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HomeMy WebLinkAbout2017.01.03 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, JANUARY 3, 2017 Call to Order Mayor Weidt called the meeting to order at 7:03 p.m. PRESENT: Haas (via Skype), Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, City Attorney Dave Snyder, and City Clerk Michele Lindau Oath of Office - Tom Weidt,Mayor Oath of Office—Phil Klein, Council Ward 2 Oath of Office -Mike Miron, Council at Large On November 8, 2016 the City of Hugo held its municipal elections with races for Mayor, Council Member Ward 2, and Council Member at Large. Tom Weidt was successful in reelection as Mayor, Phil Klein as Council Member Ward 2, and Mike Miron as Council at Large. The Mayor and Council Members will take the Oath of Office. Approval of Minutes for the December19, 2016 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the December 19, 2016 City Council meeting with the correction to the consent agenda motion. All Ayes. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as amended to add a discussion on a tentative Council and Planning Commission Comprehensive Plan workshop. All Ayes. Motion carried Approval of the Consent Agenda Miron made motion, Petryk seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Appointment of Becky Petryk as Acting Mayor 3. Approve Appointment of WSB and Associates as City Engineer 4. Approve Appointment of Landform as City Planner 5. Approve Appointment of Johnson & Turner as City Attorney Hugo City Council Meeting Minutes for January 3, 2017 Page 2 of 8 6. Approve Appointment of Springsted, Inc. as Financial Advisor 7. Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director 8. Approve Appointment of US Bank as Depository for City Funds 9. Approve Appointment of The Citizen as Official Newspaper 10. Approve Appointments to Hugo Firefighter Relief Association 11. Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission 12. Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice Chair of the Parks and Recreation Commission 13. Approve Appointment of Cynthia Schoonover as Chair of Historical Commission 14. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA 15. Approve Appointment of Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adjustments 16. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adjustments 17. Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2017 18. Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1, 2 and 3 Developments 19. Approve Lawful Gambling Exempt Permit for Pheasants Forever Event at Sal's Angus Grill 20. Approve Resignation of Planning Commissioner Lynn Patzner and Advertisement for Vacancy 21. Approve Grant Application for Bikeable Community Workshop 22. Approve Advertisement for Public Works Seasonal Employees 23. Approve Amended Contract with MN Services for Cleaning Public Buildings All Ayes. Motion carried. Approval of Claims Adoption of Consent Agenda approved the Claims Roster as presented. Approve Appointment of Becky Petryk as Acting Mayor Each year, the Council appoints a member of the Council for the position of Acting Mayor. Adoption of Consent Agenda approved the appointment of Council Member Becky Petryk as Acting Mayor for the year 2017. Hugo City Council Meeting Minutes for January 3, 2017 Page 3 of 8 Approve Appointment of WSB and Associates as City Engineer WSB Engineers has been the City Engineer for the past 13 years. Recently, Mark Erichson handled the day-to-day civil engineering duties, and Pete Willenbring continued as the water resource engineer. WSB Engineers requested to continue to provide this service to the City at a revised rate schedule. Adoption of Consent Agenda approved the appointment of WSB Engineers and Mark Erichson as the City Engineer for 2017. Approve Appointment of Landform as City Planner Kendra Lindahl from Landform worked over the past 14 years as the City Planner. Landform requested to continue to provide this service to the City under the same rate schedule. Adoption of Consent Agenda approved the appointment of Landform Planner Kendra Lindahl as the City Planner/Planning Consultant for the year 2017. Approve Appointment of Johnson & Turner as City Attorney City Attorney Dave Snyder served the City with the law firm of Turner & Johnson for the past four years. Turner & Johnson requested to provide legal services to the City at a revised rate schedule. Adoption of Consent Agenda approved the appointment of David K. Snyder and the Turner & Johnson Law Firm as the City Attorney for the year 2017. Approve Appointment of Springsted, Inc. as Financial Advisor Financial advisors Paul Steinman, Mikaela Huot, and Nick Dragisich and the other members of the Springsted, Inc. team served the City over the years on a wide variety of projects. Adoption of Consent Agenda approved Paul Steinman, Mikaela Huot, and Nick Dragisich, from Springsted, Inc., as the City's financial advisors for the year 2017. Approve Appointment of Fire Chief Kevin Colvard Emergency Management Director Each year, Council appoints a member of the City staff to serve in the role of Emergency Management Director. For the past decade, the Fire Chief had served in this position. Adoption of Consent Agenda approved the appointment of the Fire Chief Kevin Colvard as the City's Emergency Management Director for 2017. Approve Appointment of US Bank as Depository for City Funds Each year, Council selects a depository/bank for the deposit of City funds. For many years, Council selected the local Hugo branch of US Bank. Adoption of Consent Agenda approved U.S. Bank-Hugo as the official depository for City funds for 2017. Approve Appointment of The Citizen as Official Newspaper Each year, Council selects a newspaper as the official publication for all public notices and Hugo City Council Meeting Minutes for January 3, 2017 Page 4 of 8 publishing of ordinances. For the past eight years, the City Council appointed The Citizen as the City's new official newspaper, and The Citizen requested to continue to provide this service at a slightly increased rate. Adoption of Consent Agenda approved The Citizen as the City's official newspaper for 2017. Approve Appointments to Hugo Firefighter Relief Association Minnesota State Statute requires the official appointment of the ex-officio members of the Hugo Fire Department Relief Association Board. Council needed to appoint two elected or appointed members to the Board. Adoption of Consent Agenda approved the appointment of Mayor Tom Weidt, with Councilmember Chuck Haas as his designee in his absence, and Finance Director Ron Otkin as ex-officio members of the Hugo Fire Department Relief Association Board. Approve Appointment of Bronwen Kleissler as Chair of the Planning Commission Annually, Council appoints a member of the Planning Commission to serve as the chair, and the Commission appoints the vice chair. Bronwen Kleissler had been serving as the chair of the Planning Commission since August, 2015. Adoption of Consent Agenda approved the reappointment Bronwen Kleissler as the chair of the Planning Commission. Approve Appointment of Dave Strub as Chair and Cathy Moore-Arcand as Vice Chair of the Parks and Recreation Commission Dave Strub served as chair of the Parks and Recreation Commission since November, 2016. At the Parks Commission meeting on December 14, 2016 the Commission agreed that Cathy Moore-Arcand would best serve as the vice chair. Adoption of Consent Agenda approved the reappointment of Dave Strub as chair and Cathy Moore-Arcand as vice chair for the Parks and Recreation Commission for 2017. Approve Appointment of Cynthia Schoonover as Chair of Historical Commission Annually, the City Council appoints a member of the Historical Commission to serve as the chair of the Commission. Cynthia Schoonover served as the chair of the Commission for the past several years. Adoption of Consent Agenda approved the reappointment of Cynthia as the chair of the Historical Commission for 2017. Approve Appointment of Tom Weidt and Phil Klein as Council Representatives on the EDA Annually, Council appoints two representatives from the Hugo City Council to serve on the Economic Development Authority (EDA). Adoption of Consent Agenda approved appointment of Mayor Weidt and Council Member Klein to continue to serve as the Council representatives on the EDA for 2017. Hugo City Council Meeting Minutes for January 3, 2017 Page 5 of 8 Approve Appointment of Tom Weidt as the City Council Representative on the Board of Zoning Appeals and Adiustments Annually, the Hugo City Council appoints a member of the Planning Commission, City Council, and a resident to serve on the Board of Zoning Appeals and Adjustments. Tom Weidt agreed to serve another year on the Board as the City Council Representative. Adoption of Consent Agenda approved reappointment of Tom Weidt as the City Council representative to serve on the Board of Zoning Appeals and Adjustments for another one-year term. Approve Appointment of Tom Weidt as Chair of the Board of Zoning Adiustments Annually, Council approves appointment of Chair of the Board of Zoning Appeals and Adjustments. Adoption of Consent Agenda approved reappointment of Board Member Tom Weidt as Chair of the Board of Zoning Appeals and Adjustments. Approve Animal Control Service Contracts with Companion Animal Control and Otter Lake Animal Hospital for 2017 Since July 2013, Companion Animal Control and Otter Lake Animal Hospital had been providing animal control services to the City. Adoption of Consent Agenda approved continuation of the current contract with Companion Animal Control and an amended contract with Otter Lake Animal Hospital reflecting a change to the rate schedule. Approve Reduction in the Letter of Credit for DR Horton Clear Water Cove Phase 1, 2 and 3 Developments Developer DR Horton had requested the City reduce the letter of credits being held for the Clear Water Cove Phase 1, 2, and 3 Developments. Senior Engineering Technician Steve Duff had inspected the work and recommended approval of the reductions. Adoption of Consent Agenda approved the letter of credit being held for the Clear Water Cove Phase Development be reduced to $292,112.73 (12.38% of the original letter of credit $2,358,574.38), Clear Water Cove Phase 2 Development be reduced to $44,383.60 (10% of the original letter of credit $443,836.00), and the Clear Water Cove Phase 3 Development be reduced to $44,482.80 (10% of the original letter of credit $444,482.80). Approve Lawful Gambling Exempt Permit for Pheasants Forever Event at Sal's Angus Grill Washington County Pheasants Forever had submitted an application for a lawful gambling exempt permit to conduct a raffle at their banquet on February 20, 2017 at Sal's Angus Grill. Adoption of Consent Agenda approved the Lawful Gambling Exempt Permit for Pheasants Forever. Hugo City Council Meeting Minutes for January 3, 2017 Page 6 of 8 Approve Resignation of Planning Commissioner Lynn Patzner and Advertisement for Vacancy Planning Commissioner Lynn Patzner will be moving out of the City of Hugo and no longer able to serve on the Commission. She had submitted her letter of resignation effective February 28, 2017. Adoption of Consent Agenda approved the resignation of Planning Commissioner Lynn Patzner and the advertisement for vacancy. Approve Grant Application for Bikeable Community Workshop The Parks, Recreation, and Open Space Commission made a recommendation at their December 14, 2016 meeting to apply for a Bikeable Community Workshop. Minnesota Department of Health, Minnesota Department of Transportation, and the Bicycle Alliance of Minnesota provide and facilitate the workshops in Minnesota communities. The workshop trains local, county and regional staff, community leaders and advocates on how to plan and support a more bike friendly community. Through facilitated discussion, presentations and a short on-bike mobile workshop, participants assess their community's bicycle facilities. The day-long workshop would be held between mid-May and mid-July and would support updates to the Parks, Trails, and Open Space Plan. Adoption of Consent Agenda approved the application for a Bikeable Community Workshop to be held in Hugo. Approve Advertisement for Public Works Seasonal Employees For the past several years, the City has hired five seasonal Public Works positions to help maintain the City's park system and building grounds as well as assist in road patching crews and other work as needed. These positions were approved in the 2017 General Fund Budget. Adoption of Consent Agenda approved the advertisement for Public Works Seasonal employees. Approve Amended Contract with MN Services for Cleaning Public Buildings MN Services has satisfactorily cleaned City Hall, Public Works, Hanifl Shelter, and the Fire Department since February, 2015. MN Services had requested an amendment to their contract for a slight increase in rate for cleaning. Adoption of Consent Agenda approved the amended contract with MN Services for cleaning public buildings. Building Department Annual Report Annually, City staff provides a report on the activities in the Building Department for the previous year. Community Development Assistant Rachel Leitz presented to Council the 2017 Building Department Annual Report. Leitz provided information on the planning application submitted in the past ten years, which showed an increase in development applications with one of the larger projects being Adelaide Landing with nearly 300 units. In the past ten years, one third of new units were multi-family. Ninety-six building permits were issued in 2017 for new construction, and it is believed to Hugo City Council Meeting Minutes for January 3, 2017 Page 7 of 8 increase in 2017. The building department conducted 3,278 inspections last year, including the ones for Lino Lakes, Lake Elmo and Scandia. Lake Elmo has recently has hired an inspector so those inspections will not be done in the future. There are currently 133 single family units and 132 multi-family available units available, and there are many more projects coming. There have been eight residential projects approved, or are in the process, and five nonresidential projects totaling 24,805 square feet of new commercial. Foreclosures continue to decline and account for less than 1% of the homes in Hugo. Leitz talked about the completed projects of the Beatification Subcommittee which include the new banners and logo, and evaluation of entry monuments, gateway elements, and the TH61/CASH 4 roundabout. Update on the Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. Haas talked about the work of the YRN to provide furniture to military families in need. The YRN has received 100 pounds of coffee from the Blaine and Lino Lakes Caribou Coffee shops which will be sent to the troops. The YRN's reputation has led a company- wide care package event at Blattner Energy. They will be supplying 3,400 care packages, including postage, for the YRN to send to individual service members. Hamburger night is the fourth Wednesday of the month, which will be January 25, 2017. Approve Cancellation of January 16, 2017 Meeting Due to the Martin Luther King Day Holiday Every year, the Martin Luther King Jr. Holiday falls on the same day as the Council's second monthly meeting in January. City Administrator Bryan Bear informed staff there are no agenda items for this meeting and recommended Council cancel its regular meeting on January 16, 2017. Klein made motion, Petryk seconded, to cancel the January 16, 2016 City Council meeting. All Ayes. Motion carried. Council Goal Setting Session on January 17, 2017 Annually, the Hugo Council holds a Goal Setting Session in January to develop goals and priorities for 2017. City Administrator Bryan Bear reminded Council they had scheduled the Goal Setting Session for Tuesday, January 17, 2017 at 6:30 p.m. Schedule Hugo Fire Department Banquet for Saturday, January 21, 2017 City Administrator Bryan Bear informed Council they had been invited to attend the Hugo Fire Department annual banquet on Saturday, January 21, 2107 at the Split Rock Entertainment Center(formerly Stars and Strikes), 5063 273rd Street, Wyoming. Bear recommended Council schedule the Hugo Fire Department Banquet as a meeting if they wished to attend. Hugo City Council Meeting Minutes for January 3, 2017 Page 8 of 8 Weidt made motion, Miron seconded, to schedule a meeting to attend the Hugo Fire Department Annual Banquet on Saturday, January 21, 2017. All Ayes. Motion carried. Approve Thursday, April 13, 2017 as Annual Board of Appeal& Equalization Meeting Each year, Council meets as the Board of Appeal and Equalization for the purpose of providing Hugo residents and business owners an opportunity to appear personally in front of the Board to discuss their property market valuations and classifications. Washington County Assessor Bruce Munneke had selected Thursday, April 13, 2017 from 5:30 to 7:00 p.m. as the date and time on which to hold the meeting. City Administrator Bryan Bear recommended Council schedule this meeting. Weidt made motion, Klein seconded, to schedule the Board of Appeal and Equalization meeting for April 13, 2107. All Ayes. Motion carried. Tentative Joint Workshop on the 2030 Comprehensive Plan on Monday, February 27, 2017 Weidt made motion, Klein seconded, to schedule a joint workshop with the Planning Commission, and possibly other commissions, to discuss the 2030 Comprehensive Plan at 7 p.m. on Monday, February 27, 2017. All Ayes. Motion carried. Adiournment Klein made motion, Miron seconded, to adjourn at 8:37 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk