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2017.07.05 CC Packet
AGENDA HUGO CITY COUNCIL WEDNESDAY, JULY 5, 2017 - 5:00 PM HUGO CITY HALL A. CALL TO ORDER B. ROLL CALL C. PLEDGE OF ALLEGIANCE D. APPROVAL OF MINUTES 1. June 13, 2017 Comprehensive Plan Workshop 2. June 19, 2017 City Council Meeting E. APPROVAL OF AGENDA F. APPOINTMENTS/PRESENTATIONS 1. G. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion and a roll call vote. If a member of the City Council or the public wishes to discuss an item, that item will be removed from the Consent Agenda and will be considered separately. 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Worker Jeff Maas 3. Approve Annual Performance Review for Community Development Assistant Rachel Leitz 4. Approve Pay Request No 1 to T.A. Schifsky's for the North Sunset Lake Street Reconstruction Project 5. Approve Special Event Permit for Wilson Tool Company Picnic on Saturday, August 12, 2017 6. Approve Temporary Liquor License to Hugo Lions Club for the Wilson Tool Employee Picnic on Saturday, August 12, 2017 7. Approve Temporary Liquor License to Hugo Lions Club for the Tough Mudder for July 14-16, 2017 8. Approve Resolution Adopting the MN General Records Retention Schedule 9. Approve Hiring of Dan Determan as a Probationary Firefighter on the Hugo Fire Department 10. Approve Hiring of Consultant to Provide Specifications for Fire Department Roof and Rooftop Units 11. Approve Time Change for the Historical Commission Meetings 12. 13. 14. H. PUBLIC HEARING 1. Issuance of Therapy Facilities Revenue Bonds — Minnesota Autism Center Project 2. I. UNFINISHED BUSINESS 1. 2. J. NEW BUSINESS 1. 2. K. VISITOR PRESENTATIONS 1. 2. L. COUNCIL PRESENTATIONS 1. Yellow Ribbon Network Update 2. M. ADMINISTRATIVE PRESENTATIONS 1. 2. N. ADJOURNMENT BACKGROUND MEMO FOR THE CITY COUNCIL MEETING ON JULY 6, 2015 D.1 June 13, 2017 Comprehensive Plan Workshop D.2 June 19, 2017 City Council Meeting Staff recommends Council approve the above minutes as presented. G. 1 Approval of Claims Staff recommends Council approve the Claims Roster as presented. G. 2 Approve Annual Performance Review for Public Works Worker Jeff Maas Jeff Maas was hired by the City of Hugo on July 24, 2006 as a Public Works Worker and has worked for eleven years in the Public Works Department. Public Works Director Scott Anderson recommends Council approve the annual performance review for Public Works Worker Jeff Maas. G.3 Approve Annual Performance Review for Community Development Assistant Rachel Leitz Rachel Leitz was hired as a Community Development intern on January 12, 2015. At the July 6, 2015 meeting, the Council approved the hiring of Rachel as the new full-time Community Development Assistant with a start date of July 13, 2015. Planner Rachel Juba recommends Council approve the annual performance review for Community Development Assistant Rachel Leitz. GA Approve Pay Request No 1 to T.A. Schifsky's for the North Sunset Lake Street Reconstruction Proiect The City of Hugo has received Pay Request No. 1 from T.A. Schifsky's for the North Sunset Lake Street Reconstruction Project. City Engineer Mark Erichson and Senior Engineering Technician Steve Duff has reviewed the Pay Request and found it to be satisfactory for work completed to date on this project. Staff recommends Council approve Pay Request No. 1 to T.A. Schifsky in the amount of $144,660.06 for work completed to date on the North Sunset Lake Street Reconstruction Project. G.5 Approve Special Event Permit for Wilson Tool Company Picnic on Saturday, August 12, 2017 Wilson Tool has applied for a Special Event Permit for their annual company picnic on Saturday, August 12, 2017. A special event permit is required because they expect approximately 1,000 people to attend, there will an amplified sound system, and alcohol will be served. Staff recommends Council approve the Special Event Permit for Wilson Tool to hold their annual picnic at the Hanifl Fields and Shelter on Saturday, August 12, 2017. G.6 Approve Temporary Liquor License to Hugo Lions Club for the Wilson Tool Employee Picnic on Saturday, August 12, 2017 As in past years, the Hugo Lions Club has applied for a Temporary Liquor License to serve alcohol at the annual Wilson Tool picnic to be held at the Hanifl Shelter and Fields. The Lions Club has provided a Certificate of Liquor Liability Insurance, and Wilson Tool has secured two Washington County deputies to be on site during the event. Staff recommends Council approve the Temporary Liquor License for the Wilson Tool picnic on August 12, 2017. G.7 Approve Temporary Liquor License to Hugo Lions Club for the Tough Mudder for July 14-16, 2017 The Hugo Lions Club has applied for a Temporary Liquor License to serve beer at the Tough Mudder event to be held at Wild Wings Game Farm on July 14-16, 2017. The Lions Club has provided a Certificate of Liquor Liability Insurance, and Tough Mudder has secured Washington County deputies to be on site during the event. Staff recommends Council approve the Temporary Liquor License for the Tough Mudder event on July 14-16, 2017. G.8 Approve Resolution Adopting the MN General Records Retention Schedule This City General Records Retention Schedule establishes minimum retention periods for city records based on their administrative, fiscal, legal and historical value. The State Disposition Panel (State Auditor, Office of Attorney General and State Archivist) recently approved the revised General Records Retention Schedule for MN Cities in April 2017. The City last adopted the Records Retention Schedule as part of the City's Data Practices Policy in 2008. Staff recommends Council approve the resolution adopting the MN General Records Retention schedule. G.9 Approve Hiring of Dan Determan as a Probationary Firefighter on the Hugo Fire Department Dan Determan has nearly completed the requirements to be hired as a probationary firefighter on the Hugo Fire Department. Fire Chief Kevin Colvard recommends Council approve the appointment of Dan Determan as a probationary firefighter pending the successful completion of a medical evaluation. G.10 Approve Hiring of Consultant to Provide Specifications for Fire Department Roof and Rooftop Units Staff has been working with the Fire Department on evaluation of the department's building roof and rooftop mechanical equipment, which has surpassed its serviceable life. To begin the process of replacement, it will be necessary to hire a contractor to develop the plans and specs for the project. The City will then go through the competitive bidding process. Staff recommends Council approve the hiring of a contractor to prepare the plans and specs for the replacement of the Fire Hall roof and rooftop mechanical equipment. G.11 Approve Time Change for the Historical Commission Meetings The Hugo Historical Commission has held their meetings on the third Tuesday of the month at 6:30 p.m. Members of the Commission discussed the meeting time and whether it was the still the best time for everyone's schedule. The Commission elected to meet earlier in the day at 1 p.m. Staff recommends Council approve the change in time for the meetings of the Historical Commission from 6:30 p.m. to 1 p.m. H.1 Public Hearing on the Issuance of Therapy Facilities Revenue Bonds — Minnesota Autism Center Proiect A public hearing was held on June 5, 2017 on the proposal to issue these bonds; however, the hearing was invalid due to lack of public notice. At the June 19, 2017, City Council meeting, the Council adopted a resolution calling for a public hearing on a proposal to Issue Therapy Facilities Revenue Bonds in an amount of no more than $5.1 million, on behalf of the Autism Opportunities Foundation, a Minnesota nonprofit corporation doing business as the Minnesota Autism Center (the "Borrower"). The bond proceeds will be used to finance the acquisition, construction, and equipping of an intensive therapy center for children and adults ages 10 to 21 diagnosed with autism spectrum disorder ("ASD"). The project will be located at 2010 Silver Bell Road in Eagan, Minnesota. The Borrower has agreed to pay the City of Hugo an issuer's administrative fee of 1/4 of I% of the principal amount of the bonds. Briggs and Morgan, the City's bond counsel, has reviewed this request and finds it to be a proper use of the City's bonding authority. The City is only serving as the bond issuer and will have no obligations for repaying investors. Following the public hearing, staff recommends adoption of a Resolution Approving Issuance and Sale of Therapy Facilities Revenue Bonds. L.1 Yellow Ribbon Network Update Council Members Chuck Haas and Phil Klein will report to Council any updates on the City of Hugo's Yellow Ribbon Network activities. N. Adiournment MINUTES FOR THE HUGO CITY COUNCIL EASTERN HUGO 2040 COMPREHENSIVE PLAN WORKSHOP TUESDAY, JUNE 13, 2017 RICE LAKE CENTRE PRESENT: Klein, Petryk, Miron, Haas ABSENT: Weidt ALSO PRESENT: Landform Planner Kendra Lindahl, Landform Planner Mary Matze, City Engineer Mark Erichson, Planner Rachel Juba, and Community Development Assistant Rachel Leitz. The meeting was called to order at 7:00 pm by Acting Mayor Petryk. The workshop was held for the purpose of providing information on the Comprehensive Plan as it relates to the planning of Eastern Hugo. A presentation was made by Juba providing background on rural planning in Hugo and what type of comments the City was looking for from the residents. Staff solicited comments from residents and property owners. There were approximately 45 people that attended. At the open house, existing plans for the City were showcased and followed by surveys completed focusing on rural planning. The meeting adjourned at approximately 8:45 pm. Respectfully Submitted, Rachel Juba Planner MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, JUNE 19, 2017 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, Finance Director Ron Otkin, Planner Rachel Juba, Accounting Clerk Anna Wobse, and City Clerk Michele Lindau June 5, 2017 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the June 5, 2017, City Council meeting as presented. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Petryk seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Resignation of Planning Commissioner Bob Rosenquist 3. Approve Resignation of Planning Commissioner Chantell Knauss 4. Approve Advertisement for Vacancies on the Planning Commission 5. Approve Appointment of Craig Moen as a Member of the Historical Commission 6. Approve Summary Ordinance for Pool Ordinance 7. Approve Summary Ordinance for Parking Ordinance 8. Approve Resolution Approving First Amendment to 2015 Educational Facility Revenue Bond 9. Approve Resolution Calling for a Public Hearing on the Issuance of Revenue Bonds - Minnesota Autism Center Project 10. Approve Promotions of Rick Gregoire, Tom Kaspszak, and Ron Gray to Engineer Positions on the Hugo Fire Department 11. Approve Resolutions Approving Final Plat and Development Agreement for Clearwater Cove 4th Addition 12. Approve Resolution Approving Encroachment Agreement for 5370 157th Street North All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resignation of Planning Commissioner Bob Rosenquist Planning Commissioner Bob Rosenquist had submitted his request of resignation after serving nearly 22 years on the Hugo Panning Commission. Adoption of the Consent Agenda approved the resignation of Planning Commissioner Bob Rosenquist. Approve Resignation of Planning Commissioner Chantell Knauss Planning Commissioner Chantell Knauss had submitted her letter of resignation after serving on the Hugo Planning Commission since January 12, 2012. Adoption of the Consent Agenda approved the resignation of Planning Commissioner Chantell Knauss. Approve Advertisement for Vacancies on the Planning Commission Adoption of the Consent Agenda approved the advertisement for vacancies on the Planning Commission. Approve Appointment of Craig Moen as a Member of the Historical Commission Craig Moen had applied to be a member of the Hugo Historical Commission. Adoption of the Consent Agenda approved the appointment of Craig Moen to the Historical Commission with a term to expire on December 31, 2018. Approve Summary Ordinance for Pool Ordinance At its June 5, 2017, meeting, Council approved an ordinance regulating swimming pools. Adoption of the Consent Agenda approved the summary ordinance for publication. Approve Summary Ordinance for Parking Ordinance At its June 5, 2017, meeting, Council approved an ordinance revising the parking ordinance and related ordinances in the City Code. Adoption of the Consent Agenda approved the summary ordinance for publication. Approve Resolution Approving First Amendment to 2015 Educational Facility Revenue Bond The City of Hugo was asked to approve an amendment to the Financing Agreement related to the conduit bonds that were issued in 2015 on behalf of the Minnesota Autism Center. The amendment clarified and set the level of premium the Minnesota Autism Center shall pay to Wells Fargo Bank in the event of early redemption of any or all of the bonds. Although the amendment was agreed to between the two parties, any amendment to the Financing Agreement needed to be approved by the City Council since the City of Hugo issued the bonds. Adoption of the Consent Agenda approved RESOLUTION 2017-18 PROVIDING FOR THE FIRST AMENDMENT TO EDUCATIONAL FACILITY REVENUE BOND (MINNESOTA AUTISM CENTER PROJECT), SERIES 2015 AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATED THERETO. Approve Resolution Calling for a Public Hearing on the Issuance of Revenue Bonds - Minnesota Autism Center Proiect At its June 5, 2017 meeting, the Council held a public hearing on this issue; however the hearing is invalid because the City's legal newspaper failed to publish the required notice for the public hearing. The City of Hugo is being asked to consider issuing Tax -Exempt Revenue Bonds, in an amount of no more than $5.1 million, on behalf of the Autism Opportunities Foundation (the "Borrower"), a Minnesota nonprofit corporation doing business as the Minnesota Autism Center. The bond proceeds will be used to finance the acquisition, construction, and equipping of an intensive therapy center for children and adults ages 10 to 21 diagnosed with autism spectrum disorder ("ASD"). The project will be located at 2010 Silver Bell Road in Eagan, Minnesota. The Borrower has agreed to pay the City of Hugo an issuer's administrative fee of 1/4 of 1% of the principal amount of the bonds in consideration for the City of Hugo acting as issuer. A public hearing on the proposal has been scheduled for July 5, 2017. Briggs and Morgan, the City's bond counsel, has reviewed this request and finds it to be a proper use of the City's bonding authority. Thus, the Finance Department recommended that the City Council approve a Resolution Calling for a Public Hearing on the Issuance of Revenue Bonds and Authorizing the Publication of a Notice of the Hearing. Adoption of the Consent Agenda approved the RESOLUTION 2017-19 CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF REVENUE BONDS AND AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING (MINNESOTA AUTISM CENTER PROJECT). Approve Promotions of Rick Gregoire, Tom Kasmak, and Ron Gray to Engineer Positions on the Hugo Fire Department Fire Chief Kevin Colvard recommended Council approve the promotions of three Hugo Firefighters. Adoption of the Consent Agenda approved the appointment of Rick Gregoire, Tom Kaspszak, and Ron Gray to engineer positions on the Hugo Fire Department effective June 1, 2017. Approve Resolutions Approving Final Plat and Development Agreement for Clearwater Cove 411 Addition D.R. Horton had requested approval of a final plat in order to plat 14 residential lots and one outlot on a 10.39 acre parcel located south of Frenchman Road (CSAH 8) and east of Everton Avenue North. The site is currently a vacant outlot. The City Council had reviewed the PUD General Plan and preliminary plat for Clearwater Cove at its August 3, 2015 meeting. The final plat will plat the last 20 lots from the Clearwater Cove preliminary plat to complete the development. Adoption of the Consent Agenda approved RESOLUTION 2017-20 APPROVING A FINAL PLAT AND DEVLEOPMENT AGREEMENT FOR D.R. HORTON, INC. — MINNESOTA FOR CLEARWATER COVE 4th ADDITION Approve Resolution Approving Encroachment Agreement for 5370 157' Street North James and Amy Webb had applied for an encroachment agreement to construct a deck on the back of their home located at 5370 157th Street North. The 10 x 14 foot deck would be built within the drainage and utility easement. At the time of construction, a sliding glass door was installed with the idea that a deck could be constructed at this location. A drainage and utility easement covers the majority of the rear yard and begins five feet behind the home. Adoption of the Consent Agenda approved RESOLUTION 2017-21 APPROVING AN ENCROACHMENT AGREEMENT FOR JAMES AND AMY WEBB TO ALLOW CONSTRUCTION OF A DECK WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 5370 157TH STREET NORTH. Public Hearing on the Drainage and Utility Easement Vacation for Outlot A, Clearwater Cove 3rd Addition D.R. Horton had requested a vacation of the existing drainage and utility easement located over Outlot A, Clearwater Cove 3rd Addition. Planner Rachel Juba explained that Outlot A would be used for the development of Clearwater Cove 4th Addition, and new drainage and utility easements would be placed on the lots at the time the final plat was recorded. Vacation of this easement required a public hearing. Mayor Weidt opened the public hearing. There were no comments, and Weidt closed the public hearing. Klein made motion, Miron seconded, to approve the notice to vacate the drainage and utility easement located over Outlot A, Clearwater Cove 3rd