would benefit from a Bikeable Community Workshop? • Explain any experience your community has with planning, policies, ordinances, and implementing active transportation projects, including but not limited to, complete streets, non -motorized infrastructure, and safe routes to school: • Explain how your community plans to act on possible recommendations from the workshop with the goal of increasing bicycling and walking? + Tell us about your diverse partners and stakeholders that will be attending the workshop. One participant must be an engineer. All attendees are expected to participate in the mobile workshop. (The best answers will include names, titles, and contacts for stakeholders who have been contacted about the BCW and agreed to attend if available.) • Describe inequities around active living and active transportation that affect your community and how you have been addressing them. What challenges are you encountering? + Prioritize your community's availability preferences for May, June and July. o May: o June: o July: o OTHER/ Comments: Questions: Please email our team at workshops@bikemn.or{ MN Services, Inc. 11301 West 47th Street Minnetonka, MN 55343 Office: 952-988-8567 Cell: 952-217-9360 The following is a proposal presented to: City Hall Public Works — Rice Lake Centre Hanifl Fields Shelter Fire Department FACTS Over 47 years of cleaning experience, serving the Twin Cities Area since 1969 Over 8 million square feet cleaned daily Top 10 ranking in customer service among all cleaning companies Better Business Bureau I A+ Rating Building Service Contractors Association International Minnesota Multi Housing Association Minnesota Association of Church Facility Managers Edina Chamber of Commerce International Facility Management Association I F M AM 4ntern .110. MqA at�omdl Fa[nl[y Ma++agemen( AssoC+d+lon Emppwe[InC Fp[IIIM prpRp1—ft WW4.1de BBB Mu.+wwn. rwx[xevy ps..e<++.b. NEDNA IBSCAI MMBER 4F COND ERCEAr N ADVANTAGES Large Enough — MN Services is large enough to tackle any janitorial issue Small Enough — We provide individual attention that caters to your specific needs Pricing Transparency — Our clients take part in the pricing process so there are no surprises Worker Selection & Training We recruit workers in the area near your facility. New facilities cleaned with management personnel for up to two weeks A manager checks each new employee's work until they are well—trained Facilities are inspected at a minimum of two times per week Adhere to a plan that offers the least disruption to your business & its operations QUALITY CONTROL Our management philosophy is based on the conviction that it's our job to manage the quality of your facilities cleaning, not yours. Most cleaning companies take a passive approach to managing, and assume that if they don't hear from you everything is fine. By contrast, we do weekly inspections while crews are onsite to make sure that any problems are taken care of immediately. We will provide you with inspection reports upon request. In addition, we would like to arrange for joint tours of the facility with you or a designated representative on a scheduled basis. MN Services will design a supervisory program detailed to your building maintenance requirements. Each building will have one person responsible for daily communications with the customer's representative. They will handle any minor issues that arise and provide oversight of day-to-day cleaning needs and arrangements. GENERAL PROVISIONS Frequency: Maintenance will be performed 2 times per week at City Hall, 2 times per week at Public Works - Rice Lake Center, 1 time per week at the Fire Department and 2 times per month at the Hanifl Fields Shelter. The exact hours are to be set by MN Services and the client as dictated by the needs of the contract. Security: Your security procedures will be strictly adhered to by MN Services and its management. All employees will be required to have identification badges and wear our company - issued shirt if the contract requires it. Supplies: All supplies such as plastic bags, liners, toilet tissue, hand towels, hand soap, sanitary napkins, etc. are to be supplied by the customer. All cleaning supplies such as disinfectants, window cleaners, etc. will be supplied at their point of use by MN Services. GENERAL PROVISIONS (Continued) Insurance: MN Services has in force the following policies: Public Liability, Property Damage, Workers Compensation and Blanket Fidelity Bond. Certificates will be mailed to you upon