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2017.08.22 CC Packet Midyear Budget Workshop
AGENDA CITY OF HUGO CITY COUNCIL MID -YEAR BUDGET REVIEW WORKSHOP MONDAY, AUGUST 22, 2017 3:30 P. M. 3:30 p.m. 1. Call to Order 3:02 p.m. 2. Roll Call 3:05 p.m. 4. Presentation of Budget • Finance Director Ron Otkin 3:25 p.m. 5. Discussion on Street CIP • Public Works Director Scott Anderson 3:40 p.m. 6. Discussion on Seal Coating Program • Public Works Director Scott Anderson 3:55 p.m. 8. Discussion on Replacement of 1994 Fire Department Tanker • Fire Chief Kevin Colvard 4:10 p.m. 9. Direction to Staff 4:15 p.m. 10. Adjournment CITY OF HUGO 2018 BUDGET DOCUMENT First Draft For Mid -Year Budget Review Workshop 22 -Aug -17 2018 Budget TABLE OF CONTENTS Page General Fund Revenues 1 -2 General Fund Expenditures 3-10 Debt Service & Tax Abatement Levies 11 Parks & Equipment Levies 12 Capital Project Funds 13 Tax Levy Recap & Tax Rate Calculations 14 CITY OF HUGO 2018 GENERAL FUND REVENUE BUDGET LINE ACCOUNT $ 2017 $ 3,641 2017 2018 NOTES TO LINE ITEMS NO. DESCRIPTION - BUDGETED PROJECTED BUDGETED 1 Current Ad Valorem $ 4,137,704 $ 4,108,115 $ 4,341,677 General tax levy reduced by fiscal disparities 2 Fiscal Disparities $ 468,751 $ 473,204 $ 444Wash Certified by ington County 3 1 Delinquent Taxes $ 18 $ 25,136 _,224 $- Offset by reduction in current ad valorem 4 Tax Refunds (tax court petitions)_ $ On -Sale Sunday $ 20,556) $Settled and open tax court petitions 5 Property Taxes $ 4,606,455 1 $ 4,585,899 $ 4,785,901 6 Mobile Home Tax_ I $ 5,166 I $ 5,166 $ 5,138 2 -year average 7 _ moments in Lieu of Taxes - $ - _ 3,574. $ 3,728 $ 3,882 Mueller Manor 8 Non Levy Related Taxes $ 8,740 $ 8,894 $ 9,020 9 Cable TV Franchise Fee $ 152,505 $ 160,157 $ 160,157 5% gross revenue fee 10 Nextera Wireless Franchise Fee $ 1,825 $ 1,700 $ 1,700 5% gross revenue fee 11 Franchise Taxes $ 154,330 $ 161,857 $ 161,857 12 Penalties & Interest $ 3,470 $ 3,641 $ 3,470 Mainly interest on delinquent assessments 13 Penalties & Interest $ 3,470 $ 3,641 $ 3,470 14 License Application Fees $ - $ 1,000 $ - Assumes no new licensees 15 On -Sale Liquor $ 11,500 $ 11,500 _ $ 11,500 5 @ $2,300 _ 16 On -Sale Beer $ 150 $ 250 _ $ 300 2 a, $150 17 On -Sale Wine $ 200 $ 333 $ 400 2 @ $200 18 On -Sale Club $ 200 $ 200 $ 200 1 @ $200 19 On -Sale Sunday $ 1,400 $ 1,533 1 $ 1,600 8 @ $200 20 Off -Sale Luor $ 400 $ 484 1 $ 500 21 Off -Sale Beer $ 200 $ 200 .50$100 $ 200 2 @ $100 22 Temporary Liquor $ 135 $ 135 $ 135 9 days_8 $15 23 Alcoholic Beverages $ 14,185 $ 15,635 _ $ 14,835 24 Utility Installers $ 750 $ 750 $ 750 10 $75 25 Mining Permits $ - $ - $ 275 (2 -year license) 26 Waste Haulers _ $ 1,155 $ 1,155 _1_Q1275 $ 1,155 7 @_$165 27 Hazardous Waste Collection Fees $ 600 $ 600 $ 600 2 gra $300 28 'Auto Dismantling $ - $ - $ 200 1 Q1200 (2 -year license) 29 Peddlers Permits $ 475 $ 625 $ 475 ,19 @ $25 30 Tobacco Licenses $ 600 $ 600 $ 600 6@$100 31 Gaming Licenses $ 190. $ 205 $ 205 41(0$5 32 Business Licenses $ 17,955 $ 19 570 $ 19,095 33 Building Permits _ $ 65,800 $ 165,248 $ 65,800 50 housing units @ $1,316 34 Surcharge Rentention $ 125 $ 394 $ 125 50 housing units @ $2.50 35 Plumbing Permits $ 3,700 $ 14,827 $ 3,70.0 50 housing units CrD $74 $ 6,950 $ 21,057 $ $ 3,980 $ 4,357 $ $ 1,375 $ 2,365 $ $ 30 $ $ 1,500 $ $ 1,243 $ $ 1,000 $ $ 750 $ $ 40 $ $ 210. $ 36 1 Mechanical Permits 37 1 Electrical Permits 38 1 Driveway Permits _39 1 Right of Way User Permit 40 Utility Permits 41 SAC Charge Retention 42 Special Use Permits 44 _ i Special Event S!n Permits -- 45 -�� Buming Permits 46 Non Business Permits 47 Fire Insurance Aid 48 Fire Insurance Aid - Supplemental 49 Supplemental Benefit Reimbursement 50 Fire Training Reimbursment 51 Pere Rate Increase Aid 52 _ State Grants &Aids 53 Re^ycfing Grant 54 County Grants & Aids 55 Comprehensive Planning Grant 56 SHIP Grant 57 Other Grants & Aids 58 Recording Fees 90 $ 2,550 $ 1,466 $ 1,000 $ 80 255 3,980 30% of total permit fee 1,375 25 housing units @ $55 30 IQ $30 1,500 50 housing units @ $30 1,243 50 housing unitse $24.85 1,000 4 @$250 750 10 @ $75 60 3 @ $20 225 15 Cry $15 ?includes commercial) 65,119 $ 65,119 $ 65,119 Pass-thru to Fire Relief Assn 15,797 $ 15,797 $ 15,797: Pass-thru to Fire Relief Assn 61 $ 2,936 $ 1,000 Pass-thru to Fire Relief Assn 5,000 $ 11,158 $ _ 5,000 State fire training reimbursment 1,451 $ 1,451 $ 1,451 Program survived state budget cuts 15 47 59 Conduit Bond Issuance Fees $ - 60 Zoning & Subdivision Fees _ _ $ 8,410 61 Engineering Fees $ 40,734 62 Plan Check Fees $ 25,525 63_Bugding Inspection Services - Lake Elmo $ - 64 Building Inspection Services - Lino Lakes $ 1,000 65 Building Inspection Services - Scandia $ 11,600 66 Public Works Mowing Cha gr es $ - 67 Publication -Sales $ 20 $ Returned Check Fees $ 30 _68 69 Assessment Searches $ 450 $ 30,808 ; $ $ 30,808 $ $ 32,0_00 1 $ $ 15,000 1 $ $ 47,000 ! $ 30.808 County grant agreement 30,808 - Met Council Grant (offset expendi Planninp Grant (offset expenditun $ - $ City usually breaks even $ 12,309 $ - Minnesota Autism Center project $ 18,507 $ 8,410 3 -year average $ 84,331 $ 21,000 City and County road projects $ 73,861 $ 25,525 25 units @ $737 plus 25 @ $284_ $ - $ - Shared services JPA $ 1,066 $ _ 1,000 Shared services JPA $ 11,600 $ 11,600 Shared services JPA $ 280 $ - Tall grass and weed mowing _...w $ 20 $ 20 Most documents are on-line $ 30 $ 30 1 @ $30 $ 450 $ _ 450 ,15 A $30 Page 1 LINE ACCOUNT NO. DESCRIPTION 70 Recreation Program Fees 71 Charges For Services 72 Court Fines 73 Forfeited Vehicle Sales/Buybacks 74 Fines and Forfeits 75 Investment Earnings 76 Oneka Room 8, Rice Lake Centre Rent 77 Hanifi Park Shelter Rent 78 Fire Department Room Rent 79 Park Shelter Permits 80 Sale of Scrap Metal 81 Miscellaneous Revenues 82 General Fund Revenues (Subtotal) 83 Transfers In 84 Other Financing Sources 85 General Fund Revenues (Total) CITY OF HUGO 2018 GENERAL FUND REVENUE BUDGET 2017 2017 2018 BUDGETED PROJECTED BUDGETED $ 16,000 $ 16,000 $ 16,000 Facility use and program charges $ 103,769 $ 216,454 $ 84,035 $ 36,115 $ 36,805 $ 36,115 2 -year average $ 500 $ 500 $ 500 1 $500 37,305 $ 36,615 $ 17,400 $ 17,400 $ 17,400 Fixed rate investments only - low returns $ 4,500 $ 4,600 $ 4,500 45 bookings @ $100 $ 