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HomeMy WebLinkAbout2017.02.06 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, FEBRUARY 6, 2017 Call to Order Acting Mayor Petryk called the meeting to order at 7:00 p.m. PRESENT: Haas (via Skype), Klein, Miron, Petryk ABSENT: Weidt ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, Planner Rachel Juba, Community Development Assistant Rachel Leitz, Parks Planner Shayla Denaway, and City Clerk Michele Lindau Approval of Minutes for the January 3, 2017 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting on January 3, 2017 as presented. All Ayes. Motion carried. Approval of Minutes for the January 17, 2017 Goal Setting Session Miron made motion, Klein seconded, to approve the minutes for the Goal Setting Session on January 17, 2017 as presented. All Ayes. Motion carried. Approval of Minutes for the January 21, 2017 Fire Department Annual Banquet Klein made motion, Miron seconded, to approve the minutes for the Hugo Fire Department Annual Banquet on January 21, 2017 as presented. All Ayes. Motion carried. Approval of the Agenda Miron made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried Parks Commission Annual Report Parks Planner Shayla Denaway presented the Parks Commission 2016 Annual Report. She began with explaining the change in leadership on the Commission and the status of their 2016 goals. During 2016, there was a trail project done with the reconstruction of Oneka Lake Boulevard, updates were made to the trail and sidewalk plan, and improvements made to the Hardwood Creek Regional Trail. There were also new trails constructed in the Fable Hills Development and Hugo City Council Meeting Minutes for February 6, 2017 Page 2 of 7 along Rosemary Way. McCollar Park was added to Hugo's park system, and Cove Park will be constructed as part of the Clearwater Cove Development. In 2016, the Council also supported US Bike Route 41, which is now formally named the North Star Trail. The Parks Commission's next focus area is Lions Park, and a feasibility study is being conducted, and a phasing plan being drafted. Visioning for Irish Avenue Park had been discussed, but it is not top on their priority list. In 2016, the Commission addressed a resident's complaint regarding activities on the City owned property on Goodview Avenue, and the Commission continues to work with them. The needs of seniors had been evaluated, survey completed, and a community forum scheduled. Shayla recognized Hugo's recreational partnerships and several recreational events. Petryk talked about the Hopkins school house and wondered if there were funds for this. Klein said the building was in such disrepair it may be cheaper to destroy the building and reconstruct it. Haas talked about the property on which the building stands and its connection to the regional trail. He questioned if it would be eligible for regional trail funding through the Washington County Trail System. Approval of the Consent Agenda Klein made motion, Petryk seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Appointment of Andrew Tjernlund on the Planning Commission 3. Approve Spring and Fall Cleanup Dates for April 22, 2017 and October 14, 2017 4. Approve Advertisement of Bids for the 2017 Dust Control Project 5. Approve Advertisement of Bids for the 2017 Seal Coating Project 6. Approve Authorization of Distribution of EAW for Public Comment - Adelaide Landing 7. Approve Ordinance Repealing Hugo City Code, Section 38, Individual Sewage Treatment Systems 8. Approve Resolution on Statutory Tort Liability Limits 9. Approve Agreement for Law Enforcement Services with Washington County 10. Approve Award of Quote for 147 ' Street Sidewalk Improvement Project 11. Approve Resignation of Firefighters John Brockberg and Denise Jones 12. Approve Resolution Approving the Pursuance of Agreement with MnDOT for Improvements to TH61/170'' Street Roundabout Landscaping All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Hugo City Council Meeting Minutes for February 6, 2017 Page 3 of 7 Approve Appointment of Andrew Tiernlund on the Planning Commission On October 20, 2015, Council conducted interviews to fill a vacancy on the Planning Commission. Andrew Tjernlund interviewed at that time along with two other candidates. They were all very qualified to serve; however, Lynn Patzner was selected to fill the vacancy. Commissioner Patzner has since resigned from the Planning Commission. Adoption of the Consent Agenda approved the appointment of Andrew Tjernlund as a Planning Commissioner to fill the vacancy with a term to end on December 31, 2020. Approve 2017 Sprint and Fall Cleanup Dates for April 22, 2017 and October 14, Public Works Director Scott Anderson worked with Washington County to secure Saturday, April 22 and October 14 for the spring and fall cleanup dates. As in the past, the event will take place at the Public Works Building from 8 a.m. to noon. Adoption of the Consent Agenda approved April 22 and October 14 as the spring and fall Citywide Cleanup dates for 2017. Approve Advertisement of Bids for the 2017 Dust Control Proiect Staff requested authorization from the City Council to advertise for bids for the City's 2017 gravel road dust control project. The City of Hugo currently applied dust control to approximately 28 miles of gravel roads located within its municipal boundaries. Following City Council approval, staff will advertise and solicit bids through the City newspaper and hold a bid opening at 1:15 PM on March 22, 