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HomeMy WebLinkAbout2017.08.07 CC Minutes MINUTES FOR THE CITY COUNCIL MEETING ON MONDAY, AUGUST 7, 201 Call to Order Mayor Weidt called the meeting to order at 7:00 p.m. PRESENT: Klein, Miron, Petryk, Weidt ABSENT: Haas ALSO PRESENT: City Administrator Bryan Bear, City Attorney Dave Snyder, City Engineer Jay Kennedy, Community Development Assistant Rachel Leitz, Community Development Intern Sara Rumppe, and City Clerk Michele Lindau Approval of the Minutes for the July 13, 2017 Dream of Wild Health Grant Presentation Klein made motion, Petryk seconded, to approve the minutes for the Dream of Wild Health grant presentation on July 13, 2017 as presented. All Ayes. Motion carried. Approval of the Minutes for the July 17, 2017 City Council Meeting Klein made motion, Miron seconded, to approve the minutes for the City Council meeting held on July 17, 2017 as presented. All Ayes. Motion carried. Approval of the Minutes for the August 1, 2017 National Night Out Klein made motion, Miron seconded, to approve the minutes for National Night Out events held on August 1, 2017 as presented. All Ayes. Motion carried. Approval of the Agenda Weidt made motion, Klein seconded, to approve the agenda as amended to add a discussion on the reclassification of Hardwood Creek/JD2 and scheduling of a meeting with the new chairperson of the Metropolitan Council. All Ayes. Motion carried. Introduction of Hugo Deputy Josh Liebenow Sergeant Joe Stoehr introduced Deputy Josh Liebenow to the Council. Josh has been serving Hugo as a deputy for over a year. He shared that he played professional hockey, was originally Hugo City Council Meeting Minutes for August 7,2017 Page 2 of 7 from White Bear Lake and recently moved with his family to Hugo. Josh said he likes living and working in Hugo and currently works the evening shift. The Council welcomed Josh to Hugo. Washington County Sheriffs Recognition of PAWS Veterinarian Michelle Beck Washington County Sheriff Dan Starry recognized PAWS Doctor Michelle Beck for all the time she has donated to their K9 Unit. Starry spoke of Beck's generosity to the Sheriff's Office over the last seven year providing quality care to the K-9 unit. Michelle was in attendance with her staff In appreciation, the department presented her a shadow box made by a former commander. There were several deputies in attendance with six of their canine partners. Mayor Weidt called for a short recess and resumed the meeting at 7:22 p.m. Washington County Sheriffs Office Annual Report— Sheriff Dan Starry Sheriff Dan Starry, who recently replaced Sheriff William Hutton, presented the 2016 Washington County Sheriff s Office Annual Report. He stated that he has been with the Sheriff s Office since 1993 and has held several positions. He introduced Chief Deputy Brian Mueller saying Brian has been a great asset to the Sheriffs Office. Starry talked about the contract with Hugo and the eight deputies who serve the City at a cost of approximately $67 per capita. Starry talked about the investigator position that was added to the contract in May and filled by Detective Joe Zerwas. Statistics were provided on the different types of crimes focusing on distracted and impaired drivers, opioid abuse, human trafficking, and other internet crimes. The Sheriffs office now has a Community Engagement Unit, and several members of the department had recently attended several National Night Out events in Hugo. Starry thanked the Council for their cooperation and continued support. Update from Washington County Commissioner Fran Miron Commission Miron was in attendance and provided an update on activities at Washington County. He stated that Sheriff Starry has full support of the Board and the transition was seamless. Miron talked about the road work within the County and explained the Board was going through the budget process and dealing with additional mandates that are not sufficiently funded. The Washington County Board will have their first hearing Tuesday, August 8, 2017 on the budget process. Seizure Smart Community—Michelle Maxwell from the Epilepsy Foundation of Minnesota Michelle Maxwell from the Epilepsy Foundation of Minnesota provided information on the organization and shared with Council how the City of Hugo could become a Seizure Smart Community. The foundation focuses on education, connecting and empowering those with seizures, and they partner with cities to provide resources and support for the public. Michelle talked about the draft Seizure Smart work plan and stressed the importance of education. They are currently working with 22 other communities across the state and eastern North Dakota but have not done a lot within the metro area. She asked for Council's support in moving forward. Hugo City Council Meeting Minutes for August 7,2017 Page 3 of 7 Weidt made motion, Petryk seconded, to direct staff to finalize and implement a work plan to become a Seizure Smart Community. All Ayes. Motion carried. Approval of the Consent Agenda Miron made motion, Klein seconded, to approve the following Consent Agenda items: 1. Approval of Claims 2. Approve Annual Performance Review for Public Works Mechanic Dave Greeder 3. Approve Annual Performance Review for Public Works Director Scott Anderson 4. Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler 5. Approve Lawful Gambling Exempt Permit for Duck's Unlimited at Sal's Angus Grill 6. Approve Agreement for Municipal Advisor Services with Springsted Incorporated 7. Approve Site Plan and Conditional Use Permit (CUP) Amendment for Xcel Energy located at 13676 Fenway Boulevard North 8. Approve Utility Easement Agreement for the Beaver Ponds Sewer Rehabilitation Project 9. Approve Pay Request No. 1 to Arnt Construction for 147�h Street Sidewalk Project 10. Approve Pay Request No. 2 to T.A. Schifsky for the North Sunset Lake Area Street Improvement Project 11. Approve Lease Agreement with Verizon Wireless for Cellular Equipment on Water Tower No.3 All Ayes. Motion carried. Approval of Claims Adoption of the Consent Agenda approved the Claims Roster as presented. Approve Annual Performance Review for Public Works Mechanic Dave Greeder Dave Greeder was hired by the City of Hugo as the mechanic in the Public Works Department on August 8, 2005. Adoption of the Consent Agenda approved the annual performance review for Public Works Mechanic Dave Greeder. Approve Annual Performance Review for Public Works Director Scott Anderson Scott Anderson was hired by the City of Hugo on August 11, 2003 as a Senior Engineering Technician, and on August 5, 2008, Scott was promoted as the City's Public Works Director. Adoption of the Consent Agenda approved the annual performance review for Public Works Director Scott Anderson. Hugo City Council Meeting Minutes for August 7,2017 Page 4 of 7 Approve Annual Performance Review for Public Works Lead Worker Mike Loeffler Mike Loeffler was hired as a maintenance worker for the City of Hugo's Public Works Department on August 5, 2002. On October 17, 2011, Mike was promoted to be the Public Works Lead Worker. Adoption of the Consent Agenda approved the annual performance review for Public Works Lead Worker Mike Loeffler. Approve Lawful Gambling Exempt Permit for Duck's Unlimited at Sal's Angus Grill The St. Croix Chapter of Ducks Unlimited had submitted an application for an exempt permit to allow them to hold raffles at their event on September 9, 2017 at Sal's Angus Grill. Adoption of the Consent Agenda approved the Lawful Gambling Exempt Permit for Ducks Unlimited. Approve Agreement for Municipal Advisor Services with Springsted Incorporated Following the Great Recession of 1998, Congress approved legislation commonly called the Dodd-Frank Wall Street Reform and Consumer Protection Act. This legislation includes a provision that all municipal advisors be registered with the Securities and Exchange Commission and disclose to their municipal clients what services they provide and the cost of these services. To meet the requirements contained in the legislation, Springsted Incorporated, the City's financial advisors, had requested each of their municipal clients to enter into a service agreement that clarifies what services they provide and sets the level of compensation for the each of these services. The Finance Department had reviewed the proposed agreement and recommended approval. Adoption of the Consent Agenda approved the agreement for Municipal Advisor Services with Springsted Incorporated and authorized the City Administrator to execute the agreement. Approve Site Plan and Conditional Use Permit (CUP) Amendment for Xcel Energy located at 13676 Fenway Boulevard North Xcel Energy had requested approval of a site plan for a 12,000 square foot building addition to the previously approved training barn and a conditional use permit amendment to expand outdoor storage and an outdoor gas/electric training area. At its July 27, 2017, meeting, the Planning Commission held a public hearing and received no comments. The Planning Commission reviewed the site plan and CUP amendment applications and unanimously recommended approval with the conditions listed in the resolutions. Adoption of the Consent Agenda approved RESOLUTION 2017-25 APPROVING A SITE PLAN FOR XCEL ENERGY INC. FOR A BUILDING ADDITION ON THE PROPERTY LOCATED AT 13620 FENWAY BOULEVARD NORTH and RESOLUTION 2017-26 APPROVING A CONDITIONAL USE PERMIT AMENDMENT FOR XCEL ENERGY INC. TO ALLOW AN OUTDOOR STORAGE AND TRAINING AREA USE ON THE PROPERTY LOCATED AT 13620 FENWAY BOULEVARD NORTH. Approve Utility Easement Agreement for the Beaver Ponds Sewer Rehabilitation Proiect Staff requested Council approve a utility easement agreement with Kevin Peltier on his property Hugo City Council Meeting Minutes for August 7,2017 Page 5 of 7 located on the south side of 1301h Street North. The easement was necessary as part of the Beaver Ponds sewer project. The easement would be recorded as sixty feet wide by four hundred feet long running parallel with the proposed realigned sewer pipe. Adoption of the Consent Agenda approved the easement agreement for the Beaver Ponds Sewer Rehabilitation Project. Approve Pay Repuest No. 1 to Arnt Construction for 147th Street Sidewalk Proiect The City of Hugo had received Pay Request No.l from Arnt Contracting for the 147�h Street Sidewalk Extension Project. City Engineer Mark Erichson and Senior Engineering Technician Steve Duff had reviewed the pay request and found it to be satisfactory for work completed to date on this project. Adoption of the Consent Agenda approved Pay Request No. 1 to Arnt Contracting in the amount of$63,725.62 for work completed to date on the 147�h Street Sidewalk Extension Project. Approve Pay Repuest No. 2 to T.A. Schifsky for the North Sunset Lake Area Street Improvement Prosect The City of Hugo had received Pay Request No. 2 from T.A. Schifsky's for the North Sunset Lake Street Reconstruction Project. City Engineer Mark Erichson and Senior Engineering Technician Steve Duff had reviewed the pay request and found it to be satisfactory for work completed to date on this project. Adoption of the Consent Agenda approved Pay Request No.2 to T.A. Schifsky in the amount of$286,611.82 for work completed to date on the North Sunset Lake Street Reconstruction Project. Approve Lease Agreement with Verizon Wireless for Cellular Equipment on Water Tower No.3 Staff had prepared a lease agreement for the installation of cellular equipment on Water Tower No. 3. This lease would allow Verizon Wireless to install antennas similar to the ones owned by T-Mobile that are already installed on the tower. When the water tower was built, space and access was designed specifically for the installation of such mobile antenna equipment. Adoption of the Consent Agenda approved a lease agreement with Verizon Wireless to allow the installation of antenna equipment on water tower no. 3. In return, Verizon Wireless will pay the City an annual rent of$24,000 with a 2.5% increase each year. Update on Fire Hall Roof Replacement At its July 5, 2017, meeting, the Council approved the hiring of a consultant to prepare plans and specifications for a new Fire Hall roof. Community Development Assistant Rachel Leitz explained that the Fire Hall was constructed in 1998, and staff had been working on the process of roof replacement following the bidding process. She talked about the installation of solar panels on the facility and described two potential systems. With the cost, lifespan, and size of the project, staff felt it was not the best option at this time, but the roof would be engineered to hold a future installation of a solar energy system. Next steps in the process are to prepare plans and specs and approve the advertisement of bids for the project to be done this year. Council agreed it did not seem fiscally responsible to put solar panels on the roof at this time. Hugo City Council Meeting Minutes for August 7,2017 Page 6 of 7 Discussion on the Reclassification of Hardwood Creek/JD2 to Public Waters Staff added this to the agenda at the request of Rice Creek Watershed District Manager John Waller. Waller, 14010 Homestead Avenue, had attended the District's monthly workshop and he talked about a letter they are drafting to send to the DRN regarding the DNR's reclassification of Hardwood Creek/Judicial Ditch 2 as a public water body. Maintenance to the ditch would then have to go through the state's permitting process. He asked for Council's support in not putting these properties back into the public water inventories. The Council talked about the importance of keeping local control of the ditch. Weidt made motion, Miron seconded, to direct staff to draft a letter to the DNR regarding the reclassification of the ditch for approval at the next Council meeting. All Ayes. Motion carried. Yellow Ribbon Network Report Council Member Phil Klein reported to Council on the Yellow Ribbon Network activities held recently. He thanked the businesses who sponsored July Burger Night. On August 16, the American Legion will be hosting a movie called Battle Scars, and this will be a fundraiser for the YRN. Caribou Coffee donated coffee for care packages, and the YRN had shipped almost 16 tons of wish list items to date. He reminded everyone that the Hugo Public Works Department will be sponsoring the next Burger Night on August 23, and the 4fh annual Hugo Lions Golf Scramble will be on August 13 in support of the YRN. Reschedule September 4, 2017 Council Meeting to Tuesday, September 5, 2017 Due to Labor Day Holiday Each year, the Hugo City Council has to reschedule its first meeting in September due to the Labor Day Federal Holiday. City Administrator Bryan Bear requested Council reschedule this meeting. Weidt made motion, Petryk seconded, to reschedule the meeting to Tuesday, September 5, 2017. All Ayes. Motion carried. Comprehensive Plan Workshop on Tuesday, August 8, 2017 City Administrator Bryan Bear reminded Council that a workshop had been scheduled for Tuesday, August 8, 2017, in the Oneka Room at 7 p.m. with the Parks Commission to discuss the 2040 Comprehensive Plan as it relates to parks. Schedule Citywide Bus Tour for Saturday, October 7 or 14, 2017 City Administrator Bryan Bear requested Council pick a date to schedule the 12'h annual Citywide Bus Tour for the Council, Commissions, City staff, and interested residents. Hugo City Council Meeting Minutes for August 7,2017 Page 7 of 7 Klein made motion, Petryk seconded, to schedule the Citywide Bus Tour for Saturday, October 7, 2017, at 10 a.m. All Ayes. Motion carried. Meeting with new Chair of Metropolitan Council. City Administrator Bryan Bear informed Council a meeting was scheduled for Friday morning with the new Metropolitan Council Chair Alene Tchourumoff He will be taking her on a short tour of the City and invited the Council to meet with her after at City Hall. Klein made motion, Miron seconded, to schedule a meeting with Alene Tchourumoff at 10 a.m. on Friday, August 11, 2017, at Hugo City Hall. All Ayes. Motion carried. Adiournment Klein made motion, Miron seconded, to adjourn at 8:34 p.m. Respectfully Submitted, Michele Lindau, City Clerk