1,300 $ 1,800 $ 1,300 13_ bookings @ $100 $ 100 $ 100 $ 100 1 booking;ral $100 $ 90 $ 90 $ 90 18 bookings @ $5 $ - $ 907 $ - Not a steady source of revenue $ 23,390 $ 24,897 $ 23,390 1 $ 5,206,170 1 $ 5,449,225 $ 5,329,296 $ 5,206,170 $ 5,449,225 $ 5,329,296 Page 2 CITY OF HUGO 2018 GENERAL FUND EXPENSE BUDGET LINEACCOUNT To Sewer Department $ 2017 (502)1 $ 2017 2018 NOTES TO LINE ITEMS N0. DESCRIPTION 1,003 BUDGETED PROJECTED BUDGETED 1 j Mayor- Deferred Compensation 8,125 $ 8,125 $ 8,125 65 tin meegs @ $125 2 W Council ard I $ 6,500 $ 6,500 $ 6,500 65 meetings @ $100 3 !Council Ward II $ 6,500 $ 6,500 $ 6,500 65 meetings @ $100 4 ;Council Ward III$ $ 6,500 $ 6,500 $ 6,500 65 meetings$100 5 Council At La e $ 6,500 $ 6,500 _ $ 6,500 65 meetings @ $100 6 Part-time Wages $ 34,125 $ 34,125 $ 34,125 7 Fica _ $ 2,116 $ 2,116 $ 2,116 6.20%ofwages 8 Medicare $ 495 $ 495 $ 495 11.45% of wages _ 9 1 Worker's Compensation $ 137 $ 137 $ 137 34,125/100'.40 10 Travel & Training_ $ 3,500 $ 3,500 $ 3,500 1 LMC elected officials training, 11 Dues $ 50 1 $ 50 $ 50 ('Minnesota M ors Association 12 Mayor and City Council $ 4064 $ 40,423 $ 40,423 13 Publish le al notices $ 2,000 1 $ 2,000 $ 2,000 ,Required by state statutes 14 - - Helpwanted advertisements $ 600 $ 66-0 - $ 600 Seasonal positions & interns 15 Publish ordinances $ 1,500 $ 1,500 $ 1,500 ' Required by state statutes 16 _ :Ordinances and Proceedings $ 4,100 $ 4,100 _ $ 4,100 J 17 City Administrator - B anr�� Bear $ 138,381 $ 138,381 $ 141,149 :Pay Grade 12 Maximum 18 To Water Department � (34,595), $ 34,5951 $ (35, 8 For utility admin_is_tration 19 To Sewer Department $ 34,595} $ ;34,595;• $ (35,287)'For utility administration 20 Full-time Salaries $ 69,191 $ 69,191 $ 70575 Net to general fund 21 Para $ 10,379 $ 10,379 $ 10,586 7.5% of salary 22 To Water Department $ {2,595 $ (2,595) 2,647 For utility administration 23 To Sewer Department $ 2,595 $ 2,595 $ 2,647 For utility administration 24 Pere $ 5,189 $ 5,189 1 $ 5,292 Net to general fund 25 Fica $ 7,886 $ 7,886 $_ 7,886 6.20% of salary up to $127,200 26 1 To Water Department $ (2,629) $ (2,6291 $ (1,972) For utility administration 27 iTo Sewer Department $ (2,629) $ (2,629) $ (1,972) For utility administration 28 Fica $ 2,628 $ 2,628 1 $ 3,942_ Net to general fund 29 , Medicare $ 2,007 $ 2,007 $ 2 047 salary 3D Tc Water Department $ (502)' $ (502) For utility administration $ (512)[1.45%it 31 To Sewer Department $ (502)' $ (502)1 $ (512) For utility administration 32 Medicare $ 1,003 $ 1,003 $ 1,023 Net to general fund 33 Deferred Compensation _ $ 5,535 $ 5,535 $ 5,646 14% of salary (match basis) 34 Health Insurance $ 16,844 $ 16,938 $ 18,003 Health Partners High -Deductible Plan 35 'Contribution to Health Savings Account $ 500 $ 500 $ -- - Offset increased deductible 36 .Dental Insurance $ 1,689 $ 1,059 $ 1,104 4.2% Estimated increase (Delta Dental) 37 Worker's Compensation $ 955 $ 903 $ 974 $141,149/100'.69_ 38 Automobile Allowance $ 6,600 $ 6,000 $ 6,000 $500 per month 39 - 'Office Supplies $ 6,006 $ 6,800 ; $ _ 7,000 Most supplies are charged here 40 ! Duplicating Supplies $ 2,200 $ 2,200 $ 2,200 Copy paper 41 Office Machine Repairs -Plotter $ 560 $ 500 $ 500 Office machine repairs 42 Computer Technical Support - Metro Inet $ 26,421 $ 231750 $ 32,234 17 of 32 computers 43 __Upgraded Security $ - $ 2,000 $ 2,000 Extra anti -hacking protection 44 Telephone System Support - City of Roseville $ 3,003 $ 2,904 $ 3,028 60% of annual cost 45 ;Telephone Serviced 46 _ - Integra Analog Services fax lines $ 1,140 $ 1,097 $ 1,140 $95/month (Inte9raL 47 - Eme en 911 Lines rga, cy $ 780 $ 729 $ 780 $65/month (Century Link} _ 48 - Cellular Phone Cha es $ 750. $ _ 500 $ 750 $50/month_(T-Mobile) +equip upgrades 49 Postale Permits $ 460 $ 450 $ 460 First class bulk mailing permits 50 Postage Meter st $ 6,00 0 $ 6,000 $ 6,000 Replenish postage meter 51 Individual Mailings $ 25 $ 25 $ 25 Postage stamps (meter downtimes 52 Ovemight Delivery Charges 1 $ 100 i$ 100 $ 100 When it positively has to be there now 53 Web Hosting Fees (GovOffice) 1 $ 750 $ 800 $ 850 Annual charges _ 54 Website Maintenance (Siteimprove) $ 2,200 $ 2,200 $ 2,200 Update links 55 Business Internet - ComcastfVPN $ 3,000 $ 4,355 $ 5,832 Upgrade to 100 mb speed 56 Travel &Training $ 5,000 $ 5,000 $ 5,000 Local & national conferences 57 Copy Machine Lease - DeLege $ 12,000 $ 3,736 $ 3,736 j $311.37/month 58 Copy Machine Service - Loffler $ - $ 3,046 $ 3,046 $253.80/month 59 Color Copy Overages $ 500 $ 500 $ 500 Color copies in excess of allowed amount 60 - Bus Rental - City Tour $ 750 $ 400 s--- - 400 Council/Commissions city tour 61 Postage Meter Rental $ 720 $ 720 - $ - no $60/month 62 Dues and Subscriptions $1,200 $ 11200 $ 1,200 Professional memberships 63 Office Furniture & Equipment $ 2,000 $ 2,000 $ 2,000 Computer uaarades/replacement 64 Administrator $ 184,433 $ 179,958 i $ 194,260 65 _City Part-time Wages - Meetings $ 1,475 $ 1,475 $ 1,475 100 hours ria,, $14.75 66 Fica $ 91 $ 91 $ 91 6.20% of woes 67 Medicare $ 21 $ 21 $ 21 1.45% of wa es _. 68 - -- Worker's Compensation $ 4 $ 3 $ 4 1,475/100'.27 Page 3 CITY OF HUGO 2018 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 73,835 $ 2017 2017 2018 NOTES TO LINE ITEMS NO. DESCRIPTION $ BUDGETED PROJECTED _ BUDGETED 70 Scala Svstem Tech Service $ 1,000 $ 1,000 $ 1,000 Annual constant 71 Web Streaming $ 4,944 $ 4,944 $ 4,944 I Hosted web streaming services 72 Travel & Training $ 100 $ 100. $ 100 Use of TV access equipment 73 Equipment Upgrades $ 4,000 $ 4,000 1 $ 4,000 Cameras, projectors, screens... 