Addition. All Ayes. Motion carried. Yellow Ribbon Network Update Council Members Chuck Haas and Phil Klein reported to Council on the City of Hugo's Yellow Ribbon Network activities. Members of the Yellow Ribbon Network will be attending an event at Camp Ripley. YRN representatives attended the award ceremony for Blattner Energy in Avon, MN where 150 Blattner employees attended, and the YRN received another donation from them. The YRN is assisting a family of the 133rd Air Wing visit a family member who is hospitalized. The YRN is providing transportation to a Korean War Vet who is moving. Sponsorships and grants for the Pheasant Hunt are being received. Burger Night is Wednesday, June 28, 2017, and will be sponsored by Mark Shwope from Keller Williams. Approve Rescheduling of the July 3, 2017 City Council Meeting to July 5, 2017 due to the Independence Day Holiday Due to the Independence Day Holiday, staff recommended Council reschedule the July 3, 2017 meeting to July 5, 2017. Haas made motion, Miron seconded, to reschedule the first meeting in July to July 5, 2017 at 5:00 p.m. All Ayes. Motion Approve the Closing of City Hall on July 3, 2017 The City's Personnel Policy allows employees to take off one day of their choice as a personal holiday. Staff elected to request their personal day be taken on Monday, July 3, 2017, and to close City Hall that day. Weidt made motion, Petryk seconded, to approve the closing of City Hall on July 3, 2017 Adjournment Klein made motion, Miron seconded, to adjourn at 7:16 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk City of Hugo Claims July 5, 2017 G. 1 Vendor Invoice Amount Description Department ACME Tools 4938732 $ 350.59 Shoe Tools Public Works Advanced Graphix Inc 197162 $ 115.00 Decals Fire Deet Alert -All Corp. 217050214 $ 510.00 HFD Pens Fire Dept Alert -All Corp. 217050216 $ 590.00 Plastic Fire Hats & Ke-, chains Fire Dept Alex Air Apparatus Inc 32985 $ 497.50 SCBA Equipment Maintenance & Repairs Fire Dept AI's Coffee Company 154157 $ 63.95 Breakroom Supplies Gen Gov't Bldgs Applied Leasing and Service LLC 10777 $ 375.00 Pump Repairs - Well No. 3 Water Utilitv ARC Irrigation 5677 $ 2,166.51 CSAH 8 Irritation System Parts & Repairs Street Dept ARC Irrigation 5678 $ 217.15 CSAH 8 Irrigation System Parts & Rei.lairs Street Del t Aspen Equipment Company 10177663 $ 864.61 Parts & Labor - Unit #204 Street Dept CC Stitched 6/26/2017 $ 360.00 Safety Gear Public Works CDW Government HZT7845 $ 114.70 Laptop Battery Fire Dept City of Roseville 223111 $ 1,905.16 Laserfiche Licenses (2) Administration City of Scandia 61127 $ 25.00 Tour de Hugo Special Event Application Fee Parks Dept Comcast 6/11/2017 $ 239.85 Business Internet (thru July 20) Administration Cragun's Resort & Hotel MRPA Conf. $ 351.12 Lodging - Shayla Denaway (MRPA Conference! Parks Dept De Lage Landen Financial Services Inc 54840540 $ 311.37 June Copier Lease Payment Administration Dell Marketing LP 10172166843 $ 163.79 Computer Monitor Building Inspections Duff, Steve CLAIM $ 189.95 Work Boot Reimbursement Engineering Dept E.H. Renner & Sons Inc 156220000 $ 18,580.00 Pump Re::airs - Well No. 3 Water Utility Earl F. Andersen 0114692 -IN $ 59.90 Sign Flags & Cones Street Dept ECM Publishers Inc Renewal $ 52.00 1 Year Subscrintion - Forest Lake Times Ordinances/Proceedings ESS Brothers & Sons Inc XX3025 $ 9,593.25 Adjustable Rings, Wrap & Sealant Stormwater Fund Fire Service Management 16980 $ 207.11 Turnout Gear Re. -,airs & Cleaning Fire Dept First State Tire Recvcling 103914 $ 106.00 Tire Recycling Recycling Foremost Promotions 395852 $ 1,040.82 HFD Tumblers & Can Coolers Fire DeA Government Finance Officers Assoc 131002 $ 170.00 Annual Membership Fees - Otkin Finance Dept HD Supply Waterworks LTD H374026 $ 2,990.99 Radio Meters Water Utility Hisdahl Inc 15860 $ 62.05 Par Tags & Locker Tags Fire Dept Hisdahl Inc 15852 $ 48.15 Par Taus & Locker Tags y Fire Dept Holiday Companies 10602 $ 11.40 Fuel Street Dept Holiday Companies 193157454 $ 19.92 Fuel Fire Dept Holiday Companies 104450095 $ 62.00 Fuel Fire Dept Innovative Office Solutions LLC IN1651761 $ 184.80 Copy Paper Administration Innovative Office Solutions LLC IN1651761 $ 119.52 Binder Clips, Adhesive Spray, Envelope Glue, Etc Administration Innovative Office Solutions LLC IN1651761 $ 57.96 Colored Paaer Parks Dept Innovative Office Solutions LLC IN1651761 $ 45.16 Breakroom Supplies Gen Gov't Bldgs Innovative Office Solutions LLC IN1651761 $ 42.85 First Aid Kit Gen Gov't Bldgs Innovative Office Solutions LLC IN1651761 $ 17.58 Duct Tape Building Inspections Instrumental Research Inc _ 202 $ 100.00 Water Bacteria Testing Water Utility Integra Telecom - Allstream 14716441 $ 91.45 Fax Lines Administration Knowlan's Super Markets Inc 41 $ 19.98 Meeting Supplies Public Works Knowlan's Super Markets Inc 5006 $ 24.96 Meeting Supplies (Comp Plan Open Houser Planning & Zoning Knowlan's Super Markets Inc 6418 $ 27.16 Soft Drinks for Lobby Machine Gen Gov't Bldgs L.T.G. Power E�iuif-ment 214064 $ 240.02 Parts - Unit #338 Parks Dept Landform 25875 $ 3,236.07 2040 Comp Plan Planning & Zoning Laughlin's Pest Control 11206 $ 85.00 June Pest Control Service (CH) Gen Gov't Bldgs Lawson Products 9305018219 $ 627.53 Bulk Hardware Supplies Public Works Lebens Floral & Garden 7682 $ 550.00 Landscaping Supplies Gen Gov't Bldgs Loffier Companies Inc 2538559 $ 253.80 June Copier Service Payment Administration Lubrication Technologies Inc 962479 $ 80.00 Used Oil Filters Pick Up Public Works Martin -McAllister 11049 $ 500.00 Public Safety Assessment - Jon Almond Fire Dept Martin -McAllister 11049 $ 500.00 Public Safety Assessment - Daniel Determan Fire Dept Menards 55154 $ 49.98 Raingarden Supplies Gen Gov't Bld-gs Menards 54488 $ 155.56 Good Neighbor Da -,s Supplies Parks Dept Menards 54710 $ 30.50 Lumber Sewer Utility Menards 55145 $ 54.22 Lumber & Supplies Parks Dept Menards 55145 $ 118.47 Torch Parks Dept Menards 54433 $ 15.99 Shed Supolies - ComF.ost Site Recycling Minnesota Cleaning Services Inc 017P002 $ 605.00 June Cleaning Service Gen Gov't Bldgs Minnesota Cleaning Services Inc 017P003 $ 500.00 June Cleaning Service Public Works Minnesota Cleaning Services Inc 01713003 $ 225.00 June Cleaning Service Fire Dept Minnesota Cleaning Services Inc 017P004 $ 100.00 June Cleaning Service - Hanifl Parks Dept Municipal Emergency Services Inc IN1138574 $ 391.12 Structural Boots Fire Dept Olson's Sewer Service Inc 84779 $ 620.00 PW Facility Septic System Pumping Public Works Oxygen Service Com any 8077272 $ 55.00 Weldin_: Supplies Public Works Press Publications 558985 $ 94.86 Annual Disclosure of TIF Districts Ordinances/Proceedings Press Publications 558987 $ 147.56 Ad for Bids - Beaver Bonds Sewer Rehabilitation Project Sewer Utility Rabouin Inc CLAIM $ 3000.00 2018 Assessment - Partial Billing #6 Assessor Page 1 City of Hugo Claims July 5, 2017 G. 1 Vendor Invoice Amount Description Department Rehbeins Black Dirt 7873 $ 150.00 Pulverized Black Dirt Parks Dept SHI International Corp B06695362 $ 678.00 Adobe Volume License Community Develo ment Signature Lighting Inc 1099 $ 554.19 Streetlight Underground Locating Street Dept SiteOne Landscape Supply LLC 80880084 $ 10.25 Irrigation Hardware Parks Dept SiteOne Landscape Supply LLC 81056098 $ 60.02 Herbicide Parks Dept SiteOne Landscape Supply LLC 81056098 $ 126.70 Grass Seed Mix Parks Dept SiteOne Landscape Supply LLC 81056098 $ 5.45 Irrigation Hardware Parks Dept Snap-On Industrial ARV / 32865355 $ 37.06 Shop Tools Public Works Stillwater Area Public Schools 1718-876 $ 25.00 Tour de Hugo Permit Parks Dept Summit Fire Protection 1181546 $ 208.00 Annual Fire Alarm System Inspection Fire Dept Sun Life Financial July $ 696.45 Disability Premium Finance Dept T -Mobile 870254054 $ 32.42 Cellular Phone Charges Administration T -Mobile 870254054 $ 1,367.97 Cellular Phone Charges Various Toshiba Financial Services 332627389 $ 214.98 July Copier Lease Payment Fire Dept Toshiba Financial Services 332627389 $ 2.45 Overage Charges (B & W) Fire Dept Toshiba Financial Services 332627389 $ 10.20 Overage Charges :Color) Fire Dept Trade Press Inc T26859 $ 376.00 Parks & Trails Brochures Parks Dept Verizon Wireless 9786011165 $ 40.02 Cellular Phone Charges Fire Dept Washington County 123402 $ 165.00 2017 Citrix License Community Development Washington County 1734 $ 100.00 Tour de Hugo Special Event Application Fee Parks Dept White Bear Locksmith Inc 28015 $ 314.00 Rekey Locks !CH; Gen Gov't Bldgs White Bear Locksmith Inc 28043 $ 52.50 Repairs - Access Control System Gen Gov't Bldgs WSB & Associates May $ 36,572.25 Engineering Fees - See Attached Breakdown Various Yale Mechanical 179313 $ 621.97 Spring HVAC Maintenance & Repairs Fire Dept Yale Mechanical 179361 $ 771.41 Spring HVAC Maintenance & Repairs Public Works Zack's Inc 31826 $ 1,738.58 Shop Towels, Shovels, Gloves, Straps, Rakes, Etc Public Works Total Claims for July 5, 2017 $ 100,312.81 Page 2 � � I r LOl CO i` n �. to Z T 2 N O Im N O 3 = R O C V Q m O co � � I r LOl CO i` N �. to O O O N O �. 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V N N J m (� p p d O N M O r O O O O O O O O O O O O O O O O V y M C7 N O q r CO r CO h o0 v f� T M T O O O � O r r r N r r 1p r Cil r o n, r r O O' y N � n m 0 O E 0 V o a O a) O CD v O w 0 m m ao w w w w w o O o d O CA O (A O (A (A N N N N N N N N N N N N N N N N N N CN N' r r WSB 701 Xenia Avenue South I Suite 300 1 Minneapolis, MN 55416 1 (763) 541-4800 June 27, 2017 Honorable Mayor and City Council City of Hugo 14669 Fitzgerald Avenue North Hugo, MN 55038 Re: Construction Pay Voucher No. 1 North Sunset Lake Area Street Improvement Project S.A.P. 224-123-001 / 224-109-001 City of Hugo, MN WSB Project No. 1904-930 Dear Mayor and Council Members: Please find enclosed Construction Pay Voucher No. 1 in the amount of $144,660.06 for the above - referenced project. The quantities completed to date have been reviewed and agreed upon by the contractor, and we hereby recommend that the City of Hugo approve Construction Pay Voucher No. 1 for T.A. Schifsky & Sons, Inc. If you have any questions or comments regarding the enclosed, please contact me at (763) 287-8532. Thank you. Sincerely, WSB & Associates, Inc. aures L. Stremel, PE Project Manager Enclosures cc: Steve Duff, City of Hugo Rob Stangler, T.A. Schifsky & Sons, Inc. srb Building a legacy — your legacy. Equal Opportunity Employer I wsbeng.com K.101004-830WdminlConstruction AdminlPey Vouchers11804-830 CST LTR VO 1 CTY-hmcc-062717.docx WSB CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project 01904-93 - HUGO - 2017 Street and Utility Improvement Project Pay Voucher No. 1 Contract No. Vendor No. For Period: 6/7/2017 - 6/21/2017 Warrant # Date Funds Encumbered Original 1 $1,273,990.06 Additional I N/A Total $1,273,990.06 Work Certified Work Certified This Pay Voucher To Date Less Amount Less Previous Retained Payments Contractor: T. A. Schifsky & Sons, Inc. 01904-93 2370 East Hwy. 36 $7,613.69 $0.00 $144,660.06 North St. Paul, MN 55109 Contract Amounts Amount Paid This Pay Voucher Original Contract $1,273,990.06 Contract Changes $0.00 Revised Contract $1,273,990.06 Work Certified To Date Base Bid Items $152,273.75 Backsheet $0.00 Change Order $0.00 Supplemental Agreement $0.00 Work Order $0.00 Material On Hand $0.00 Total $152,273.75 Contract No. Vendor No. For Period: 6/7/2017 - 6/21/2017 Warrant # Date Funds Encumbered Original 1 $1,273,990.06 Additional I N/A Total $1,273,990.06 This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Approved By T. A. Schifsky & Sons, Inc. County/City/Project Engineer Contractor Date June 26. 2017 Date City of Hugo Date Page 1 Work Certified Work Certified This Pay Voucher To Date Less Amount Less Previous Retained Payments Amount Paid This Pay Voucher Total Amount Paid To Date 01904-93 $152,273.75 $152,273.75 $7,613.69 $0.00 $144,660.06 $144,660.06 Percent Retained: 5% Percent Complete: 11.9525% Amount Paid This Pay Voucher 1 $144,660.06 This is to certify that the items of work shown in this certificate of Pay Voucher have been actually furnished for the work comprising the above mentioned projects in accordance with the plans and specifications heretofore approved. Approved By Approved By T. A. Schifsky & Sons, Inc. County/City/Project Engineer Contractor Date June 26. 2017 Date City of Hugo Date Page 1 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-93 Pay Voucher No. 1 01904-93 Payment Summary_ No. From Date To Date Work Certified Amount Retained Amount Paid Per Pav Voucher Per Pav Voucher Per Pav Voucher 1 06/07/2017 06/21/2017 $152,273.75 $7,613.69 $144,660.06 Totals: $152,273.75 $7,613.69 $144,660.06 01904-93 Funding Category Report Funding Work Less Less Amount Paid Total Category Certified Amount Previous This Amount Paid No. To Date Retained Pavments Pav Voucher To Date 001 89,960.80 4,498.04 0.00 85,462.76 85,462.76 002 60,142.95 3,007.15 0.00 57,135.80 57,135.80 003 2,170.00 108.50 0.00 2,061.50 2,061.50 Totals: $152,273.75 $7,613.69 $0.00 $144,660.06 $144,660.06 01904-93 Fundina Source Report Accounting Funding Amount Paid Revised Funds Paid To No. Source This Contract Encumbered Contractor Pav Voucher Amount To Date To Date 01 State 02 State 03 Local 85,462.76 406,424.72 406,424.72 85,462.76 57,135.80 237,575.70 237,575.70 57,135.80 2,061.50 629,989.64 629,989.64 2,061.50 Totals: $144,660.06 $1,273,990.06 $1,273,990.06 $144,660.06 Page 2 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-93 Pay Voucher No. 1 01904-93 Proiect Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher SCHEDULE A - STREET IMPROVEMENTS 1 2021.501 MOBILIZATION LS $46,500.00 1 0.25 $11,625.00 0.25 $11,625.00 2 2101.502 CLEARING TREE $300.00 20 10 $3,000.00 10 $3,000.00 3 2101.507 GRUBBING TREE $185.00 20 6 $1,110.00 6 $1,110.00 REMOVE 4 2104.505 CONCRETE S Y $5.00 239 0 $0.00 0 $0.00 DRIVEWAY PAVEMENT REMOVE 5 2104.505 BITUMINOUS S Y $3.00 1643 0 $0.00 0 $0.00 DRIVEWAY PAVEMENT 6 12104.509 REMOVE SIGN EACH $25.00 29 0 $0.00 0 $0.00 SAWING 7 2104.513 BITUMINOUS LF $2.00 117 0 $0.00 0 $0.00 PAVEMENT (FULL DEPTH) 8 2104.523 SALVAGE SIGN EACH $25.00 9 0 $0.00 0 $0.00 SALVAGE AND 9 2104.601 REINSTALL LS $1,000.00 1 0 $0.00 0 $0.00 LANDSCAPE STRUCTURES SALVAGE AND 10 2104.602 REINSTALL EACH $125.00 12 0 $0.00 0 $0.00 MAILBOX COMMON 11 2105.501 EXCAVATION CU YD $17.00 937 0 $0.00 0 $0.00 (EV) (P) SUBGRADE 12 2105.507 EXCAVATION C Y $10.00 1407 0 $0.00 0 $0.00 (EV) SELECT 13 2105.522 GRANULAR C Y $10.00 1407 0 $0.00 0 $0.00 BORROW (CV) 14 2105.601 DEWATERING LS $100.00 1 0 $0.00 0 $0.00 SOIL 15 2105.604 STABILIZATION S Y $3.85 1000 0 $0.00 0 $0.00 GEOGRID 16 2105.604 GEOTEXTILES Y $2.00 2000 0 $0.00 0 $0.00 FABRIC TYPE V 17 2112.501 SUBGRADE RDST $240.00 160 100 $24,000.00 100 $24,000.00 PREPARATION STREET 18 2123.610 SWEEPER (WITH HOUR $100.00 40 0 $0.00 0 $0.00 PICKUP BROOM) 19 2130.501 WATER (DUST M $30.00 120 0 $0.00 0 $0.00 CONTROL) GALLONS AGGREGATE 20 2211.503 BASE (CV) CLASS C Y $5.00 990 0 $0.00 0 $0.00 5 RECLAIMED Page 3 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-93 Pay Voucher No. 1 01904-93 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 21 2211.607 AGGREGATE CU YD $8.00 2170 0 $0.00 0 $0.00 BASE PLACED 22 2215.501 FULL DEPTH S Y $1.95 45480 26845 $52,347.75 26845 $52,347.75 RECLAMATION 23 2221.604 SHOULDER BASE S Y $3.85 4249 0 $0.00 0 $0.00 AGGREGATE BITUMINOUS 24 2231.501 PATCHING TON $60.00 100 0 $0.00 0 $0.00 MIXTURE 25 2504.602 IRRIGATION SYSTEM REPAIR EACH $325.00 10 0 $0.00 0 $0.00 26 2505.601 UTILITY LS $500.00 1 0 $0.00 0 $0.00 COORDINATION CONCRETE 27 2531.501 CURB & GUTTER L F $11.00 4250 0 $0.00 0 $0.00 DESIGN SPECIAL 6" CONCRETE 28 2531.507 DRIVEWAY S Y $48.45 239 0 $0.00 0 $0.00 PAVEMENT 29 2540.602 MAIL BOX EACH $100.00 12 0 $0.00 0 $0.00 (TEMPORARY) 30 2563.601 TRAFFIC LS $28,500.00 1 0.25 $7,125.00 0.25 $7,125.00 CONTROL 31 2563.610 FLAG PERSON HOUR $65.00 80 0 $0.00 0 $0.00 32 2564.531 SIGN PANELS SF $35.00 174 0 $0.00 0 $0.00 TYPE C 33 2564.602 F&I SIGN PANEL EACH $325.00 4 0 $0.00 0 $0.00 TYPE SPECIAL 34 2564.602 REINSTALL SIGN EACH $135.00 9 0 $0.00 0 $0.00 35 2573.502 SILT FENCE, L F $1.95 5368 0 $0.00 0 $0.00 TYPE MS FLOTATION SILT 36 2573.505 CURTAIN TYPE L F $5.00 360 0 $0.00 0 $0.00 STILL WATER STORM INLET 37 2573.530 PROTECTION EACH $40.00 109 0 $0.00 0 $0.00 (CULVERT) STABILIZED 38 2573.535 CONSTRUCTION LS $1,000.00 1 0 $0.00 0 $0.00 EXIT 39 2573.540 FILTER LOG LIN FT $4.00 200 0 $0.00 0 $0.00 TYPE ROCK LOG FILTER LOG 40 2573.540 TYPE STRAW LIN FT $1.00 10101 880 $880.00 880 $880.00 BIOROLL 41 2574.525 LOAM TOPSOIL CU YD $10.00 1116 0 $0.00 0 $0.00 BORROW (CV) 42 2575.501 SEEDING ACRE $1,000.00 0.3 0 $0.00 0 $0.00 43 2575.505 SODDING TYPE S Y $4.25 5876 0 $0.00 0 $0.00 LAWNi Page 4 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-93 Pay Voucher No. 1 01904-93 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher EROSION 44 2575.523 CONTROL S Y $2.00 4840 0 $0.00 0 $0.00 BLANKETS CATEGORY 45 2575.535 WATER (TURF MGAL $5.00 800 0 $0.00 0 $0.00 ESTABLISHMENT) HYDRAULIC 46 2575.563 MATRIX TYPE S Y $0.25 15021 0 $0.00 0 $0.00 MULCH 47 2575.6051 HYDROSEEDING SQ YD $2.00 7403 0 $0.00 0 $0.00 48 2582.502 4" DOUBLE SOLID LIN FT $0.25 10067 0 $0.00 0 $0.00 LINE PAINT 49 2582.502 4" SOLID LINE LF $0.12 20134 0 $0.00 0 $0.00 PAINT 50 T2582.502 24" SOLID LINE LF $5.50 46 0 $0.000 $0.00 PAINT Totals For Section SCHEDULE A - STREET IMPROVEMENTS: I $100,087.751 1 $100,087.75 SCHEDULE B - DRAINAGE IMPROVEMENTS 51 2104.501 REMOVE SEWER L F $10.00 1683 684 $6,840.00 684 $6,840.00 PIPE (STORM) 52 2105.607 1 1/2" CLEAR C Y $55.00 200 0 $0.00 0 $0.00 ROCK 53 2501.515 15" CS PIPE EACH $275.00 86 20 $5,500.00 20 $5,500.00 APRON 54 2501.515 18" CS PIPE EACH $300.00 10 4 $1,200.00 4 $1,200.00 APRON 55 2501.515 24" CS PIPE EACH $350.00 4 2 $700.00 2 $700.00 APRON 56 2501.603 15" PIPE LF $48.00 1386 498 $23,904.00 498 $23,904.00 CULVERT 57 2501.603 18" PIPE LF $50.00 215 120 $6,000.00 120 $6,000.00 CULVERT 58 2501.603 24" PIPE LF $60.00 82 55 $3,300.00 55 $3,300.00 CULVERT 1 59 2502.541 6" PERF PE PIPE LF $25.00 200 0 $0.00 0 $0.00 DRAIN 15" RC PIPE 60 2503.541 SEWER DES 3006 LF $70.00 55 0 $0.00 0 $0.00 CL V CONNECT TO 61 2503.602 EXISTING STORM EACH $4,000.00 1 0 $0.00 0 $0.00 SEWER 62 2503.602 CHIMNEY SEALS EACH $175.00 6 0 $0.00 0 $0.00 CONSTRUCT 63 2506.501 DRAINAGE LF $525.00 5 0 $0.00 0 $0.00 STRUCTURE DESIGN 48-4020 0 64 2506.501 CONST DRAINAGE LF $600.00 6 $0.00 0 $0.00 STRUCTURE DES Page 5 CITY OF HUGO 14669 Fitzgerald Avenue North Hugo, MN 55038 Project No. 01904-93 Pay Voucher No. 1 01904-93 Project Material Status Quantity Line Item Description Units Unit Price Contract This Amount This Quantity Amount Quantity Pay Pay Voucher To Date To Date Voucher 72-4020 CONSTRUCT DRAINAGE 65 2506.502 STRUCTURE EACH $1,800.00 3 0 $0.00 0 $0.00' DESIGN SPECIAL 1 (2'X3') CONSTRUCT DRAINAGE 66 2506.502 STRUCTURE EACH $1,650.00 1 0 $0.00 0 $0.00 DESIGN SPECIAL 2 CASTING 67 2506.516 ASSEMBLY EACH $500.00 1 0 $0.00 0 $0.00 (CATCH BASIN) CASTING 68 2506.516 ASSEMBLY EACH $500.00 1 0 $0.00 0 $0.00 (STORM) 69 2511.501 RANDOM RIPRAP C Y $110.00 82 32.2 $3,542.00 32.2 $3,542.00 CLASS III 70 i 2563.610 UTILITY CREW IHOUR $600.00 10 2 $1,200.00 2 $1,200.00 Totals For Section SCHEDULE B - DRAINAGE IMPROVEMENTS: $52,186.00 $52,186.00 ALTERNATE 1 - BITUMINOUS TYPE SP 9.5 71 2360.501 WEARING COURSE MIX TON $48.69 4457 0 $0.00 0 $0.00 (2,6) TYPE SP 12.5 72 2360.502 NON WEAR TON $45.65 7429 0 $0.00 0 $0.00 COURSE MIX (2,B) TYPE SP 9.5 WEARING 73 2360.603 COURSE SQ YD $19.00 1643 0 $0.00 0 $0.00 MIXTURE (2,B) - 3" THICK Totals For ALTERNATE 1 - BITUMINOUS: $0.001 1 $0.00 Project Totals: 1$162,273.75 L $152,273.75 Page 6 CITY OF EST.1906 Memorandum To: Hugo City Council From: City Clerk Michele Lindau Date: June 29, 2017 Re: Special Event Permit for Wilson Tool Company Picnic on Saturday, August 12, 2017 Wilson Tool has applied for a Special Event Permit to hold their annual company picnic on Saturday, August 12, 2017, between 11 a.m. — 5 p.m. at the Hanifl Fields Shelter and fields. Wilson Tool will also be using the Rice Lake Centre for storage on Saturday. This event requires a Special Event Permit approved by Council because there will be amplified sound, alcohol will be served, and approximately 1,000 people are expected to attend. This is a private event and free of charge to Wilson Tool Employees. There will be catered food, and because it is a private event no permit from Washington County Health Department is necessary for the serving of food. The Hugo Lions Club has made application to the City for a Temporary Liquor License to serve beer and wine coolers during the event, and two Washington County Sheriff Deputies have been secured. Numerous tents ranging in size will be rented and installed by the rental company. Porta - potties, hand washing stations, and trash receptacles will also be provided by Wilson Tool. An amplified PA system for music and announcements will be used throughout the day. Wilson Tool held their annual picnic for several years at Lions Park and held their 50f anniversary celebration last year at Hanifl. Staff believes the event is well planned and recommends Council approve the special event permit subject to the following conditions: CONDITIONS Prior to the Event 1. Applicant will pay the required rental fee for the use of Hanifl Shelter and the Rice Lake Centre. 2. Applicant will provide the City a copy of the signed Hold Harmless Agreement. 3. Applicant will provide the City a copy of the Certificate of Insurance for the event naming the City as additionally insured. 4. Applicant will obtain all necessary electrical permits for the event. 5. Applicant will contact the Hugo Public Works Director regarding the condition of the fields to determine if they can be driven on for the purpose of delivering tables and chairs, etc. 6. Applicant will contact the Public Works Director to establish the timing of marking the location of the sprinkler system on the fields. During the Event 7. The applicant shall conduct the event as described and in accordance with the approved plans submitted with the application. 8. All parking will be on the paved parking lot area. 9. Wristbands will be worn by those 21 years of age and older to identify persons who can consume alcohol. 10. Weather conditions will be monitored during the event and delays/cancellations will be determined by the responsible person. After the Event 11. Inflatable bounce houses will be deflated immediately after the event to prevent unsupervised use. 12. Tables, chairs, tents and all other items as part of the event will be removed by Monday, August 14, 2017. 13. Applicant will properly dispose of all trash generated as part of this event. Minor changes to this permit may be approved by City staff. Changes staff deems to be significant will require Council review and approval. ra• ��ty of �ugo Special Event Permit Application Hugo City Hall, 14669 Fitzgerald Avenue North, Hugo, MN 55038 - Phone (651) 762-6300 - FAX (651) 426-2859 Application Fee: $75.00 PAID -S -b - APPLICANT Name: 6Ul. l So /I/ L� �d L_. - Address: /-j ►rhe CJC' 2�4v/.�If�2�Z5c. Phone: (a �� J/,� O7FAX:&Y ,??v'` ��� Email:&Z C -AJ,! 15ra, / 00% •co,� Signature: G f ' Date:. �� r EVENT INFORMATION Address: t Date• 2 - l c-�- -/ '-7j 6 'P 0-77 PROPERTY OWNER/MANAGER Name: Address: Phone: FAX: Email: Signature: Date: DESCRIPTION OF EVENT Please review the items on the check list on the back of the application for information that is required to make this application complete. If there is not enough room below to describe the event please submit on a separate sheet of paper. C. 4-0,016 0 r WA If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. LAj its Bem, -L"s Ce, v00/0(Do APPROVAL � APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT 6T 4L, -&r G - - City or County approving the license Date Approved �rs Fee Amount Permit Date J V 2 -Z01- Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Minnesota Department of Public Safety nGamblring 6 Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 Alcohol a Enforcement APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number "Uyo 'Lkov's CWCD 5-1--oiys-of3 Address City State Zip Code �? o sc,;>, 3-A1 Ip Minnesota I Name of person making application Business phone Home phone p AAaK t4 e►Qcsz--t- 6s1 -Yom{ Date(s) of event Type of organization Au,, 2 26 17 ❑ Club Ej Charitable ❑ Religious ❑ Other non-profit Organization officer's name City State Zip Code ,q V,, Gp, iT"-z,�� L i V� p I Minnesota Organization officer's name City State_ Zip Code `T PAC -It w\. /A S H Uc)a Minnesota Organization officer's name City State Zip Code T"<Z ; Q• L�k� Minnesota ISS -116 Organization officer's name City State Zip Code rnAa_Y- �'E�► OFZ� � C L),Minnesota !eo 3 g Location where permit1 twill be used. If an outdoor area, describe. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. LAj its Bem, -L"s Ce, v00/0(Do APPROVAL � APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT 6T 4L, -&r G - - City or County approving the license Date Approved �rs Fee Amount Permit Date J V 2 -Z01- Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US A60RH CERTIFICATE OF LIABILITY INSURANCE F DATE(MM/DD/YYYY) `./1 11/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Customer Care Center NAME: West Bend Mutual Insurance Company PHONE r Exts: (866) 926-4244 FAX (262)365-2200 1900 South 18th Avenue E-MAIL customercare@wbmi.com ADDRESS: West Bend WI 53095 INSURER(S)AFFORDING COVERAGE NAIC # PRODUCTS GCOMP/OP 2,000,000 INSURERA:West Bend Mutual Insurance _Company 15350 INSURED INSURER B Hugo Lions Club INSURERC: PO BOX 321 INSURER D: BODILY INJURY (Per person) $ INSURER E: Hugo MN 55038 INSURER F: COVERAGES CERTIFICATE NUMBER:17/18 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR - — - IADDLISUBR LTR TYPE OF INSURANCE POLICY NUMBER POLICY EFF POLICY EXP --- --..._. MM'DDn';'YY' MM/DD/rvvr LIMITS X COMMERCIAL GENERAL LIABILITY I EACH OCCURRENCE $ 1, 000, 000 DAMAGETOAENiED _ A CLAIMS -MADE X1 OGCUR PREMISES I Ea occurrence) $ 100,000 A108567 1/1/2017 1/1/2018 MED EXP (Any one person) $ _PERSONAL & ADV INJURY $ 1,000,000 APPLIES PER: NPOLLIICYE❑ GENERAL GREGATE $ 2,000,000 PAGG$ X j CT ❑OC PRODUCTS GCOMP/OP 2,000,000 OTHER: $ AUTOMOBILE LIABILITY IMBINED SINGLE LIMIT $ _LEa accident _ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ NON -OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS _Per accident__ UMBRELLA LIAB OCCUR EACH OCCURRENCE $ EXCESS LIAB _ CLAIMS-MADEi AGGREGATE $ DED RETENTION. $ WORKERS COMPENSATION PER OTH. AND EMPLOYERS' LIABILITY Y / N ' __ STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? NIA — - (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ It yes, describe under -- DESCRIPTION OF OPERATIONS_ below E.L. DISEASE - POLICY LIMIT $ I A Liquor Liability A108575 1/1/2017 1/1/2018 Common Cause Limit 1,000,000 Aggregate 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached H more space Is required) Certificate holder is listed as additional insured for general liability per form WB1890. City of Hugo 14669 Fitzgerald Ave N Hugo, MN 55038 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Sam Gruber/TANYA ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25 (2014/01) The ACORD name and logo are registered marks of ACORD INS025 (201401) FA AM MWNN MUTA DEPARTMENTOF PUBLIC SAFETY Name of organization Hugo Lions Club Address PO Box 321 Name of per: Mark Heifort Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 222, St. Paul, MN 55101 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE Date organized Tax exempt number Jan 1, 1975 5423375 City State Zip Code Hugo Minnesota 55038 Business phone 61249-1449 Home phone 1651-429-1745 Date(s) of event Type of organization L41M J ,j1,1 11-1 — I -C-- l6 AQ l % Q Club 0 Charitable Q Religious Other non-profit Organization officer's name City State Zip Code Dan Balthazor Hugo _ Minnesota 55038 Organization officer's name City State Zip Code Tracy Thomas Hugo Minnesota 55038 Organization officer's name City State Zip Code Craig Tracy White Bear Lake Minnesota 55110 Organization officer's name City State Zip Code Mark Heifort I Hugo Minnesota 55038 Location where permit will be used. If an outdoor area, describe. Wild Wings Game Farm field If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. Lions Clubs Intn. $1,000,000 West Bend Mutual $1,000,000 APPROVAL APPLICATION MUST BE APPROVED BYCITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license / Fee Amount Date Fee Paid Date Approved Permit Date City or County E-mail Address City or County Phone Number Signature City Clerk or County Official 'A—pp- pproved Director Alcohol and Gambling Enforcement CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION«=STATE.MN.US Ac' R CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDD/YYYY) 11/22/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Customer Care Center NAME: West Bend Mutual Insurance Company PHONE (866)926-4244 FAX p y (AlC. No. Extl:-..---....—.—.._. _ ...._ IAIC__No#: (2 62) 365-2200 1900 South 18th Avenue E-MAIL ADDRESS:customercare@wbmi.com West Bend WI 53095 INSURER(SJ AFFORDING COVERAGE NAIC# INSURERA.:West Bend Mutual.. Insurance Compare 15350 INSURED INSURER 8: Hugo Lions Club INSURER C: PO BOX 321 INSURER D: INSURER E: Hugo MN 55038 J INSURER F: COVERAGES CERTIFICATE NUMBER:17/18 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE ADDLISUBRi - ___-- -- POLICY EFF POLICY EXP --- LTR POLICY NUMBER rMM/D YYI (MLVDPaYYYI LIMITS X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 Ix I DAMAGE TO RENTE'b A CLAIMS -MADE OCCUR PREMISESEa occurrence;_ $ 100,000 — A108567 1/1/2017 1/1/2018 1 MED EXP (Any one person) $ j PERSONAL &ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 2,000,000 X POLICY ❑ PRO JECT ❑ LOC PRODUCTS - COMP/OPAGG -- $ 2,000,000 -- --- OTHER: AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 3a accident) $ _ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY AUTOS AUTOS (Per accident) $ NON -OWNED PROPERTY DAMAGE $ HIRED AUTOS AUTOS rPer accidemdl $ UMBRELLA LIAB OCCUR EACH OCCURRENCE EXCESS LIAB CLAIMS -MADE AGGREGATE $ DED RETENTION ,° $ WORKERS COMPENSATION PfFl - AND EMPLOYERS' LIABILITYYIN ! STATUTE ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED? NIA (Mandatory in NH) E.L. DISEASE - EA EMPLOYEE $ If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ A Liquor Liability A108575 1/1/2017 1/1/2018 Common Cause Limit 1,000,000 Aggregate 1,000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached N more space is required) Certificate holder is listed as additional insured for general liability per form WB1890. CERTIFICATE City of Hugo 14669 Fitzgerald Ave N Hugo, MN 55038 ACORD 25 (2014/01) INS025 (201401) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Sam Gruber/TANYA m 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD RESOLUTION 2017 - RESOLUTION ADOPTING THE MINNESOTA GENERAL RECORDS RETENTION SCHEDULE FOR CITY OF HUGO, WASHINGTON COUNTY, MINNESOTA WHEREAS, to comply with the Records Management Statute MS 13 8.17, it is necessary to adopt a plan for managing governmental records including the proper retention and disposal of municipal records; and WHEREAS, the Records Management Statute MS 138.17 establishes the Records Disposition Panel and requires all government entities to follow an orderly process in disposing of government information; and WHEREAS, the State of Minnesota has approved for use by all Minnesota Cities the "Minnesota General Records Retention Schedule for Cities" which authorizes cities adopting said schedule an orderly method of disposing of municipal records; and WHEREAS, the "Minnesota General Records Retention Schedule for Cities" is regularly updated. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Hugo, Minnesota adopts the Minnesota General Records Retention schedule and directs the City Clerk to notify the Minnesota Historical Society/State Archives Department. BE IT FURTHER RESOLVED that following state approval, City Departments are directed to provide for retention and destruction of records as set forth in said schedule and its subsequent revisions. ADOPTED by the City Council this 5t' day of July, 2017 Tom Weidt, Mayor ATTEST: Michele Lindau, City Clerk Agenda Number CITY OF HUGO COMMUNITY DEVELOPMENT DEPARTMENT Memorandum TO: Bryan Bear, City Administrator FROM: Rachel Leitz, Community Development Assistant SUBJECT: Replacement of Fire Hall Roof, Rooftop Mechanical Equipment, and Evaluation of the Installation of Solar Panels. DATE: June 29, 2017 for the City Council meeting of July 5, 2017 1. BACKGROUND: The fire hall was constructed in 1998 and the roof and rooftop mechanical equipment have far surpassed their warranties and serviceable life. The City has been ensuring that the proper maintenance has been done to the roof and mechanical equipment, however, service calls have increased and the roof and roof top mechanical equipment should now be replaced. The City has received quotes estimating the cost of such a project and would fund these replacements from monies in the building maintenance fund. The City will also be doing an analysis on the installation of solar panels, including their cost, payback, and structural analysis of the building to support the panels. City staff will continue to keep the Council updated as the project moves forward. The City will be required, through the competitive bidding law, to go through a competitive bidding process as the cost of this project surpasses state statute requirements for competitive bidding. To begin this process, the City must hire a contractor to put together plan sets and bid specs from currently held plans from the 1998 construction of the building. After this, the City will advertise, open, and investigate bids for the project upon Council approval. 2. CONCLUSION/RECOMMENDATION: City staff has had conversations with the Fire Department and evaluated the roof and roof top mechanical equipment at the fire hall. Staff finds that the fire hall roof and roof top mechanical equipment should be replaced as they have far surpassed their serviceable life and are nearly 20 years old. Staff recommends approval of the hiring of a contractor to draft plan sets and bid specs for the replacement of the fire hall roof and roof top mechanical equipment. CITY OF L1W14669 Fitzgerald Avenue North, Hugo, MN 55038 (651) 762-6300 www.ci.hugo.mn.us EST. 1906 TO: Honorable Mayor Tom Weidt and Members of the City Council FROM: Ron Otkin, Finance Director SUBJECT: Revenue Bonds (Conduit Bonds) Public Hearing DATE: For the City Council Meeting of July 5, 2017 REQUEST FOR CONDUIT BOND FINANCING The City of Hugo is being asked to consider issuing Tax -Exempt Revenue Bonds, in an amount of no more than $5.1 million, on behalf of the Autism Opportunities Foundation (the "Borrower"), a Minnesota nonprofit corporation doing business as the Minnesota Autism Center (the "Borrower"). The bond proceeds will be used to finance the acquisition, construction, and equipping of an intensive therapy center for children and adults ages 10 to 21 diagnosed with autism spectrum disorder ("ASD"). The project will be located at 2010 Silver Bell Road in Eagan, Minnesota. The Borrower has agreed to pay the City of Hugo an issuer's administrative fee of/4 of I% of the principal amount of the bonds in consideration for the City of Hugo acting as issuer. PUBLIC HEARING A public hearing on the proposal has been scheduled for July 5, 2017, after which the Council will be asked to adopt a resolution approving the issuance of bonds. Notice of the public hearing has been published in the Citizen. All persons who appear at the public hearing will be given an opportunity to express their views with respect to the proposal. RISKS TO THE CITY OF HUGO The City of Hugo is only serving as the bond issuer. The Autism Opportunities Foundation is the actual borrower and is solely responsible for repaying investors. The bonds are not moral obligations on the part of the City, and the bonds will not constitute a debt of the City within the meaning of any constitutional or statutory limitation. The issuance of the bonds will not affect the City's credit rating on bonds it issues for municipal purposes. The City will not be required to provide any continuing disclosure or arbitrage calculations regarding the bonds or the project being financed. RECOMMENDATION Briggs and Morgan, the City's bond counsel, has reviewed this request and finds it to be a proper use of the City's bonding authority. Thus, the Finance Department recommends that the City Council approve the attached RESOLUTION APPROVING ISSUANCE AND SALE OF THERAPY FACILITIES REVENUE BONDS (MINNESOTA AUTISM CENTER PROJECT) SERIES 2017. ATTACHMENTS Resolution Approving Issuance and Sale of the Therapy Facilities Revenue Bonds (Minnesota Autism Center Project) Series 2017 (amends and restates Resolution 2017-17 adopted June 5, 2017). 0 EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF HUGO, MINNESOTA Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Hugo, Minnesota, was duly held at City Hall in said City on Wednesday, July 5, 2017, commencing at 5:00 P.M. The following Council Members were present: and the following were absent: Member introduced the following resolution and moved its adoption. RESOLUTION NO. 2017— APPROVING ISSUANCE AND SALE OF THERAPY FACILITIES REVENUE BONDS (MINNESOTA AUTISM CENTER PROJECT) SERIES 2017 WHEREAS, the purpose of Minnesota Statutes, Chapter 469.152 to 469.165 (the "Act"), as found and determined by the Legislature, is to promote the welfare of the state by the active attraction and encouragement and development of economically sound industry and commerce to prevent so far as possible the emergence of blighted and marginal lands and areas of chronic unemployment; and WHEREAS, factors necessitating the active promotion and development of economically sound industry and commerce are the increasing concentration of population in the metropolitan areas and the rapidly rising increase in the amount and cost of governmental services required to meet the needs of the increased population and the need for development of land use which will provide an adequate tax base to finance these increased costs and the need for access to services and employment opportunities for such population; and WHEREAS, the City of Hugo, Minnesota (the "City") desires to facilitate the selective development of the community, retain and improve the tax base and help to provide the range of services, including therapy services, and employment opportunities required by the population; and the Project will assist the City and surrounding communities in achieving those objectives and will enhance the image and reputation of the community; and WHEREAS, pursuant to the Act, the full faith and credit of the City will not be pledged to the payment of the principal of, premium, if any, and interest on the Bonds (as hereinafter defined); and 8345736v2 WHEREAS, the City has received a proposal from Autism Opportunities Foundation d/b/a Minnesota Autism Center, a Minnesota nonprofit corporation (the 'Borrower"), that the City issue its revenue bonds, in one or more series, in the aggregate principal amount of up to $5,100,000 to finance the acquisition, construction, and equipping of an intensive therapy center for children and adults ages 10 to 21 diagnosed with autism spectrum disorder ("ASD"), consisting of a one-story building of approximately 19,378 square feet with classrooms, a playground area, lunch room, gym, therapy room, art room, computer lab, conference rooms, administrative space, and parking lot to be located at 2100 Silver Bell Road in the City of Eagan, Minnesota (the "Project"). The Project will be owned, operated, and managed by the Borrower; and WHEREAS, in accordance with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), the City held a public hearing on June 5, 2017 on the issuance of revenue bonds of the City to finance the Project and adopted Resolution No. 2017-17 approving the issuance of the Bonds; and WHEREAS, subsequent to adoption of Resolution No. 2017-17,it was discovered that, do to no error by the City, notice for a public hearing was not timely published, necessitating a new public hearing; and WHEREAS, in accordance with Section 147(f) of the Code, the City held a public hearing on the date hereof on the issuance of revenue bonds of the City to finance the Project; and WHEREAS, in accordance with Section 147(f) of the Code, the City has been advised by the Borrower that the City of Eagan held a public hearing on June 6, 2017 on the Project and gave its approval to the issuance of the Bonds by the City; and WHEREAS, based on representations of the Borrower, no public official of the City has either a direct or indirect financial interest in the Project nor will any public official either directly or indirectly benefit financially from the Project. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Hugo, as follows: 1. Resolution No. 2017-17 adopted on June 5, 2017 is hereby amended and restated as set forth in this resolution. 2. The Borrower has proposed that the City issue its Therapy Facilities Revenue Bonds (Minnesota Autism Center Project), Series 2017, which may be in one or more series and either as notes or bonds (the 'Bonds"), in an amount not to exceed $5,100,000 to finance the costs of the Project, and to sell the Bonds to Wells Fargo Bank, National Association (the "Purchaser"), as provided herein. 2 8345736v2 3. The Bonds will be issued by the City pursuant to this Resolution and the Financing Agreement (as described below). 4. Pursuant to the terms of a Financing Agreement expected to be dated as of July 1, 2017, between the City, the Borrower, and the Purchaser (the "Financing Agreement"), the City will loan the proceeds of the Bonds to the Borrower to finance the Project. 5. Forms of the following documents have been submitted to the City Council: (a) Financing Agreement; (b) Financing Agreement Assignment; and (c) Form of Bonds. The foregoing documents are hereafter referred to as the "Bond Documents." 6. It is hereby found, determined and declared that: (a) the issuance and sale of the Bonds, the execution and delivery by the City of the Bond Documents and the performance of all covenants and agreements of the City contained in the Bond Documents and of all other acts and things required under the constitution and laws of the State of Minnesota to make the Bond Documents and the Bonds valid and binding obligations of the City in accordance with their terms, are authorized by the Act; (b) it is desirable that the Bonds be issued by the City upon the terms set forth in the Resolution; (c) the basic payments under the Financing Agreement are fixed to produce revenue sufficient to provide for the prompt payment of principal of, premium, if any, and interest on the Bonds issued under this Resolution when due, and the Financing Agreement and Resolution also provide that the Borrower is required to pay all expenses of the operation and maintenance of the Project, including, but without limitation, adequate insurance thereon and insurance against all liability for injury to persons or property arising from the operation thereof, and all taxes and special assessments levied upon or with respect to the Project premises and payable during the term of the Financing Agreement and Resolution; (d) under the provisions of the Act and as provided in the Financing Agreement and this Resolution, the Bonds are not to be payable from or charged upon any funds other than the revenue pledged to the payment thereof; the City is not subject to any liability thereon; no holder of any Bonds shall ever have the right to compel any exercise by the City of its taxing powers to pay any of the Bonds or the interest or premiums thereon, or to enforce payment thereof against any property of the City except the interests of the City in the Financing Agreement which have been assigned to the Purchaser under the Financing Agreement; the Bonds shall not constitute a charge, lien, or encumbrance, legal or equitable upon any property of the City except the interests of the City in the Financing Agreement which have been assigned to the Purchaser under the Financing Agreement; the Bonds shall recite that the Bonds are issued without the faith and credit or the taxing powers of the state or its political subdivisions pledged 8345736v2 thereto, and that the Bonds, including interest thereon, are payable solely from the revenues pledged to the payment thereof, and, the Bonds shall not constitute a debt of the City within the meaning of any constitutional or statutory limitation. 7. The forms of the Bond Documents and exhibits thereto are approved substantially in the form submitted. The Bond Documents, in substantially the forms submitted, are directed to be executed in the name and on behalf of the City by the Mayor and the City Administrator. Any other documents and certificates necessary to the transaction described above shall be executed by the appropriate City officers. Copies of all of the documents necessary to the transaction herein described shall be delivered, filed, and recorded as provided herein and in the Bond Documents. 8. The City shall proceed forthwith to issue the Bonds, in the form and upon the terms set forth in the Financing Agreement. The Bonds will be purchased on substantially the terms set forth in the Financing Agreement which has been submitted to the City in connection with this Resolution. The Mayor and City Administrator are authorized and directed to prepare and execute the Bonds as prescribed in the Financing Agreement and to deliver them to the Purchaser. 9. The Mayor, City Administrator, and other officers of the City are authorized and directed to prepare and furnish to the Purchaser certified copies of all proceedings and records of the City relating to the Bonds, and such other affidavits and certificates as may be required to show the facts relating to the legality of the bonds as such facts appear from the books and records in the officers' custody and control or as otherwise known to them; and all such certified copies, certificates and affidavits, including any heretofore furnished, shall constitute representations of the City as to the truth of all statements contained herein. 10. The approval hereby given to the various documents referred to above includes approval of such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by the Bond Counsel and the City officials authorized herein to execute said documents prior to their execution; and said City officials are hereby authorized to approve said changes on behalf of the City. The execution of any instrument by the appropriate official or officials herein authorized shall be conclusive evidence of the approval of such documents in accordance with the terms hereof. 11. The approval hereby given to the Bond Documents and the various other documents referred to in paragraph 5 above includes approval of (a) such additional details therein as may be necessary and appropriate and such modifications thereof, deletions therefrom and additions thereto as may be necessary and appropriate and approved by Bond Counsel, the City Attorney and the City officials authorized herein to execute said documents prior to their execution and (b) such additional documents, agreements or certificates as may be necessary and appropriate in connection with the Bond Documents and with the issuance and sale of the Bonds and approved by Bond Counsel and City officials authorized herein to execute said documents prior to their execution; and said Bond Counsel and City officials are hereby authorized to approve said changes or additional documents, agreements or certificates on behalf of the City. The execution of any instrument by the appropriate officer or officers of the City herein 4 8345736v2 authorized shall be conclusive evidence of the approval of such documents in accordance with the terms thereof and hereof. In the absence (or inability) of the Mayor or the City Administrator, any of the documents authorized by this Resolution to be executed by them may be executed by any other officer of the City as, in the opinion of the City Attorney, may act on their behalf. 12. In order to qualify the Bonds as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code"), the City hereby makes the following factual statements and representations; (a) the Bonds are not treated as "private activity bonds" under Section 265(b)(3) of the Code; (b) the City hereby designates the Bonds as qualified tax-exempt obligations for purposes of Section 265(b)(3) of the Code; (c) the reasonably anticipated amount of tax-exempt obligations (other than obligations described in clause (ii) of Section 265(b)(3)(C) of the Code) which will be issued by the City (and all entities whose obligations will be aggregated with those of the City) during the calendar year 2017 will not exceed $10,000,000; (d) not more than $10,000,000 of obligations issued by the City during the calendar year 2017 have been designated for purposes of Section 265(b)(3) of the Code; and (e) the aggregate face amount of the Bonds does not exceed $10,000,000. 13. The financing of the Project by the issuance of the Bonds by the Borrower is subject to, among other things, (a) the approval of the Project by Eagan and the Minnesota Department of Employment and Economic Development ("DEED") and (b) review and approval of the proposed Project by Bond Counsel. Submission of the required application to DEED is hereby authorized and directed. 14. The Borrower has advised the City that it expects to incur expenditures with respect to the Project prior to the date of issuance of the Bonds, and that it reasonably intends to reimburse itself for such expenditures from the proceeds of the Bonds. This resolution is intended to constitute a declaration of official intent for purposes of Tres. Reg. § 1.150 2 and any successor law, regulation or ruling. In anticipation of the approval of the Project by DEED and all other necessary entities and the issuance of the Bonds to finance all or a portion of the Project, and in order that completion of the Project will not be unduly delayed when approved, the City hereby authorizes the Borrower, in accordance with the provisions of the Act and subject to the terms and conditions imposed by the Purchaser, to provide for the acquisition, construction, and equipping of the Project by such means as shall be available to the Borrower and in the manner determined by the Borrower, and without advertisement for bids as may be required for the construction and acquisition of other municipal facilities; the City hereby ratifies, affirms, and approves all actions heretofore taken by the Borrower consistent with and in anticipation of such authority; and the Borrower is hereby authorized to make such expenditures and advances toward payment of that portion of the costs of the Project to be financed from the proceeds of the Bonds as the Borrower considers necessary, including the use of interim, short - 8345736v2 term financing, subject to reimbursement from the proceeds of the Bonds if and when delivered but otherwise without liability on the part of the City. 8345736v2 The motion for the adoption of the foregoing resolution was duly seconded by member . and after full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: and the following voted against the same: whereupon said resolution was declared duly passed and adopted. 7 8345736v2 STATE OF MINNESOTA ) COUNTY OF WASHINGTON ) CITY OF HUGO ) I, the undersigned, being the duly qualified and acting City Administrator of the City of Hugo, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true, and complete transcript of the minutes of a meeting of the City Council of said City duly called and held on the date therein indicated, insofar as such minutes relate to giving approval on a proposed educational facilities bond issue. WITNESS my hand this day of July, 2017. City Administrator ;a 8345736v2 July 0 July a August 2017 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 1 2 3 4 5 2 3 4 5 6 7 8 6 7 8 9 10 11 12 910 11 12 13 14 15 13 14 15 16 17 18 19 16 17 18 19 20 21 22 20 21 22 23 24 25 26 23 24 25 26 27 28 29 27 28 29 30 31 30 31 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jun 25 26 27 28 29 30 Jul 1 2 3 4 5 6 7 8 City Hall Closed 5.00pm City Council Meeting 9 10 11 12 13 14 15 2:00pm Accela Demo 6:30pm BOZA (Hugo Conference 7:00pm Planning Room) Commission 16 17 18 19 20 21 22 5:00pm EDA Meets 7:00pm Parks 7:00pm City Council Meeting 6:30pm Historical Commission 23 24 25 26 27 28 29 5:00pm Burger Night 6:30pm BOZA (Hugo Legion) 7:00pm Planning Commisison 30 31 Aug 1 2 3 4 5 Meetings in Green are scheduled/posted meetings 1 6/29/2017 2:47 PM A �� O August 2017 September 2017 Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 1 2 6 7 8 9 10 11 12 3 4 5 6 7 8 9 13 14 15 16 17 18 19 10 11 12 13 14 15 16 20 21 22 23 24 25 26 17 18 19 20 21 22 23 27 28 29 30 31 24 25 26 27 28 29 30 SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY Jul 30 31 Aug 1 2 3 4 5 6 7 8 9 10 11 12 7:00pm City Council 7:00pm Comp Plan 6:30pm BOZA Meeting Workshop 7:00pm Planning Commission 13 14 15 16 17 18 19 5:00pm EDA Meets 7:00pm Parks 6:30pm Historical Commission 20 21 22 23 24 25 26 5:00pm Burger Night 6:30pm BOZA 7:00pm City Council Meeting (Hugo Legion) 7:00pm Planning Commisison 27 28 29 30 31 Sep 1 2 Meetings in Green are scheduled/posted meetings 2 6/29/2017 2:47 PM