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HomeMy WebLinkAbout2016.11.21 CC MinutesMINUTES FOR THE HUGO CITY COUNCIL MEETING ON NOVEMBER 21, 2016 Call to Order Mayor Weidt called the meeting to order at 7:02 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineers Jay Kennedy and Mark Erichson, City Attorney Dave Snyder, Accounting Clerk Anna Wobse, Community Development Assistant Rachel Leitz, and City Clerk Michele Lindau Approval of Minutes for the November 7, 2016 Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting on November 7, 2016 as presented. All Ayes. Motion carried. Approval of the Minutes for the November 11, 2016 Park Dental Open House Klein made motion, Petryk seconded, to approve the minutes for the Park Dental Open House on November 11, 2016 as presented. All Ayes. Motion carried. Approval of the Minutes for the November 14, 2016 Credentialing and Board of Canvass Miron made motion, Klein seconded, to approve the minutes for the Credentialing and Board of Canvass meeting on November 14, 2016 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded to approve the agenda as presented. All Ayes. Motion carried. Updated on Cub Scouts Pack 151 Storm Drain Project At its September 19, 2016 meeting, the Council listened to a presentation by Scoutmaster Mark Viker and members of Cub Scout Pack 151 on a proposed service project to stencil storm drains to alert people that the water going into the drains ends up in the waterways. The project had been completed, and Cub Scout Pack 151, Webelos Den 3 provided an update to the Council. The Cubs Scouts explained they painted over 100 storm drains and passed out flyers explaining Hugo City Council Meeting Minutes for November 21, 2016 Page 2 of 5 the importance of the project. They thanked Angie Hong from the Washington County Conservation District who supplied the flyers and stencils, and The Citizen Editor Debra Neutkens who wrote an article about it in the November 10, 2016 edition. They hoped by doing the project they raised awareness in the community. The Scouts thanked staff and the Council for their support. Update on Hugo Snowmobile Trails and Approval of Trail Applications for the Washington County Star Trail Association Hugo Chapter and the Rice Creek Trail Association Each year, the Washington County Star Trail Association and the Rice Creek Trail Association submit their applications to the City for the purpose of providing public recreational snowmobile trails during the winter. Both clubs had submitted their applications for 2016-2017 season and requested Council approval. Washington County Star Trail Association -Hugo Chapter President John Udstuen provided an update on recent changes and improvements to the snowmobile trails in Hugo. He explained the club changed its name from the Hugo Snowmobile Club to the Washington County Star Trail Association Hugo Chapter for the purpose of insurance. They are one of 12 chapters in the association. The club maintains the Hardwood Creek Trail through Hugo to the City of Wyoming border. They have worked with the Washington County Parks Commission to clean up the corridor. The Club will be grooming three times a week instead of two, and they have increased the zone for reduced speed along the corridor. The club was happy to announce they are purchasing a new groomer through a federal grant, and will continue to groom the cross country ski trails at the park on Irish Avenue. Miron made motion, Klein seconded, to approve the 2016-2017 trail applications for the Washington County Star Trail Association Hugo Chapter and the Rice Creek Trail Association. All Ayes. Motion carried. Introduction of New Washington County Deputy Washington County Deputy Mike Petrey had been promoted to Sergeant and Scott Zitloff moved to the Water, Parks and Trails Division. Deputy David Sawacke and Deputy Josh Liebenow replaced Mike and Scott. Sergeant Wayne Johnson introduced Deputy Dave Sawacke to the Council. Sawacke explained he had worked at Regions Hospital, and has been with Washington County since May 2014. David will be working the second shift in Hugo. The Council thanked him for attending the meeting and welcomed him to the City. Recognition of WSB City Engineer Jay Kennedy As Council was aware, WSB City Engineer Jay Kennedy was leaving Minnesota and opening a WSB Engineering branch in Austin, TX. Jay had been with the City of Hugo since 2003 providing engineering services and guiding the City of Hugo in many projects. Hugo City Council Meeting Minutes for November 21, 2016 Page 3 of 5 The Council talked about the quality of his service and presented him a Certificate of Appreciation. Washington County Commissioner Fran Miron was also in attendance and presented the Commissioner's Certificate of Appreciation to Jay to recognize him for his contributions to the community. Mayor Weidt called for a short break and called the meeting back to order at 8:04 Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda items: 1. Approval of Claims 2. Approve Annual Performance Review for Building Official Chuck Preisler 3. Approve Acceptance of Improvements for Fox Meadows Phase 1 and 2 for Meridian Land Company LLC 4. Approve Reduction in the Letter of Credit for Meridian