request directly from our insurance provider. Adjustments: The price set forth in this proposal is based on the necessary labor, supplies, equipment and supervision necessary to maintain your facility properly as set forth by the areas serviced and the frequency of the work. In the event of any major changes in such conditions, the contract may be either increased or decreased accordingly with thirty (30) days written notification. These adjustments shall be by mutual agreement. Terms: Should this proposal be accepted, it will form the basis of the agreement and will continue in effect from year to year, except that it may be modified from time to time as set forth above. The contract may be terminated in its entirety by either party at any time by giving notice in writing of their desire to do so at least ninety (90) days prior to the selected date of termination. A longer period may be effected should you require this. PERSONNEL SELECTION: Aside from proper management we feel the single most important part in any building maintenance program is the personnel who are actually doing the cleaning. We hire those who are not only visually presentable, but also capable of being responsible for their actions within a client's building. All persons who we consider for employment must have both business and personal references that we can check. TRAINING: A person's training always begins by working with an experienced worker or manager. For instance, in a new facility we clean the building exclusively with management personnel for a period of up to two weeks, depending on the individual circumstances. The manager will then continue to check the employee's work until the time the manager feels comfortable that the employee is well trained. After this time, we will continue inspections at a minimum of two to five times per week, depending on the size of the contract. SCHEDULE OF MAINTENANCE City Hall Two Times Per Week Entrance & Lobbv Area Police area immediately outside of main entrance to pick up trash Clean entrance door glass and adjoining interior glass Vacuum all carpeted areas and entry runners Sweep or dust mop hard surfaced floors, making sure to get edges, corners and under furniture Wet mop hard surfaced floors Empty trash & recycling receptacles and replace liners as needed Clean and sanitize drinking fountains Spot clean switch plates, walls, doors, kick plates and moldings as needed Dust horizontal surfaces, ledges and lobby furniture as needed. Wipe spots or spills from furniture as needed Offices I Work Areas I Conf. Rooms I Council Chambers I Community Room Wipe down reception area counter Vacuum all carpeted areas Sweep or dust mop hard surfaced floors Wet mop hard surfaced floors Empty trash & recycling receptacles and replace liners as needed Wipe down conference room tables & chairs as needed and arrange furniture neatly Dust horizontal surfaces. We will not disturb papers or personal items. Spot clean switch plates, walls, doors, kick plates and moldings as needed SCHEDULE OF MAINTENANCE Two Times Per Week Lavatory Maintenance Empty waste receptacles and replace liners Clean & disinfect counter tops, sinks and chrome fittings Clean & disinfect door handles, push plates and switch plates Clean and disinfect all toilets, seats and urinals Clean walls & partitions around sinks, towel cabinets, partitions, bowls and urinals Clean & polish mirrors and frames Clean and restock all non -vending dispensers Sweep & wet mop all lavatory floors with detergent and disinfectant Weekly pour water down floor drains to keep traps from drying out Monthly dust tops of partitions Break Room Empty waste receptacles and replace liners. Spot clean walls behind receptacles as needed Clean microwave inside and out Wipe down refrigerator and vending machine surfaces Clean and disinfect sinks, faucets and counter tops Wipe down tables with disinfectant Wipe off or dust chairs as needed Sweep or dry mop hard surfaced floors Wet mop hard surfaced floors Vacuum all carpeted areas and entry runners Spot clean cabinet facings, drawers, walls, doors, moldings and switch plates as needed Janitorial Closet Room, equipment and supplies will be kept clean and well -ordered SCHEDULE OF MAINTENANCE Public Works — Rice Creek Centre Two Times Per Week Entrance & Lobby Area Clean entrance door glass and adjoining interior glass Vacuum carpeted areas and/or entry runners Sweep or dust mop hard surfaced floors, making sure to get edges and corners Wet mop hard surfaced floors Empty trash & recycling receptacles and replace liners as needed Clean and sanitize drinking fountains Spot clean switch plates, walls, doors, kick plates & moldings as needed Dust horizontal surfaces, ledges and lobby furniture as needed. Wipe spots or spills from furniture as needed Offices I Work Areas I Rice Lake Centre Vacuum carpeted areas and mats Sweep or dust mop hard surfaced floors Wet mop hard surfaced floors Empty trash & recycling receptacles and replace liners as needed Wipe down tables & chairs in Rice Lake Centre as needed and arrange furniture neatly Clean sinks, chrome fittings and countertops in Rice Lake Centre Dust horizontal surfaces. We will not disturb papers or personal items. Spot clean switch plates, walls, doors, kick plates and moldings as needed NOTE: Do not clean room marked Conference Room. This is the Sheriff's office and we are not to enter SCHEDULE OF MAINTENANCE Public Works — Rice Creek Centre Two Times Per Week Kitchen/Break Room Empty trash & recycling receptacles and replace liners. Wipe down trash receptacles and adjacent wall area as needed Clean and disinfect sinks, chrome fittings and counter tops Dust horizontal surfaces Vacuum carpeted areas Sweep and damp mop hard surfaced floors with detergent Clean microwaves inside and out Wipe down cabinet facings and handles as needed Lavatory & Shower Maintenance Empty waste receptacles and replace liners Clean & disinfect counter tops, sinks and chrome fittings Clean & disinfect all toilets, seats and urinals Clean walls & partitions around sinks, towel cabinets, partitions, bowls and urinals Clean & disinfect shower area as needed (shower rarely used) Clean & polish mirrors and frames Clean and restock all non -vending dispensers Clean and polish drinking fountains Sweep & wet mop all lavatory floors with detergent and disinfectant Weekly pour water down floor drains to keep traps from drying out Monthly dust tops of partitions SCHEDULE OF MAINTENANCE Hanifl Fields Sheiter Two Times Per Month Clean glass entry doors Pick up any large debris around outside entrance Clean & disinfect sinks, chrome fittings and countertops in kitchen Spot clean kitchen cabinet and drawer facings as needed Sweep hard surfaced floors edge to edge and in corners Wet mop hard floors with detergent Dust reachable horizontal surfaces and keep cobwebs from building up in corners or under cabinets Spot clean switch plates, walls, doors, kick plates & moldings as needed Empty waste receptacles and replace liners. Put trash in outside receptacle near building for City to pick up Lavatory Maintenance Empty waste receptacles and replace liners Clean & disinfect counter tops, sinks and chrome fittings Clean & disinfect all toilets, seats and urinals Clean walls & partitions around sinks, towel cabinets, partitions, bowls and urinals Clean & polish mirrors and frames Clean and restock all non -vending dispensers Clean and polish drinking fountains Sweep & wet mop all lavatory floors with detergent and disinfectant Weekly pour water down floor drains to keep traps from drying out Monthly dust tops of partitions SCHEDULE OF MAINTENANCE Fire Department 1 Time Per Week Entrance I Offices I Conference Room I Dispatch Clean entrance door glass and adjoining interior glass Vacuum all carpeted areas and entry runners Sweep or dust mop hard surfaced floors Wet mop hard surfaced floors Empty trash & recycling receptacles and replace liners as needed Clean and sanitize drinking fountains Dust horizontal surfaces. We will not disturb papers or personal items. Edge vacuum monthly Spot clean switch plates, walls, doors, kick plates & moldings as needed Kitchen/Break Room Empty trash & recycling receptacles and replace liners. Wipe down trash receptacles and adjacent wall area as needed Clean and disinfect sinks, chrome fittings and counter tops Dust horizontal surfaces Vacuum carpeted areas Sweep and damp mop hard surfaced floors with detergent Clean microwaves inside and out Wipe down cabinet facings and handles as needed SCHEDULE OF MAINTENANCE Fire Departmen 1 Time Per Week Lavatory & Shower Maintenance Empty waste receptacles and replace liners Clean & disinfect counter tops, sinks and chrome fittings Clean & disinfect door handles, push plates and switch plates Clean & disinfect all toilets, seats and urinals Clean walls & partitions around sinks, towel cabinets, partitions, bowls and urinals Clean & disinfect shower area as needed (shower rarely used) Clean & polish mirrors and frames Clean and restock all non -vending dispensers Clean and polish drinking fountains Sweep & wet mop all lavatory floors with detergent and disinfectant Weekly pour water down floor drains to keep traps from drying out Monthly dust tops of partitions Periodic Cleaning Services Weekly dust reachable high ledges, moldings, picture frames, corners to keep from dust and cobwebs Monthly edge vacuum all carpeted areas Quarterly dust reachable vents and air diffusers Quarterly dust bases of tables and chairs Optional Services Provided At Your Request Carpet Shampooing - $0.16 per square foot Stripping and waxing of tile floors - $0.45 per square foot Window Washing BUILDING SERVICE AGREEMENT MN Services hereby agrees to perform the contract cleaning services as set forth in a good and workmanlike manner. MN Services further agrees to furnish all labor and materials necessary to perform the services set forth in the specifications, except the furnishing of lavatory supplies such as hand soap, towels, toilet tissue, sanitary napkins or deodorants, unless items of this type are specifically included in the aforementioned specifications. MN Services represents that its employees are covered by public liability insurance, property damage insurance, workers compensation insurance and a fidelity bond. Insurance certificates will be provided upon request. The terms of this agreement shall remain in force and effect subject to the right of termination by either party with a ninety (90) day written notice from the first of any month. The 90 -day period shall run from the time the terminating party mails a termination notice to coincide from the last day of any given month. MN Services agrees to the services set forth in the specifications, at the times and for the consideration as set forth below. The Customer agrees not to hire any of MN Services, Inc. personnel to work for them in any capacity for a period of one year after termination of this contract, unless written approval is given by MN Services. Services to be performed as specified in the Schedule of Maintenance that accompanies this agreement. MN Services, Inc. 11301 West 47th Street Minnetonka, MN 55343 952-988-8567 952-217-9360 Contract Price: See attached Pricing Sheet Services to commence at Client's Request. Dated this 7th day of November 2016 By: MN Services, Inc. City of Hugo, MN City Hall, Public Works, Hanifl Shelter & Fire 14 Pricing Sheet Our General Cleaning rate includes the following: Employer's share of FICA & Medicare, Fed. & St. UI Insurance, Workman's Compensation Ins, Supplies, Equipment, and Equipment Repair, On-site Supervision, General Liability Ins., Bonding, Umbrella Ins. Policy, General Overhead expense and Profit. We recommend the following pricing to maintain the level of cleanliness in your facilities to the standards outlined in the Schedule of Maintenance within this proposal. Facility Monthly City Hall $605.00 Public Works $500.00 Fire Department $225.00 Hanifl Shelter $100.00 City of Hugo Fire Department Banqns.90N..t�nual When: Saturday January 21st Social Hour.. (cash bar)5:00 pm Dinner...................6:00 pm Words from Chief ... 7:00 pm Bowling.................8:00 pm Where: Split Rock Entertainment Center (formerly stars and stakes) 5063 273rd St Wyoming, MN, 55092 RSVP with payment ($25 per person) by January 13th S PI0 'It ks kfeu1 ER INJNMENT CtN1 tR January 2017 Su Mo January 2017 Tu We Th Fr Sa February 2017 Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 7 1 2 3 4 8 9 10 11 12 13 14 5 6 7 8 9 10 11 15 16 17 18 19 20 21 12 13 14 15 16 17 18 22 23 24 25 26 27 28 19 20 21 22 23 24 25 29 30 31 26 27 28 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 1, 17 2 3 4 5 6 7 7:00pm City Council Meeting 8 9 10 11 12 13 14 15 22 29 7:00pm Parks 6:30pm BOZA 7:00pm Planning Commission 16 17 18 Martin Luther King I 5:00pm EDA Meets Holiday 6:30pm CC Goal Setting o Council 7:00pm Historical Commission - 19 1 20 23 24 25 26 27 5:00pm Burger Night 6:30pm BOZA (Hugo Legion) 7:00pm Planning Commisison 30 31 Feb 1 2 3 21 5:00pm Fire Department Banquet (Split Rock) 28 C! Michele Lindau 1 12/29/2016 12:43 PM February 2017 February 2017 March 2017 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 1 2 3 4 5 6 7 8 9 10 11 5 6 7 8 9 10 11 12 13 14 15 16 17 18 12 13 14 15 16 17 18 19 20 21 22 23 24 25 19 20 21 22 23 24 25 26 27 28 26 27 28 29 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jan 29 30 31 Feb 1 2 3 4 5 6 7 8 9 10 11 7:00pm Parks 6:30pm BOZA 7:00pm City Council Meeting 7:00pm Planning Commission 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Presidents Day S:00pm EDA Meets 5:00pm Burger Night 6:30pm BOZA 7:00pm City Council (Hugo Legion) Meeting - need to 7:00pm Historical 7:00pm Planning reschedule Commission Commisison 26 27 28 Mar 1 2 3 4 Michele Lindau 2 12/29/2016 12:43 PM Hugg(o) � ao-c�ongg Rap(0)7 2016 Annual Report Report is presented at the beginning of each year Reviews Planning and Building Activity for 2016 ❑Planning Commission Purpose J Make Recommendations to City Council -Smut " '� �, " # 1 CI -FY 0I� HUGO ,A► Yellow Ribbon CommunityifWGO C-ITY aF 14 12 10 R 2 0 10 Year Review of Planning Applications CUP/IUP 2007 Iq Plats/PUD 1 '11 F 1 Minor Subdivisions Site Plans 2008 0 2009 ® 2010 2011 2012 2013 2014 11111111 Variances 2015 Q 2016 Total Number of Planning Applications Submitted 50 45 40 35 30 25 20 15 10 5 0 47 43 34 2007 2008 2009 29 ff:3 23 M w I 2010 2011 2012 2013 Total Number of Applications 32 28 28 2014 2015 2016 Breakdown of Residential Permits 2007-2016 300 250 200 150 100 50 0 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 ■ SF Units 52 64 50 50 40 90 52 48 59 87 ■ Multi -Family 196 124 97 34 10 0 0 100 8 9 ■ Multi -Family ■ SF Units Single Family Homes - 3,885 (66.9%) Multi -Family Homes - 1,924 (33.1%) 30(: ?sn 248 200 150 100 Of, C Total Residential Building Permits 2007 2008 2009 2010 2011 2012 2013 2014 2016 The 2015 Population Estimate for Hugo was 14,352 10000 Ewa 2000 x Building Department Inspections 2007 - 2016 2007 2008 2009 2010 Total Inspections Hugo ■ Lino Lakes 2011 2012 2017 hk 2013 3179 3278 '325 357 159 37 66 2658 2855 1732 2014 2015 2016 Inspections due to Tornado Damages Lake Elmo Scandia Approved Projects / Projects in Motion Adelaide Landing Clearwater Cove 2nd Add. Clearwater Cove 3rd Add. Generation Acres Prairie Village 4' Add. Victor Gardens North Village Th Add. Waters Edge 5th Add. Waters Edge 6th Add . Bald Eagle Industrial Park 6th Add . Growing Generations Daycare Park Dental Sprouts Pediatric Dentistry Non -Residential Building Space 2016 Growing Generations 9,300 sq. ft. Daycare Mercantile State Farm Ins. (Build -Out) Park Dental (Phase 1— Shell Only) Park Dental (Phase 2 — Dental Clinic) 935 sq. ft. 5,050 sq. ft. 5,000 sq. ft. $1,780,000 $9,V000 $897,300 $827,300 Sprouts Pediatric 4,520 sq. ft. $436,000 Dentistry 2008 — 2016 Foreclosures ® City's total foreclosures have fluctuated slightly over the years, but have continued to decline since 2010 LJ Hugo's foreclosure rate has been declining due not only to a decrease in foreclosures but also an increase in total homes. ® Staff inspects City's foreclosures so that they are properly maintained and cared for so as to not effect surrounding properties. 180 160 140 120 100 80 60 40 20 0 141 124 161 159 137 2008 2009 2010 2011 2012 2013 59 55 36- 2014 2015 2016 Foreclosures Cw Washington County shows similar foreclosure patterns of decline since 2010. ❑ Foreclosure rates have remained steady in 2016. State law requires foreclosing party to provide info about foreclosure prevention services to Washington County Housing Redevelopment Authority Total Foreclosures by Month 2009 - 2016 CDA Datasheet 160 14-0 f� 120 _ .r 1 :ti Y > > 60l # 4 2012 � � #, 2013 20 2�0i)1� 0 y� T 2016 Beautification Subcommittee L Formed in 2016 Discussions surrounding City identity and beautification Modernization of the City logo New banners on CSAH 8 Entry monuments Evaluation of locations Design and cost discussions Timing of installation Discussion on downtown gateway elements Discussion on T.H. 61 and CSAH 4 roundabout North entry monument design and installation Landscape replacement plan Park standard policy Establishing character along T.H. 61 corridor T.H. 61 and CSAH 4 roundabout beautification Conclusion Residential Construction Remains Stable Single family residential construction continued and so did multi -family construction with the Habitat project and a proposed future multi- family project in Waters Edge. Successful New Residential Projects Indicative of recovering market Building activity will continue to increase with new phases of developments and entirely new developments like the proposed 314 unit development, Adelaide Landing. The first stormwater re -use systems within a residential development was installed and run successfully the last part of the summer in Clearwater Cove. ❑ Foreclosures continue to decrease. PStaff continues to receive calls and meet with developers that are interested in Hugo.