HomeMy WebLinkAbout2017.02.06 CC PacketAGENDA
HUGO CITY COUNCIL
MONDAY, FEBRUARY 6, 2017 - 7:00 PM
HUGO CITY HALL
A. CALL TO ORDER
B. ROLL CALL
C. PLEDGE OF ALLEGIANCE
D. APPROVAL OF MINUTES
1. January 3, 2017 City Council Meeting
2. January 17, 2017 Goal Setting Session
3. January 21, 2017 Fire Department Annual Banquet
E. APPROVAL OF AGENDA
F. APPOINTMENTS/PRESENTATIONS
1. Parks Commission Annual Report
2.
G. CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council
and will be enacted by one motion and a roll call vote. If a member of the City Council
wishes to discuss an item, that item will be removed from the Consent Agenda and will be
considered separately.
1. Approval of Claims
2. Approve Appointment of Andrew Tjernlund on the Planning Commission
3. Approve Spring and Fall Cleanup Dates for April 22, 2017 and October 14, 2017
4. Approve Advertisement of Bids for the 2017 Dust Control Project
5. Approve Advertisement of Bids for the 2017 Seal Coating Project
6. Approve Authorization of Distribution of EAW for Public Comment - Adelaide
Landing
7. Approve Ordinance Repealing Hugo City Code, Section 38, Individual Sewage
Treatment Systems
8. Approve Resolution on Statutory Tort Liability Limits
9. Approve Agreement for Law Enforcement Services with Washington County
10. Approve Award of Quote for 147th Street Sidewalk Improvement Project
11. Approve Resignation of Firefighters John Brockberg and Denise Jones
12. Approve Resolution Approving the Pursuance of Agreement with MnDOT for
Improvements to TH61/170th Street Roundabout Landscaping
13.
14.
15.
16.
H. UNFINISHED BUSINESS
1. City Council Focus Goals and Ongoing Priorities for 2017
2.
I. NEW BUSINESS
1.
J. VISITOR PRESENTATIONS
1.
K. COUNCIL PRESENTATIONS
1. Update on Yellow Ribbon Network
2.
L. ADMINISTRATIVE PRESENTATIONS
1. Cancel Second Meeting in February Due to President's Day Holiday
2. Hugo Good Neighbors Food Shelf Comedy Show on Friday, February 10, 2017
3. White Bear Lake Community Forum on Seniors on Wednesday, February 15, 2017
4. North Sunset Lake Neighborhood Meeting on Road Project on Thursday, February 23,
2017
5. Joint Comprehensive Plan Workshop on Monday, February 27, 2017
6. HBA Business Breakfast/Mayor State of the City Address on Tuesday, February 28, 2017
7. Kidz'n Biz on Saturday, April 29, 2017
8.
M. ADJOURNMENT
BACKGROUND MEMO FOR HUGO CITY COUNCIL MEETING ON FEBRUARY 6, 2017
D.1 January 3, 2017 City Council Meeting
D.2 January 17, 2017 Goal Setting Session
D.2 January 21, 2017 Fire Department Annual Banquet
Staff recommends Council approve the above minutes as presented.
F.1 Parks Commission Annual Report
Parks Planner Shayla Denaway will present to Council the Parks Commission 2016 Annual
Report.
G.1 Approval of Claims
Staff recommends Council approve the Claims Roster as presented.
G.2 Approve Appointment of Andrew Tiernlund on the Planning Commission
On October 20, 2015, Council conducted interviews to fill a vacancy on the Planning
Commission. Andrew Tjernlund interviewed at this time along with two other candidates. They
were all very qualified to serve; however, Lynn Patzner was selected to fill the vacancy.
Commissioner Patzner has since resigned from the Planning Commission. Staff recommends
Andrew Tjernlund be appointed as a Planning Commissioner to fill the vacancy with a term to
end on December 31, 2020.
G.3 Approve 2017 Spring and Fall Cleanup Dates for April 22, 2017 and October 14,
Public Works Director Scott Anderson has worked with Washington County to secure Saturday,
April 22 and October 14 for the spring and fall cleanup dates. As in the past, the event will take
place at the Public Works Building from 8 a.m. to noon. Staff recommends Council approve
April 22 and October 14 as the spring and fall Citywide Cleanup Dates for 2017.
GA Approve Advertisement of Bids for the 2017 Dust Control Proiect
Staff is requesting authorization from the City Council to advertise for bids for the City's 2017
gravel road dust control project. The City of Hugo currently applies dust control to
approximately 28 miles of gravel roads located within its municipal boundaries. Following
City Council approval, staff will advertise and solicit bids through our City newspaper and will
hold a bid opening at 1:15 PM on March 22, 2017. This will be followed by the Council
considering bids in April. The dust control/stabilization would be applied in two separate
applications, once in mid-May and again in early to mid-August. Staff recommends approval
of authorization to advertise for bids for the City's 2017 gravel road dust control project
G.5 Approve Advertisement of Bids for the 2017 Seal Coating Prosect
Each year, the City of Hugo seal coats a portion of its bituminous roads. Staff seeks
authorization from the City Council to advertise and solicit bids through our City newspaper
and will hold the bid opening at 1:00 PM on March 22, 2017. This will be followed by the
Council considering bids in April. Work would take place during the months of July and
August. City staff recommends Council authorize advertisement of bid for the 2017 seal
coating project
G.6 Approve Authorization of Distribution of EAW for Public Comment - Adelaide
Landing
The Planning Commission and City Council reviewed a concept plan for the proposed residential
development, previously known as Terre De Leau, consisting of 324 housing units on
approximately 217 acres of land. The concept plan included property north of 130th Street and
east of Highway 61. The proposed project is large enough to trigger the mandatory EAW
requirement by State Statute. An EAW has been prepared and is complete to be sent out for
public comment. The first step of the review process is for the City Council to authorize staff to
distribute the EAW for public comment. Staff recommends that the City Council authorize
distribution of the EAW for public comment.
G.7 Approve Ordinance Repealing Hugo City Code, Section 38, Individual Sewage
Treatment Systems
City staff discussed the City's Individual Sewage Treatment System Ordinance after Washington
County stated the City's ordinance no longer made it possible to have Washington County review
and approve Hugo resident's septic applications. City staff found no need to create a new City
ordinance when the agreement with Washington County has been successful. Staff recommends
approval of an ordinance repealing Hugo City Code, Chapter 38, Article II, Individual Sewage
Treatment System. Upon repeal, the County's septic regulations will apply. Staff does not anticipate
any noticeable changes to the existing review, approval, and inspection activities.
G.8 Approve Resolution on Statutory Tort Liability Limits
In the late 1990's, the League of Minnesota Insurance Trust required each city that obtained
liability coverage from them to decide whether or not to waive the statutory tort liability limits to
the extent of the coverage purchased. At that time, the City Council opted not to waive the
statutory limits. LMCIT is requiring each member city to reaffirm their position regarding these
limits. Currently these limits are $ 500,000 per claimant and $ 1, 500,000 per occurrence. Staff
recommends Council approve the resolution on statutory tort liability limits.
G.9 Approve Agreement for Law Enforcement Services with Washington County
A revised Agreement for Law Enforcement Services with the Washington County Sheriff's Office
has been reviewed by the City. Minor revisions have been made to the agreement with the most
prevalent change being the inclusion of the position for a full-time investigator. Staff recommends
Council approve the Agreement for Law Enforcement Services with Washington County.
G.10 Approve Award of Quote for 147th Street Sidewalk Improvement Proiect
The City solicited quotes for the sidewalk extension along 147th Street from Foxhill Avenue to
Highway 61. This is the last section of sidewalk needed to complete the trail connection from the
Sweet Grass Meadows and Rice Lake Meadows neighborhoods to the downtown area and the
Hardwood Creek Trail. The City received two quotes with the low quote being submitted by
Arnt Construction in the amount of $87,997.00. Staff has reviewed the quotes and recommends
the Council award the 147th Street Sidewalk extension to Arnt Construction.
G.11 Approve Resignation of Firefighters John Brockberg and Denise Jones
Hugo Firefighters John Brockberg and Denise Jones have both submitted their letters of
resignation from the Fire Department. Staff recommends Council approve the resignations of
Brockberg and Jones effective January 17, 2017.
G.12 Approve Resolution Approving the Pursuance of Agreement with MnDOT for
Improvements to TH61/170th Street Roundabout Landscaping.
In 2013, improvements were made to the TH61/170th Street intersection to include a roundabout
and center island. The City has since questioned whether the improvements were constructed
per plans and had contacted MnDOT in June of 2016 requesting an evaluation of it. It was found
the island was not constructed as a mound nor maintained for a two year period as agreed.
MnDOT has a Community Roadside Landscaping Partnership Program that would provide
technical and financial assistance to fund up to $10,000 of the cost to re -landscape the
roundabout. Staff recommends Council approve the resolution approving pursuance of a
cooperative agreement for this program.
H.1 City Council Focus Goals and Ongoing Priorities for 2017
The Council held a goal setting workshop on Tuesday, January 17, 2107 for the purpose of
setting goals and priorities for 2017. City Administrator Bryan Bear has compiled items
discussed during the workshop and will review them with the Council. Staff recommends
Council approve the goals as presented or schedule another workshop to further discuss and
prioritize goals and ongoing priorities of the Council.
K.1 Update on Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein will report to Council on the Yellow Ribbon Network
activities held recently.
L.1 Cancel Second Meeting in February Due to President's Day Holiday
Annually, the President's Day Holiday falls on the same day as the second Council meeting in
February and would need to be rescheduled. Staff does not anticipate any items for that meeting
agenda and recommends Council cancel their meeting of February 20, 2017.
L.2 Hugo Good Neighbors Food Shelf Comedy Show on Friday, February 10, 2017
The Council has been invited to attend the Hugo Good Neighbors Food Shelf comedy show at
Running Aces, 15201 Running Aces Boulevard, Columbus, on Friday, February 10 at 7:30 p.m.
Staff recommends Council schedule this as a meeting if they wish to attend.
L.3 White Bear Lake Community Forum on Seniors on Wednesday, February 15, 2017
The Council has been invited to attend the White Bear Lake Area Community Forum on Seniors
scheduled for Wednesday, February 15, 2017 at the District Center, 4855 Bloom Avenue, White
Bear Lake from 5-7 p.m. Staff recommends Council schedule this as a meeting if they wish to
attend.
LA North Sunset Lake Neighborhood Meeting on Road Project on Thursday, February
23, 2017
A neighborhood meeting has been scheduled for the property owners who are part of the north
Sunset Lake road project to discuss the plans for proposed improvements. Roads included in this
project area are: Homestead Avenue, 132nd Street, Homestead Drive, and 126th Street. The
meeting has been scheduled for Thursday, February 23, 2017 from 5-7 p.m. at the Rice Lake
Center. Staff recommends Council schedule this as a meeting if they wish to attend.
L.5 Joint Comprehensive Plan Workshop on Monday, February 27, 2017
At its January 3, 2017 meeting, the Council scheduled a joint workshop with the Planning
Commission to begin discussions on the 2040 Comprehensive Plan. The workshop will be held
on Monday, February 27, 2017 at 7 p.m. in the Oneka Room. All City boards and commissions
will be invited to attend and participate.
L.6 HBA Business Breakfast/Mayor State of the City Address on Tuesday, February 28,
2017
The Hugo Area Business Association will hold a Business Networking Breakfast at the Blue
Heron Grill on Tuesday, February 28, 2017 from 7:30-9:00 a.m. Mayor Weidt will deliver the
State of the City Address. Staff recommends Council schedule this as a meeting to attend.
L.7 Kidz'n Biz on Saturday, April 29, 2017
The Annual Kidz -n -Biz Fest will take place on Saturday, April 29, 2017 at the Oneka
Elementary School from 11:00 a.m. to 2:00 p.m. Staff recommends Council schedule the event
as a meeting if the Council chooses to attend.
M. Adiournment
MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, JANUARY 3, 2017
Call to Order
Mayor Weidt called the meeting to order at 7:03 p.m.
PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt
ABSENT: None
ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney
Dave Snyder, and City Clerk Michele Lindau
Oath of Office - Tom Weidt, Mayor
Oath of Office — Phil Klein, Council Ward 2
Oath of Office - Mike Miron, Council at Large
On November 8, 2016 the City of Hugo held its municipal elections with races for Mayor,
Council Member Ward 2, and Council Member at Large. Tom Weidt was successful in reelection
as Mayor, Phil Klein as Council Member Ward 2, and Mike Miron as Council at Large. The
Mayor and Council Members will take the Oath of Office.
Approval of Minutes for the Decemberl9, 2016 City Council Meeting
Klein made motion, Miron seconded, to approve the minutes for the December 19, 2016 City
Council meeting with the correction to the consent agenda motion.
All Ayes.
Approval of the Agenda
Weidt made motion, Klein seconded, to approve the agenda as amended to add a discussion on a
tentative Council and Planning Commission Comprehensive Plan workshop.
All Ayes. Motion carried
Approval of the Consent Agenda
Miron made motion, Petryk seconded, to approve the following Consent Agenda items.
1. Approval of Claims
2. Approve Appointment of Becky Petryk as Acting Mayor
3. Approve Appointment of WSB and Associates as City Engineer
4. Approve Appointment of Landform as City Planner
Approve Appointment of Johnson & Turner as City Attorney
Hugo City Council Meeting Minutes for January 3, 2017
Page 2 of 8
6. Approve Appointment of Springsted, Inc. as Financial Advisor
7. Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director
8. Approve Appointment of US Bank as Depository for City Funds
9. Approve Appointment of The Citizen as Official Newspaper
10. Approve Appointments to Hugo Firefighter Relief Association
11. Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission
12. Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice Chair of the
Parks and Recreation Commission
13. Approve Appointment of Cynthia Schoonover as Chair of Historical Commission
14. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA
15. Approve Appointment of Tom Weidt as the City Council Representative on the Board of
Zoning Appeals and Adjustments
16. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments
17. Approve Animal Control Service Contracts with Companion Animal Control and Otter
Lake Animal Hospital for 2017
18. Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1, 2
and 3 Developments
19. Approve Lawful Gambling Exempt Permit for Pheasants Forever Event at Sal's Angus
Grill
20. Approve Resignation of Planning Commissioner Lynn Patzner and Advertisement for
Vacancy
21. Approve Grant Application for Bikeable Community Workshop
22. Approve Advertisement for Public Works Seasonal Employees
23. Approve Amended Contract with MN Services for Cleaning Public Buildings
All Ayes. Motion carried.
Approval of Claims
Adoption of Consent Agenda approved the Claims Roster as presented.
Approve Appointment of Becky Petryk as Acting Mayor
Each year, the Council appoints a member of the Council for the position of Acting Mayor.
Adoption of Consent Agenda approved the appointment of Council Member Becky Petryk as
Acting Mayor for the year 2017.
Hugo City Council Meeting Minutes for January 3, 2017
Page 3 of 8
Approve Appointment of WSB and Associates as City Engineer
WSB Engineers has been the City Engineer for the past 13 years. Recently, Mark Erichson
handled the day-to-day civil engineering duties, and Pete Willenbring continued as the water
resource engineer. WSB Engineers requested to continue to provide this service to the City at a
revised rate schedule. Adoption of Consent Agenda approved the appointment of WSB
Engineers and Mark Erichson as the City Engineer for 2017.
Approve Appointment of Landform as City Planner
Kendra Lindahl from Landform worked over the past 14 years as the City Planner. Landform
requested to continue to provide this service to the City under the same rate schedule. Adoption
of Consent Agenda approved the appointment of Landform Planner Kendra Lindahl as the City
Planner/Planning Consultant for the year 2017.
Approve Appointment of Johnson & Turner as City Attorney
City Attorney Dave Snyder served the City with the law firm of Turner & Johnson for the past
four years. Turner & Johnson requested to provide legal services to the City at a revised rate
schedule. Adoption of Consent Agenda approved the appointment of David K. Snyder and the
Turner & Johnson Law Firm as the City Attorney for the year 2017.
Approve Appointment of Springsted, Inc. as Financial Advisor
Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of
the Springsted, Inc. team served the City over the years on a wide variety of projects. Adoption
of Consent Agenda approved Paul Steinman, Mikaela Huot, and Nick Dragisich, from
Springsted, Inc., as the City's financial advisors for the year 2017.
Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director
Each year, Council appoints a member of the City staff to serve in the role of Emergency
Management Director. For the past decade, the Fire Chief had served in this position. Adoption
of Consent Agenda approved the appointment of the Fire Chief Kevin Colvard as the City's
Emergency Management Director for 2017.
Approve Appointment of US Bank as Depository for City Funds
Each year, Council selects a depository/bank for the deposit of City funds. For many years,
Council selected the local Hugo branch of US Bank. Adoption of Consent Agenda approved
U.S. Bank -Hugo as the official depository for City funds for 2017.
Approve Appointment of The Citizen as Official Newspaper
Each year, Council selects a newspaper as the official publication for all public notices and
Hugo City Council Meeting Minutes for January 3, 2017
Page 4 of 8
publishing of ordinances. For the past eight years, the City Council appointed The Citizen as the
City's new official newspaper, and The Citizen requested to continue to provide this service at a
slightly increased rate. Adoption of Consent Agenda approved The Citizen as the City's official
newspaper for 2017.
Approve Appointments to Hugo Firefighter Relief Association
Minnesota State Statute requires the official appointment of the ex -officio members of the Hugo
Fire Department Relief Association Board. Council needed to appoint two elected or appointed
members to the Board. Adoption of Consent Agenda approved the appointment of Mayor Tom
Weidt, with Councilmember Chuck Haas as his designee in his absence, and Finance Director Ron
Otkin as ex -officio members of the Hugo Fire Department Relief Association Board.
Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission
Annually, Council appoints a member of the Planning Commission to serve as the chair, and the
Commission appoints the vice chair. Bronwen Kleissler had been serving as the chair of the
Planning Commission since August, 2015. Adoption of Consent Agenda approved the
reappointment Bronwen Kleissler as the chair of the Planning Commission.
Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice Chair of
the Parks and Recreation Commission
Dave Strub served as chair of the Parks and Recreation Commission since November, 2016. At
the Parks Commission meeting on December 14, 2016 the Commission agreed that Cathy
Moore-Arcand would best serve as the vice chair. Adoption of Consent Agenda approved the
reappointment of Dave Strub as chair and Cathy Moore-Arcand as vice chair for the Parks and
Recreation Commission for 2017.
Approve Appointment of Cynthia Schoonover as Chair of Historical Commission
Annually, the City Council appoints a member of the Historical Commission to serve as the chair
of the Commission. Cynthia Schoonover served as the chair of the Commission for the past
several years. Adoption of Consent Agenda approved the reappointment of Cynthia as the chair
of the Historical Commission for 2017.
Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the
EDA
Annually, Council appoints two representatives from the Hugo City Council to serve on the
Economic Development Authority (EDA). Adoption of Consent Agenda approved appointment
of Mayor Weidt and Council Member Klein to continue to serve as the Council representatives
on the EDA for 2017.
Hugo City Council Meeting Minutes for January 3, 2017
Page 5 of 8
Approve Appointment of Tom Weidt as the City Council Representative on the Board of
Zoning Appeals and Adiustments
Annually, the Hugo City Council appoints a member of the Planning Commission, City Council,
and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt agreed to
serve another year on the Board as the City Council Representative. Adoption of Consent
Agenda approved reappointment of Tom Weidt as the City Council representative to serve on the
Board of Zoning Appeals and Adjustments for another one-year term.
Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adiustments
Annually, Council approves appointment of Chair of the Board of Zoning Appeals and
Adjustments. Adoption of Consent Agenda approved reappointment of Board Member Tom
Weidt as Chair of the Board of Zoning Appeals and Adjustments.
Approve Animal Control Service Contracts with Companion Animal Control and Otter
Lake Animal Hospital for 2017
Since July 2013, Companion Animal Control and Otter Lake Animal Hospital had been
providing animal control services to the City. Adoption of Consent Agenda approved
continuation of the current contract with Companion Animal Control and an amended contract
with Otter Lake Animal Hospital reflecting a change to the rate schedule.
Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1, 2
and 3 Developments
Developer DR Horton had requested the City reduce the letter of credits being held for the Clear
Water Cove Phase 1, 2, and 3 Developments. Senior Engineering Technician Steve Duff had
inspected the work and recommended approval of the reductions. Adoption of Consent Agenda
approved the letter of credit being held for the Clear Water Cove Phase Development be
reduced to $292,112.73 (12.38% of the original letter of credit $2,358,574.38), Clear Water Cove
Phase 2 Development be reduced to $44,383.60 (10% of the original letter of credit
$443,836.00), and the Clear Water Cove Phase 3 Development be reduced to $44,482.80 (10%
of the original letter of credit $444,482.80).
Approve Lawful Gambling Exempt Permit for Pheasants Forever Event at Sal's Angus
Grill
Washington County Pheasants Forever had submitted an application for a lawful gambling
exempt permit to conduct a raffle at their banquet on February 20, 2017 at Sal's Angus Grill.
Adoption of Consent Agenda approved the Lawful Gambling Exempt Permit for Pheasants
Forever.
Hugo City Council Meeting Minutes for January 3, 2017
Page 6 of 8
Approve Resignation of Planning Commissioner Lynn Patzner and Advertisement for
Vacancy
Planning Commissioner Lynn Patzner will be moving out of the City of Hugo and no longer able
to serve on the Commission. She had submitted her letter of resignation effective February 28,
2017. Adoption of Consent Agenda approved the resignation of Planning Commissioner Lynn
Patzner and the advertisement for vacancy.
Approve Grant Application for Bikeable Community Workshop
The Parks, Recreation, and Open Space Commission made a recommendation at their December
14, 2016 meeting to apply for a Bikeable Community Workshop. Minnesota Department of
Health, Minnesota Department of Transportation, and the Bicycle Alliance of Minnesota provide
and facilitate the workshops in Minnesota communities. The workshop trains local, county and
regional staff, community leaders and advocates on how to plan and support a more bike friendly
community. Through facilitated discussion, presentations and a short on -bike mobile workshop,
participants assess their community's bicycle facilities. The day -long workshop would be held
between mid-May and mid-July and would support updates to the Parks, Trails, and Open Space
Plan. Adoption of Consent Agenda approved the application for a Bikeable Community
Workshop to be held in Hugo.
Approve Advertisement for Public Works Seasonal Employees
For the past several years, the City has hired five seasonal Public Works positions to help
maintain the City's park system and building grounds as well as assist in road patching crews
and other work as needed. These positions were approved in the 2017 General Fund Budget.
Adoption of Consent Agenda approved the advertisement for Public Works Seasonal employees.
Approve Amended Contract with MN Services for Cleaning Public Buildings
MN Services has satisfactorily cleaned City Hall, Public Works, Hanifl Shelter, and the Fire
Department since February, 2015. MN Services had requested an amendment to their contract for
a slight increase in rate for cleaning. Adoption of Consent Agenda approved the amended
contract with MN Services for cleaning public buildings.
Building Department Annual Report
Annually, City staff provides a report on the activities in the Building Department for the
previous year. Community Development Assistant Rachel Leitz presented to Council the 2017
Building Department Annual Report.
Leitz provided information on the planning application submitted in the past ten years, which
showed an increase in development applications with one of the larger projects being Adelaide
Landing with nearly 300 units. In the past ten years, one third of new units were multi -family.
Ninety-six building permits were issued in 2017 for new construction, and it is believed to
Hugo City Council Meeting Minutes for January 3, 2017
Page 7 of 8
increase in 2017. The building department conducted 3,278 inspections last year, including the
ones for Lino Lakes, Lake Elmo and Scandia. Lake Elmo has recently has hired an inspector so
those inspections will not be done in the future. There are currently 133 single family units and
132 multi -family available units available, and there are many more projects coming. There have
been eight residential projects approved, or are in the process, and five nonresidential projects
totaling 24,805 square feet of new commercial. Foreclosures continue to decline and account for
less than 1% of the homes in Hugo. Leitz talked about the completed projects of the Beatification
Subcommittee which include the new banners and logo, and evaluation of entry monuments,
gateway elements, and the TH61/CASH 4 roundabout.
Update on the Yellow Ribbon Network
Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network
activities held recently. Haas talked about the work of the YRN to provide furniture to military
families in need. The YRN has received 100 pounds of coffee from the Blaine and Lino Lakes
Caribou Coffee shops which will be sent to the troops. The YRN's reputation has led a company-
wide care package event at Blattner Energy. They will be supplying 3,400 care packages, including
postage, for the YRN to send to individual service members. Hamburger night is the fourth
Wednesday of the month, which will be January 25, 2017.
Approve Cancellation of January 16, 2017 Meeting Due to the Martin Luther King Day
Holiday
Every year, the Martin Luther King Jr. Holiday falls on the same day as the Council's second
monthly meeting in January. City Administrator Bryan Bear informed staff there are no agenda
items for this meeting and recommended Council cancel its regular meeting on January 16, 2017.
Klein made motion, Petryk seconded, to cancel the January 16, 2016 City Council meeting.
All Ayes. Motion carried.
Council Goal Setting Session on January 17, 2017
Annually, the Hugo Council holds a Goal Setting Session in January to develop goals and
priorities for 2017. City Administrator Bryan Bear reminded Council they had scheduled the
Goal Setting Session for Tuesday, January 17, 2017 at 6:30 p.m.
Schedule Hugo Fire Department Banquet for Saturday, January 21, 2017
City Administrator Bryan Bear informed Council they had been invited to attend the Hugo Fire
Department annual banquet on Saturday, January 21, 2107 at the Split Rock Entertainment
Center (formerly Stars and Strikes), 5063 273rd Street, Wyoming. Bear recommended Council
schedule the Hugo Fire Department Banquet as a meeting if they wished to attend.
Hugo City Council Meeting Minutes for January 3, 2017
Page 8 of 8
Weidt made motion, Miron seconded, to schedule a meeting to attend the Hugo Fire Department
Annual Banquet on Saturday, January 21, 2017.
All Ayes. Motion carried.
Approve Thursday, April 13, 2017 as Annual Board of Appeal & Equalization Meeting
Each year, Council meets as the Board of Appeal and Equalization for the purpose of providing
Hugo residents and business owners an opportunity to appear personally in front of the Board to
discuss their property market valuations and classifications. Washington County Assessor Bruce
Munneke had selected Thursday, April 13, 2017 from 5:30 to 7:00 p.m. as the date and time on
which to hold the meeting. City Administrator Bryan Bear recommended Council schedule this
meeting.
Weidt made motion, Klein seconded, to schedule the Board of Appeal and Equalization meeting
for April 13, 2107.
All Ayes. Motion carried.
Tentative Joint Workshop on the 2030 Comprehensive Plan on Monday, February 27, 2017
Weidt made motion, Klein seconded, to schedule a joint workshop with the Planning
Commission, and possibly other commissions, to discuss the 2030 Comprehensive Plan at 7
p.m. on Monday, February 27, 2017.
All Ayes. Motion carried.
Adiournment
Klein made motion, Miron seconded, to adjourn at 8:37 p.m.
All Ayes. Motion carried.
Respectfully Submitted,
Michele Lindau
City Clerk
MINUTES FOR THE HUGO CITY COUNCIL
GOAL SETTING WORKSHOP
TUESDAY, JANUARY 17, 2017
6:30 P.M.
Weidt called the meeting to order at 6:36 p.m.
PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt
ABSENT: None
STAFF PRESENT: City Administrator Bryan Bear, Public Works Director Scott Anderson,
Finance Director Ron Otkin, Accounting Clerk Anna Wobse, Planner Rachel Juba, Community
Development Assistant Rachel Leitz, and City Clerk Michele Lindau
Goals for 2016
City Administrator Bryan Bear provided some background on past discussions regarding some
budget items, and he reviewed the 2016 goals saying he feels progress has been made.
Updates from Commissions
Bear explained the major goal of the Planning Commission for 2017 and into the year 2018 will
be the Comprehensive Plan update. A joint meeting will be scheduled for the end of February.
The Parks Commission goals focus on trails, with the park on Irish Avenue and Lions Park being
seen as equally important for development. The EDA goals focus mainly on helping spark the
downtown area. The Historical Commission will continue doing what they are doing but are
interesting in pursuing further discussion on the Hopkins Schoolhouse to make a decision on
what the fate of the building should be.
Long Range Goal Discussion
Bear worked with staff to develop a list of many projects and items that are not a part of any
financial plan, but meant to provide topics for consideration. A lot of what is done will be
dependent on what level of service the City should provide.
Buildings and Equipment:
Bear explained that the Fire Department roof has been discussed in the past, and there is failing
heating and cooling equipment to consider. It is not in the budget and we need to start preparing
for building maintenance and create a fund for it. The Public Works Department will, at some
time, need to be expanded. The Sheriff Department currently works out of the building, which
has created more space needs for office and vehicles, and there is the question of whether the
City should partner with the Washington County Sheriff's Department to share costs. Bear also
posed the question of whether the City's community spaces were adequately serving the public.
The City buildings need security upgrades and, with the elimination of paper files, there needs to
be a way to display electronic data to the public at the front counter at City Hall. Another thing to
consider was upgrades in technology for the Oneka Room and Council Chambers. There are
equipment needs by the Fire Department and Public Works, and there has been a need in the
past, and is expected in the future, for a passenger van. Recommendations by Bear for Council
Hugo City Council Goal Setting Workshop Minutes for January 17, 2017
Page 2 of 3
to consider were to establish a building maintenance and replacement fund, conduct a space
needs study, consider technology upgrades now, and possibly purchase new tables for the Oneka
Room at City Hall.
Infrastructure, Parks, Amenities:
Bear talked about infrastructure including parks and a new water tower. He said he felt it was
important to not fall behind on trails and playground maintenance. Also to consider was paving
gravel roads and constructing a garage for City vehicles. Bear recommend preparing for
construction of the south water tower, and suggested using the Comprehensive Plan process to
determine the community's wants.
Staffing:
Bear talked about the need for succession planning for retiring employees, possibly new
divisions of the Public Works Department, and review of employee benefits. Staffing needs will
be dependent on what the Council would like to accomplish.
Other Projects and Activities:
Updates to the Comprehensive Plan was going to be a top priority. Other things to consider were
maintenance of stormwater ponds and reuse operations, water rate study, downtown
redevelopment, and the next industrial park. The City could explore beautification efforts,
plowing of sidewalks, expansion of compost options, single garbage haulers, fiber to City Hall,
electronic business transactions, and determine the best way to communicate with residents in an
ever changing technical environment. Bear recommendations included continuing with the
Comprehensive Plan update and to think about ways the City communicates and conducts
business.
Council Discussion:
Bear asked Council to consider the proper amount of service it wished to provide residents, and
where the tax rate needed to be to accomplish that. He explained there may be additional
revenue next year due to higher valuation on homes and new construction, so the pressure to
increase the tax rate next year may not be there.
Haas talked about resiliency, basing it on maintaining our independence and self-reliance. Some
things to consider were water, computer access, and electricity needs. The City also relies
heavily on the Public Works Department and could explore putting solar panels on the roof to
help pay for things that need to be done.
Petryk agreed solar panels for the Public Works building was a good idea to explore. She also
thought the old schoolhouse could be a potential site for a new community theater if it was
larger. Options needed to be evaluated.
Klein talked about the maintenance of buildings and things that could be done such as LED
lights, energy efficient windows, and maintaining the exteriors of City buildings.
Hugo City Council Goal Setting Workshop Minutes for January 17, 2017
Page 3 of 3
Public Works Director Scott Anderson explained where the City has replaced some lights with
LEDs, and he talked about the energy audit conducted by Xcel Energy. City Administrator
Bryan Bear suggested that exploring lighting options may be something a space needs study
could look at.
Miron said he liked the idea of trying to use the Comprehensive Plan to engage the community
on some of these items. The overarching question is finding a funding mechanism to support
these projects over the years.
Weidt agreed that the City needs to maintain its assets, attract qualified staff, and find new ways
to interact with residents. The City needs access to technology and to lead with forward thinking.
Improvements to electronic transaction will relieve some staff time.
Haas stated the he felt people are deluged in electronic communications. Residents seem pretty
satisfied and the City may not want to lose sight of what works.
Weidt talked about the Public Works Department's needs for equipment. He mentioned Withrow
School and acknowledged that what happens to that building will be another discussion. He
talked with Public Works Director on the plowing of sidewalks, switching street lights to LEDs,
which is being done by Conexus and Xcel Energy. The water tower will come with new
development. A City owned van would be convenient if it could replace one of the trucks. Weidt
stated that all these things seem to be legitimate concerns, and we need to figure out their
importance.
Haas stated he would like to see the maintenance of infrastructure at the top of the list.
Miron suggested creating a prioritized working list and begin discussions on sustainable
programs to fund them.
Klein said he felt it was important to expand conservation efforts, and Petryk agreed.
Council asked that staff draft an updated list and consider scheduling another goal setting
workshop.
Petryk made motion, Miron seconded, to adjourn at 8:12 p.m.
Respectfully Submitted,
Michele Lindau
City Clerk
MINUTES FOR THE HUGO CITY COUNCIL
FIRE DEPARTMENT ANNUAL BANQUET
SATURDAY, JANUARY 21, 2017
SPLIT ROCK ENTERTAINMENT CENTER
PRESENT: Klein, Petryk, Weidt, Miron
ABSENT: Haas
The Hugo City Council attended the Hugo Fire Department Annual Banquet held at the Split
Rock Entertainment Center, 5063 273rd Street, Wyoming. Social hour began at 5 p.m. and
dinner at 6 p.m. followed by a program and bowling for those who wished to participate.
Respectfully Submitted,
Bryan J. Bear
City Administrator
LC -1 -F
CX_
Commission
Members:
Dave Strub, Chair
Cathy Moore-Arcand
John Pontrelli
Mathew
Rauschendorfer
Nicole Schmid
Ranell Tennyson
Vacancy
Rachel Berger,
Alternate
Inside this
issue:
Trails 2
Lions Park 2
Workshop
Public Works 3
Update
Tour de Hugo 3
Recreation 4
Recap
New McCollar Park Opened
At a Grand Opening held
on September lo, McCollar
Park, a community collab-
oration was celebrated.
McCollar Park resulted
from a variety of contribu-
tions. Several years ago,
Pratt Homes dedicated the
land to the City of Hu-
go as part of their park
dedication require-
ments. The property
remained passive until
the additional homes in
the neighborhood and
a request from resi-
dents generated inter-
est in a playground.
To satisfy the park ded-
ication requirements of
the 4th Addition, Pratt
Homes installed the
park shelter, planted
trees, installed irrigation,
and graded the property.
The HOA approached the
Parks Commission and
offered to make a financial
contribution of $20,000
towards purchase of play
equipment. The Parks
Commission included the
remaining $50,00o needed
for the playground in their
Capital Improvement
Plan. At a neighborhood
meeting held on April 13,
Burke equipment from St.
Croix Recreation was
selected. Shortly following,
the playground design was
finalized and construction
young and old. The main
feature is a spinning net
structure. McCollar Park is
the first Hugo park to in-
clude fitness equipment -
an airstrider and recum-
bent bike from Xccent
Recreation.
began. Hugo Public Works
did concrete and grading
work, put in sod, and made
irrigation adjustments.
The play equipment is neu-
tral in color scheme with a
youthful splash of lime
green. There is a play
house, swings, nucleus
climbing structures for
The Park is named in
honor of Mac
McCollar and the
McCollar family whom
were the former own-
ers of the property on
which the Fable Hill
neighborhood now
sits.
On a beautiful fall day,
a large crowd gath-
ered to celebrate the
completion of the
park. Claudette
McCollar was hon-
ored. Many thanks were
given to all of the contribu-
tors including the Parks
Commission, City Council,
Len Pratt and Pratt
Homes, and the Fable Hill
Homeowners Association.
Page 2
Focus on Trails Continues
Trails were a big
part of the 2016
goals of the Parks
Commission. This
included con-
structing a trail
with the annual
street reconstruc-
tion project select-
ed by the Council—
Oneka Lake Boule-
vard. The other
goal was to identify
trails that would
not be built with develop-
ment or road projects.
This discussion took
place over three meet-
ings. It included a review
of the trails plan and a
close study of the existing
and planned trail net-
work. The Trail Develop-
ment Policy which helps
establish priority of trails
that are not likely to be
built by normal means (a
road reconstruction pro-
ject or property develop-
ment). Examples of the
partnerships and plan-
ning that went into the
construction of existing
trails were discussed..
An exercise was conduct-
ed to identify missing
links in the trail system.
Existing and planned
trails will be reviewed
again with the compre-
hensive planning pro;
cess.
Lions Park Workshop Held
On April 28, a joint work-
shop with the City Coun-
cil was held to discuss the
next steps of Lions Park.
The workshop was one of
the 2016 goals of the
Commission. A tour of
the park started off the
discussion. The Develop-
ment Guidelines ap-
proved in 2011 and the
concept plan approved in
2015 were reviewed.
Discussion included in-
frastructure needs and
financing options. A fea-
sibility study by WSB and
Associates not to exceed
a cost of $17,000 was
approved following the
workshop. The study will
include how re-
development of the park
may be phased and a cost
breakdown.
Goodview Avenue Property
Neighborhood Meeting Held
The Parks Commission
has long valued working
with residents and
responding to their input.
Complaints have been
received regarding the
2.34 acre city -owned
property off of Goodview
Avenue. Pedal bike
jumps have been built at
the property, youth have
2o16
been known to hang out
there, and some bad be-
havior has been reported.
The neighbors have
asked that the Commis-
sion do something to stop
the problem. Over 300
notices were sent out to
the adjacent properties
inviting residents to par-
ticipate in a discussion
about the short and long
term future of the prop-
erty at a meeting on
November 9. Residents
shared mixed opinions of
what should be done with
the property from selling
it to continuing to allow
youth to use the property.
Parks, Recreation and Open Space Commission
Tour de Hugo Expands
k
Over 40o riders participated
in the 2016 Tour de Hugo
held on Saturday, September
24. The sixth annual com-
munity bike ride attendance
nearly doubled from 2015.
Changes included adding a
new 70 mile route and ad-
justing some of the other
routes based on rider input.
Sponsorships increased
which helps cover everything
from the t -shirts to the lunch
that riders receive. The 6
mile family ride was led by
elementary school Principals
Dahlem and Healy. Wanting
to support a healthier Hugo,
Public Works Update
The City of Hugo Public
Works Department main-
tains 435 acres of parks, 33.5
miles of sidewalks & trails,
and over 10 open spaces.
Construction continued in
Clearwater Cove and Fable
Hills. Both of these develop-
ments built a new parks this
summer as well as trail and
sidewalk connections. A new
access to Clearwater Creek
Preserve was added to the
Fable Hill neighborhood.
A trail was built along
Elmcrest Avenue by Kettler
Construction with Victor
Gardens North Village 7th
Addition. Park Dental com-
pleted another local to re-
gional trail connection in
that area.
After receiving a request
from a youth resident, addi-
tional lacrosse nets were
made available in Hugo
parks at Lions Park and
Diamond Point.
In conjunction with regularly
scheduled road maintenance,
bituminous repairs and seal
coating was completed on
the trails in the Heritage
Ponds, Waters Edge and
Beaver Ponds neighbor-
hoods.
Engineered wood fiber was
added to play structures at
Val Jean, Arbre and
Diamond Point Parks. The
surfacing is designed for
aesthetics, child safety, and
ADA wheelchair accessibil-
ity. It compacts over time
and needs to be topped off.
the planning team decided to
make the family ride free to
participate in. Medallions
were awarded at the finish
line outside City Hall. Riders
reported that they loved the
beautiful scenery, were
grateful for the goodie bag,
and enjoyed the fun energy
stops. The Tour de Hugo is
becoming famous for its cake
break which was again great-
ly enjoyed.
Page 3
Recreation Recap:
In 2016, the City of Hugo continued their partnerships
with a variety of organizations to provide Hugo resi-
dents with additional recreation options.
The year started with 3 well -attended movie nights in
the gymnasium at Oneka Elementary School. Assis-
tance was given to the Hugo Business Association as
they held Kidz `N Biz again this year on April 30.
Over the summer, Tech Tac Toe was brought in for the
second year to host fun STEM camps for a variety of
ages. These included Droids & RC Vehicles Lego Star
Wars, Extreme Movie Making Fun- Minecraft and Star
Wars, and Amazing Lego Robotics. The City's collabo-
ration with the Washington County Library system ex-
panded to include WBLAS Extended Day program at
the Story Strolls. The Big Fun Show was held at Hanifl
Fields Athletic Park and received rave reviews. Mac-
Phail Center for Music's Animals Make Music pre-
school program was held at City Hall.
After 6 years, a new twist was added to the summer's
highlight: Park Play Days. The program was offered
once a week, but the fun and games traveled to each of
the parks in Hugo. The new bounce castle was enjoyed
by many Hugo kids.
The fall brought the annual Tour de Hugo bike ride.
Visitors checking out the geocaches placed in Hugo
parks also picks up in the fall. A Matter of Balance and
other programs for active seniors were attempted but
did not have much participation.
6,l
City of Hugo Claims
February 6, 2017
Vendor
Invoice
Amount Description
Department
4imprint Inc
13189459
$
636.24 City of Hugo Water Bottles_
Community Development
Aspen Equipment Company
10172554
$
2,073.50 Parts - Unit #204
Street Dept
AutoNation
_ 3641910
$
208.22 Parts - Unit #207
Sewer Utility
AutoNation
3646328
$
82.59 Parts -Unit #207
Sewer Utility
AutoNation
3657475
$
235.61 Parts- Unit #115
Street Dept
AutoNation
3665922
$
27.44 Parts - Unit #111
Building Inspections
AVVR, Inc
INV -00714
$
105.00 Screen far Movie Night
Parks Dept
Baller, Scott
CLAIM
$
315.00 SSTS Workshop Registration & Manual
Building Inspections
Baller, Scott
CLAIM
$
97.57 SSTS Workshop Lodging
Building Inspections
BlueTarp Financial Inc
362039054
$
198.95 Transfer Pump & Hardware
Public Works
Century Link
651 653-1154
$
57.36 SCADA Lines
Water & Sewer
Century Link
651429-3212
$
68.86 Fire Station Phone Lines
Fire Dept
Century Link
651 426-8763
$
60.73 911 Emergency Line
Administration
City of Roseville
222389
$
1,409.00 Upgraded Security Contract
Various
Comcast
12/26/2016
$
120.92 Business Internet (thru February 5)
Public Works
Comcast
12/18/2016
$
148.77 Business Internet (thru January 27)
Fire Dept
Comcast
1/11/2017
$
239.85 Business Internet (thru February 20)
Administration
Companion Animal Control LLC
November
$
80.00 Monthly ServiceCharge
Animal Control
Companion Animal Control LLC
December
$
229.56 Callout Fees & Mileage
Animal Control
De Lage Landen Financial Services Inc
52960591
$
311.37 January Copier Lease Payment
Administration
Earl F. Andersen
0113404 -IN
$
201.60 Street Sign Plates
Street Dept
EPA Audio Visual Inc
901064
$
285.00 Audio Repairs--- Council Chambers
Audio/Video
Fairview Health Services
75000961
$
220.00 Employment Testing - Neal Nelson
Street Dept
Forest Lake Napa
December
$
1,206.02 Auto Parts and Shop Supplies
Various
Frattallone's Hardware Store
108612
$
15.98 Dimmer Switches - City Hall
Gen Gov't Bldgs
Frattallone's Hardware Store
108622
$
10.99 _Combo Switches - Fire Hall
Fire Dept
G & K Services
December
$
299.92 Cleaning Supplies
Various
G & K Services
December
$
1,051.49 Uniform & Floor Mat Services
Various
G & K Services
December
$
665.85 Supplies & Floor Mat Services
Fire Dept
Gene's Disposal Service Inc
297936
$
435.58 December Waste Hauling - PW Facility
Public Works
Gene's Disposal Service Inc _
297936
$
144.27 December Waste Hauling - Fire Station
Fire Dept
Gene's Disposal Service Inc
297936
$
64.40 December Waste Hauling - City Hall
Gen Gov't Bldgs
Geotech Environmental Equipment Inc
507869
$
174.93 Data Logger Repairs
Water Utility
Gopher State One Call
6120455
$
86.40 December Service Charges
Water & Sewer
Gopher State One Call
7000455
$
100.00 2_017 Annual User Fee
Water/Sewer
Grainger
9316534420
$
41.60 Markers
Public Works
Hawkins Inc
4009832 RI
$
3,063.52 Water Chemicals
Water Utility
Hugo Equipment Company
110868
$
105.86 Parts -Unit #436
Street Dept
Hugo Feed Mill _
27724-1
$
3.49 Cable Wire Staples
Water Utility
Hugo Feed Mill
28050-1
$
3.49 Cable Wire Staples
Water Utility
Hydraulic Plus & Consulting LLC
8504
$
21.04 Parts - Unit #316
Stormwater Fund
Innovative Office Solutions LLC
IN1455205
$
75.98 Copy Paper
Administration
Innovative Office Solutions LLC
IN1455205
$
31.78 Binder Clips, Makers & Mouse Pad
Administration
Innovative Office Solutions LLC
IN1455205
$
34.89 Keyboard Wrist Pad
Building Inspections
Integra Telecom
14402718
$
91.24 Fax Lines
Administration
Johnson/Turner
December
$
4,054.68 December Prosecution Fees (Flat Fee)
General Legal
Johnson/Turner
December
$
358.25 December Disbursements (Prosecution Costs)
General Legal
Johnson/Turner _
_ December
$
826.25 December Civil Legal Fees - See Attached Breakdown
General Legal
Kath Fuel Oil Service Co.
12320094
$
4,448.45 December Unleaded Gas & Diesel Purchases
Various
Klein, Matt
CLAIM _
$
2.50.00 Safety Gear
Street Dept
Knowlan's Super Markets Inc
481
$
29.22 Meeting Supplies
Planning & Zoning
Lawson Products
9304629399
$
231.60 Bulk Hardware Supplies
Public Works
Lawson Products
9304626411
$
35.10 Bulk Hardware Supplies
Public Works
Loffier Companies Inc
2419043
$
253.80 December Copier Service Payment
Administration
Loftier Companies Inc
2419051
$
253.80 January Copier Service Payment
Administration
Menards
39602
$
15.02 Hardware
Public Works
Menards
42228
$
117.82 Shelving
Public Works
Menards
42236
$
104.31 Plumbing Hardware
Public Works
Menards
42316
$
13.80 Shelving
Public Works
Menards
42316
$
96.82 Boot Dryers & Connections
Public Works
Menards
42322
$
42.21 Plumbing Hardware
Public Works
Menards
42350
$
74.94 Light Bulbs
Public Works
Menards
42350
$
8.88 Plumbing Hardware
Public Works
Menards
42433
$
0.79 Plumbing Hardware
Public Works
Menards
42433
$
89.97 Light Bulbs
Public Works
Menards
42786
$
9.41 Raingarden Supplies
Gen Gov't Bldgs
Menards
42930
$
50.08 Shelving
Public Works
Menards
43001
$
10.54 Plumbing Hardware
Public Works
Menards
42346
$
(16.65) Plumbing Hardware (Returned)
Public Works
Page 1
City of Hugo Claims
February 6, 2017
Vendor
Invoice
Amount Description
Department
Menards
42432
$
74.94) Light Bulbs (Returned)
Public Works
Menards
43389
$
9.99 Digital Meter
Water Utility
Menards
43407
$
7.89 Tools
Water Utility
Metering & Technology Solutions
7962
$
3,284.00 Water Meters & Hardware
Water Utility
Minnesota Cleaning Services Inc
0117K03
$
573.30 December Cleaning Service
Gen Gov't Bldgs
Minnesota Cleaning Services Inc
0117K05
$
480.00 December Cleaning Service
Public Works
Minnesota Cleaning Services Inc
0117K05
$
200.00 December Cleaning Service
Fire Dept
Minnesota Cleaning Services Inc
0117K04
$
95.00 December Cleaning Service - Hanifl
Parks Dept
Minnesota Department of Agriculture
20109729
$
27.50 Tree Care Registry
Street Dept
Minnesota Pipe & Equipment
372581
$
1,858.38 Curb Box Adapters & Repair Sections
Water Utility
MN Dept of Transportation
P00007462
$
237.57 Bituminous Inspections - 147th & Oneka Project
Street Reconstruction
Oxygen Service Company
8034478
$
899.36 Welding Supplies
Public Works
Oxygen Service Company
3361774
$
19.22 Welding Supplies
Public Works
PermitWorks LLC
2017-0026
$
1,495.00 PermitWorks Software Support
Building Inspections
PermitWorks LLC
2017-0026
$
1,495.00 Code Enforcement Software Support
Building Inspections
Preisler, Charles
CLAIM
$
179.34 Work Boot Reimbursement
Building Inspections
Press Publications
538379
$
20.46 City Council Change in Meetings Date Notice
Ordinances/Proceedings
Press Publications
539553
$
20.46 City Council Special Meeting Notice
Ordinances/Proceedings
Press Publications
539551
$
86.96 Ordinance 2016-478
Ordinances/Proceedings
Press Publications
539552
$
61.38 Ordinance 2016-479
Ordinances/Proceedings
Ricoh USA, Inc
98083700
$
123.18 Copier Lease Payment
Public Works
Ricoh USA, Inc
98083700
$
5.90 Overage Char•:)es
Public Works
Safe -Fast Inc
INV178035
$
453.48 Safety Gear
Public Works
Sam's Club
59869
$
96.42 Movie Night Sul: plies
Parks De .t
Schoonover, Cynthia
CLAIM
$
190.58 Historical Commission Supplies
Historical Commission
Sensible Land Use Coalition
Registration
$
44.00 Meeting Registration - Bryan Bear
Administration
Sensible Land Use Coalition
Registration
$
44.00 Meeting Registration - Rachel Juba
Planning & Zoning
Sensible Land Use Coalition
Registration
$
44.00 Meeting Registration - Rachel Leitz
Community Development
Smith, Tom
CLAIM
$
149.99 Work Boot Reimbursement
Water & Sewer
Snap-On Industrial
ARV / 31248146
$
109.72 Shop Tools
Public Works
Springsted Incorporated
16-229
$
1,800.00 Continuing Disclosure Services
Finance Dept
Summit Fire Protection
1164604
$
230.00 Annual Fire Sprinkler Inspection
Fire Dept
T -Mobile
870254054
$
42.87 Cellular Phone Charges
Administration
T -Mobile
870254054
$
1,109.70 Cellular Phone Charges
Various
Truck Utilities Inc
306522
$
65.36 Parts - Unit #103
Parks Dept
Verizon Wireless
9777242119
$
40.02 Cellular Phone Charges
Fire Dept
Verizon Wireless
9778145265
$
635.99 Cellular Phone Charges
Fire Dept
Washington County
99292
$
4,223.82 800 Radio User Fees - October thru December
Fire Dept
Washington County Conservation District
3693
$
625.00 East Metro Watershed Membership - Duff
Stormwater Fund
Washington County Sheriff
166011
$
435,403.10 Police Services July - December 2016
Law Enforcement
Washington County Sheriff
111414
$
1,047.89 2017 Code Red Fee
Fire Dept
Weigel Sings, Bill
17-203
$
66.00 Nameplates - Parks Commissioners
Parks Dept
White Bear Locksmith Inc
SHOP042816
$
13.50 Keys
Public Works
White Bear Locksmith Inc
27702
$
125.00 Entrance Lock Repairs - PW
Public Works
Winnick Supply
332947
$
17.03 Aluminum - Shelving Supplies
Public Works
Winnick Supply
332813
$
17.03 Aluminum - Shelving Supplies
Public Works
WSB & Associates
November
$
47,832.25 Engineering Fees - See Attached Breakdown
Various
Yale Mechanical
175655
$
270.25 Water Softener Service - PW
Public Works
Total Claims for February 6,
2017
$
532,302.90
Page 2
JOHNSON/TURNER
LEGAL-
January 9, 2017
City of Hugo
c/o Ron Min, Finance Director
14669 Fitzgerald Avenue North
Hugo, MN 55038
Dear Ron:
Enclosed, please find our billing statements for the City of Hugo as of December 31,
2016. Below is a summary of the matter description, subtotal and total amount due and
owing for the attached statements:
MATTER
Carpenter Property Purchase ____
General 2016
Prosecution
TOTAL NOW DUE:
MATTER I.D.
12-2359-027
16-2359-039
12-2359-024
SUBTOTAL
$15.00
$811.25
$4,412.93
$5,239.18 1
Please feel free to contact me if you have any questions regarding the billing
statements.
Sincerely,
JOHNSO NER LEGAL
r
r
David K. Snyder
DKS/mah
Enclosures
56 East Broadway Avenue, Suite 206 / Forest Lake, MN 55025 / p 651.464.7292 f 651.464.7348 / johnsonturner. com
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Agenda Number G.6
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
PLANNING AND ZONING
APPLICATION STAFF REPORT
TO: Bryan Bear, City Administrator
FROM: Rachel Juba, Planner
SUBJECT: Adelaide Landing Environmental Assessment Worksheet (EAW) —
Authorization to distribute the EAW for public comment.
DATE: February 1, 2017 for the City Council Meeting of February 6, 2017
ZONING: Single Family Detached Residential (R-3)
1. BACKGROUND:
The Planning Commission and City Council reviewed a concept plan for the proposed residential
development, previously known as Terre De Leau, consisting of 324 housing units on
approximately 217 acres of land. The concept plan included property north of 130th Street and
east of Highway 61. Both the Planning Commission and City Council provided comments to the
developer, which will presumably be incorporated to the plan. The developer has submitted
applications for preliminary plat and PUD approval, but the application is incomplete for review.
Staff expects the developer to submit all required items to make the application complete for
review soon.
The developer has been working with City staff to prepare an EAW for the development. The
proposed project is large enough to trigger the mandatory EAW requirement by State Statute. An
EAW is a document that analyzes at a preliminary level the effects for the development on the
environment in regards to land use, geology, water resources, wildlife, air, noise, and
transportation. If it is deemed by the City, due to comments and concerns about the impacts to
the environment, an Environmental Impact Statement (EIS) can be required by the City Council
before the project can proceed. An EIS is a more in depth analysis of the property and the
impacts to it.
2. EAW PROCESS:
An EAW has been prepared and is complete to be sent out for public comment. The first step for
the City Council to authorize staff to distribute the EAW for public comment. There is a 30 -day
comment period. During that period, the EAW will be sent out to a number of Federal, State, and
regional agencies. The agencies will comment on specific items that should be considered when
Page 2
the property develops, or whether they recommend the preparation of an EIS. The City's zoning
ordinance requires the Planning Commission to hold a public hearing and notices are required to
published in the paper and sent to all owners of record within 700 feet of the development
property informing them that an EAW has been submitted and available for review and
comment. Following the close of the comment period, the City staff will write formal responses
to any of the comments received throughout the process, and the EAW will be forwarded to the
City Council. The City Council will be asked to make a determination about whether an EIS
should be prepared for the project.
Following review of the EAW, the developer may choose to proceed through the development
review process. The developer may submit preliminary plat and PUD development applications
prior to review of the EAW, but no formal approval on the project can be made until the EAW
process is complete. Staff would anticipate the developer to make changes to the plan to address
the comments from the Commissions and City Council, as well as to address the comments
generated through the EAW process. There will be additional public hearings for the
development applications as are always required by that process. There will be opportunities for
specific comments from the public related to the proposed land use, site plan, access, drainage
design and other associated development items at that time.
3. STAFF RECOMMENDATION:
This is the beginning of the EAW review process. Staff recommends that the City Council
authorize distribution of the EAW for public comment.
2
Agenda Number
CITY OF HUGO COMMUNITY
DEVELOPMENT DEPARTMENT
Memorandum
TO: Bryan Bear, City Administrator
FROM: Rachel Leitz, Community Development Assistant
SUBJECT: An Ordinance Repealing Hugo City Code, Chapter 38, Article II,
Individual Sewage Treatment System
DATE: January 31, 2017 for the City Council meeting of February 6, 2017
1. BACKGROUND:
At the end of 2016, City staff sat down with the Washington County Public Health and
Environment department to discuss the future of the City's Individual Sewage Treatment System
ordinance. The City has been in an agreement with Washington County which stipulates that
Washington County is the body in which Hugo residents go through to receive approval of their
proposed septic systems. This agreement between the County and the City has worked out very
well and it was in City staff's opinion to continue with this process. Washington County stated
that the City's ordinance no longer complied with requirements to allow such a process and
therefore needed to be updated. After further discussions with Washington County, it was stated
that upon a City repealing their Individual Sewage Treatment System ordinance, permitting and
approving sewage treatment systems would automatically be the County's responsibility. The
County would still communicate with the City when permits are submitted and the City would
still have a way to voice any concerns on applications, including all land use variances, which
are required to go through the City variance procedure.
2. CONCLUSION/RECOMMENDATION:
City staff discussed the City's Individual Sewage Treatment System Ordinance and found no
need to create a new City ordinance when the agreement with Washington County has been
successful. Staff recommends approval of an ordinance repealing Hugo City Code, Chapter 38,
Article II, Individual Sewage Treatment System.
Attachments:
1. Ordinance
ORDINANCE 2017 -
AN ORDINANCE REPEALING HUGO CITY CODE, CHAPTER 38, ARTICLE II,
INDIVIDUAL SEWAGE TREATMENT SYSTEM
CITY OF HUGO ORDAINS:
SECTION 1. Repeal. Chapter 38 of the City of Hugo City Code pertaining to Individual
Sewage Treatment System Regulations is hereby repealed in its entirety.
SECTION 2. Effective Date. This Ordinance shall be in full force and effect from and after its
adoption and publication according to law.
ADOPTED by the City Council this 6"' day of February, 2017.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
6.8
CITY OF
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
EST. 1906
TO: Honorable Mayor Tom Weidt and Members of the City Council
FROM: Ron Otkin, Finance Director
SUBJECT: Resolution Not to Waive Statutory Tort Liability Limits
DATE: For the City Council Meeting of February 6, 2017
DESIRED COUNCIL ACTION
Adoption of Resolution Not to Waive Statutory Tort Liability Limits
In the late 1990's the League of Minnesota Cities Insurance Trust (LMCIT) required each city that obtained liability
coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of the coverage
purchased. At that time the City Council opted not to waive the statutory limits.
LIABILITY IN EXCESS OF THE STATUTORY LIMITS
The City of Hugo does purchase $1 million in excess of the statutory limits because the tort limits either do not or may
not apply to the following types of claims:
*Claims under federal civil rights laws.
*Claims for tort liability that the city has assumed by contract.
*Claims for actions in another state.
*Claims based on liquor sales.
*Claims based on a "taking" theory.
Excess liability coverage is important to a small city. If a city ends up with more liability than it has coverage, the city
will have to either draw on existing funds or go to its taxpayers to pay that judgment.
REQUIREMENT TO WAIVE OR NOT TO WAIVE STATUTORY LIM
Because the City purchases liability insurance in excess of statutory limits, LMCIT requires the City Council to decide
whether or not to waive the statutory limits for those claims that are subject to such limits. Passage of a resolution not
to waive the statutory limits provides a written record that the excess liability coverage will only apply to claims that are
not subject to tort limits.
RECOMMENDATION
Staff recommends that the City Council pass a Resolution Not to Waive the Statutory Tort Liability Limits.
Resolution Not to Waive the Statutory Tort Liability Limits
RESOLUTION NO. 2017 -
A RESOLUTION NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS
WHEREAS, cities obtaining liability coverage from the League of Minnesota Cities Insurance Trust
must decide whether or not to waive the statutory tort liability limits to the extent of the coverage
purchased.
WHEREAS, statutory tort liability limits would apply regardless of whether or not the city purchases
optional excess liability coverage.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUGO:
1. The City of Hugo does not waive the statutory tort liability limits.
2. Claims to which the statutory municipal tort limits do not apply are not affected by this
decision.
Council members voting AYE:
Council. members voting NAY:
Whereupon said resolution was declared passed and adopted this 6th day of February, 2017.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
G.9
AGREEMENT FOR
LAW ENFORCEMENT SERVICES
This agreement ("Agreement") is made and entered into this day of _.
_ by and between the County of Washington ("County") and the City of Hugo ("City")
for the provision of law enforcement services to the City by the County.
Whereas, the City is desirous of contracting for the performance by the County of the
hereinafter described law enforcement functions for and within the political boundaries of the
City through the Washington County Sheriff's Office; and
Whereas, the County is agreeable to rendering such services on the terms and conditions
hereinafter set forth; and
Whereas, this Agreement is authorized and provided for by the provisions of Minnesota
Statutes, Sections 412.221, Subdivision 2, 471.59 and 436.05.
NOW, THEREFORE, pursuant to the terms of the aforementioned statutes and in
consideration of the mutual promises contained herein, it is mutually agreed between the County
and City as follows:
I. Scope of Services
1. The County, through the Washington County Sheriff s Office ("Sheriff s Office"), agrees
to provide law enforcement services within the corporate limits of the City, including but
not limited to the following:
a. Patrol services with random patrolling of residential areas, businesses, parks, and
other public property;
b. Enforcement of Minnesota State Statutes and the ordinances of the City;
c. Traffic enforcement, including the regular use of radar or laser as a speed
deterrent;
d. Criminal investigative and crime lab services;
e. Responding to police, medical, fire, and other emergencies;
f. Dispatching and other necessary communication services;
g. Driver's license inspections, background checks, and license enforcement services
as required under applicable state law and city ordinances;
h. Enforcement of the Juvenile Code of the State of Minnesota, as applicable; and
i. Such other law enforcement functions and services as may be requested by the
City and which encompass the duties and functions of the type customarily
performed by a municipal police force except that the County shall not be
required to provide an animal control officer to the City.
2. The County shall furnish and supply all necessary labor, supervision, administration,
equipment, communication facilities and dispatching, and supplies necessary to provide
the services required by this Agreement. The City shall furnish a secure office for the
employees to work, at no cost to the County.
3. Violations of laws or ordinances for which an arrest is made shall be prosecuted in the
appropriate court(s) of the County under the laws of the State of Minnesota or ordinances
of the City, and fines, if any, shall be remitted in accordance with the laws of the State of
Minnesota.
4. The County shall submit to the City a monthly activity report detailing the activities of
the Sheriff's Office within the City. Said reports shall contain, at a minimum, the number
of calls answered and the number of citations issued.
II. Assumption of Liability/Insurance
1. Except as otherwise provided herein, the City shall not assume any liability for the direct
payment of any salaries, wages, or other compensation to any County personnel
providing law enforcement services to the City under this Agreement and the County
hereby assumes said liabilities.
2. Except as otherwise provided herein, the City shall not be liable for compensation or
indemnity to any County employee for injury or sickness arising out of their employment
with the County and/or provision of law enforcement services to the City, and the County
agrees to indemnify and hold harmless the City against any such claims.
3. The City and its officers and employees shall not be deemed to assume any liability for
the intentional or negligent acts of the County or the County's agents, officers, .or
employees performing services pursuant to this Agreement, and the County shall hold the
City and its officers and employees harmless from and shall defend and indemnify the
City, its officers, and employees, against any claim for damages arising out of the
County's performance of this Agreement.
4. The County and its officers and employees shall not be deemed to assume any liability
for the intentional or negligent acts of the City or of any of the officers, agents, or
employees of the City, and the City shall hold the County and its officers and employees
harmless from, and shall defend and indemnify the County and its officers and employees
against any claim for damages arising out of the City's performance of this Agreement,
up to the municipal tort limits found in Minnesota Statutes, Section 466.04.
5. The County agrees to maintain, during the term of this Agreement, automobile, general
liability, workers' compensation, and professional liability insurance or self-insurance in
amounts deemed appropriate by the County.
2
6. All deputy sheriffs, clerks, dispatchers, and all other County personnel performing duties
pursuant to this Agreement shall at all times and for all purposes be considered
employees of the County.
III. Payment
1. The City agrees to pay to the County the direct costs and expenses of providing the City
with the law enforcement services provided for by this Agreement, including the full-
time services of six (6) full-time equivalent (FTE) deputy sheriffs, one (1) full-time
equivalent (FTE) deputy sheriff investigator, and one (1) full-time equivalent (FTE)
sergeant.
2. Direct costs and expenses shall mean the salaries, payroll taxes, and fringe benefits of the
dedicated employees of the County who perform the law enforcement services to the City
under this Agreement, as well as other related and customary costs incurred by the
County as a direct result of providing the law enforcement services to the City under this
Agreement. Direct costs and expenses shall be those described in Exhibit A. Direct costs
and expenses shall not include items of cost and expense attributable to services and
facilities provided or available to the City which by state law the County must provide.
Computation of costs hereunder shall be made by the Sheriff's Office, Budgeting and
Accounting Division.
3. The County shall bill the City on a semi-annual basis for the provision of services under
this Agreement in accordance with the cost allocations found in Exhibit A, and the City
shall pay the amounts required of the City on a semi-annual basis by directing to the
County a check or voucher payable to the County Treasurer.
4. The City's cost for law enforcement services under this Agreement for the upcoming year
shall be furnished by the County to the City no later than August 1St of each year.
IV. Cooperation of Parties
1. To facilitate the County's performance pursuant to this Agreement, the City and County
shall work together to achieve the objectives of this Agreement for the benefit of the
residents of the City. Each party to this Agreement shall designate a liaison for the
purposes stated above. Meetings of the liaisons can be called by any of the parties as
requested.
2. The manner and standards of performance, discipline and control of personnel, methods
of providing law enforcement services, and other matters incident to the performance of
law enforcement services under this Agreement, including personnel to be employed,
shall be determined by the Sheriff's Office.
3. In the event the City, through its governing body or authorized agent, notifies the County
that it is dissatisfied with the assignment of personnel for the performance of services
under the Agreement and requests a change in assigned personnel, the County shall make
a reasonable effort to effect a change in the assignment of personnel, provided that such a
3
change does not jeopardize the ability of the County to provide services to other areas of
Washington County in a timely and efficient manner.
V. Additional Terms
1. It is understood that this Agreement contains the entire agreement between the parties,
and that no statement, promises, or inducements made by any party hereto, or any officer,
agent, or employee of any party hereto which is not contained in this written Agreement
shall be valid and binding. This Agreement may not be modified except in writing, signed
by all parties.
2. This Agreement shall supersede any and all preceding agreements between the County
and the City for the provision of law enforcement services. Any and all preceding
agreements shall terminate on the effective date of this Agreement.
3. The effective date of this Agreement is January 1, 2017.
4. This Agreement shall remain in effect for a period of two (2) years, unless earlier
terminated by operation of law. This Agreement shall automatically renew for periods of
one (1) year following the expiration of the initial two (2) year term and/or any renewal
term. The total duration of this Agreement including all renewal terms shall not exceed
five (5) years.
5. This Agreement may not be terminated by any party during the first two (2) years from
the effective date of the Agreement. This Agreement may be terminated at any time and
without any financial penalty by any party during any renewal term of the Agreement by
giving the other party written notice one hundred and eighty (180) days prior to the
termination date.
6. The parties agree that any amendment to this Agreement which decreases the number of
officers provided to the City shall not be effective until one hundred and eighty (180)
days after the amendment has been executed by the parties.
7. Notices shall be sent:
a. To the County: Washington County
Attention: County Administrator
14949 62nd Street North
P.O. Box 6
Stillwater, Minnesota 55082
Washington County Sheriff's Office
Attention: Sheriff
15015 62nd Street North
P.O. Box 3801
Stillwater, Minnesota 55082
4
b. To the City: City of Hugo
Attention: City Administrator
14669 Fitzgerald Avenue North
Hugo, Minnesota 55038
8. This Agreement may not be assigned without the written consent of all parties.
9. This Agreement shall be construed under the laws of the State of Minnesota.
10. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable,
the validity, legality, and enforceability of the remaining provisions shall not in any way
be affected or impaired thereby.
[The remainder of this page is intentionally left blank.]
5
IN WITNESS WHEREOF, the City has caused this Agreement to be signed by its
Mayor and attested to by its City Administrator and/or City Clerk and the County has caused this
Agreement to be signed by the Chairperson of its Board of County Commissioners and attested
to by its County Administrator and the seal of the County and City affixed thereto.
Dated:
ATTEST:
By:
By:
Its City Administrator and/or City Clerk
2
CITY OF HUGO, MINNESOTA
Its Mayor
IN WITNESS WHEREOF, the City has caused this Agreement to be signed by its
Mayor and attested to by its City Administrator and/or City Clerk and the County has caused this
Agreement to be signed by the Chairperson of its Board of County Commissioners and attested
to by its County Administrator and the seal of the County and City affixed thereto.
Dated: COUNTY OF WASHINGTON, MINNESOTA
ATTEST:
By:
Its County Administrator
By:
Its Chairperson of the Board
Approvd as to orm:
AS51StA t Washi gton County Attorney
7
EXHIBIT A
City of Hugo
2017 Police Services
6.0 FTE Deputies, 1.0 FTE Investigator, 1.0 FTE Sergeant
WAGES
Units
Rate
Amount
Deputies Regular Pay
12,480
$32.40
$404,352.00
Holiday
528
$32.40
$17,107.20.
Vacation
720
$32.40
$23,328.00
Sick Leave
240
$32.40
$7,776.00
Overtime
660
$48.60
$32,076.00
Investigator Regular Pay
2,080
$34.02
$70,761.60
Holiday
0
$34.02
$0.00
Vacation
120
$34.02
$4,082.40
Sick Leave
40
$34.02
$1,360.80
Overtime
50
$51.03
$2,551.50
Sergeant Regular Pay
2,080
$43.85
$91,208.00
Holiday
88
$43.85
$3,858.80
Paid Time Off
160
$43.85
$7,016.00
Overtime
50
$65.78
$3,288.75
Shift Differential
8,320
$0.85
$7,072.00
Total Annual Wages
$675,839.05
BENEFITS
PERA
16.20% $109,485.93
Medicare FICA
1.45% $9,799.67
Employer Liability
8.00% $45,305.73
Medical Insurance
$55,296.00
Life Insurance
$152.00
Long Term Disability
$888.00
Flex Credits
$6,720.00
Uniform Allowance
$6,275.00
Total Annual Benefits
$233,922.32
OTHER EXPENSES
Cost of Clerical Support $31,151.47
Cost of Supervision $58,922.76
Mileage 174,375 $0.56 $97,475.63
Total Annual Other Expenses $187,549.85
CREDITS
State. Aid Credit ($109,485.93)
Total Annual Credits {$109,485.93}
Total Annual Contract Cost $987,826.30
A
WSB
701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541-4800
February 1, 2017
Honorable Mayor and City Council
City of Hugo
24669 Fitzgerald Avenue North
Hugo, MN 55038
Re: 147th Street North Sidewalk Extension
City of Hugo, MN
WSB Project No. 1904-871
Dear Mayor and Council Members:
The 147th Street North Sidewalk Extension Project consists of extending a concrete walk along 147th
Street from Foxhill Avenue North to the existing trail just east of TH 61.
The 1471h Street North Sidewalk Extension Project was originally quoted on August 10, 2016 and one
quote was received totaling $90,367.00. Based on staff recommendation, the City Council did not award
the contract at that time and directed staff to solicit quotes again in 2017.
Two quotes were received for the project on Monday, January 30, 2017. They were opened, checked for
mathematical accuracy, and tabulated. Please find enclosed the quote tabulation summary indicating the
low quote as submitted by Arnt Construction Company, Inc., Hugo, Minnesota, with a grand total quote
amount of $87,997.80.
We recommend that the City Council consider these quotes and award a contract for the grand total
quote in the amount of $87,997.80 to Arnt Construction Company, Inc.
If you have any questions, please contact me at (651-286-8463.
Sincerely,
WSB & Associates, Inc.
WF
Mark A. Erichson, PE
City Engineer
Enclosures
cc: Bryan Bear, City of Hugo
Steve Duff, City of Hugo
Nicholas Arnt, Arnt Construction Company, Inc.
j rs
Building a legacy —your legacy.
Equal Opportunity Employer I wsbeng.com
SMdministratioMCity CounciA2017 City Council MeetingslScans12016.02.0611904-871 CST LTR RECMMDTN-hmcc-020617.docx
QUOTE TABULATION SUMMARY
PROJECT:
147th Street North Sidewalk Extension
OWNER:
City of Hugo, MN
WSB PROJECT NO.:
1904-871
QUOTES RECEIVED: Monday, January 30 2016, at 2:00 p.m. Local Time
Contractor Bid Addendum Total Quote
Security (5%) Received
1 Arnt Construction Company, Inc. N/A N/A $87,997.80
2 Burschville Construction, Inc. N/A N/A $88,310.00
1 hereby certify that this is a true and correct tabulation of the quote as received on January 30, 2017.
z 25�-�
J les L. Stremel, E, Project Manager
Denotes corrected figure
K:101904-8711AdminIConstruction Admin12017 Re-Quotel
1904-871 CST Quote Tab Summary-081016-signed-eng est
CITY OF
EST, 1806
December 19, 2016
Ryan Sodd
MnDot Metro District
1500 West County Rd. B2
Roseville, MN 55113-3105
14669 Fitzgerald Avenue North, Hugo, MN55038 • (651) 762-6300 • www.ci.hugo.mn.us
Re: MnDot Landscape Partnership Program
Dear Mr. Sodd:
The City of Hugo would like to request design assistance for the landscape partnership program for the
roundabout located at T.H. 61 and C.S.A.H. 4.
In 2013, the City of Hugo, Washington County, and MnDot entered into an agreement for the construction
of the T.H. 61 and C.S.A.H. 4 roundabout. A letter was sent to the attention of Adam Josephson and Joe
Gustafson on July 11, 2016. This letter requested an evaluation on whether the roundabout center island
was built per the construction plans. The City stated that they would like MnDot to consider
reconstructing the center of the roundabout as a mounded system, as originally designed, and evaluate
whether changes would reduce crashes caused by vehicles traveling through the center island.
After further conversations with MnDot, it was established that the roundabout was not constructed per
plans, with a mounded center island. Furthermore, it was stated that there were some issues with the
hired contractor who did not maintain the center island, as previously agreed upon with MnDot.
Section 3.5 of the original agreement between the City of Hugo, Washington County, and MnDot states
that the City must maintain the roundabout landscaping after the initial two year maintenance period
expires. The City believes that having a mounded center island, as originally planned, would help reduce
vehicle accidents at this intersection. A mounded system would create a visual obstruction to make sure
drivers know that something in the road ahead is different and the highway doesn't continue straight
forward. Additionally, because of the lack of maintenance in the first two years, the roundabout
landscaping has been overrun with weeds and many of the plants have died.
The City would like to apply for this program to acquire funds to help pay for the cost of materials to build
the center island into a mounded system, as previously designed, and pay for the cost of grass seed to
give the center island a more visually appealing and maintained appearance. The City would also like to
install some further landscaping along T.H. 61 to serve as visual cues for drivers approaching the
roundabout. The City understands that landscaping should be a simple, low maintenance design with
plantings that have proven their sustainability, which is why the City has decided grass seed for the center
of the roundabout is the best option at this time. The City is, however, open to landscape design
assistance for the installation of landscaping as drivers are approaching the roundabout.
Please contact me at (651) 762-6311 or _ with any questions. Thank you.
Sincerely,
ko%�Aivj
Rachel Leitz
Community Development Assistant
Cc: Mayor and City Council
Bryan Bear, City Administrator
Rachel Juba, Planner
Scott Anderson, Public Works Director
Adam Josephson, MnDot East Area Manager
Todd Carroll, MnDot Landscape Architect
RESOLUTION 2017 -
A RESOLUTION APPROVING THE PURSUANCE OF A COOPERATIVE
AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION
FOR THE COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM.
WHEREAS, the Minnesota Department of Transportation (MnDOT) wishes to provide technical
and financial assistance to communities that are interested in landscaping state highway rights of
way through the Community Roadside Landscaping Partnership Program; and
WHEREAS, the City of Hugo has applied for technical and financial assistance for re-
landscaping the round -a -bout located at TH 61 and 170th Street North; and
WHEREAS, MnDOT has established that they will give technical assistance and will fund up to
$10,000 for the cost of materials to re -landscape the round -a -bout located at TH 61 and 170th
Street North; and
NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUGO, MINNESOTA, that it should and hereby does approve the proper City of Hugo
officers to pursue a cooperative agreement with MnDOT for technical and financial assistance
for the round -a -bout located at TH 61 and 170th Street North.
ADOPTED by the City Council on February 6, 2017.
Tom Weidt, Mayor
ATTEST:
Michele Lindau, City Clerk
� CITY CtF
rs
2017 City Council Focus Goals
•Design and build stormwater reuse/management projects and seek grant funds
•Promote water conservation practices through education and incentives
•Consider changes to water rate structure
•Be a leader in regional activities related to water supply
•Expore topic of City Resiliency
•Evaluate possible solar panel installations at city facilities
•Focus on marketing the City -owned property
•Work with Bald Eagle Industrial Park businesses on rail service
•Expand communication efforts with existing businesses
•Work with Washington County on economic development activities
•Conduct update of City Comprehensive Plan
•Prepare needed updates to zoning ordinances
•Prepare design and cost information for City gateway elements and entrance signs
•Reconstuct roadways in the North Sunset Lake neighborhood
•Prepare 5 -year maintenace plan for JD2
•Conduct space needs study for city buildings
•Evaluate completion of fiber-optic expansion in rural Hugo
•Begin LED street light conversions with Xcel and Connexus
•Consider creation of a building maintenance fund
•Prepare for constuction of south water tower
•Complete revisions to Parks Plan
•Develop needs and spending priorites for Park and trail improvements
•Strengthen programing partnerships
•Address senior recreational programming
•Hold neighborhood planning meeting for Irish Avenue Park
•Conduct regular evaluations of emergency services
•Review future options for a ladder truck
•Target recruitment efforts toward daytime firefighters
•Collaborate with surrounding cities to improve operations and consider automatic mutal aid
•Implement security recommendations at City buildings
•Continue document imaging of City files
•Evaluate the condition of the Hopkins Schoolhouse
•Improve technology and communcation methods to better serve our residents
LU
OF
r�s� keri
2017 Ongoing Priorities
*Continue to provide training and education and opportunities
*Continue firefighter recruitment and retention
•Continue internship program
*Recruit qualified citizens for commissions
•Provide adequate resources and technology
•Monitor development activity and adjust staffing levels
•Hold semiannual workshops with each Commission/Board
*Continue training new Commissioners and Council Members
*Continue to promote leadership within the Commissions/Boards
*Develop long-term strategies for industrial development
*Proceed with street reconstruction program
*Share services with neighboring communities
-Manage growth responsibly
*Provide transparency by keeping up-to-date postings in newsletters, website,
and cable bulletin board
*Maintain relationships with HBA, Senior's Club, Lions Club, American Legion,
Food Shelf, YRN, recreational and other civic organizations.
*Continue annual citywide bus tour
•Expand social networking where possible
•Keep apprised of legislative issues that impact budgeting
*Remain involved in LMC and Metro Cities activities
•Work with Greater MSP and other regional entities
-Continue discussions with school districts, counties, watershed districts,
neighboring municipalities and other local and state agencies on regional
issues
*Review police protection services annually
Running_ Aces
CASINO • RACETRACK of HUG O
60 Good Neivahbors
Of FOOD SHELF
PRESENTS
COMEDY SHOW
FRIDAY, FEBRUARY 10
AT 7:30PM
TODD ANDREWS
Boston Comedy Festival,
Top Clubs & Corporates across U.S.
* Ti
$40*
*
*
oANAK
Worked with
:arlos Mencia
' N7 , --ON
IL
MARIAL ` 1
ruza rm
Twin Cities Comedians
to Watch 2015
$25 of every ticket sale goes
to support the HUGO GOOD
NEIGHBORS FOOD SHELF
For ticket sales and questions, please
contact Darin Carlson at 952,220.3870
15201 Running Aces Blvd, Columbus, MN 55025 1651-925-4600 U► •
T"e Veekdf
HEADL
Todd Andrews
• Boston Comedy Festival
■ Top Clubs & Corporates across U.S.
Event Sponsor:
Kevin Cahak
■ Showtime TV
• Worked with Pauly
Shore & Carlos Mencia
Funds raised from this event will support the Food Shelf building fund.
SPONSORSHIP 'FORM
F—]$500 Gold Sponsor: Includes 10 tickets to the show and your business/organization logo/
information included on signage and event materials. (rax deductible portion is $350)
❑$300 Silver Sponsor: Includes six tickets to the show and your business/organization
name and logo included on signage at the event. (rax deductible portion is $210)
Name to Appear on Sponsor Signage
Contact Name
70
�►
Marial Elizabeth
■ Twin Cities Favorite
■ "MN Comedians to
Watch 2015"
PAYMENT PTIONS:
❑ My check is enclosed
(payable to Hugo Good Neighbors Food Shelf)
❑ Please charge my credit/debit card:
❑ VISA ❑ MasterCard ❑ Discover ❑ AMEX
Card Number:
Exp:
Name on card:
Signature:_ _
Telephone E-mail
Amount to be charged:
Hugo Good Neighbors Food Shelf is a 501(c)(3) non-profit organization.
Sponsorship forms can be mailed to: Hugo Good Neighbors Food Shelf, P.O. Box 373, Hugo, MN 55038.
White Bear Lake Are
Community f=orum on Senior
A district wide engagement project to gather information,
foster discussions, and encourage citizen based
action to create an age -friendly community
that supports our seniors.
A Video Celebration and Report to the Community
on our accomplishments and plans for the future.
If you are a senior or know one,
you won't want to miss this!
5:00 — 7:00 pm
District Center, Room 112
4855 Bloom Ave, White Bear Lake
For information call Tara at 651-653-3126 or
tara.jebens-singh@a isd6z4.org
You're Invited to a Business Networking Breakfast
Hosted By:
HBAHugo Area Business Association
Where: Blue Heron Grill
HUMA& 14725 Victor Hugo Boulevard Hugo, MN 55038
BUSINESS ASSOCIATION 651-756-1894
When: Tuesday, February 28, 2017
7:30-9:00 A.M. (Paid pre -registration required!)
What: State of the City Address:
Hugo Mayor Tom Weidt &
HBA 2016 Business Award Ceremony
• Business of the Year - This award celebrates the business that contributed to our local economy
and to the HBA in an outstanding manner. Nominees should have proven exemplified outstanding
business savvy. Nominees would include an outstanding business that directly helped in industry
growth, showed ingenuity, job creation, entrepreneurship or excelled in sales.
• Business Legacy Award - This award honors a top company located in Hugo, MN for their twenty
(20+) years of outstanding contribution to the community of Hugo, MN.
• Emerging Business - This award spotlights a newer company located in the Hugo, MN Area that
has been in business for two (2) years or less and has made a valuable contribution to the innovation
and/or economic growth of our city.
• Volunteer of the year Award - This award honors an outstanding volunteer that has made an
outstanding impact on the Hugo Area Community.
Auditor: Jim Herbert, First Resource Bank &
Amy Nelson President HBA, Trust Marketing Solutions
Voting Register Chair: Shawn Berry, SGB Web Design
Award Design: Craig Benson, Micra Manufacturing
How to RSVP
There is limited seating for this event. To reserve your spot, send your payment by February 17, 2017 to:
HBA, P.O. Box 113, Hugo, MN 55038.
Questions: Monica Fry (651) 775-5753
HBA Member(s) at $13.00 each
Non -HBA Member(s) at $15.00 each.
February 2017 February 2017 March 2017
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
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7:00pm Parks
6:30pm BOZA
7:30pm Food Shelf
7:00pm City Council
Meeting
7:00pm Planning
Comedy Show
Commission
(Running Aces)
12
13
14
15
16
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18
5:00pm WBL
Community Forum
(District Center)
19
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Presidents Day
5:00pm EDA Meets
5:00pm Burger Night
(Hugo Legion)
6:30pm BOZA
7:00pm City Council
Meeting
7:00pm Historical
7:00pm Planning
Commission
Commisison
26
27
28
Mar 1
2
3
4
7:30am HBA Business
7:00pm Joint Planning
Workshop (Oneka
Breakfast (Blue
Room)
Heron)
All meetings in green are scheduled/posted meetings 1 2/2/2017 1:22 PM
March 2017 March 2017 April 2017
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SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Feb 26
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Mar 1
2
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7:00pm Parks
6:30pm BOZA
7:00pm City Council
Meeting
7:00pm Planning
Commission
12
13
14
15
16
17
18
19
20
21
22
23
24
25
S:00pm EDA Meets
5:00pm Burger Night
6:30pm BOZA
7:00pm City Council
Meeting
(Hugo Legion)
7:00pm Historical
7:00pm Planning
Commission
Commisison
26
27
28
29
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31
Apr 1
All meetings in green are scheduled/posted meetings 2 2/2/2017 1:22 PM