Land Company LLC, Fox Meadows Phase 2 Development 5. Approve Hiring of Trevor LeGros as Probationary Firefighter 6. Approve Promotion of Probationary Firefighters Tom Kaspszak and Ryan Nadeau to Firefighter Status 7. Approve Extension of Probationary Status for Firefighter Denise Jones All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Building Official Chuck Preisler Chuck Preisler was hired by the City of Hugo as the new Building Inspector on November 29, 2004 and was promoted to Building Official in April 2010. Adoption of the Consent Agenda approved the annual performance review for Building Official Chuck Preisler. Approve Acceptance of Improvements for Fox Meadows Phase 1 and 2 for Meridian Land Company LLC, Meridian Land Company had requested the City accept the improvements for Fox Meadows Phase 1 and Phase 2 Developments. Senior Engineering Technician Steve Duff had inspected the work and recommended the City accept the improvements. Acceptance of the improvements would start the one year warranty period. Adoption of the Consent Agenda accepted the improvements for the Fox Meadows Phase 1 and 2 for Meridian Land Company, LLC. Hugo City Council Meeting Minutes for November 21, 2016 Page 4 of 5 Approve Reduction in the Letter of Credit for Meridian Land Company LLC, Fox Meadows Phase 2 Development Meridian Land Company had requested the City reduce their letter of credit for the Fox Meadows Phase 2 Development. Senior Engineering Technician Steve Duff had inspected the work and recommended the reduction of the letter of credit being held for the constructed improvements be reduced to $43,961.20 from the original letter of credit amount of $439,612.00. Adoption of the Consent Agenda approved the reduction in the Letter of Credit for Meridian Lank Company for the Fox Meadows Phase 2 Development. Approve Hiring of Trevor LeGros as Probationary Firefighter Trevor LeGros had completed most of the required steps in the Hugo Fire Department hiring process. Trevor is a seasonal worker and available to respond to daytime calls in the cold weather months. Adoption of the Consent Agenda approved the hiring of Trevor as a probationary firefighter pending the successful completion of his medical evaluation results. Approve Promotion of Probationary Firefighters Tom Kaspszak and Ryan Nadeau to Firefighter Status Tom Kaspszak and Ryan Nadeau had completed their probation period with the Hugo Fire Department. Adoption of the Consent Agenda approved their promotion to Firefighter Status. Approve Extension of Probationary Status for Firefighter Denise Jones At its December 1, 2014 meeting, Council approved the hiring of Denise Jones as a probationary firefighter. Denise was still working on the necessary requirements to become a regular firefighter. Adoption of the Consent Agenda approved the extension of Denise's probation for another six months. Update on Water Conservation Rebate Program In 2013, Council began discussions on water conservation in Hugo which included offering a rebate program to residents for implementing water conservation improvements in their homes. In January 2016, a rebate program was implemented. The City had received a grant for $9,000 from Washington County and $36,000 from the Metropolitan Council Clean Water Fund that was put toward rebates to residents for replacing toilets, washing machines, and irrigation controllers with water efficient models. Community Development Assistant Rachel Leitz explained to Council the City had allocated all the funds for the rebate program. In total, 36 toilets, 28 washing machines, and 10 irrigation controllers have been replaced. In addition, nine irrigation controllers were replaced on properties owned by HOAs serving many residents. The Council talked about how the program had opened up conversations on water conservation and water reuse projects, and the City is being recognized state wide in its conservation efforts. The Council was happy to see the funds were used and hoped the program would continue next year. Hugo City Council Meeting Minutes for November 21, 2016 Page 5 of 5 Update on Yellow Ribbon Network Council Member Chuck Haas and Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. The Welcome Home Pheasant hunt was held on November 12 and the MN National Guard Family Program Youth Hunt on November 13. The Packing event was successful, and 1,600 pounds was sent to the National Guard and Airforce. Burger night will be on November 23, 2016 and sponsored by Hanzel Construction. The 134`h Brigade Support Battalion asked the YRN to staff the Christmas family meal on December 4, 2016, and a team building event will take place at Wild Wings on December 22, 2016. The YRN has been working on the DWI reduction program, which will be running soon as a piolet program. Hugo Fire and Rescue Toy Drive on Saturday, December 3, 2016 City Administrator Bryan Bear announced that the Hugo Fire and Rescue will hold their Annual Toy Drive on Saturday, December 3, 2016 from 11 a.m. to 3 p.m. Firefighters will drive through the neighborhoods to collect unwrapped toys and non-perishable food donations. Adiournment Klein made motion, Miron seconded, to adjourn at 8:31 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk