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HomeMy WebLinkAbout2017.06.19 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, JUNE 19, 201 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Haas, Klein, Miron, Petryk, Weidt ABSENT: None ALSO PRESENT: City Administrator Bryan Bear, City Engineer Mark Erichson, Finance Director Ron Otkin, Planner Rachel Juba, Accounting Clerk Anna Wobse, and City Clerk Michele Lindau June 5, 2017 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the June 5, 2017, City Council meeting as presented. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as presented. All Ayes. Motion carried. Approval of the Consent Agenda Haas made motion, Petryk seconded, to approve the following Consent Agenda items. 1. Approval of Claims 2. Approve Resignation of Planning Commissioner Bob Rosenquist 3. Approve Resignation of Planning Commissioner Chantell Knauss 4. Approve Advertisement for Vacancies on the Planning Commission 5. Approve Appointment of Craig Moen as a Member of the Historical Commission 6. Approve Summary Ordinance for Pool Ordinance 7. Approve Summary Ordinance for Parking Ordinance 8. Approve Resolution Approving First Amendment to 2015 Educational Facility Revenue Bond 9. Approve Resolution Calling for a Public Hearing on the Issuance of Revenue Bonds - Minnesota Autism Center Project 10. Approve Promotions of Rick Gregoire, Tom Kaspszak, and Ron Gray to Engineer Positions on the Hugo Fire Department Hugo City Council Meeting Minutes for June 19, 2017 Page 2 of 5 11. Approve Resolutions Approving Final Plat and Development Agreement for Clearwater Cove 4fh Addition 12. Approve Resolution Approving Encroachment Agreement for 5370 157�h Street North All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Resignation of Planning Commissioner Bob Rosenquist Planning Commissioner Bob Rosenquist had submitted his request of resignation after serving nearly 22 years on the Hugo Panning Commission. Adoption of the Consent Agenda approved the resignation of Planning Commissioner Bob Rosenquist. Approve Resignation of Planning Commissioner Chantell Knauss Planning Commissioner Chantell Knauss had submitted her letter of resignation after serving on the Hugo Planning Commission since January 12, 2012. Adoption of the Consent Agenda approved the resignation of Planning Commissioner Chantell Knauss. Approve Advertisement for Vacancies on the Planning Commission Adoption of the Consent Agenda approved the advertisement for vacancies on the Planning Commission. Approve Appointment of Craig Moen as a Member of the Historical Commission Craig Moen had applied to be a member of the Hugo Historical Commission. Adoption of the Consent Agenda approved the appointment of Craig Moen to the Historical Commission with a term to expire on December 31, 2018. Approve Summary Ordinance for Pool Ordinance At its June 5, 2017, meeting, Council approved an ordinance regulating swimming pools. Adoption of the Consent Agenda approved the summary ordinance for publication. Approve Summary Ordinance for Parking Ordinance At its June 5, 2017, meeting, Council approved an ordinance revising the parking ordinance and related ordinances in the City Code. Adoption of the Consent Agenda approved the summary ordinance for publication. Hugo City Council Meeting Minutes for June 19, 2017 Page 3 of 5 Approve Resolution Approving First Amendment to 2015 Educational Facility Revenue Bond The City of Hugo was asked to approve an amendment to the Financing Agreement related to the conduit bonds that were issued in 2015 on behalf of the Minnesota Autism Center. The amendment clarified and set the level of premium the Minnesota Autism Center shall pay to Wells Fargo Bank in the event of early redemption of any or all of the bonds. Although the amendment was agreed to between the two parties, any amendment to the Financing Agreement needed to be approved by the City Council since the City of Hugo issued the bonds. Adoption of the Consent Agenda approved RESOLUTION 2017-18 PROVIDING FOR THE FIRST AMENDMENT TO EDUCATIONAL FACILITY REVENUE BOND (MINNESOTA AUTISM CENTER PROJECT), SERIES 2015 AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATED THERETO. Approve Resolution Calling for a Public Hearing on the Issuance of Revenue Bonds - Minnesota Autism Center Proiect At its June 5, 2017 meeting, the Council held a public hearing on this issue; however the hearing is invalid because the City's legal newspaper failed to publish the required notice for the public hearing. The City of Hugo is being asked to consider issuing Tax-Exempt Revenue Bonds, in an amount of no more than $5.1 million, on behalf of the Autism Opportunities Foundation (the "Borrower"), a Minnesota nonprofit corporation doing business as the Minnesota Autism Center. The bond proceeds will be used to finance the acquisition, construction, and equipping of an intensive therapy center for children and adults ages 10 to 21 diagnosed with autism spectrum disorder ("ASD"). The project will be located at 2010 Silver Bell Road in Eagan, Minnesota. The Borrower has agreed to pay the City of Hugo an issuer's administrative fee of 1/4 of 1% of the principal amount of the bonds in consideration for the City of Hugo acting as issuer. A public hearing on the proposal has been scheduled for July 5, 2017. Briggs and Morgan, the City's bond counsel, has reviewed this request and finds it to be a proper use of the City's bonding authority. Thus, the Finance Department recommended that the City Council approve a Resolution Calling for a Public Hearing on the Issuance of Revenue Bonds and Authorizing the Publication of a Notice of the Hearing. Adoption of the Consent Agenda approved the RESOLUTION 2017-19 CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF REVENUE BONDS AND AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING (MINNESOTA AUTISM CENTER PROJECT). Approve Promotions of Rick Gregoire, Tom Kaspszak, and Ron Gray to Engineer Positions on the Hugo Fire Department Fire Chief Kevin Colvard recommended Council approve the promotions of three Hugo Firefighters. Adoption of the Consent Agenda approved the appointment of Rick Gregoire, Tom Kaspszak, and Ron Gray to engineer positions on the Hugo Fire Department effective June 1, 2017. Hugo City Council Meeting Minutes for June 19, 2017 Page 4 of 5 Approve Resolutions Approving Final Plat and Development Agreement for Clearwater Cove 4th Addition D.R. Horton had requested approval of a final plat in order to plat 14 residential lots and one outlot on a 10.39 acre parcel located south of Frenchman Road (CSAH 8) and east of Everton Avenue North. The site is currently a vacant outlot. The City Council had reviewed the PUD General Plan and preliminary plat for Clearwater Cove at its August 3, 2015 meeting. The final plat will plat the last 20 lots from the Clearwater Cove preliminary plat to complete the development. Adoption of the Consent Agenda approved RESOLUTION 2017-20 APPROVING A FINAL PLAT AND DEVLEOPMENT AGREEMENT FOR D.R. HORTON, INC. —MINNESOTA FOR CLEARWATER COVE 4th ADDITION Approve Resolution Approving Encroachment Agreement for 5370 157th Street North James and Amy Webb had applied for an encroachment agreement to construct a deck on the back of their home located at 5370 15 7h Street North. The 10 x 14 foot deck would be built within the drainage and utility easement. At the time of construction, a sliding glass door was installed with the idea that a deck could be constructed at this location. A drainage and utility easement covers the majority of the rear yard and begins five feet behind the home. Adoption of the Consent Agenda approved RESOLUTION 2017-21 APPROVING AN ENCROACHMENT AGREEMENT FOR JAMES AND AMY WEBB TO ALLOW CONSTRUCTION OF A DECK WITHIN A DRAINAGE AND UTILITY EASEMENT ON THE PROPERTY LOCATED AT 5370 157TH STREET NORTH. Public Hearing on the Drainage and Utility Easement Vacation for Outlot A, Clearwater Cove 3rd Addition D.R. Horton had requested a vacation of the existing drainage and utility easement located over Outlot A, Clearwater Cove 3rd Addition. Planner Rachel Juba explained that Outlot A would be used for the development of Clearwater Cove 4fh Addition, and new drainage and utility easements would be placed on the lots at the time the final plat was recorded. Vacation of this easement required a public hearing. Mayor Weidt opened the public hearing. There were no comments, and Weidt closed the public hearing. Klein made motion, Miron seconded, to approve the notice to vacate the drainage and utility easement located over Outlot A, Clearwater Cove 3rd Addition. All Ayes. Motion carried. Yellow Ribbon Network Update Council Members Chuck Haas and Phil Klein reported to Council on the City of Hugo's Yellow Ribbon Network activities. Members of the Yellow Ribbon Network will be attending an event Hugo City Council Meeting Minutes for June 19, 2017 Page 5 of 5 at Camp Ripley. YRN representatives attended the award ceremony for Blattner Energy in Avon, MN where 150 Blattner employees attended, and the YRN received another donation from them. The YRN is assisting a family of the 133rd Air Wing visit a family member who is hospitalized. The YRN is providing transportation to a Korean War Vet who is moving. Sponsorships and grants for the Pheasant Hunt are being received. Burger Night is Wednesday, June 28, 2017, and will be sponsored by Mark Shwope from Keller Williams. Approve Rescheduling of the July 3, 2017 City Council Meeting to July 5, 2017 due to the Independence Day Holiday Due to the Independence Day Holiday, staff recommended Council reschedule the July 3, 2017 meeting to July 5, 2017. Haas made motion, Miron seconded, to reschedule the first meeting in July to July 5, 2017 at 5:00 p.m. All Ayes. Motion Approve the Closing of City Hall on July 3, 2017 The City's Personnel Policy allows employees to take off one day of their choice as a personal holiday. Staff elected to request their personal day be taken on Monday, July 3, 2017, and to close City Hall that day. Weidt made motion, Petryk seconded, to approve the closing of City Hall on July 3, 2017 Adiournment Klein made motion, Miron seconded, to adjourn at 7:16 p.m. All Ayes. Motion carried. Respectfully Submitted, Michele Lindau City Clerk