2017. This will be followed by the Council considering bids in April. The dust control/stabilization would be applied in two separate applications, once in mid-May and again in early to mid-August. Adoption of the Consent Agenda approved authorization to advertise for bids for the City's 2017 gravel road dust control project. Approve Advertisement of Bids for the 2017 Seal Coating Proiect Each year, the City of Hugo seal coats a portion of its bituminous roads. Staff requested authorization from the City Council to advertise and solicit bids through the City newspaper and hold the bid opening at 1:00 PM on March 22, 2017. This will be followed by the Council considering bids in April. Work would take place during the months of July and August. Adoption of the Consent Agenda approved authorization of advertisement of bid for the 2017 seal coating project. Approve Authorization of Distribution of EAW for Public Comment -Adelaide Landing The Planning Commission and City Council had reviewed a concept plan for the proposed Adelaide Landing residential development, previously known as Terre De Leau, consisting of 324 housing units on approximately 217 acres of land. The concept plan included property north of 130'' Street and east of Highway 61. The proposed project is large enough to trigger the mandatory EAW requirement by State Statute. An EAW had been prepared to be sent out for public comment. The first step of the review process was for the City Council to authorize staff to distribute it. Adoption of the Consent Agenda authorized distribution of the EAW for public comment. Approve Ordinance Repealing Hugo City Code, Section 38, Individual Sewage Treatment Hugo City Council Meeting Minutes for February 6, 2017 Page 4 of 7 Systems City staff discussed the City's Individual Sewage Treatment System Ordinance after Washington County stated the City's ordinance no longer made it possible to have Washington County review and approve Hugo resident's septic applications. City staff found no need to create a new City ordinance when the agreement with Washington County had been successful, and staff recommended Council the repeal of the existing ordinance. Staff did not anticipate any noticeable changes to the existing review, approval, and inspection activities. Adoption of the Consent Agenda approved ORDINANCE 2017-480 REPEALING HUGO CITY CODE, CHAPTER 38, ARTICLE II, INDIVIDUAL SEWAGE TREATMENT SYSTEM. Approve Resolution on Statutory Tort Liability Limits In the late 1990's, the League of Minnesota Insurance Trust required each City that obtained liability coverage from them to decide whether or not to waive the statutory tort liability limits to the extent of the coverage purchased. At that time, the City Council opted not to waive the statutory limits. LMCIT required each member city to reaffirm their position regarding these limits. Currently these limits are $ 500,000 per claimant and $ 1, 500,000 per occurrence. Adoption of the Consent Agenda approved the RESOLUTION NO. 2017—1 NOT TO WAIVE STATUTORY TORT LIABILITY LIMITS. Approve Agreement for Law Enforcement Services with Washington County A revised Agreement for Law Enforcement Services with the Washington County Sheriff's Office had been reviewed by the City. Minor revisions had been made to the agreement with the most prevalent change being the inclusion of the position for a full-time investigator. Adoption of the Consent Agenda approved the Agreement for Law Enforcement Services with Washington County. Approve Award of Quote for 147th Street Sidewalk Improvement Proiect The City had solicited quotes for the sidewalk extension along 147 ' Street from Foxhill Avenue to Highway 61. This was the last section of sidewalk needed to complete the trail connection from the Sweet Grass Meadows and Rice Lake Meadows neighborhoods to the downtown area and the Hardwood Creek Trail. The City received two quotes with the low quote being submitted by Arnt Construction in the amount of$87,997.00. Adoption of the Consent Agenda approved the award of the 147 ' Street Sidewalk extension to Arnt Construction. Approve Resignation of Firefighters John Brockbem and Denise Jones Hugo Firefighters John Brockberg and Denise Jones had both submitted their letters of resignation from the Fire Department. Adoption of the Consent Agenda approved the resignations of Brockberg and Jones effective January 17, 2017. Approve Resolution Approving the Pursuance of Agreement with MnDOT for Hugo City Council Meeting Minutes for February 6, 2017 Page 5 of 7 Improvements to TH61/170th Street Roundabout Landscaping. In 2013, improvements were made to the TH61/170'' Street intersection to include a roundabout and center island. The City had since questioned whether the improvements were constructed per plans and had contacted MnDOT in June of 2016 requesting an evaluation of it. It was found the island was not constructed as a mound nor maintained for a two year period as agreed. MnDOT has a Community Roadside Landscaping Partnership Program that would provide technical and financial assistance to fund up to $10,000 of the cost to re-landscape the roundabout. Adoption of the Consent Agenda approved RESOLUTION 2017 - 2 APPROVING THE PURSUANCE OF A COOPERATIVE AGREEMENT WITH THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE COMMUNITY ROADSIDE LANDSCAPING PARTNERSHIP PROGRAM. City Council Focus Goals and On2oin2 Priorities for 2017 The Council held a goal setting workshop on Tuesday, January 17, 2107 for the purpose of setting goals and priorities for 2017. City Administrator Bryan Bear had compiled items discussed during the workshop and reviewed them with the Council. Bryan recommended Council approve the goals as presented or schedule another workshop to further discuss and prioritize goals and ongoing priorities of the Council. The Council discussed whether another meeting should be held, and it was agreed there should be a follow up meeting during the year to discuss long term goal plans and evaluate where the City was at on achieving the goals. Discussions at the Comprehensive Plan meetings may bring out goal items for discussion. City Administrator Bryan Bear felt Council gave staff good direction at the last workshop. Long term view of items could be discussed in the near future and talks should continue, perhaps at the midyear budget workshop. Klein made motion, Miron seconded, to approve the goals as presented with the understanding that long term goals needed to be discussed in further detail. All Ayes. Motion carried Update on Yellow Ribbon Network Council Member Chuck Haas and Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. In January, the YRN helped fulfill a request for home repairs with the help of a Bilder Appliance Repair in White Bear Lake. The YRN fulfilled requests from State Chaplain Buddy Winn to help a family with child assistance and provide care packages to an injured Minnesota soldier stationed in Kentucky. YRN partners in Stacy and North Branch are helping provide support to wounded warriors. January's Burger Night sponsor was Lake Area Bank, and employees of the Forest Lake Target Store have become regular helpers. February's sponsor will be the Bald Eagle Sportsman Club. They were still looking for sponsors for July and September. The YRN was contacted about supplying companion dogs, and the YRN connected them to the Army Resilience Training Department. Cancel Second Meeting in February Due to President's Day Holiday Hugo City Council Meeting Minutes for February 6, 2017 Page 6 of 7 Annually, the President's Day Holiday falls on the same day as the second Council meeting in February and would need to be rescheduled. City Administrator Bryan Bear informed Council that staff did not anticipate any items for that meeting agenda and recommended Council cancel the meeting. Klein made motion, Miron seconded, to cancel the February 20, 2017 meeting due to the President's Day Holiday. All Ayes. Motion carried. Hugo Good Neighbors Food Shelf Comedy Show on Friday, February 10, 2017 City Administrator Bryan Bear informed Council they had been invited to attend the Hugo Good Neighbors Food Shelf comedy show at Running Aces, 15201 Running Aces Boulevard, Columbus, on Friday, February 10 at 7:30 p.m. Council indicated they were unable to attend. White Bear Lake Community Forum on Seniors on Wednesday, February 15, 2017 City Administrator Bryan Bear informed Council they had been invited to attend the White Bear Lake Area Community Forum on Seniors scheduled for Wednesday, February 15, 2017 at the District Center, 4855 Bloom Avenue, White Bear Lake from 5-7 p.m. Petryk made motion, Miron seconded, to schedule a meeting to attend the White Bear Lake Area Community Forum on Seniors on Wednesday, February 15, 2017. All Ayes. Motion carried. North Sunset Lake Neighborhood Meeting on Road Proiect on Thursday, February 23, 2017 City Administrator Bryan Bear informed Council a neighborhood meeting had been scheduled for the property owners who are part of the north Sunset Lake road project to discuss the plans for proposed improvements. Roads included in this project area are: Homestead Avenue, 132nd Street, Homestead Drive, and 126d' Street. The meeting was scheduled for Thursday, February 23, 2017 from 5-7 p.m. at the Rice Lake Center. Petryk made motion, Klein seconded, to schedule a meeting for Thursday, February 23, 2017 to attend the North Sunset Lake Neighborhood meeting. All Ayes. Motion carried. Joint Comprehensive Plan Workshop on Monday, February 27, 2017 At its January 3, 2017 meeting, the Council tentatively scheduled a joint workshop with the Planning Commission to begin discussions on the 2040 Comprehensive Plan. The workshop was Hugo City Council Meeting Minutes for February 6, 2017 Page 7 of 7 to be held on Monday, February 27, 2017 at 7 p.m. in the Oneka Room. All City boards and commissions were invited to attend and participate. Miron made motion, Klein seconded to schedule a meeting to attend the joint workshop to discuss the 2040 Comprehensive Plan. All Ayes. Motion carried. HBA Business Breakfast/Mayor State of the City Address on Tuesday, February 28, 2017 City Administrator Bryan Bear informed Council they were invited to the Hugo Area Business Association's Business Networking Breakfast at the Blue Heron Grill on Tuesday, February 28, 2017 from 7:30-9:00 a.m. Mayor Weidt will deliver the State of the City Address. Klein made motion, Petryk seconded, to schedule a meeting to attend the HBA Business Breakfast on Tuesday, February 28, 2017 at 7:30 a.m. All Ayes. Motion carried. Kidz'n Biz on Saturday, April 29, 2017 The Annual Kidz-n-Biz Fest will take place on Saturday, April 29, 2017 at the Oneka Elementary School from 11:00 a.m. to 2:00 p.m. Miron made motion, Klein seconded, to schedule a meeting to attend the Kidz'n Biz festival on Saturday, April 29, 2017 at 11:00 a.m. All Ayes. Motion carried. Adiournment Miron made motion, Klein seconded, to adjourn at 7:52 p.m. Respectfully Submitted, Michele Lindau, City Clerk