74 82 83 84 85 86 87 AudioNideo $ 73,835 $ 13,634 $ 13,635 $ 5,100 Election Judges: $ $ $_ - _ - Hou y rate increased 2% _ 180.50 hrs x $12.65 (head judges)_ $ $ $ 2,283 _ Head fudges 131.75 hrs x $12.15 asst head judges $ $ $ 1,601 Assistant head judges - 539.50 hrs x $11.65 (judges) $ $ i. 3)' $ _ 6,285 Election judges Worker's Compensation $ $ $ 53 10,169/100'.52 Election Supplies $ $ $ 1,100 Supplies & polling place notices Travel & Trainim, $ - $ $ 1,500 Election training (includes mileage Publish Election Notices $ $ $ 1,000 Sample ballot for City Council election Automark & Tabulator Maintenance Fees $ 2,400 $ 3,860 $ 4,000 $500 for 8 machines (ADA compliance Election Sign Rentals Elect. -._ , ----- _ $ $ $ 100 Electronic signs for polling places Voting Booths $ 1,750 $ - $ 1,750 7 new voting booths 92 $250 Elections Cityr Clerk - Michele Lindau Part -Time Wages iLaserfiche Project} -8-9-TP-era 91 0 1 Fica 92 !Health Insurance 93 lContribution to Health Savings Account 94 Dental Insurance 95 'Worker's Compensation 96 Office Supplies 97 Laserfiche: 98 OPG -3 (laserflche inteoration) 99 File Storage - City of Roseville 100 Outsource Scanning (Cities Digital) 101 Travel & Training 102 Recodification 103 Dues _ 104 Office Fumiture & Equipment 105 City Clerk 76,792 $ 76,792 $ 78,328 Pay Grade 7 Maximum 10,200 $ 5,100 $ 5,100 1 position ca ped at $5,100 peryear 5,759 $ 5,759 $ 5,875 7.5% of saiar; 5,394 $ 5,077 $ 5,173 of salary & wages 1,261 $ 1,187 $ 1,210 _6.20% 1.45% of salary & wa es 7,377 $ 7,431 $ 8,072 HealthPartners High -Deductible Plan 250 $ 250 $ - Offset increased deductible 550 $ 535 $ 557 4.2% Estimated increase (Delta Dental) 600 $ 550 $ 576 $83,428/100'.69 250 $ 250 $ 250 Recorder tapes & minute books 106 107 108 109 2,015 $ 2,715 $ 2,715. Planning files address files are done! $ 3,360 $ 3,612 $ - 2,408 1 Annual costs to City of Roseville $ 12,000 $ 8,835 $ 9,880 _ Scanning planning files in 2017 $ 1,500 $ 1,500 $ 1,500 Clerks conferences & software training $ 2,600 $ 2,600 $ 5,000 IIn, corporate ordinance changes $ 215 $ _ 313 $ 325 iP-rofe`ssional memberships 106 107 108 109 Finance Director - Ronald Otkin Accounts Clerk - Anna Wobse Para Fica $ $_ �., $ $ 109,338 60,675 12,751 10,541 $ 109,338 $ 60,675 $ 12,751 $ 10,541 $ 111,525 $ 61,888 $ 13,006 - $ 10,752 Pay Grade 10 Maximum Pay Grade 5 Maximum 7.5% of salary 6.20% of salary 110 _ Medicare - $ _ 2,465 $ 2,465 $ 2,514 1.45% of salary - 111 Health Insurance - Ron $ 8,812 $ 8,875 $ 9,632 HealthPartners High -Deductible Plan 112 Health Insurance - Anna $ 8,986 $ 9,025 $ 8,488 HealthPartners High -Deductible Plan 113 Contribution to Health Savings Account $ 750 $ 750 $ - Offset increased deductible 114 Dental Insurance $ 1,407 $ 1,368 $ 1,426 4.2% Estimated increase (Delta Dental) 115 Worker's Compensation $ 1,173 $� 1,109 $ 1,197 .._ _. 173,413/100'.69 - Office Supplies $ 1,100 $ 1,100 $ 1,100 _..� Payroll & accounts payable forms _116 117 -Citrix License !County Manatron Accessi $ 150 $ 165 $ 165 Access county tax database program $ 72,025 CAFR Review Fees $ 435 $ 435 _ $ 435 Certificate of achievement program _118 119 End of Year Tax Statistics _ $ 120 $ 170 $ 170 From Washington County _ 120 -_ _Auditing Services $ 8,000 $ 8,000 $ 8,000 Annual audit fees 121 Accounting Services $ 3,000 $ 3,000 $ 3,000 Implement GASB pronouncements 123 124 126 127 128 129 130 131 132 133 134 135 136 137 138 Premium Only Plan (POP) Administration $ 400 $ 400 -60-2-$ $ 400 TASC - retain tax deductible status Health Savings Account Administration $ 56EF-$ 694 Health Equity ($3.40/month/e `110 `ee Continuing Disclosure Services $ 2,500 $ 2,500$ 2,500 __ S rin sted Inc Travel & Training $ 500 $ 500 $ 500 Professional development Publish Financial & Bug9et Statements _.._ $ 1,000 $ 1,030 $ 1,050 Publish budget &financial statements _ Maintenance Contracts $ 2,490 $ 2,489 2,490 FundBalance software support Dues $ 170 $ 170 _$ $ 170 Professional memberships Computer Software $ 1,000 $ 1,000 $ 1,000 Upgrade software/add modules Office Furniture & Equipment $ 2,000 $ 2,000 $ 2,000 Upgrade computer equipment Finance Director $ 240,329 $ 240,458 $ 244,102 Assessing Services$ 73,700 $ 70,350 $ 72,025 6,700 parcels Mobile Home Assessment Fees $ 1,357 $ 1,330 $ 1,350 Washington County fee Tax Court Petitions $ 4,200 $ 1,500 $ 4,200 Value appeals to tax court Assessor $ 79,257 $ 73,180 $ 77,575 Civil Leal Fees $ 39,250 $ 39,250 $ 39,250 314 hours ; : $125 Criminal Legal Fees $ 51,575 $ 51,575 $ 54,670 Flat fee with 6% annual escalator Criminal Leal Related Disbursements $ 5.500 $ 4,800 $ 5,500 Related disbursements Page 4 CITY OF HUGO 2018 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 184 2017 185 2017 186 2018 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED 189 BUDGETED 139 Legal $ 96,325 $ 95,625 $ - 99,420 140 Planner - Rachel Juba $79,080 Travel & Training $ 79,080 $ 84,291 Pa Grade 8 Sten 5 141 Pera $ 5,931 $ 5,931 $ �.. 6,322 , 7 6% of salary 142 Fica _ _ $ 4,903 $ 4,903 $ 5,226 6.20% of salary 143 Medicare $ 1,147 $ 1,147 $ 1,222 1.45% of salary 144 Health Insurance $ 15,167 $ 15,216 $ 15,853 HealthPartners High -Deductible Plan 145 Contribution to Health Savings Account $ 500 $ 500 $ - Offset increased deductible 146 Dental Insurance $ 1,165 $ 834 $ 869 4.2% Estimated increase Delta Dente 147 Worker's Compensation $ 546 $ 516 $ 582 84,291/100*.69 148 Office Supplies $ 500 $ 500 $ 500 Planning publications & supplies 149 1 - Comp Plan Meeting Supplies and Expense $ - - $ 2,620 $ Comp plan exp enses 150 City -Link Mapping: 151 Maintenance Charges $ 4,200__ $ 5,179 $ 4,200 WSB web based GIS 152 Add LaserficeConnection $ $ - $ 2,000 Add $2,000 for laserfiche connection - 153 Zoning Admin Contract: - 154 City Business -- j $ _ 2,000 $ 2,000 $ 2,000 Large developments &special issues 155 Comprehensive Plan Update 51,205 $ 51,205 $ - Comdr plan expenses offset rants) 156 Survey Monkey-- Online Survey $ - $ 300 $ - Comp lan expenses 157 Postage - Comp Plan Postcards_ $ - $ 3,000 $ Comp plan expenses 158 Travel &Training $ 1,000 $ 1,000 $ 1,000 Annual constant 159 Dues & Subscriptions $ 700 $ 1,090 $ 1,090 j American Planning Association 160 Office Furniture & Equipment $ 2,000 $ 2 000 $ 2,000 I, Upgrade co titer a ui ment 161 Planning and Zoning $ , 170,044 $ 177,021 $ 127,155 1 162 Breakroom & Oneka Room Supplies $ 3,200 $ 3,200 $ 3,200 Increased facility rentals 163 Cleanin & O erating Supplies _ $ 1,400 $ 1,400 $ 1,500 - G_& K Services 164 Repairs and Maintenance $ 5,000 $ 5,000 $ 5,000 Building repairs & maintenance 165 - HVAC Maintenance & Re airs $ 3 n0 $ 3 300 $ 3 300 Contracted mechanical services 166 - Pest Control (someone saw a 167 - Shutter Door Reoairs & 170 WWI Hot Spot Access Point Replacement 171 Liability (Insurance 172 Pi roperty Insurance 173 Electric Utilities -_City Hall & Garage 174 i Gas Utilities - City Hall 175 1 Refuse Disposal & Recycling Service 176 Building Cleaning Services- ntractual 177 Weed Control 178 Alarm System Maintenance Agreement 779 Install Access Contol Server & Card Readers 181 Position - 183 1 Overtime 184 In Lieu of Health Insurance 185 ' Pere 186 Fica 187 Medicare 188 Worker's Compensation 189 Office Supplies 190 Motor Fuels 191 Repairs and Maintenance 192 Small Tools & Equipment 193 Contract Engineering Fees 194 Cellular Phone Charges 195 Travel & Training 19_6 Automobile Insurance 197 Tax Exempt License Renewals 198 Computer Software 199 Office Furniture & Equipment - 200 City Engineer 201 Total General Government Exp 202 Law Enforcement Contract 203 Good Neighbor Days Patrol 204 Law Enforcement 205 Fire Chief Salary __ 206 1 st Asst Chief Salary 207 2nd Asst Chief Salary $ $ 935 $ 1,020 $85/month $ _ - $ 9,318 $ - One-time repair $ - 5,000 $ 5,000 $ 5,000 Pump repairs, plantings & mulch $ 750 $ 750 $ 750 Annual constant $ - $ - $ 1,800 Access points at city hall & pw f. $ 18,086 $ 15,800 $ 18,000 Assumes no year-end dividends $ _ 17,095 $ 14,252 $ 15,000 Assumes no year-end dividends $ 9,800 $ 11,016 $ 11,215 Two- ar rate filing: 5.4% and 1 $ 3,860 $ 2,905 $ 2,960 Two-year rate filing: 5.40/oand 1 $ 773 $ 792 $ 819 $68.28/month $ 6,880 $ 7,260 $ 7,640 $636.70/month $ 600 $ 605 $ 625 Annual service bids $ 1,140 1 $ 1,153 $ 1,213 SimplexGnnnell contract 14,895 1 20,000 $ - Install Security Card System in $ 5,000 1 $ 5,000 $ .2 5,000 Annual constant 11,519 $ 11,519 ' $ 4,800 $ 4,800 $ 6,623 $ 6623 $ 5-A75 $ 5,475 $ 1,281 $ 1,281 $ 459 $ W8 $ 250 $ 2_50 $ 3,500 $ 3,500 ! $ 750:1,_ $ 750 $ $ 1,200 $ 1,200 $ $ 30,000 $ 30,000 $ $ 4,800 $ 3,660 $ $ 300 $ 613 $ $ 420 $ 212 $ $ 2,650 $ 500 $ $ 1,013,876 $ $ 7,000 $ $ 1,020,876 $ $ 15,000 $ $ 5,500 $ $ 5,500 $ Page 5 78,328 _Pay Grade 7 Maximum 11,749 208 hours (10%) a overtime rate 5,580 Covera a thru spouse $465/month cap 6,756 7.5% of salary & overtime 5,585 6.20% of salary & overtime 1,306 1.45% of salary & overtime 468 90,077/100'.52 250 Office at PW facil 3,500 1 Bulk fuel purchases i- 750 Vehicle maintenance 1,200 Transits & misc equipment 30,000 Bestguesst!mate .......... 3,720 $31 0/m tT-Mobile) 650 Professional certifications 250 Segregated from PW fleet 16 Every two years 500 Autocad & engineering software 1,000 Ur;,qradecomputer equpmant 151,608 950,967 $ 1,021,587 Estimate provided by Sheriff's Office 7,624 $ 8,000 For the "reall ood" neighbors 958,591 $ 1,029,587 15,000 $ 16,000 Officer salaries recommended ty Ch 5,500 $ 7,000 1 st Asst Chief Salary_ 5,500 $ 7,000 2nd Asst Chief Salary CITY OF HUGO 2018 GENERAL FUND EXPENSE BUDGET ACCOUNT 2017 2017 2018 DESCRIPTION BUDGETED PROJECTED BUDGETED 208 Fire Marshal Salary $ 2,750 $ 209 Training Captain Salary $ 2,250 $ __ 210 Safety Captain Salary $ 2,250 $ 211 Chief Engineer Salary $ 2,250 $ 212 _ Training Lieutenant Salary $ 1,700 51,900 213 _ Safety Lieutenant Sala $ 1,700 $ _ 214 - Administrative Lieutenant Salary. $ 1,700 $ 215 Administrative Lieutenant Salary. $ 1,700 $ 216 Fire Call Wages $ _ 42,000 _ $ 217 Basic Life Su ort Ambulance -pay $ 31,315 $ 218 Drill Pa $ 60,900 $ 219 Burning Permit Pay $ 210 $ 220 Maintenance Wages $ 1,200 $ 221 Special Event Pa net of reimbursements] $� _500 6,000 $ 222 Training Bonus Reimbursement $ 4,000 $ 223 'Fica $_ 11,360 $ 224 Medicare $ 2,657 $ 225 Worker's Compensation $ 27,539$ 1_8,380 226 Office Supplies $ 1,200 -- $ - 227 - Instructional & Promotional Supplies $ 3,500 $ 228 Operating Supplies $ 16,200. $ 229 _ _ - Pkat ers & Service Plans $ 2,000 $ 230 Motor Fuels $ 6,500 $ 231 Medical Supplies $ 1,000 $ 232 Gear & Apparel $ 18,380 $ 233 Repairs & Maintenance $ 27,000 $ 234 Building Repairs & Maintenance 0 $ 12,435 $ 235 _ - Replace Overhead Door Operators,-..- $ 12,000 $ 236 'Firefighter Physicals & OSHA Testing $ 8,500 $ 237 Health and Wellness Program $ 10,000 $ 238 Medical Direction Fee $ 2,000 $ 239 Grant Application Assistance ! $ - $ 240 Building Cleaning Services (Contractual) _ $ 2,460 $ 241 Computer Technical Support_- Metro Inet $ 18,576 $ 242 Telephone System Support - City of Roseville $ 955 4,228 243 Fire Station Phone $ 820 $ 244 Cellular Phone Charges $ 7,140 $ 245 _ 800 Mhz Radio Fees $ 17,307 $ 246 Code Red Mass Emergency System Fees i $ 1,135 $ 247 Business Internet - Comcast 1 $ 1,899 $ 248 Travel & Training $ 16,000 $ 249 College Training/Tuition Reimbursement $ 27,830 1 $ 250 Propedy Insurance $ 3,005 $ 251 Automobile Insurance $ $ 8,072 5,600 $ $ 252 Electric Utilities __.. 253 Vehicle Heating Cost Reimbursements 254 Gas Utilities 255 Refuse Disposal 256 Weed Control 257 Copier Overage Charges 258 Copy Machine Lease 259 Dues 260 - Fire Code Subscription Service 261 Radio Replacement 262 Fire Department 263 Building Official - Chuck Preisler 264 Building Inspector - ScottBaller 265 266 267 268 269 2_70 271 272 2_73 274 275 Office Assistant - Debi Close Pera Fica Medicare Health Insurance -Preisler Health Insurance - Bailer Health Insurance - Close Contribution to Health Savings Account Dental Insurance Worker's Compensation Office Supplies $ 1,017 $ $,587 $ 1,818 $ 900 $ 700 $ 2,580 2,000 1 1,255 2,750 $ 3,000 Fire Marshal ITEMS 2,250 1 $ 2,500 -Safety Captain Salary 2,250 $ 2,500 Chief Engineer Salary 1,700 $ - 2,000 Training Lieutenant Salary 1,700 $ 2,000 _n Safety Lieutenant Salary 1,700 $ 2,000 Administrative Lieutenant Salary 1,700 $ 2,000 Administrative Lieutenant Salary 51,900 $ 52,350 Includes retention step increases 16,850 $ 20,000 Switched to North Memorial �4 65,610 $ 67,650 Includes retention step increases 255 $ 225 Offset by permit revenue 500 $ 500 Pay for special services 6,200 $ 6,500 Per special event policy 4,000 $ 4,000 Contingent on passing fire classes 11,632 $ 12,364 6.20% of salaries and wages 2,720. $_ 2,892 1.45% of salaries and wages 26,579 $ 27,573 13,332/100'206.56 1,200 $ 1,200 _Office supplies 3,500 $ 3,500 _Fire Prevention & open houses 16,200 $ 16,200 Fire foam, pager replacement... 2,000 1 $ 2,000 Shown separately 6,500 _ $ _ 6,500 Bulk fuel purchases 4,500 $ 4,500 _ Supplies for local vehicles 18,380 $ 1_8,380 Includes 4 sets of turnout gear ($8,200 27,000 $ 27,000 Truck & equipment maintenance 12,435 $ 12,500 Fire station maintenance 12,000 $ - Preventive maintenance 8,500 $ 8,500 OSHA fittings & pre-empLoy evaluation 5,000 $ 5,000 Gym memberships _&nutrition counseling 2,000 $ 2,000 Regions Hospital - $ - Grant for SCBA replacement 2,700 $ 2,700 $225/month 17_,038 17,065 9 of 32 computers 924 $ 959 19% of annual cost 820 $ 840 Fire station main phone lines 8,100 $ 8,400 jVerizon Wireless = $700/month 16,403 $ 17,307 Me shin ton County 1,048 $ 1,135 Washington County 1,785 $ 1,800 $150/month (Comcast; 16,000 $ 16,000 High turnover rates increase costs 27,830 _ $ 27,830 High turnover rates increase costs 2,449 $ 3,214 Assumes no ear -end dividends 6,237 $ 8,178 Assumes no year-end dividends 7,000 $ 7,125 "Two-year rate filirx : 5.4% and 1.8% 999 $ 1,017 Two -near rate filing: 5.4% and 1.8% 4,153 $ 4,228 Two-year rate filing: 5.40/6 and 1.8% 1,775 $ 1,835 Monthly service + large items 920 $ 947 Annual service bids 435 $ 700 Copies over the base rate + color copies_ 2,580 $ 2,580 $214_98/month 2,000 $ 'Annual constant 1,2- 55 _2,000 1,255 National Fire Protection Assn 86,390_ $ 86,390 $ 88,118 Pay Grade 8 Maximum 68,258 $ 68,258 $ 69,623 ' Pay Grade 6 Maximum 53,933 $ 53,933 $ 55,012Pay Grade 4 Maximum 15,644 $ 15,644 $ 15,956 7.5% of salary $ 13,191 6.20% of salary 12,932 $ 12,932 $ 3,085 1.45% of salary 3,024 $ 3,024 23,727 $ 23,840 $ 25,280 HealthPartners High -Deductible Plan -_ 9,214 $ 17,258 $ 21,209 HealthPartnersHam' ±10 -Deductible Plan 11,832 $ 11,892 $ 12,580 HealthPartners High -Deductible Plan 1,250 $ 1,250 $ - Offset increased deductibles '4. 2,729 $ 2,428 $ 2,530 --- 26 increase (Delta Dental) - 1,176 $ 1,121 $ 1,200 157,7411100'.52&55,0121100'.69 575 $ 765 $ 765 i Inspection forms, files... Page 6 CITY OF HUGO 2018 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2017 2017 2018 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 277 Repairs and Maintenance $ 2,300 $ 2,300 $ 2,300 Vehicle maintenance 278 Small Tools & E:;uiament $ 500 $ 500 $ 800 Misc inspection tools 279 Uniform Services $ 4,000 $ 3,415 $ _ _ 4,000 Safety supplies & inspection apparel 280 Cellular Phone Charges $ 4,800 $ 3,157 $ 3,600 $300/month (T -Mobile 281 Travel & Training1. $ 1,500 $ 10 ,50 $ 1,500 R uir,a for, license certifications 282 _ Automobile Insurance $ 644 $ 635 $ 860 Segregated from PW fleet 283 Notary Public Fee $ 120 1 $ 120 $ - Ev ttwo years 284 Permit Works Annual Support $ 1,500 1 $ 1,495 1 $ - Switch to new software see below 285 Code Enforcement Annual Support $ 1,500 $ 1,495 $ - Switch to new software {see below 286 Permit/Planning/Code Enforcement Software $ - $ 69,335 $ 18,396 Migrate to paperless permit processing 287 Quarter Copier Maintenance $ 1,116 $ 1,284 $ 1,4521$363/quarter 288 Copier Overage Charges $ 550 $ 430 $ _ 550 Copies over the base rate 289 Tax Exempt License Renewals $ - $ - $ 48 Eery two years 290 Dues $ 600 $ 600 $ 600 Professional memberships 291 Office Furniture & Equipment $ 2,000 $ 2,600 $ 2,000 Upgrade computer equipment 292 Building Inspections $ 315,014 $ 388,563 $ 347,855 293 Animal Control Contract $ 6,000 $ 6,000 $ 6,000 Net of pound fees 294 ___ Anlmal Control $ 6,000 $ _ 6 t)00 $ r. 6,000 295 j Total Public Safety Expenses $ _ 1,818,042 $ 1,823,366 $ _ 1,860,391 296 1 Public Works Director t1/3) - Anderson $ 36,445 $ 36,446 $ 37,175 Pay Grade 10 Maximum 297 tLead Worker - Mike Loeffler $ 60,675 $ 60,675 $ 61,888 Pay Grade 6 Maximum 298 Lead Worker Differential 1 $ 7,583 $ 7,583 $ _ 7,735 Pam Grade 6 Maximum 299 Overtime $ 10,239 $ 10,239 $ 10,443 1208 hours (10%jovertime rate 300 Public Works Worker- Matt Klein $ 60,675 -.. $ _ _ 60,675 $ 61,888 Pam Grade 5 Step 5 301 _ Overtime $ 9,101 $ 9,101 $ 9,283 208 hours (10% overtime rate 302 Public Works Worker- Paul Christianson $ 60,675 $ 60-,675 $ 61,888 Pay Grade 5 Maximum 303 Overtime $ 9,101 $ 9,101 $ 9,283 208 hours (10%) @ overtime rate 304 In Lieu of Health Insurance $ 4,800 $ 4,800 $ 5,580 Coverage thru spouse L 465/month cap) 305 Public Works Worker- Rick Kieffer $ 60,675 $ 60,675 $ 61,888 Pay Grade 5 Maximum 306 Overtime_ $ 9,101 $ 9,101 $ 9,283 hours 10% Q overtime rate 307 Deferred Comp in Lieu of Health Insurance $ 4,800 $ 4,800 $ .208 5,580 Coverage thru spouse ($465/month capj 308 Public Works Worker - Jeff Maas $ 60,675 $ 60,675 $ _ 61,888 Pay Grade -5-Maximum 309 Overtime $ 9,101 $ 9,101 $ 9,283 208 hours (10%) @ overtime rate 310 Public Works Worker - Neal Nelson $ 32,603 $ 32,603 $ 38,005 80% of Pay Grade 5 Minimum 311 Overtime $ 4,890 $ 4,890 $ 5,701 208 hours 10% !me te ( } overtra 312 In Lieu of Health Insurance $ 3,903 $ 4,800 $ 5,580 Waived Coverage ($465/month cap 313 Mechanic- Dave Greeder $ 60,675 $ 60,675 $ 61,888 Pav Grade 5 Maximum 314 Overtime $ 9,101 $ 9,101 $ 9,283 208 hours f 10%) overtime rale 315 Para $ 37,599 $ 37,599 $ 38,760 7.5% of salary & overtime 316 Fica _ $ 31,082 $ 31,082 $ 32,042 6.20% of sal & overtime 317 Medicare $ 7,269 $ 7,269 $ 7,494 1 1.45% of salary & overtime 318 Health Insurance -Anderson $ 6,520 $ 6,551 $_ 6,909 HealthPartners High -Deductible Plan 319 Health Insurance -Loeffler $ 7,377 $ 7,431 $ 8,072 HealthPartners High- Deductible Plan 320 Health Insurance - Klein $ 11,287 $ 11,323 , $ 11,873 HealthPartners H" h -Deductible Plan 321 Health Insurance - Maas 1 $ 20,254 $ 20,361 $ 21,581 HealthPartners High -Deductible Plan 322 Health Insurance - Greeder $ -18.805--$ 18,880 $ 19,743 HealthPartners High -Deductible Plan 323 Contribution to Health Savings Accounts $ 2,250 $ 1,916 $ Offset increased deductibles 324 Dental Insurance $ _. 4,499 $ 3,840 $ 4,002 4.2% Estimated increase (Delta Dental) 325 1 Worker'sCompensation $ 46,121 $ 32,967 $ 47,546 516,802/100*9.20_ 326 Office Su lies $ 350 $ 350 $ 350 j File folders, meeting supplies... T 327 Breakroom & Rice Park Centre Supplies $ 400 $ 510 $ 550550 Increased facility rentals 328 Cleaning Supplies _ $ 1,000 $ 1,500 $ 1,500 Includes G & K Services 329 Motor Fuels $ 50,000 $ 50,000 $ 56 785 Bulk fuel purchases 330 Repairs and Maintenance $ 58,000 $ 58,000 $ 60,000 Equipment parts & repairs 331 - Emergency Siren Inspections _ $ 6,500 $ _ 6,500 $ 6,600 Emergency siren inspections 332 -Street Light Repairs $ 11,000 $ 11,000 $ 11,000 Net of insurance reimbursements 333 I Building Repairs & Maintenance $ 3,000 _ $ 5,738 $ 5,000 Se�ping, garage door maint... 334 i - Septic System Pumping $ 3,600 $ 3,600 $ 3,600 $900/quarter 335 - HVAC Maintenance & Repairs $ _ 2,000 $ 2,762 $ 3,000 Yale Mechanical 336 - Salt Storage Bldg Repairs --- $ - $ 2,230 $ Preventive maintenance 337 Street Materials $ 50,000 j $ 50,000 $ 65,000 Patching asphalt & other materials 338 I -Concrete Work $ 50,000 i $ 50,000 $ 50,000 Sidewalks,curbs... 339�Gravel Contract $ 94,000 94,000 $ nu An 94,000 Aal gravel bids 340 Dust Control for Gravel Roads $ 128,000 $ 128,000 $ 128,000 Dust control ALL caravel roads 341 Sand & Salt $ 69,247 $ 70,000 $ 68,645 Need to check with Al Roker 342 Street Sins - $ 5,000 $ 5,620 $ 6-000 Upgrade signs to regulatory standards 343 -- Landscaping Supplies - $ 6,700 $ 6,700 $ 6,700 CSAH 8 Irrigation & landscaping 344 - Install MnDot Provided Landscaping $ - $ 10,000 $ - Ftwy 61/170th roundabout 345 Small Tools & Ejui,=ment $ $500 $ 8,500. $ 9,000 Split with water & sewer Page 7 LINE ACCOUNT NO. DESCRIPTION 346 Personnel Testing (newemployee)_ 347 Uniform Services 348 Building Cleaning Services (Contractual) 349 [Computer Technical Support - Metro Inet 350 Tele hone tem Support -City of Roseville 351 Safety Training 352 Cellular Phone Charges 353 Business Internet - Comcast 354 Travel & Training _ 355 Property Insurance _ 356 Automobile Insurance 357 Electric Utilities - Public Works Facility 358 Electric Utilities - CSAH 8 Irri ation 359 Gas Utilities - Public Works Facility 360 Refuse Disposal & Recylipq Service_ 361 PW Facilfl� Weed Control 362 _CSAH 8 Weed Control 363 Rentals.- Chi r for Tree Trimming 364 Rentals - Roller for Dust Control 365 Rentals - Copier 366 Copier Overage Charges 367 Tax Exempt License Renewals 368 Dues _ 369 Install Access Contol Server & Card Readers 370 Office Furniture & Equipment 371 Streets and Roadways �.. - 372 Property Insurance 373 Street Ughtln� 374 Stop Lights 375 Civil Defense Sirens 376 Street Lighting 377 Compost Site Monitor 380 Worker's Compensation 381 Solid Waste Generator License - Count 382 Materials Recycling 383 Clean Up Event Supplies 384 Clean Up Event Receipts 385 Compost Site Supplies 386 Toilet Rental 387 Climb Theatre Performances - 388 RecyclingPr ramming at Withrow 389 Recycling 390 Total Public Works Expenses 391 Park Maintenance 392 Full-time Salaries- Ryan McCullough 393 Overtime 394 Full-time Salaries - Adam Greeder 395 Overtime 396 Seasonal Part -Time Wades 397 j Para CITY OF HUGO 2018 GENERAL FUND EXPENSE BUDGET 9,101 ,5,541 8,331 _ ---$ - - 11 399 Medicare $ 2 400 Health Insurance - McCulloygh 401 Health Insurance - Greeder 402 Contribution to Health Savings Accounts 403 Dental Insurance 404 Unemplo ment - Kraig Pettee 405 Worker's Compensation 406 Motor Fuels 407 1 Repair & Maintenance & Maintenance 409 - Contract Cleaning 2017 Landscapino Supplies 2017 Small Tools & Equipment 2018 NOTES TO LINE ITEMS BUDGETED PROJECTED BUDGETED $ - $ 220 $ - Pee in a cu $ 12,500 $ 12,500 $ 12,500 Split with water & sewer $ 1,896 $ 2,000 $ 2,100 $175/month $ 3,940 _ $ 3,614 $ 3,792 6 of 32 computers x 1/3 A $ 364 $ 352 $ 353 211/6 of annual cost x 1/3 $ 1,500 $ 1,455 $ 1,50_0 Slit with water & sewer $ 4,800 $ 3,800 $ 4,020 $335/month (T -Mobile) includes accessories $ 480 1 $ 604 $ 1,945 Upgrade to 100 mb speed $ 350 $ 350 $ 350 Employee training & licenses $ 5,315 $ 4,370 $ 6,110 Assumes no year-end dividends $ 8,335 $ 6,171 $ 8,060 Assumes no year-end dividends $ 3,568 $ 4,113 $ 4,187 Two-year rate filing: 5.4% and 1.8% $ 207 $ 188 $ 191 Two-year rate filing: 5.4% and 1.8% $ 3,445 $ 2,467 $ _ 2,512 Two-year rate filing: 5.4% and 1.8% $ 2,100 $ _ 2,175 $ 2,200 Licensed refuse hauler $ 225 _ $ _, 229 $ 240 Annual service bids $ 1,700 $ 1,736 $ 1,750 Annual service bids $ 8,000 $ 8,000 $ 8,000 Chipper rental $ 4,500 $ 5,100 $ 5,300 Roller rental A 840 $ 493 $ 495 $41.25/month i$ 100 $ 100 $ 100 Copies over the base rate $ 300 Every two years $ 150 $ 500 $ _ 500 Professional memberships $ - $ 3,600 $ - S.+.lit with water & sewer $ 2,500 $ 2 500 $ 2,500 Replace computer equipment $ 11321,993 $ 1,326,582 $ 1,370,299 $ 7,910 $ 6,366 $ 8,347_ Assumes no year-end dividends $ 128,972 $ 134,193 $ 136,609 Two-year rate filing: 5.4%o and 1.8% $ 2,512 $ 2,498 $ 2,543 Two year rate filing: 5.4% and 1.8% $ 245 $ 254 $ 259 'Two-% ear rate filing: 5.4% and 1.8% $ 139,639 $ 143,311 $ 147,758 $ 6,750 $ 6,750 $ 6,750 500 hours $13.50/hr $ 419 $ 419 $ 419 6.201/. of salary & overtime $ 98 $ 98 $ 98 1.45% of salary & overtime $ 3381_$ 256 $ 338 6,750/100*5.01 $315 $ 315 $ _ 315 Washington County fee $ 10,885 $ 10,000 $ _ 10,000 1 Net of clean up event receipts $ 250 $ 790 $ 800 Receir t forms, pens, ... $ (9,400); $ [7,550 $ :7,550 Offset clean-up event expenses $ 1,000 . $ _ 1,000 $ _.. 1,000 Site maintenance items $ 450 $ 550 $ 600 Compost in its rawest form $ 4,146 $ 4,146 $ 4,146 Asper grant a9_ ement $ - $ 2,750 $ - As per grant agreement $ 15,251 $ 19,524 $ _ 16,916 1$ 1,476,883 j $ 1,489,417 $ 1,534,973 9,101 ,5,541 8,331 _ ---$ - - 11 399 Medicare $ 2 400 Health Insurance - McCulloygh 401 Health Insurance - Greeder 402 Contribution to Health Savings Accounts 403 Dental Insurance 404 Unemplo ment - Kraig Pettee 405 Worker's Compensation 406 Motor Fuels 407 1 Repair & Maintenance & Maintenance 409 - Contract Cleaning 410 Landscapino Supplies 411 Small Tools & Equipment 412 Travel & Training 413 Property Insurance 414 !Automobile Insurance $ 13,400 $ $ _.._1,000 $ $ 2,179:_$ $ 2,200 $ $ 9,131 $ $ 12,400 $ $ 17,700 $ $ 2,500 $ 1,000 $ Offset increased deductibles $ 5,800 $ $ 2,500 $ $ 1,550 $ $ 34,157 $ $ 1,360 $ 60,675 $ 61,888 Pay Grade 5 Maximum 9,101 55,541 $ 9,283 208 hours (10%) Q. overtime rate _. - - $ 59,201 Pay Grade 5 Step 5 8,331 $ 8,880 208 hours (10%) @ overtime rate 55,000 $ 60,000 5,000 hours a $12.00 10,024 $ 10,444 7.5% of regular salary & overtime 11,696 $ 12,354 6.20% of salary & overtime 2,735 $ 2,889 1.45% of salary & overtime 14,602 $ 15,307 HealthPartners Hioh-Deductible Plan 13,459 $ 14,117 HealthPartners High -Deductible Plan 1,000 $ Offset increased deductibles 2,119 $ 2,208 4.2% Estimated increase (Delta Dental; 2,500 -- ....... - ..... --- -- .. - - $ 2,500 Ci pays 100% of chargeable claims 7,238 $ 9,983 199,252/100*5.01 12,400 _ $ 12,400 Bulk fuel purchases 17,700 $ 17,700 Equipmentparts & repairs 1,150 $ 2,500Includes monthly contracted maintenance 1,200 $ 1,200 $100/month 5,800 $ 5,800 Segregated from playground Supplies 2,500 $ 2,500 Weed whips, shears etc... 1,290 $ 1,550 Shade tree courses for 3 emplaees 28,876 $ 38,814 Hanifl shelter rated separately 997 $ 1,330 1Sea regated from PW fleet Page 8 CITY OF HUGO 2018 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 470 2017 2017 2018 NOTES TO LINE ITEMS NO. DESCRIPTION 473 BUDGETED PROJECTED BUDGETED 415 Electric Utilities $ 4,472 $ v 4,180 $ 4,255 Two-year rate filing: 5.4% and 1.8%- 416 Gas Utilities $ 1,167 $ 1,074 $ 1,093 Two-year rate filing: 5.40% and 1.8% 417 Weed Control - Hanifl Fields $ 5,000 $ 4,522 $ 5,000 Broadleaf weed control at Hanifl Fields 418 Weed Control - All Other City Parks $ 8,000 $ 8,051 $ 10,000 Broadleaf weed control at all other park 419 Toilet Rental $ 13,500 $ 13,500 $ 14,000 When u gotta go - u_gotta go 420 Euuipment Rentals $ 1,500 $ 1,500 $ 1,500 Sod cutters, mulch blower... 421 Tax Exempt License Renewals $ - $ - $ 80 Every. two years 422 Subtotal Park Maintenance $ 360,276 $ 358,761 $ 388,776 423 Park Planning & Programming 424 Full-time Salaries - Shayla Denaway $ 60,675 $ 60,675 $ 61,888 Pay Grade 5 Maximum 425 Para $ 4,551 $ 4,551 $ 4,642 7.50/. of regular salary 426 Fica $ 3,762 $ 3,762 $ 3,837 6.20% of wages 427 Medicare $ 880 $ 880 $ 897 1.45% of wages 428 Health Insurance $ --- 4,182 - $ 8,682 - $ 9,132 HealthPartners High -Deductible Plan 429 Contribution to Health Savings Account $ 250 $ 250 $ - Offset increased deductibles 430 ]Dental Insurance $ 550 $ 833 $ 868 4.20/. Estimated increase Delta Dental) 431 Worker's Compensation $ 418 $ 396 $ 427 61,888/100*.69 432 Office Supplies $ 1,000 $ 1,000 $ 1,000 Calculators, pens, paper... 433 Recreation Program Supplies & Expenses: $ 16,000 $ 16,000 $ 16,000 Offset by facility use/prorgram revenues 434 Travel & Training $ 1,000 $ 1,000 $ 1,000 Mileage, seminars... 435 Dues & Subscriptions $ 300 $ 300 $ 300 Professional memberships 436 Windows Office License $ 2,000 $ 2,000 $ 2,000 Upgrade computer equipment 437 Subtotal Park Planning & Programming $ 95,568 $ 100,329 $ 101,991 438 Total Parks and Recreation Expenses $ 455,844 $ 459,090 $ 490,76T- 439 Community Development Assist -Rachel $ 50,860 $ 50,860 $ 54,213 Ray Grade 5 Minimum to Step 3 440 In Lieu of Health Insurance $ 4,800 $ 4,800 $ 5,580 Waived Coverage ($465/month cap) 441 Internship - Sarah Rumppe $ 28,080 $ 14,040 $ 31,200 2,080 hours $15.00 442 Pere $ 3,815 $ 3,815 $ 4,066 7.5% of regular salary '6.20% 443 Fico $ 4,894 $ 4,024 $ 5,296 of wages 444 Medicare $ 1,145 $ 941 $ 1,238 wages 445 Worker's Compensation $ 545 $ 436 ,1.45%of $ 589 85,r 446 Office Supplies $ 500 $ 500 & cartrid413/100*.69 $ 500 Paleges for plotter 447 Promotional Supplies $ 2,000 $ 2,000 Swag 448 Travel & Training$ 1,000 $ 1,000 _ $ 1,000 Annual constant 449 Notary Public Fee =... $ 120 $ 120 $ - Every two years 450• Computer Software -Adobe $ 2,945 $ 2,945 $ 2,945 ArcGis Desktop Software urades 451 --. Dues & Subscriptions $ 600 $ 600 $ 600 Professional memberships 452 Office Furniture & Equipment $ 2,000 $ 2,000 $ 2,000 Upgrade computer equipment 453 Total Community Development Expenses 454 Remit State Fire Aid 455 'Flremen's Relief 456 League of MN Cities 457 Metro Cities 459 Sensible Land Use Coalition 460 Hugo Business Association_ 461 White Bear Chamber 463 1 NW Youth & Family Services 464 1 Forest Lake Youth 465 Historical Society 466 YMCA Board Membership 4_67 Kidz'N Biz Fest 466 ( Contributions 469 Newsletter Postage 470 Newsletter Printing 471 Miscellaneous 472 Group Disability Insurance 473 Truth in Taxation Costs 474 Assessment Collection Fees 475 Miscellaneous Unallocated 476 Total Unallocated Expenses 5,450 $ 5,450 90 $ 135 250 $ 250 150 $ 150 550 $ 550 20,050 $ 20,095 6,000 $ 6,000 0000 $ 0000 3,000 $ 5,488 1,500 $ 1,500 750 $ 750 Offset by State Fire Aid 14,000 1 Population based dues _ 5,519 Imposed by Metro Cities Board 135 Corporate account 250 Reduced workshop fees 150 EDA membershio association 6,000 Youth Diversion Program 6,000 Youth Diversion Program 6,000 Includes prior year carryover 1,500 On-going contribution 750 On-going contribution $ 2,800 _$ 3,025 $ 3,100 2 newsletters sin -house pi $ 5,000 $ 5,020 $ 5,050 2 newsletters (in-house ! $ 3,300 $ 3,300 $ 3,300 Something always comes $ 7,904 $ 8,323 $ 9,197 Short and long term coves $ 1,460 $ 1,400 $ 1,460 Charged by Washington $ 900 $ 812 $ 900 :Charged by Washington $ 21,364 $ 21,880 $ 23,007 $ 139,580 $ 145,565 $ 145,777 _ 477 General Fund Expenses (Subtotal)T $ 5,206,170 1$ 5,215,710 J $ 5,329,296 476 Retain in General Fund $ - $ Maintain_ 509/6 budget reserve_ 479 To Equipment Purchasing Fund $ $ 171,952 $ 480 Other Financing Uses $ - $ 233,515 $ - Page 9 CITY OF HUGO 2018 GENERAL FUND EXPENSE BUDGET LINE ACCOUNT 2017 2017 2018 NOTES TO LINE ITEMS NO. DESCRIPTION BUDGETED PROJECTED BUDGETED 481 General Fund Expenses (Total) 1$ 5,206,170 $ 5,449,225 $ 5,329,296 Page 10 City of Hugo Debt and Abatement Levies $7,U4U,000 $4,IVO,000 CIP Bonds of Total Imp Bonds of Abate Refunding Imp Bonds of Debt and 2013 2010 2009 2011 131,127 2009 Pay 13 $ 236,880 $ 63,412 $ 89,756 Pay 14 $ 118,958 $ 63,387 $ 88,227 Pay 15 $ 88,309 $ 63,362 $ 86,6_97 Pay 16 $ 87,360 $ 63,336 $ 85,168 Pay 17 $ 89,509 $ 63,311 $ 83,390 P 18 $ 63,286 $ 67,883 P" 19 1 $ 63,260 $ 67,883 Pay 20 1 $ 63,235 $7,U4U,000 $4,IVO,000 $1,6U51000 Total CIP Refunding Abate Refunding Tax Abate of Debt and 2013 2013 2009 Abate Levy 131,127 $ 64,368 $ 192,819 $ 778,362 133,073 $ 201,498 $ 101,925 $ 707,068 131,803 $ 280,6341 $ 102,440 $ 753,245 66,500 $ _ 200,429 $ 102,1_88 $ 604,981 66,500 $ 199,795 $ 104,288 $ 606,793 56,502 $ 331,035 $ 106,230 $ 624,936 56,502 $ 331,035 $ 102,795 $ 621.475 Pay 22 $ 13,235 Pay 23 $ 18,598 Pay 24 $ 18,569 Pay 25 $ 18,399 Pay 26 $ 18,228 $ _ 621 016 $ 661,846 $ 569,004_ $� 642,007 Page 11 $ 18,569 $ 18,399 $ 18.228 1,608,794 $ 812,685 $ 4,915,352 PARKS FUND Beginning Fund Balance REVENUES: Property Tax Levi Developer Fees Contributions EXPENDITURES: TraiUAmenity Development_ Lions Park Feasiblli[y Study Comprehensive Plan Update (parks and trails) Ending Fund Balance EQUIPMENT PURCHASING FUND Fund Balance Levies for Parks and Equipment 2017 2018 2019 2020 2021 2022 $ 1,010,277 $ 1,000,692 $ 1,091,246 $ 1,182,767 $ 1,274,288 $ 1,365,809 $ 94,923 $ 90,554 $ 91,521 $ 91,521 $ 91,521 $ 91,521 $ 2,400 .- i $ 35,000) a I $ 100,0006 ;35,000) _ Replace 8 Mobile Radios (fire dept) Skid -Steer Trade -Up and Attachments $ i6,115� $ $ )982^ Replace SCBA Tanks _ $ 17,000, $ _(17,000) $ 17,000 . Mason Monument Sign - North End of Hwy 61_...._ _...... $ (5,926j $ (80,000) Replace Sterling Plow Truck (Unit 206-06] $ $ 1,000,692 $ 1,091,246 $ 1,182,767 $ 1,274,288 $ 1,365,809 $ 1,457,330 2017 2016 2019 2020 2021 2022 $ 1,196,877 $ 1,051,913 $ 680,792 $ 630,171 1$ 628,050 1$ (688,071) Property Tax Levy $ $ 111,879 $ 111,879 $ 111,879 $ 111,879 $_ 111,87.9 Sale of Fixed Assets From General Fund $ 171,952 _ _ Replace p Trailer (Unit 310-05) EXPENDITURES: 6 5001 _ R lace Felling Trailer (Unit 312-06) $ Replace JD 72" Park Mower (Unit _301-08: - - $ X9,821, 2,000! ModifyTJD Ditch Mower{Unit 317-06) $ (37,782,. Replace Carry -On Utility Trailer (Unit 322-07) place Sterling Plow Truck (Unit 202-07) Re $ 0761W .- Replace Chevy Silverado [ Unit 102-07] $ 35,000) a Replace Chevy Silverado (Unit 114-07) $ ;35,000) _ Replace 8 Mobile Radios (fire dept) Skid -Steer Trade -Up and Attachments $ i6,115� $ i8,000i $ 16,000; Replace SCBA Tanks _ $ 17,000, $ _(17,000) $ 17,000 . Mason Monument Sign - North End of Hwy 61_...._ _...... $ (80,000) Replace Sterling Plow Truck (Unit 206-06] $ (200,000) Replace Ford F550 4x4 Pickup (Unit 115-08) $ 80,000) Replace Fire Dept Command Vehicle 02 $ t 70,0001 Replace 8 Portable Radiosgeryear(fire dept) $ 28,000! $ 128,0001. $ 628,000; $ 28,000, _ _ Replace p Trailer (Unit 310-05) $ 6 5001 _ R lace Felling Trailer (Unit 312-06) $ r 6 500! T Replace Carry -On Utility Traiier.(Und 3.11 D5 - --- $ 2,000! Replace Felling Trailer(Unit 321-07] �..,._ $ 6,500, Replace Carry -On Utility Trailer (Unit 322-07) _ $ Replace Ford F550 Bucket Truck (Unit 104-08) $ 95,000)r.-__ Replace Fire Dept Command Vehicle 01 (2010 GMC Sierra) _ $ 170,0001 Replace Peterbilt Engine 12 {pumperitanker] _ _ _ $ t 1,400,000' _ Replace 8 Mobile Radios (fire dept) $ (36,0 Ending Fund Balance $ 1,051,913 $ 680,792 $ 630,171 $ 628,050 1 $ (688,071) $ (612,1 Page 12 Capital Project Funds STREET CONSTRUCTION FUNDS 2017 _ 2018 2019 2020 2021 1 2022 Beginning Fund Balance $ 2,894,771 $ 2,756,416 $ 2,248,582 1 $ 389,779 J$ 2,121,040 $ 1,648,169 REVENUES: Property Tax Levy - Current Taxes $ 539,657 $ 539,657 $ 539,657 _ $ 539,657 $ 539,657 $ 539,657 Property Tax Levy - Extra Levy Capacity $ 558,010 $ 553,017 $ 608,010 Investment Earnings $ 11,351 Special Assessments - South Egg Lake $16,863 $ 16,181 $ 15,498 $ 14,816 Special Assessments - Fable Hill Bridge $ 17,726 $ 1,181 Special Assessments - Property Demolitions $ 2,706 $ 2,597 $ 2,487 $ 2,377 Special Assessments -165th Street $ 9,892 $ 5,614 $ 5,434 $ 5,253 $ 5,072 $ 4,892 Special Assessments - Rice Lake Meadows $ 66,036 $ 48,523 $ 46,994 $ 45,462 $ 43,932 $ 42,403 S ecial Assessments-147thlOneka Lake Blvd $ 21,925 $ 13,784 $ 13,367 $ 12,949 $ 12,531 $ 12,113 Special Assessments - N. Sunset Lake $ 42,895 $ 38,794 $ 37,611 $ 36,428 $ 35,244 State Aid Construction $ 515,126 $ 515,126 $ 515,126: $ 515,126 $ 515,126 $ 515,126 Transfer from Deposits for Oneka Lake Blvd $ 19,635 $ 521,840 $ 521,840 $ 521,840 EXPENDITURES: 147th StreettOneka Lake Blvd (Wrap Up� $ (90,119 147th Street/Oneka Lake Blvd Sidewalk (Bid) $ (87,998) - WSB Engineering (30%) $ (26,3U Rosemary Way Wetland Monitoring Comprehensive Plan Update $ (17,800) Current Project: North Sunset Lake Bid $ (1,273,990 -WSB Engineering 30% $ (382,197 Forest Road Bride $ 1,527 $ 352,000 130th Street Imp - Adelaide Landing $ 3,558,000 Priori 2: Oneka Lake Blvd, Harrow $ 1,863,232) Priority 3: 125th, Heather, Upper Heather $ 2,178,634 Priority 4: 128th & 159th Neighborhoods $ Priority 5: Fountain, Foxhill ,(1,638,612 Priority 6: 147th, Fitzgerald, Finale, 145th, 146th i Priority 7: Fenway Ave, Fenway Blvd 9 I. Priority 8: Oneka Pkwy, Heritage Pkwy Ending Fund Balance $ 2,756,416 $ 2,248,582 $ 389,779 1 $ 2,121,040 J$ 1,648,169 $ 1,767,002 Page 13 City of Hugo Tax Rates Pay 2016 Pay 2017 Dollar Percent Pay 2018 Dollar Percent Final Final Change Change Preliminary Change Change Special Levies $ (547,656)' $ (603,076 Local Portion of Levy $ 5,086 415 $ 5,323,403 ? 17,179:_ $ Debt Service Levy $ 302,364 $ 302,710 $ 346 0.11% $ 187,671 $ i. 115,0391 Tax Abatement Levy $ 302,617 $ 304,083 $ 1,466 0.48% $ 437,265 $ 133,182 $ 604,981 $ 606,793 $ 1,812 0.30% $ 624,936 $ 18,143 Subject to Levy Limits General Fund Levy $_4,313,039 $ 4,606,455 $ 293,416 6 80% $ 4,785 901 $ 179,446 Stormwater Utility Levy $ $ 264,519 $ 264,519 Firefighter's Relief Levy $ 12,107 $ 13,742 $ 1,635. _ 0.00% $ 14,957 $ 1,215 Equipment Purchasing Levy $ - $ - $ - _._ 0.000/. $ 111,879 $ 111,879 Park Improvement Levy $ 99,378 $ 94,923 $ +4,4551 -4.48% $ 90,554 $ 4,369 Sealcoating Levy $,657 64 909 $ 64,909 _ $ 0.00% $ 64,909 $ - Capital Improvement Levy $ 539,657 $ 539 657 $ 0.00% $ 539,657 $ - $ 5,029,090 $ 5,319,686 $ 290,596 5.78% $ 5,872,376 $ 552,690 Certified Property Tax Levy $ 5 634 071 $ 5 926 479 $ 292.408 5.19% $ 6.497.312 $ 570.833 Less: Fiscal Disparities $ (547,656)' $ (603,076 Local Portion of Levy $ 5,086 415 $ 5,323,403 ? 17,179:_ $ 170,252 Tax Rate Calculations: 4.61% $ 16,564,186 10. Local Portion of General Expense $ 4,813,442 $ 5,051,496 Divided by Tax Capacity $ 13,987,183 $ 14,639,855 Urban Tax Capacity for General Expense 34.413% 34.5050i Less 10% for Rural 1 -3.441% 3.451% Local Portion of Debt Service Levy $ 272,973 $ 271,906 Divided by Total Tax Capacity $ 14,294,114 $ 14,953,050 Tax Capacity for Debt Service 1.910% 1.818% Total Urban Tax Rate 36.323% 36.323% Total Rural Tax Rate 32.882% 32.873% $ 5,723,984 4.67% $ 16,-217,245 -- 10. Median Value Homestead 35.296% 222,900 from county Market Value Exclusion -3.530% ? 17,179:_ $ 170,252 205,721 4.61% $ 16,564,186 10. Net Tax 1.028% 747.25 0.00% 36.323% 0. -0.03% 32.794% -0. City Tax on Median Value Homestead: Median Value Homestead $ 222,900 from county Market Value Exclusion $ ? 17,179:_ Median Taxable Homestead $ 205,721 Tax Capacity $ 2,057 Net Tax $ 747.25 Dollar Change Page 14 $ 249,450 from county 11.91% $ 14,790! $ 234,661 14.07% $ 2,347 $ 852.37 14.07% $ 105.12